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Home My WebLink AboutCOM 0645.002 2020-2022 KqY OF pq Mitchell D. Roth ay Kazuo S. K. L. Todd Mayor 6±%° FireCieief Lee E. Lord Eric H. Moller Managing Director aid a;P, Deputy Fire Chief 9rF Qt.NP.N VIAUH t f a ` HAWAII FIRE DEPARTMENT 25 Aupuni Street•Suite 2501•Hilo,Hawaii 96720 (808)932-2900•Fax(808)932-2928 t M April 6, 2022 .. Maile Medeiros David, Council Chair and Member of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Chair David: RE: Hawaii Fire Department Budget Review PowerPoint Presentation—Finance Committee Special Meeting on 4-12-22 Enclosed is a thumb drive containing the Hawaii Fire Department Budget Review PowerPoint presentation which will be presented during the FY2022-2023 Budget Finance Committee Special Meeting(s) in Hilo on April 12, 2022. The thumb drive (#2)will be hand-delivered to your Hilo office today. If there are any questions,please do not hesitate to contact me at (808) 932-2903. Sincerely, KAZ O S. K. L. TODD Fire Chief KT:lk Enc. Thumb Drive #2 Comm. No Ref. ToAr{ Ref. tote AP i Hawaii Fire } J Department r. FY22/23 Budget Cycle Presentation for County Council FireAudit 'AN& Presentation 4/19/22 This presentation covers the FY22/23 budget and supplemental requests. It does not address the Audit Recommendations. .a- Y R k AW 1 i 3 But wa it, that's not a I I . . . The Hawaii Fire Department is also the only combination ' l fire department in the State of Hawaii! + _ p 18 Volunteer Fire Stations • 150 Volunteer Firefighters i Big Picture P roce So what do we need to make a department work? V) Q) 5 311 cot/ pepartrj, C� � � t/ CNshin � �� Fu gS Operatln�G ��,,..... ... .q `� :j Funding �0� ti iNJANGE �•�,..NA QQ .....� para ire o eNW., u 0 ®[ ouN �a I p m et)t �xNSE i e`(S Q n/� �,Soral Protec, FM gaining OEPAItlMENT [ 1 � Y .. ,quipme�` What o we do ? INIFEiiii! 9h ot9' Fire EMS Ocean Safety • 20 Paid Fire Stations 16 ALS ambulances 12 Beaches • 18 Volunteer Fire Stations 48 Paramedics/Firefighters 15 Lifeguard Towers • 48 EMT/Firefighters • Fire Fighting 62 Lifeguards • • 204 Primary Firefighting Staff Primary EMS response • Community Para-medicine Hazmat Response • 30 Primary Hazmat Responders • Search and Rescue • 30 Primary Rescue Specialists • 100% County Funded 100% State Funded 66% County Funded 0 33% State Funded The Budget Looks Different? Thanks Deanna I • So for FY22/23, Deanna Sako approved Chief Todd's request to restructure the Fire Department Budget Cf • Numbers have changed to 6221 - 6228 • Goals of Restructuring: • Align dollars spent towards purpose/source w� • Fire • EMS • Ocean Safety IT • Further breakdown by program for outcome tracking is P • Fire Suppression (Operations) • Fire Prevention • Training • Volunteer Program • Support (Auxiliary) • Grants/Other funds How Does the BBreak Down ? Based on FY22/23 Estimated Expenditures (Page 17 of Proposed Operating Budget Part I Volume 1) Fire Budget EMS Budget Ocean Safety Budget • Operations: $30,306,882 $15,749,211 County: $2,485,951 • Prevention: $947,101 Funded by State State:$1,400,103 • Currently a bill to increase OCE by • Auxiliary: $2,465,938 $1.2M • Training: $437,655 • Total current contract is $21.9M • Volunteer: $369,977 • Grant/Misc: $1,616,713 Total Budget: $56,343,977 gI � aWA„ 11F� U D Where is the Bfrom ? Based on FY22/23 Funding Source (Page 86 of Proposed Operating Budget Part 1 Volume II) • General Fund $ 31, 254, 824 • EMS Contract : $ 21984 337 ( + 1 . 