HomeMy WebLinkAboutCOM 0630.000 2020-2022 Mitchell D. Roth vN<7°F",�' Deanna S. Sako
Maya'
1��J�f Director
Steven A. Hunt
Depury Director
County of Hawai`
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
February 3, 2022 }
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Maile Medeiros David, Council Chair and
Members of the Hawaii County Council t ;
Hawaii County Council j
25 Aupuni Street j
Hilo, Hawaii 96720 -
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Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year lease agreement for four 48' Compacting Refuse Trailers for the
Department of Environmental Management, Solid Waste Division. This equipment will
replace four trailers that have reached the end of their useful lives and will be used to
transport refuse from the East Hawaii transfer stations to the East Hawaii Regional Sort
Station(EHRSS). The cost for the four Compacting Refuse Trailers will be
approximately $17,500 per month for 60 months.
The Department of Environmental Management requests that this resolution be waived
from the Finance Committee and be placed on the February 23, 2022 Council agenda in
order to expedite receipt of this equipment. If there are any questions, please do not
hesitate to call Mike Kaha, from the Department of Environmental Management at 961-
8270.
Deanna S. Sako
Director of Finance
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c: DEM
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Comm. INO.
Ref. To: nG1 G
Hawaii County is an Equal Opportunity Employer and Provider Ref. Date FEB 1 2022
Form : B-52
7/18/91
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DEPARTMENT OF FINANCE
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REQUEST FOR COUNCIL.ACTION
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DEPARTMENT: Environmental Management DATE: 01/31/2022
STAFF CONTACT: Mike Kaha PHONE: 808-961-8270
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A. REQUEST: I
Resolution authorizing the Mayor to enter into a multi-year lease agreement for four(4) 48' Compacting
RefuseTrailers for a period of five (5) years for the Department of Environmental Management, Solid Waste
Division. i
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B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance four(4) 48' Compacting Refuse Trailers to be used to
transport refuse from East Hawaii transfer stations to the East Hawaii Regional Sort Station (EHRSS).
These trailers are needed to replace four trailers that are reaching the end of their useful life. Solid Waste is
using aged trailers to haul refuse to the East Hawaii Regional Sort Station and the West Hawaii Sanitary
Landfill. Constant repairs to trailers negatively impact services island wide with services often being
restricted, temporarily suspended or redirected.
Issues with equipment repairs affect the availability of trailers for daily disposal at any transfer station and
require operations to reduce the number of trailers available at sites with more than one chute. This is not an
ideal situation for either the customer or for the Division as it creates longer lines for customers to dispose of
their debris and refuse trailers will get filled quicker.
Purchase price is estimated at $225,000.00 each, or$990,000.00 for four(4) 48' Compacting Refuse
Trailers. The estimated lease payment is $17,500 per month for the four (4) Compacting Refuse Trailers. I
Funding for the lease is included in the Fiscal Year 2021-22 budget although the delivery of these trailers is
not expected until next fiscal year due to the long lead time for this equipment. This equipment will be lease
financed such that the County will own the equipment at the end of the five year lease.
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We respectfully request that this resolution be waived from the Council's Finance Committee and be placed I
on the February 23, 2022 Council agenda in order to expedite the procurement of this equipment.
SIGNED:, � - Z DATE: -- E �
Dep ment Head ��
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� �Y,4fi _4 AARON S.Y.CHUNG
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MATT ANEALPI-KLEINFELDER G° •�• ��. MAILE MEDEIROS DAVID
Chairperson HOLEKA GORO INABA
*a �* ASHLEY L.KIERKIEWICZ
HEATHER L. KIMBALL SUSAN L.K.LEE LOY
Vice Chair HERBERT M."TIM"RICHARDS,III
aT •oc easy REBECCA VILLEGAS
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HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
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25 Aupuni Street
Hilo,Hawai`i 96720
February 9, 2022
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: RESOLUTION NO. 323-22 RESOLUTION AUTHORIZING THE PAYMENT
OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL
YEAR FOR A MULTI-YEAR LEASE OF FOUR(4) 48' COMPACTING REFUSE
TRAILERS FOR THE DEPARTMENT OF ENVIRONMENTAL
MANAGEMENT
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kdneali`i leinfelder Chairperson
Committee on nance
pproved atelWai to C uncil: Disapproved/Date/Refer to FC:
Maile Me elms avid, Council Chair Maile Medeiros David, Council Chair
Hawaii County Council FEB 14 2022 Hawaii County Council
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Hawai`i County is an Equal Opportunity Provider and Employer