The URL can be used to link to this page

Home My WebLink AboutCOM 0030.025 2020-2022 3Nz f F'°�!ry Mitchell D. Roth *?• t Deanna S. Sako Mayor Director ,rt oi•NA.e� Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 ® Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 March 3, 2022 u Maile David, Council Chair, ! and Members of the Hawaii County Council r County of Hawaii Hilo, Hawaii 96720 Ca Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds February 16, 2022 through February 28, 2022 Attached is a Report of Transfers Authorized showing transfers made from February 16, 2022 through February 28, 2022. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, *"Zl� Kay Oshiro Controller Attachments Comm. Ref. To: Hawaii County is an Equal Opportunity Employer and Provided ate @ W N O (NO 00 -N-! 0) O Ocn 0'O N e� O N N N N N N N N -> N N N N -4 � � .�A A --A --j -.4 N N N N N N N N < (D W N N N N N N N N ( -4 N In. t�D N @ @ @ @ 71 C v v tv v N A, v O CL NT (D -n 0pp -00 CL o pp 90 o p � @ p @@ O -O G (D m 3 � - - " Z. - N_ N N N N N -n O N Oo (:0 Oo •P W N N @ O 066666661,J666 -o @ A O C O0 C C m ; O O o _', ,-+• Q 0 n 0 S o 0 0 p 3. =1@ O O O "p o o �0 �D A v cy c1 0 0 Cnm 0 m 0 0 < 0 w O p p & Cn o , n < o < 90 come m (a o' er o o pogo a� v O = m 0 c n O O OQo (D m 0 0 � � rn m m m m a o N ao N � O J N W N 0N6 Cn O (Nn U'i N N 3 N O o N CnN00000cnCn o N cn O CO N O Cn O 000000 C P O O m O O -ld O O O O 0 0 0 A O o o O O (P 0 0 0 0 0 0 0 0o 0 c m o o o o o o a o o o cn mcn m cn m cn cn cn to � .A � � cn 8 N W 0 —I 0 •� rnrn -» cp W 0 i00C oM0MM Cn 0 M M M " M - 1 -� 00A0AmA A o m oO M C n -0 0 M m c, 3 o 3 A 3 =' @ @ @ K 0 00 0 v 0 o cn (0 m o o @ @ @ � -0 c c 0 oU) o cn mm � , 90 5.Xa. o.0 m m �•.-0 � -o c: -o U) 90 C.) N o A P a� _cnnoo wNo 0 o IV m o 0 0 C6 N O m o 0 .tom 0000M00 -.io 0 cn 0000 00o J 0 0 ' O O .P 6666 (06666 O 00 0000mo00o 0 Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 2 / 10 /22 FISCAL PERIOD: July 1, 20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5205.01.011 Criminal Intell Unit S&W,Regular S&W 25,000.00 010.201.5206.01.011 CIB-JAS-VICE-S&W,Regular S&W 125,000.00 010.241.5212.01.011 Kona Police-S&W,Regular S&W 150,000.00 010.201.5212.21.011 Kona Police CID-S&W,Regular S&W 250,000.00 010.201.5213.01.011 Kau Police-S&W,Regular S&W 300,000.00 010.201.5214.01.011 150,000.00 Puna Police-S&W,Regular S&W TOTAL-S 1,000,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W,Regular S&W $ 1,000,000.00 TOTAL:$ 1,000,000.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Administrative Services S&W. There is one recruit class cun-ently running and a current FTO class as well which is causing a shortage.Recruit position funding allocated to permanent Police Officer positions in various other Districts and overtime incurred is due to staff shortage because of COVID. SUBMITTED BY: lit- Pail DATE: 2 l lo 1 2.2. Department Head ACTION: Recommend Approval _Recommend Deferral —Recommend Denial Signed: DATE: �� _4/2022 Director of Finance Approv —Deferred Denied SigneoAi DATE: l _t MAan,110a Inirartnr Mayor o Transfer No. 2 ti . U Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 02 1 10 1 22 FISCAL PERIOD: July 1, 20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive OCE, Fuels&Lubricants 1; 280,000.00 TOTAL: $ 280000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.449 Automotive Division Equip, Motor Vehicle $ 280,000.00 _ TOTAL: $ 280,000.00 EXPLANATION (Provide