HomeMy WebLinkAboutCOM 0645.003 2020-2022 J�SYfOF.4
Mitchell D.Roth �' :• Steven Ikaika Rodenhurst,P.E.
Mayor Director
Lee E.Lord Stephen M.Pause,P.E.
Managing Director .�„ Deputy Director
�0unN Ja �nfuat t
DEPARTMENT OF PUBLIC WORKS
Aupuni Center
101 Pauahi Street,Suite 7- Hilo,Hawaii 96720-4224
(808)961-8321 -Fax(808)961-8630
public worksa hawaii county.gov
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r-O O n
April 7, 2022 M- x o
Maile David, Council Chair and
Members of the Hawaii County CouncilT
ter-
Hawaii County Council s
25 Aupuni Street C)
Hilo, Hawaii 96720 NO ==
Re: Public Works Report and PowerPoint Presentation-Finance Committee Special Meeting
Enclosed is a Report and PowerPoint presentation to be presented during the FY2023 Budget
Finance Committee Special Meeting.
If there are any questions, please do not hesitate to contact the Public Works Department at
961-8321.
ieve/n kaika Rodenhurst, P.E.
Director of Public Works
Enc.
Comm. No. �•
Ref. To: /� (p/
Countyw
of Haaii is an Equal Opportunity Provider and Employer. Ref' Date APR 1 2 2022
FY 2022-23 Budget Presentation Summary
The Department of Public Works (DPW)submits for your review the following budget report for
FY 2022-23 which provides additional detail to the PowerPoint presentation that will be presented
during the Budget Finance Committee Special Meeting.
DPW's proposed operating budget expenditures are:
$19,015,883 General Fund
$44,828,316 Highway Fund
$252,180 Beautification Fund
Two tables of datasets summarizing DPW's expenditures are presented below, each presented by fund
then summarized by division and again by expense type. Please note that this budget was provided to
you prior to us knowing about increases in fuel, water, and electricity expenses.We are reviewing these
line items in our budget and forecasting anticipated increases.
EXPENDITURE BUDGET BY DIVISION/DEPARTMENT:
FY 2020-21 FY 2021-22 FY 2022-23 %Change
GENERAL FUND Actual Budget Request FY22-FY23
ADMINISTRATION 1,401,332.54 1,480,049 1,489,865 0.66%
BUILDING 9,631,937.69 11,184,115 11,767,437 5.22%
ENGINEERING 716,375.54 848,605 854,245 0.66%
AUTOMOTIVE 3,558,134.07 4,497,076 4,574,336 1.72%
FLOOD CONTROL 329,168.00 330,000 330,000 —0.00%-
15,636,947-84 18,339,845 19,015,883 3.69%
FY 2020-21 FY 2021-22 FY 2022-23 %Change
HIGHWAY FUND Actual Budget Request FY22-FY23
TRAFFIC 8,296,068.31 10,118,603 10,157,811 0.39%
HIGHWAY 12,033,676.61 16,128,541 16,175,853 0.29%
ENGINEERING 1,997,245.71 3,843,546 3,931,666 2.29%
POLICE 1,323,746.26 2,015,174 2,066,198 2.53%
MASS TRANSIT 586,198.64 - - 0.00%
MISCELLANEOUS 9,746,754.60 11,175,000 12,496,788 11.83%
33,983,690.13 43,280,864 44,828,316 3.58%
FY 2020-21 FY 2021-22 FY 2022-23 %Change
BEAUTIFICATION FUND Actual Budget Request FY22-FY23
DPW 183,431.62 221,200 202,180 -8.60%
PARKS & RECREATION 115,121.52 133,630 50,000 -62.58%
298,553.14 354,830 252,180 -28.93%
EXPENDITURE BUDGET BY TYPE:
FY 2020-21 FY 2021-22 FY 2022-23 %Change
GENERAL FUND Actual Budget Request FY22-FY23
Salaries and Wages 9,244,359.65 10,215,059 10,434,441 2.15%
Operations 6,066,599.68 7,974,631 8,395,282 5.27%
Equipment 199,688.51 23,155 60,855 162.82%
Water Spigot 126,300.00 127,000 125,305 -1.33%
15,636,947.84 18,339,845 19,015,883 3.69%
FY 2020-21 FY 2021-22 FY 2022-23 %Change
HIGHWAY FUND Actual Budget Request FY22-FY23
Salaries and Wages 13,317,536.75 15,240,553 15,515,059 1.80%
Operations 9,378,246.38 14,203,651 14,186,711 -0.12%
Equipment 1,541,152.40 2,661,660 2,629,758 -1.20%
Miscellaneous 9,746,754.60 11,175,000 12,496,788 11.83%--
33,983,690.13
1.83%_33,983,690.13 43,280,864 44,828,316 3.58%
FY 2020-21 FY 2021-22 FY 2022-23 %Change
BEAUTIFICATION FUND Actual Budget Request FY22-FY23
Operations 226,971.38 241,800 209,150 -13.50%
Equipment _ 71,581.76 113,030 ___43,030 -61.93%
298,553.14 354,830 252,180 -28.93%
DPW POSITIONS:
GENERAL FUND No. of Vacant HIGHWAY FUND No. of Vacant
Positions Funded Positions Funded
ADMINISTRATION 25 2 TRAFFIC 50 6
BUILDING 114 22 HIGHWAY MAINTENANCE 201 12
ENGINEERING 11 0 ENGINEERING 30 8
AUTOMOTIVE 30 1
180 25 281 26
SIGNIFICANT REVENUE SOURCES:
FY 2020-21 FY 2021-22 FY 2022-23 %Change