2 ) � 959 q' 9 Hapuna LG Contract : $ 919103 * Grant Revenue : $ 2 046 713 A� • Other : $ 139, 000 l� G IV 5� . Total Budget: $56,343,977 F � � E t EMS R Primary 911 EMS response for Hawaii County _- Io Hawaii County Emergency Medical Services (6227) The Hawaii Fire Department is the primary response to 911 medical call for Hawaii County. . DEPAR iEhCT Funding to provide EMS is 100% � � rovided b the State of Hawaii . f BUS _ �,a , 16 ALS ambulances ? EIUI • 48 Paramedics • 48 EMT/Firefighters OF Hq • Support Staff • Supplies j dw �t EMS Budget Breakdown Hawaii Fire Department: Emergency Medical Services Call Volume S&W vs OCE Budget Over Time 18,500 $16,000,000 OCE ■ Eqpt ■ S&W 18,000 9% 2% 89% $14,000,000 $12,000,000 17,500 $10,000,000 17,000 $8,000,000 16,500 $6,000,000 16,000 $4,000,000 15,500 $2,000,000 15,000 L $0 x Ocean Safety f w � Creating a culture of water _ safety for the visitors and residents of Hawaii County Q ., 13 H FD Ocean Safety (6228) 3,157,160 Beach visitors last year! Beach Attendance FY 20-21 Kahalu'u Beach Park 299,634 . La'aloa Beach Park (Magic Sands) 310,646 ` ' Kua Bay 445,888 Hapuna Beach State Park 892,011 Spencer Beach Park 68,526 Honoli'i Beach Park 209,529 " Onekahakaha Beach Park 97,820 Carlsmith Beach Park 94,312 Leleiwi Beach Park Not Guarded s = _- Richardson's Ocean Park 227,416 Isaac Hale Memorial Beach Park 211,113 Pohoiki Beach Park Partial Data* Punalu'u Blacksands Beach Park 300,265 O S How Do We Comare . �GPN S%4 b FIRE ( LIFEGUARD) ` DEPT. Kauai County Maui County Hawaii County • 10 Beaches 7 Beaches 12 Beaches • 11 Lifeguard Towers 9 Lifeguard Towers 15 Lifeguard Towers • 1 Chief/Manager 1 Chief/Manager 0 Chief/Manager • 1 Support Staff 3 Support Staff 0.5 Support Staff • 4 Lifeguard Captains 5 Lifeguard Captains 2 Lifeguard Captains • 4 Lifeguard Lieutenants 8 Lifeguard Lieutenants 1 Lifeguard Lieutenants • 50 Lifeguards 46 Lifeguards 59 Lifeguards • 62.S Tota I Staff 60 Tota I Staff 63 Tota I Staff Ocean Safety Budget Breakdown Hawaii Fire Department: Ocean Safety Beach Visitors S&W vs OCE Budget Over Time 3,800,000 $4,000,000 4% ■ 96% 3,600,000 $3,500,000 3,400,000 $3,000,000 3,200,000 $2,500,000 3,000,000 $2,000,000 2,800,000 $1,500,000 2,600,000 2,400,000 $1,000,000 2,200,000 $500,000 2,000,000 $0 4/ is actually 1/ this year. What are the current Ocean Safety issues? Support positions, equipment, funding. • No Primary Supervisor (Sup 9d) " • No Trainer Position • No Clerical Support (Clerk III) • Limited Equipment Funding (4% OCE*, 34k County) aow•.-._ • Tower replacement 75k • RWC replacement 16k • ATV Replacement 8k • Vehicle Replacement 40k • Tower PA systems 10k _pa • Surfboards and other supplies (minimally funded) *Mayor 's Budget changes the funding for the 1/2, 3/4, and 3/5 time positions into full time positions to help with '� ,,� staffing shortages in East Hawaii which were leading to tower shutdowns. (Supplemental #5) w AWL AV, Fire Response Budget, Programs, Statistics, and Analytics 18 r The Hawaii Fire Department Our mission is to provide exceptional all hazards Y1AWAt� emergency services to Hawaii County ,R � F Budget Sources: (Per Program Budget) g� :SAE AB� • General Fund $31,254,824 • EMS Contract: $21,984,337 (+1.2) 0 0'�►p�EFM, • Hapuna LG Contract: $919,103 . • Grant Revenue: $2,046,713 • Other: $139,000 �► Fire Programs: ►Q ,� ` • Operations: $30,306,882 • Prevention: $947,101 • Auxiliary: $2,465,938 • Training: $437,655 • Volunteer: $369,977 Total Budget: $56,343,977 • Grant/Misc: $1,616,713 How does the County's Fire Protection Spending Compare? County funding spent towards fire services (FY20/21 Comparison) Maui Fire Dept Kauai Fire Dept Honolulu Fire Dept $42,811,396 $28,921,245 $ 141,1758,1816 • 14 Fire Stations • 8 Fire Stations • 44 Fire Stations A. x i $0N0LLutz h 'M 0 4 UP �L A 14 � OEQ� Operations - 6221 $30,306,882. Services / Staff / Expenditures • Hazmat, 30 personnel • Rescue, 30 Personnel • Fire & Emergency Response, 204 Personnel • Administration, 16 Personnel + Chief & Deputy • 20 Fire Stations, 18 Volunteer Fire Stations • Apparatus Replacement, Contracts, Bills • Mayor's Budget Adds Safety Specialist, two Clerk Ills 6221 Fire Operations Breakdown • 6221.01 — Salaries and Wages • 6221.01.11 Regular Salaries and Wages — $22,887,637 • 6221.01.21 Overtime Salaries and Wages • Controlled by Administration Management Business Model $1,750,000, Controlled OT vs BU required 42% • 6221.01.21 (1) Overtime: $770,816 • Set by Bargaining Unit 11 Contract • 6221.01.21 (2) Holiday, $1,184,939 $770,816 • 6221.01.21 (3) FLSA$10,000 18% • 6221.01.21 (4) Rank for Rank: $1,750,000 • 6221.01.99 Misc S&W • Set by Bargaining Unit 11 Contract • 6221.01.21 (1-8) Mist. $472,000 $472,000, 11% $1,194,939, 29% 0 BU Contract 0 BU Contract 0 Controlled 0 BU R4R Last Updated: 3/21/2022 HFD Operational Dashboard a O N N N t c HFD Staffing : Business z = �' _ _ M Z o *= = c Q ' 1= M a > v~i o a w N o 3 d a -E +`�+ a m N Model J i a a � z � � � o � � ii U U H = • NFPA 1710 required numbers are fora 1 Central 6 + 2 8 9 5 4 7.33 0.672 Waiakea 5 + 0 = 5 6 5 5 5 0 response to a residential structural fire 3 Haihai 5 + 2 = 7 6 6 5 - 6.66 0.34 which require 16 firefighters on scene 4 Kaumana 5 + 0 = 5 6 5 4 5 0 • Not staffed for business fire at 28 firefighters 5 Kea'au 4 + 2 = 6 9 5 4 5 1 = • Not staffed for high-rise fire at 42 firefighters 6 Captain Cook 4 + 2 6 8 5 4 5 17 Kailua 7 + 2 = 9 9 7 7 8.66 0.34 • Minimum Staffing is based on Operational 8 Honokaa 4 + 2 = 6 6 5 4 5.33 0.67 Chief consensus based on past responses 9 Waimea 4 + 2 = 6 8 6 5 5.33 0.67 10 Pahoa 4 + 2 = 6 9 6 5 4 2 and a minimal safety margin 11 Pahala 4 + 0 = 4 6 4 3 4 0 • Compromised goes below what is 11A Na'alehu 0 + 2 = 2 6 2 2 2 0 12 Keauhou 4 + 2 = 6 8 5 4 � 6 0 considered safe for responders but may be 14 South Kohala 6 + 2 = 8 8 6 5 - 7 1 necessary based on County's budget 15 North Kohala 3 + 2 = 5 6 6 5 3.33 1.67 = � • Black levels are when HFD is considering 16 Wai koloa 3 + 2 5 8 5 5 5 017 Laupahoehoe 3 + 0 = 3 4 3 3 3 0 shutting down stations 18 HPP 2 + 2 = 4 8 4 4 3.33 0.67 19 Volcano 4 + 2 = 6 8 5 4 5.33 0.67 20 HOVE 3 + 2 = 5 6 5 5 3 2 21 Makalei 5 + 0 = 5 6 5 4 4.66 0.34 Shift Total: 85 + 32 = 117 150 105 1 104 13 Total: 255 + 96 = 351 450 315 273 312 39 What Causes HFD's Usage of Overtime? • Sick Leave • Vacation Rough estimate is at 16.6% of • Major Events (Mang Road) straight time, or 25% in total • Calls during Changeover Costs at 1.5 OT payrate • Training (Trainees and Trainers) • COVID Injury (workers comp) r ■ ■ Air /► • F M LA ' 400. 40*�" • Travel time (CBA) • Ghost Positions • OT for Equip Servicing (MSA/Fit) • Vacant positions r With 4.25 paid staffing positions per shift/station, how does the Hawaii Fire Department's Response Personnel Numbers Compare? Based on total numbers of County Paid Firefighters, divided by # of stations, and shifts. A 0140LIOIL 0 ! • • r UP ` C1111{ r SIRE OR Maui Fire Dept Kauai Fire Dept Honolulu Fire Dept 7. 