complete explanation): Funds are available in Automotive OCE, Fuels& Lubricants account due to lower than anticipated costs. Funds are needed in the Automotive Equip,Motor Vehicle account to purchase two 4x4 I-Ton Trucks with utility box and crane. These will replace two older trucks that are unrepairable. SU I ED BY: DATE: 412022 epart ent Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial igned: DATE: 1 � Director of Finance Ap oved Deferred Denied_ Cl Signed: DATE: or Mayor Transfer No �` '*Forrn*A-1 02 COUNTY OF Revised.07101 REQUEST TO TRAM ,. R FUNDS DEPARTMENT: Parks aril Recreation E, iY"4+'N: Adininistrat on CONTACT- Reid Sewake I'[`IONE61-1660; DATE, 2 r 1 F' 2 FISCAL !'ERIOD: :iuly 1, 20 1 to,June 3)0,0 22 FR.Ohl:ACCt}t.'hi1 NL,I RI,, ACS 0 JN'F 'r1, . F AMOLNT .......... 'TOTAL,. ' -)%57750 '10:ACCOUNT NUMBER ACCOUNT 11"' L.E, wou'N`r 010.500,5519.11,011 EAD Admin-Reg S&VV 1;22,577,50 TOTAL `I 2.57775t.. ., ... EXPLANATION (Provide complete explanation) Effective January 1,2022,position 00-03347 transferred front RlcVP Program to EAD Administratio-i. This is to transfer the funds budgeted for that position for period January f, ',!022 through.tune 15, 2021 SUB lV1lTTl l --.. DATE beprrfent F ead 7Recommend ACTIO : Approval Recommend Def,rrz' �Recommend Denial FEB 14 2022 igned: Q— i' ,,�.. --- DATE: Director of Finance Approved Deferred Denied i redo ::�.5.�-- _m Managing Director f Mcr DATE._ ! c Transfer No. '�` Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 02 / 10 1 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.235 Automotive OCE,Misc. Materials& $ 5,000.00 Supplies TOTAL: $ 5,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.480 Automotive Division Equip,Misc. $ 5,000.00 Equipment TOTAL; $ 5,000_.00 EXPLANATION (Provide complete explanation): Funds are available in Automotive OCE, Misc. Materials& Supplies account due to lower than anticipated costs. Funds are needed in the Automotive Equip,Misc.Equipment account to replace the A/C Refrigeration Handling System for Kona ATM. The current system is broken and unable to be repaired. S IE D BY: DATE: De rtment Fi6ad ACTION: V Recommend Approval `Recommend Deferral Recommend Denial Signed: �_ c+ DATE: E /222 Director of Finance 1QKAppro d _Deferred _Denied Signed: E_'" DATE:9 ,� / l Nlanagitag9+mCtor-- - Mayor Transfer No. 2—q 13„ Form#:A-102 COUNTY OF HAWAN Revised:07/01 QUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Stacie Okuda PHONE: 808-961-8251 DATE: 02 ! 15 1 2022 FISCAL PERIOD: July 1, 20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.104 Corporation Counsel OCE, $200,00 Travel/Conference TOTAL: _ $ 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,131.5131.06.454 Corporation Counsel Eqpt,Computer Eqpt $200,00 TOTAL: $ 200.00 EXPLANATION (Provide complete explanation): Funds are available in the 010.131.5131.02.104,Corporation Counsel OCE,Travel/Conference account due to COVID-19 and the ability to travel to conferences or trainings. Funds are needed in the 010.131.5131.06.454,Corporation Counsel Eqpt;Computer Eqpt acco,in.t to purchase a desktop computer that needs to be replaced.IT has tried to fix the computer multiple times to where it is operable,but problems keep persisting.Per IT,the computer needs to be replaced.Due to the current workload of our staff,replacing the computer has become priority. SUBMITTED BY: ~ ' s''� DATE: 62 / fr..