HomeMy WebLinkAboutCOM 0651.000 2020-2022 Mitchell D.Roth ��+��° •".!� Deanna S. Sako
Mayor � , ' Director
_ Steven A. Hunt
_— Deputy Director
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County of Hawai`i
Finance Department c=> c
25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 ^' CD c--.)
(808)961-8234 • Fax(808)961-8569 tr'a C
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February 17, 2022 !131. '
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Maile Medeiros David, Council Chair and w
Members of the Hawai`i County Council `o —
Hawai`i County Council
25 Aupuni Street
Hilo,'Hawai`i 96720
Re: Resolution for multi-year agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for software license renewals and the use of Marshall and Swift data for the Department
of Finance. This specialized service is essential to the work performed by the
Department of Finance;Real Property Tax Division and entering into a five-year
agreement will allow the department to secure a lower annual rate.
If there are any questions,please do not hesitate to call Lisa Miura of the Department of
Finance's Real Property Tax Division at 961-8260.
Deanna S. Sako
Director of Finance
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RCS. 95-
Comm. No. (PSI
Ref. To: G
Hawaii County is an Equal Opportunity Employer and Provider Ref. Date FEB 2 2 2(122
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance/Real Property Tax DATE: 01/28/2022
STAFF CONTACT: Lisa Miura/Keita Jo PHONE: (808) 961-8260/(808) 961-8992
A. REQUEST:
Resolution for the approval of a 5 year agreement renewing software licenses and the use of Marshall and
Swift data for the purpose of valuing real property in the County of Hawaii for ad valorem taxation purposes.
First Year starting May 22, 2022 the end of the prior agreement. Agreement total including excise tax is
$295,235.48 payable in yearly installments. This upcoming 5 year agreement is discounted from the prior
agreement. Current fee of$68,782 (before tax) is going down to $51,026 (before tax). The agreement
includes continuation of updates to the cost tables with the current mass appraisal software.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
In February 2014, the County of Hawaii joined the City and County of Honolulu, the County of Maui and the
County of Kauai in the multi year agreement with Marshall and Swift to develop Hawaii specific cost tables to.
be used in our assessment valuations using MVP their proprietary software linked to our current tax
software. The reason for this statewide agreement was that the local engineering companies no longer were
able or willing to provide us with the data needed for our annual assessment updates. No resources were
available to develop these tables in-house so Marshall & Swift/Boeckh LLC was selected being the premier
cost provider in the market and the only one that was able to provide necessary programs that could
integrate with the counties mass appraisal systems. The current agreement is a renewal of this service and
without which Real Property Tax would not be able to update out cost tables on an annual basis and therfore
unable to properly assess and tax real estate resulting in a loss of revenues in future years.
SIGNED: DATE:r� FEB 0 4 2022
Department Head