GENERAL FUND Actual Budget Request FY22-FY23
BUILDING 3,154,348.68 2,820,100 3,054,200 8.30%
FY 2020-21 FY 2021-22 FY 2022-23 %Change
HIGHWAY FUND Actual Budget Request FY22-FY23
FUEL TAX 16,961,374.74 17,250,441 19,180,522 11.19%
PUBLIC UTILITIES FRANCHISE 8,259,375.51 8,553,000 9,254,000 8.20%
VEHICLE&TRAILER WEIGHT 12,528,698.54 12,000,000 12,000,000 0.00%
STATE GRANTS 1,762,188.88 1,492,918 1,708,256 _14.42%
39,511,637.67 39,296,359 42,142,778 7.24%
BUILDING
The Building Division went live with the online EnerGov EPIC system on July 26, 2021. This enabled a
concurrent review of plans by multiple plans examiners and the "one-permit" system for all new permit
applications. These improvements to the review process improved efficiency and allowed for increased
transparency of the plan review process.The division continues to identify opportunities for
improvement of the system through training and the development of system reports.
In the new fiscal year, the division will have a new Accountant I position to support the additional
requirements of the division due to EPIC, as well as to provide higher level essential fiscal oversight,
guidance, and compliance for the entire division which includes processing AP, payroll, inventory,
procurement, reconciliations, and reporting. The division will also receive a new licensed Plumber
position to provide services to our West Hawai'i facilities. Finally, one of our Custodian/Groundskeeper
positions in North Hawai'i will become funded.
Other increases to the divisions' general fund budget were for increased premiums for property
insurance, new Energov annual service maintenance, and a 5% increase in electricity expense.
GENERAL FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Building Division Actual Budget Request FY22-FY23
Number of Positions 110 112 114 2
Salaries and Wages 5,658,450.11 6,420,916 6,624,842 3.18%
Operations 3,895,183.49 4,758,944 5,101,340 7.19%
Equipment 78,304.09 4,255 41,255 869.57%
9,631,937.69 11,184,115 11,767,437 5.22%
ENGINEERING
The Engineering Division completed the rehabilitation of Kilauea Avenue, the rehabilitation of Henry
Street, the widening of Mamalahoa Highway (Mud Lane to Mana Road), and the replacement of Alii
Drive Culvert. The division began work on the rehabilitation of Waianuenue Avenue. All five projects
received 80% federal funding from FHWA under the STP program.
Increases to the division's highway fund budget were for vehicle fuel and repairs which were previously
paid from the general fund, training and certifications, a lease for a multi-function machine, reference
books, and workstations.
GENERAL FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Engineering Division Actual Budget Request FY22-FY23
Number of Positions 38 41 41 -
Salaries and Wages 716,375.54 681,708 687,348 0.83%
Operations 30,193.72 151,897 151,897 0.00%
Equipment 320.97 15,000 15,000 0.00%
716,375.54 848,605 854,245 0.66%
HIGHWAY FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Engineering Division Actual Budget Request FY22-FY23
Salaries and Wages 1,508,840.32 1,920,400 1,944,520 1.26%
Operations 197,681.14 1,799,546 1,834,546 1.94%
Equipment 290,724.25 123,600 152,600 23.46%
1,997,245.71 3,843,546 3,931,666 2.29%
HIGHWAY MAINTENANCE
The Highway Maintenance Division plans to work on these in-house resurfacing projects in the next
fiscal year:
SOUTH HILO NORTH HILO SOUTH KONA HAMAKUA
'Iwalani St Manowai'opae Homestead Rd Napo'opo'o Rd Koniaka PI
Leilani St Kihalani Homestead Rd Miulana PI
Kalakaua St PUNA NORTH KONA Loke St
Kino'ole St North Kulani Rd Kaloko Dr Lehua St
W. Kawailani St Kahakai Blvd Hualalai Rd SOUTH KOHALA
Kukuau St Ainaloa Blvd Kuakini Hwy Alaneo St
'Aina St KA'U Akina PI NORTH KOHALA
Kaikuono St Miloli'i Rd Kamehameha III Rd Akoni Pule Hwy
I<alaniana'ole Ave Holua Rd
In FY22, the County added 9 road miles to its inventory as part of the Road Swap agreement with the
State. The division is incorporating these roads into the road care cycle, with the intent to reduce the
cycle from 50 years to 35-40 years. In FY23, an Equipment Operator I position in the Hamakua district
became funded.