11 FF per shift/stn 5.91 FF per shift/stn 8.25 FF per shift/stn • 299 county funded 142 county funded 1090 county funded firefighting positions firefighting positions firefighting positions Overtime LIL t Options 1 . Accept and fund current business model 2 . Change business Model 1. Staff with Margin 2 . Roaming Fill 3 . Fund Training Positions 4. Fund Positions of Need Audit: Comparable Department's to HFD (Page 43) Grand ScottsdaleFY 21 HFID Fort Collins Average Michigan General Fund Budget $46,889,522 $46,816,343 $83,000,000 $42,737,520 $31,942,351 $38,698,205 Fire Budget $31,174,364 $46,816,343 $60,839,000 $42,737,520 $31,942,351 $38,698,205 EMS Budget $12,721,812 $0 $22,161,000 $0 $0 $0 Ocean Safety Budget $2,993,345 $0 $0 $0 $0 $0 FTE 479.0 308.0 489.3 366.0 199.0 229.0 FTE Fire 251.0 280.0 276.4 303.0 166.0 180.0 FTE EMS 100.0 0.0 107.6 0.0 0.0 0.0 FTE Ocean Safety 62.0 0.0 0.0 0.0 0.0 0.0 FTE Other 50.0 11.0 70.8 8.0 15.0 34.0 FTEAdmin 16.0 17.0 34.5 55.0 18.0 15.0 Fire Stations 20.0 15.0 16.0 14.0 11.0 13.0 Population 200,528 241,361 219,346 199,723 198,917 212,000 211,979 Service Area 4,028 sq mi 184 sq mi 102 sq mi 97 sq mi 45.27 sq mi 230 sq mi 131.65 sq miles Percentage of Budget 10.60% 14.3% 32.6% 13.1% 22.4% 17.0% 19.9% PercentageS&W to Budget 85.90% 81.0% 78.0% 92.7% 85.1% 79.6% 83.3% Ratio First Responderto Support/Admin 29.9 to 1 18.1 to 1 14.2 to 1 6.65 to 1 11.1 to 1 15.26 to 1 13.06 to 1 Cost Per Capita $234 $194 $378 $214 $161 $183 $226 Cost Per Station $2,194,809 $3,121,090 $5,187,500 $3,052,680 $2,903,850 $2,976,785 $3,448,381 Cost per Employee $97,890 $152,001 $169,630 $116,769 $160,514 $168,988 $153,580 6222 Fire Prevention Branch : Program Budget $947,101 • Four Areas of Responsibility: LIL • Fire Inspection Section 'S • Fire Investigation Section • Public Education Section OCE • Plan Review Section $23,516 • 9 Positions: 1 Battalion Chief, 2 Captains, 2 Plan Breakdown ` '�� 2% Reviewers, 3 Inspectors, 1 Fireworks Auditor Issues: • Vehicles in need of replacement • Specialty Personal Protective Equipment, and S&w Investigation Equipment for Investigations $923,585 • Funding for Specialty Training 98% -- 6223AuxiliaryServices Branch : Program Budget $2,465,938 ' Emergency Communications Section • S&W $742,802 • (Mayor's Budget odds o Trainer Position) --� Logistics Section • S&W $266,028 10 OCE $654,813 • Equipment $227,628 Vehicles Maintenance Section • S&W $286,357 • OCE $288,310 6223 Fire Auxiliary Services ( Logistics Section � $1,148,469 • 2 Positions: 1 Battalion Chief, 1 Store Keeper • Areas of responsibility: s&w • Procurement & distribution of supplies and personal Breakdown $266,028 protective equipment for 551 paid positions, and 150 23% volunteers. • Repair & Maintenance of 38 facilities, and equipment repair of replacement. Equipment $227,628 20% Issues: • Staffing level vs workload • Funding for procurement of basic supplies • Funding for repair of facilities OCE $654,813 57% 6223Emergency Communications Section $742,802 • 18 Positions: 1 Fire Captain, 4 Supervising Fire Communication Officers, 1 Fire Communication Officer III, 12 Fire Communications Officers II OCE Areas of responsibility: 0 • Breakdown ° • Answering of all 911 calls for Issues: • Internal and being addressed. • Thanks to Deanna, and Mayor Roth, and everyone at s&w DHR for all their support. $742,802 100% 6223 Vehicle