- / 22 rtment Head --i ACTION: Recommend Approval Recommend Deferral _Recommend Denial FEB 1 6 2022 Dtpg j Sjgned: ,, --- DATE: Director of Finance ,pproved _Deferred __Denied Signed, � _444— DATE:'- ��- Managing Director en- Mayor` Transfer No. �A - Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 02 J 1 ' J 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.227 Automotive Division OCE,Comp& Off $ 967.98 TOTAL:—.—,—$ 967.98 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.454 Automotive Division Eqpt,Office Equip-F $ 967.98 TOTAL: _ $ 967.98 EXPLANATION (Provide complete explanation): Funds are available in Automotive Division OCE,Comp&Office Supplies account due to lower than anticipated costs. Funds are needed in the Automotive Division Equip,Computer Equip account to purchase a�es.ktop PC for Waimea Automotive baseyard. Purchase approved 8/23121,PO 8.032755 UBMITTEDBY: ' �� C:/ DATE: 1 7 C } c) pa ment Head ACTION: `/Recommend Approval _Recommend Deferral Recommend Donal gned: DATE F`J 2J 2022 Director of Finance proved Deferred Denied Signed: , DATE: �---� ----A42OR9 19Directer--.- off' Mayor Transfer No. J Q� Form#:A-102 COUNTY OF HA VI Revised:07/01 QUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing& Comm. Devel DIVISION: Administration CONTACT: Christine Nguyen PHONE: 961-8379 DATE: 2 / 17 /2.022 FISCAL PERIOD: July 1, 20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.02.115 Office of Hsg Oce, Misc Contract Svc IS 32,000.00 32,000 TOTAL_ li z�3,000,-00-- TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.06.454 Office of Hsg, Eqpt, Computer Eqt .I> 14,000.00 152.461.5466.06.450 Office of Hsg Eqpt,Office Equip- Fix 18,000.00 TOTAL; $32,000.00 EXPLANATION (Provide complete explanation): Transfer funds to cover estimated costs for purchasing 2 laptops,3 workstations with monitor, I B/W laser printer,and 2 desks to be used for WIOA program moving to R&D, 1 workstation with monitor,and 1 wide format printer to be used at American Job Center,3 desks and 3 filing cabinets for staff of new division, Community Engagement,and 2 filing cabinets for Grants Management division. Funds are available in the Misc Contract account due to expenditure being less than anticipated. SUBMITTED BY: DATE: Dep nt Head —�`—'-- ACTION: Recommend Approval _Recommend Deferral Recommend Denial FE.R 2 2 2022 Signed: / -' DATE: r Director of Finance Ap ved —Deferred Denied Signed: DATE: I / / Managing Director y�, Mayor Transfer No. �' Form#:A-102 COUNTY OF HAWAVI RECEIVED Revised:07/01 REQUEST FE FUNDS FEB 2 8 2022 DEPARTMENT: FINANCE DIVISION: MAYOR ® HILO CONTACT: DEANNA SAKO PHONE: 961-8092 DATE: 02 1 25 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Accounts—OCE,Rental/Lease of Equip $ 29,500.00 TOTAL: $ 29 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.06.454 Treasury—Eqpt, Computer& Software $ 25,000.00 010.121.5129..454 Property Mgmt Eqpt, Computer& Soft 4,500.00 la TOTAL: $ 29,500.00 EXPLANATION (Provide complete explanation): Funding is available due to lower than anticipated expenditures. Additional funding is requested for software design changes needed for implementation of new cashiering system and for replacement computers that have reached end of life. SUBMITTED BY: ✓3 /:64 -'" DATE: F 2 5/2022 Department Head ACTION: 7Recommend Approval _Recommend Deferral Recommend Denial FEB 2 5 2022 Signed: .� � DATE: �/� Director of Finance `'t pproved _Deferred _Denied Signed: F0 DATE: FE� 2 8 ?022 r4�ttaging director „ Mayor --� Transfer No.