Decreases to the division's beautification fund budget align with projected expenditures and provide
relief to the depleting fund balance.
HIGHWAY FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Highway Maintenance Division Actual Budget Request FY22-FY23
Number of Positions 201 201 201
Permanent/Temporary 165/36 165/36 165/36 -
Salaries and Wages 7,611,044.56 8,450,076 8,497,388 0.56%
Operations 3,440,113.86 6,109,765 6,020,765 -1.46%
Equipment 982,518.19 1,568.700 1,657,700 5.67%
12,033,676.61 16,128,541 16,175,853 0.29%
GENERAL FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Flood Control Actual Budget Request FY22-FY23
Operations 329,168.00 330,000 330,000 0.00%
329,168.00 330,000 330,000 0.00%
BEAUTIFICATION FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Beautification Actual Budget Request FY22-FY23
Operations 181,211.62 181,800 162,780 -10.46%
Equipment 2,220.00 39,400 39,400 0.00%
183,431.62 221,200 202,180 -8.60%
TRAFFIC
The Traffic Division has completed upgrades of 25%of streetlights to LED under the streetlight
maintenance program. The division is also working with the State on upgrading signal timing in high-
capacity roadways while also making roadway improvements that follow the Mayor's 2017 Vision Zero
initiative to support multimodal transportation and roadway safety to reduce fatalities on our roadways.
The division is also researching NexGen, an asset management software currently being implemented in
other county departments.
In the new fiscal year, the division will have two new positions. They are both Traffic Electricians, one in
South Hilo and one in West Hawaii. Decreases in the division's highway fund budget reflect a State
grant that will not be received in the next fiscal year.
HIGHWAY FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Traffic Division Actual Budget Request FY22-FY23
Number of Positions 48 48 50 2
Salaries and Wages 2,902,105.61 3,239,703 3,403,911 5.07%
Operations 5,126,052.74 6,229,540 6,119,400 -1.77%
Equipment 267,909.96 649,360 634,500 -2.29%
8,296,068.31 10,118,603 10,157,811 0.39%
AUTOMOTIVE
The Automotive Division is a support-service division responsible for the repair and maintenance of all
County vehicles and equipment, with the exception of equipment that may be practically maintained by
the respective departments. The division furnishes parts, labor, accessories,gasoline, diesel, lubricants,
and tires. DPW is currently exploring sites for possible expansion of our automotive shop in West
Hawai'i.
Increases to the division's general fund budget were for auto parts, equipment repairs, software
subscriptions, safety checks, towing, and telephone.
GENERAL FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Automotive Division Actual Budget Estimate FY22-FY23
Number of Positions 29 30 30 -
Salaries and Wages 1,730,312.44 1,793,041 1,793,041 0.00%
Operations 1,781,811.85 2,703,935 2,781,195 2.86%
Equipment 46,009.78 100 100 0.00%
3,558,134.07 4,497,076 4,574,336 1.72%
ADMINISTRATION
The Administration division is the supportive division of all five divisions. They are working to
understand and continuously improve the processes that support the operations of all divisions. In the
past year, the division successfully closed older disaster projects which resulted in payments from FEMA
of over$2 million.The division is also in the process of digitizing permanent records to relieve storage
space and allow for quicker access to information. Finally, Administration has been providing and
continues to provide ongoing administrative, developmental, and fiscal support of the EnerGov system.
Increases to the division's general fund budget were for training and computer equipment.
GENERAL FUND FY 2020-21 FY 2021-22 FY 2022-23 %Change
Administration Division Actual Budget Request FY22-FY23
Number of Positions 28 25 25 -
Salaries and Wages 1,169,736.25 1,319,394 1,329,210 0.74%
Operations 30,242.62 29,855 30,850 3.33%
Equipment 75,053.67 3,800 4,500 18.42%
Water Spigot _126,300.00 127,000 125,305 -1.33%-
1,401,332.54 1,480,049 1,489,865 0.66%
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