HomeMy WebLinkAboutCOM 0628.000 2020-2022 r
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Mitchell D.Roth J+tY OF".,�, Deanna S. Sako
Mayor Director ;
Steven A. Hunt
— Deputy Director 1
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County o i`i
Finance Department I
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96726
(808)961-8234 • Fax(808)961-8569
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February 3, 2022
Maile Medeiros David, Council Chair and
Members of the Hawaii County Council _
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year lease agreement for four walking floor trailers for the Department of
Environmental Management, Solid Waste Division. This equipment will be used to
collect and transport refuse. The cost for the four walking floor trailers will be
approximately $14,700 per month for 60 months.
The Department of Environmental Management requests that this resolution be waived
from the Finance Committee and be placed on the February 23, 2022 Council agenda in
order to expedite receipt of this equipment. If there are any questions,please do not
hesitate to call Mike Kaha, from the Department of Environmental Management at 961-
8270.
Deanna S. Sako
Director of Finance
Enc.
c: DEM
Res• X`
Comm. No.
Ref. To: CCA UN �G
Hawaii County is an Equal Opportunity Employer and Provider Ref, Dwe FEB i 0 2022
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Form##: B-52
7118191
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DEPARTMENT OF FINANCE
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REQUEST FOR COUNCIL ACTION
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DEPARTMENT: Environmental Management DATE: 01/3112022
STAFF CONTACT: Mike Kaha PHONE: 961-8270
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A. REQUEST:
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Resolution authorizing the Mayor to enter into a multi-year lease agreement for a period of five (5) years for
four(4) Walking Floor Trailers for the Department of Environmental Management, Solid Waste Division,
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B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance four(4) Walking Floor Refuse Trailers to be used to
collect and transport refuse. Division's operation require these trailers to meet the need of hauling refuse
from multiple communities on island without interupting services.
The Division intends to replace four(4) Walking Floor Trailers for its operators. Without this equipment, the
Division's operations will be adversely affected as its ability to complete daily activities will be compromised
by a build up of accumulated wastes. Equipment will not be available for the Division to operate effectively
and maintenance of equipment will take longer because more time will be spent by service technicians to
order and receive parts before mainenance can begin. Service limitations and reduction in services will
happen if trailers are unavailable and closure of sites will be inevitability if remaining trailers need to bear the
brunt of all municipal solid waste collection.
Purchase price is estimated at $208,000 or$832,000 for four trailers. The estimated lease payment is
$14,700 per month for the four trailers.
Funding for the lease is included in the Fiscal Year 2021-22 budget although the delivery of these trailers is
not expected until next fiscal year due to the long lead time for this equipment. This equipment will be lease I
financed such that the County will own the equipment at the end of the five year lease.
We respectfully request that this resolution be waived from the Council's Finance Committee and be placed
on the February 23, 2022 Council agenda in order to expedite the procurement of this equipment.
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SIGNED: G,_. � DATE:
Debbrtment Head
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Mf..,q AARON S.Y. CHUNG
MATT KANEALI`I-KLEINFELDER MAILS MEDEIROS DAVID
Chairperson \�`I�r�' HOLEKA GORO INABA
*� �* ASHLEY L.KIERKIEWICZ
HEATHER L.KIMBALL SUSAN L.K.LEE LOY
Vice Chair sr.c, .o-. HERBERT M. "TIM"RICHARDS,III
REBECCA VILLEGAS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 Aupuni Street
Hilo, Hawai`i 96720
February 9, 2022
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: RESOLUTION No.321-22 : RESOLUTION AUTHORIZING THE PAYMENT
OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL
YEAR FOR A MULTI-YEAR LEASE OF FOUR(4)WALKING FLOOR
TRAILERS FOR THE DEPARTMENT OF ENVIRONMENTAL
MANAGEMENT
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kaneali`i-Kinfeld r, Chairperson
Committee on Fina e
atee to Council: Disapproved/Date/Refer to FC:
Maile Me giros David, Council Chair Maile Medeiros David, Council Chair
Hawaii County CouncilF (} > Hawai`i County Council
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Hawai`i County is an Equal Opportunity Provider and Employer