Maintenance Section $574,667 • Positions: 1 Chief Mechanic, 5 Mechanics (2 paid for byLIL state EMS and not reflected in above budget numbers) Issues: • Vehicles Repair Tracking (No Staff) Breakdown • Vehicle Repair Building lacks space, in tsunami inundation location, co-located with Waiakea Fire '•'•'�, Station OCE S&W $288,310 i 50% $286,357 50% 6224 Training Section Budget $402,459 Summary: • L One Battalion Chief, One Captain, One Driver Trainer Software • Handle 20 Paid Fire Stations $31,000 • Training for Recruits OCE 8% Breakdown $26,981 • Training for Department of 556 paid positions 7% • Primarily S&W, and Training Software • Clerk///added in Mayor's Budget for FY 22123 Issues: • Funding, Staffing, Facilities, Equipment S&W • Supplemental 9E (Four Training Specialist Positions) 6225 Volunteer Division : Program Budget $369,977 Two Fire Captains • Handle 18 Volunteer Fire Stations • 150 Volunteer Firefighters • Training • Vehicles & Equipment NFSGrant Breakdown $90,000 • Repairs & Maintenance 24% • Personal Protective Equipment Issuance • Primarily S&W and 90k for a grant match from NFS Issues: • Fundings&w $237,549 • Staffing OCE—W4 CE 64% $42,428 • Equipment 12% • Facilities Supplemental Requests Not Yet Funded • Supplemental 2: PPE Funding • Supplemental 3: Business Manager • Supplemental 4: Funding for CISM, Funding for Chaplain Program • Supplemental 6: Part Time Dispatchers, Clerk III Funded in Mayor's Budget • Supplemental 7: Maintenance Worker, Clerk III • Supplemental 1: Funding for Bills • Supplemental 8: Public Relations Specialist, Fire Supplemental 3: (3) Clerk III positions Management Officer • Supplemental 9: Volunteer Support, Additional FF • Supplemental 4: Safety Specialist positions, Additional Captains, WSO V, Training Budget, • Supplemental 5: Water Safety Positions to Full Time Repair Budget, Training Specialists, Volunteer Funding. Supplemental 6: Dispatch Trainer Positon Supplemental Requests So what do we really need? • Supplemental 2: PPE Funding • Safety Need • Supplemental 3: Business Manager • Need based on expansion for major incidents, long term planning and management functions, general improvement • Supplemental 6, 7: Clerks • Need administrative help • Supplemental 9: Water Safety Officer 5 e • Need for a lead for this area Supplemental 9E: Training Specialists • Cost Saving Addition • Supplemental 9F: Repair Budget • Need to repair Plymovent and Garage Doors • Supplemental 9G: Volunteer Funding • Need funding to run 18 Volunteer Fire Stations Other Costs discussed in the Audit Audit recommends better data and management. It is based in the premise that if the Fire Department documents and reports it's needs to County Administration effectively, funding to manage those programs will be allocated and the Department will achieve the outcomes of an accredited public organization. LIL One Time Costs Continuing Costs • Master Plan, Standards of Cover, Community Risk Accreditation Staffing Assessment • Maintenance Staff (covered in supplemental) • Land Acquisition Costs (CIP or State) • Vehicle Tracking Software • Facility Construction Costs (CIP) • Vehicle Replacement Costs • Facility Repair Costs (CIP) • Facility Maintenance Costs • Maintenance Staffing (covered in supplemental) • Training Costs in S&W ERIC TAYLOR ThankYou 7• d • Kazuo Todd _ 808-932-2900 ® fire@ hawaiicounty.gov ae www.hawaiicounty.gov/fire BREADING NEWS 2 HOMES DESTROYED IN WAIMEA F1l�t 40,004 ACRES SCORCHED