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Home My WebLink AboutCOM 0653.000 2020-2022 Mitchell D.Roth �Miv of H�' Deanna S. Sako Mayor �'� �� Director _,..„,tit Steven A. Hunt .+•z, e,.4 , Deputy Director County of Hawaiel Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 = , February 17, 2022 a Ts° o c --i: -‹--t Maile Medeiros David, Council Chair and -r' Members of the Hawai`i County Council =..• r- Hawai`i County Council ` :,. 25 Aupuni Street c� Hilo, Hawai`i 96720 Re: Capital Budget Enclosed is a bill for an ordinance amending the Capital Budget to increase the current fiscal year's appropriation of the Hilo WWTP Upgrades-Phase I project by $13,000,000 bringing the total to $18,000,000. This additional appropriation will be used towards the design of an all-encompassing renovation of the Hilo Wastewater Treatment Plant. If there are any questions,please do not hesitate to call Eric Takamura of the Department of Environmental Management at 961-8333. Deanna S. Sako Director of Finance Enc. c: DEM <16,tt 13t Comm. No. (C 09 Ref.To: R, Hawai'i County is an Equal Opportunity Employer and ProviderRef. Date FEB 2 2 2022 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 2/17122 STAFF CONTACT: Eric Takamura PHONE: 961-8333 A. REQUEST: Request to amend FY21-22 Capital Improvement Budget, Ordinance 21-39, to increase the appropriation for the following project: Hilo WWTP Upgrades - Phase 1 $5,000,000 $18,000,000 from County B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): After completing a condition assessment and evaluating alternatives that would be required to restore the wastewater treatment plant's (WWTP) original operational functions, DEM is working to layout design documents on the improvements that is required. Hilo WWTP was built in the early 1990s and after 30 years of operation substantial repairs and renovations are required. Also, technological improvements have been advancing since 1990 and more operator friendly and robust equipment are available today that wasn't available before. An initial contract was executed that was based on phasing the project. After initiating the Phase 1 design effort, it was discovered that the more prudent way is to look at the entire improvements and to design for an all-encompassing renovation and upgrade to the WWTP. The construction of these improvements can then be broken up into separate CIP projects based on the level of priority. The initial design contract, identified as Phase 1, was for$5 million. The design to capture all the renovation into one design contract would allow the design firm to recommend the best and most economical way of upgrading the WVJTP. A Project Data/Financial Impact Statement is attached. SIGNED: (t3JA . �2. DATE: Departme Head County of Hawaii PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2021-2022 1. DEPARTMENT AND DIVISION: Department of Environmental Management-Wastewater Division 2.DATE: 2A7/2022 3. PROJECT NAME: DEM-Hilo WWTP Upgrades-Phase 1 4.SUBMITTER: E.Takamura 5. COUNCIL BENEFITDiSTRICr(S): 1,2,3 6.TMK/CDP PLANNING AREA: (3)2-/South Hilo 7. LOCATION(COUNCIL DISTRICT): 3 8.TOTAL COUNTY FUNDS NEEDED THIS FY: $18,000,000 9. PROJECT EUGIBILITY,✓all ❑ Land acquisition 0 Infrastructure improvement 0 New bldg.,structure,or addition 10. PROJECT URGENCY/NEED,✓one: that apply: 0 Nonrecurring rehabilitation ❑Planning,feasibility,eng_,or design study 0 Information/communication tech. 0 High ❑ Med. ❑ Low 11. PROJECT/PROGRAM Upgrades on the Hilo WWTP will include headworks improvements(including Screens,grit removal,odor control),septage receiving station,renovation of primary clarifiers, DESCRIPTION: upgrades/replacement of secondary process,and sludge(Biosolids)thickening,building a new solids treatment process,and a new sludge dewatering(may include sludge drying) facility. Ancillary work will include electrical and instrumentation/control upgrades on these renovated or new structures and in-plant piping upgrades.Upgrades are needed due to corrosion damage/length of life of the current structures and equipments. HWWTP was built in 1990 and after 30 years of operation facility is nearing the end of it's useful life. Upgrades will restore HWWTP's 5.0 med capacity. 12. PROJECTJUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of Asset likely to cease operating within next2 to 5 years. A. Addresses public health/safety,/if Yes: 0 Community concerns exists around conditions. . facility/infrastructure/building,/if Yes: 0 B. Service improvements,/all that apply: 0 Access to 0 Quality of ❑ Quantity of E. New facility/infr./bldg.,/if Yes: 0 IN/A • C. Enhances environment and/or quality of 0 Preserves/Protects Env. ❑Enhances Education and Arts F. Operational efficiency and leveraging Results in net increase in operating cost. life,/all that apply: ❑ Enhances/Protects Culture 0 Promotes Economic Vitality opportunities: Has no reduction of construction costs. Additional info: 13. LONG RANGE PLANS/ 2 Dept.Priority Details:Upgradeseverely damgedWWTP. Li Comm.Value Details: COMMUNITY VALUES,/all 0 General Plan Details: Li Admin Priority Details: that apply and provide details: 0 CDP Details: Multi Hazard Details: ❑Other Plans Details: Mitigation Plan Additional info: 14.CTY.MATCHING FUNDS REQ'D?/if Yes:❑I DESCRIBE: I15.LEGAL MANDATE?/if Yes0 'DESCRIBE: Allows compliance with EPA/DOH NPDES Permit condition. 16.SUSTAINABILITY FOCUS,/all that apply: ❑ Manages growth 0 Enhances education,culture,arts 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: 0 Strengthens and sustains our community 0 Promotes health and safety ❑Fosters inter-departmental collaboration Additional info: 17.PROJECT READINESS,/all 0 Project currently underway 2 Previously Appropriated 0 Staff available to manage project IQ External funds/resources ready to proceed that apply: ❑identified operating budget needs 0 Can realistically encumber funds List phases already completed: Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 21-22 Beyond 6 (not lapsed) Request FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 Years TOTAL: Planning Land Acquisition Design/Survey 18,000 $18,000 I1Construction II II I 90,0001 40,0001 40,0001 I _ I _$170,00011 11 TOTAL:II II $18,0001 $90,0001 $40,0001 $40,0001 I I i $188.00011 �119. o&M COSTS (x$1000): iI II I I I I I I I I� 20. FUNDING SOURCE(x$1000): , ,.,i .x .... . %g `t iV:.74 I w„ ,;, ar .FI ,`'A „IVIgr, ,r 'I ..' „ I. , �.� .; I� 4 . 6 r, ' := ,. ,U. -e nr r. ,w.a Cty G.O.Bond/Other 18,000 90,000 40,000 40,000 $188,000 State Revolving Fund - State CIP Federal Private(Grants) CBA(Fair Share,Park Dedication,etc) Hazard Mitigation Grant I TOTAL: ' $18,000 I $90,000 I $40,000 I $40,000 I I I I $188,000