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Home My WebLink AboutCOM 0645.009 2020-2022 Mitchell A Doth �, ��,,�? Itamzi L Mansour Mayor to Director i Lee Lord +A•.:;��e••' Brenda Iokepa-IVloses � Managing Director Deputy Director County of Hawai"ii DEPARTMENT V N NTAMANAGEMENT 345 Kekuando`a Street,Suite 41 •Hilo,Hawaii 96720•cohdem@hawaiicounty.gov Ph: (808)961-8083 Fax: (808)961-8086 CD April 13, 2022 MEMORANDUM TO: Maile David, Council Chair and Members of the Hawaii County Council 77 FROM: Ramzi I. Mansour, Dire6tor Department of Environmental Management f RE: Departmental Budget and Program Reviews for FY 2022-2023 Attached please find a copy of the PowerPoint Presentation pertaining to the Department of Environmental Management for the portion of the Special Meeting of the Finance Committee on April 14, 2022. Please distribute this to members of the Committee. Att. RMlps i i i 3 I Comm. Flo. "11 Ref. To P I PG County of Hawaii is an Equal Opportunity Provider and Employer Ref, BateAPR 1 4 2022 Department of Environmental Management FY 22-23 Budget and Programs Presentation to the Special Finance Committee meeting of the Hawaii County Council mm I jr -4M7 0 What we do • Accept 480 million pounds per year of solid waste for disposal in the West Hawaii Sanitary Landfill at one of 22 conveniently located SWD facilities • Accept 1.86 billion gallons of wastewater for treatment per year • Clean 106,000+ feet of sewer lines per year • Video inspect 53,000+ feet of sewer lines per year • Remove about 1,713 abandoned and derelict vehicles from public roads (FY 21-22 estimate: 2,500+) • Accept 4.75 million pounds of cardboard for recycling per year • Accept 2.56 million pounds of non HI-5 glass for recycling per year • Accept 73.5 million pounds of greenwaste to convert into mulch per year • Also: HI-5 redemption centers, eight Reuse Centers, appliance drop off sites, household hazardous waste collection events Overall organization • Administration & Business Services (General Fund and grant funding) • Director, Deputy, Secretary, Planner, Safety Coordinator, PIC), Accounting, HR, Payroll • The administrative expenses are reflected in the General Fund but are funded by charges to the three special funds. • Solid Waste Division Solid Waste Fund and Vehicle Disposal Fund) • SWD administration, operations, compliance, design, construction, recycling and landfill diversion, Derelict and Abandoned Vehicle Program • Tipping fees and the general fund cover staff and operations of the Solid Waste Division, except DAV • Vehicle disposal fees, towing charges, storage fees, and auctions fund staff and expenses of the DAV program (does not rely on the General Fund) • Wastewater Division • WWD administration, engineering, compliance, construction, wastewater collection, wastewater treatment • Sewer fees and the general fund cover staff and operations of the Wastewater Division Funding efforts FY 21-22 • Prioritized funding for Hilo Wastewater Treatment Plant for repair and replacement of corroded assets • Federal sources sought: Applied for Congressionally Directed Spending; Water Infrastructure Finance and Innovation Act; U.S. Bureau of Reclamation; USDA Rural Development; U.S. Economic Development Administration • State sources sought: Seeking capital improvement funds from the Legislature; State Revolving Funds • County: General obligation bonds Staffing efforts FY 21 - 22 • Solid Waste Division Chief — Efforts are ongoing to recruit for this position. SWD leadership continues to manage the division in an interim capacity. • DEM has continued operations throughout the global pandemic with only occasional unscheduled service interruptions. • An informal work resource allocation study for Wastewater Division estimates that given the current number of WWD engineers, each engineer requires approximately 3.8 times the number of working hours in a shift to manage all projects adequately. Additional staffing is needed to prevent burnout. Newpositions in the March 1 budget • Admin • Wastewater Division • Safety & Driver Improvement • Environmental Compliance Supervisor Manager • Information & Education Specialist II • Wastewater Pretreatment • Business Services Coordinator • Clerk III • WWTP Operator IV (x2) • Accountant III • Civil Engineer IV (x3) • Solid Waste Division • Program Support Technician • Supervising Scale Attendant Regulatoryprogress • Working with EPA and DOH to revise the Administrative Order on Consent to close the large capacity (gang) cesspools in Pahala and Na`alehu, and to use treatment(s) other than aerated lagoons. • Would result in substantial savings on project costs and helps to avoid penalties. • County has entered an AOC with the Department of Health and will be required to develop a pretreatment program for industrial users of the public sewer system . Bill is undergoing legal review. 8 . 5 % of the County's operating budget goes to sanitation and waste removal ( same as FY 21-22 ) FY 22-23 Operating budget by category bu Public safety Pension/retirement Health fund General government ■Sanitation/waste removal Debt service 0 Miscellaneous ■ Highways&streets E Health,education,welfare Culture &recreation DEM Admin budget : $ 1, 693 , 016 Expenditures • Salaries and wages: $ 1,340,838 • OCE : $ 149,710 • Equipment: $6,970 Salaries and wages Other current expenses Office & computer equipment Vehicle Disposal Fund budget : 7, 071, 039 Revenue Expenditures Fund Balance previous year - $4.6M Operations - $3.3M Cap budget trans - $3M Vehicle Disposal Fee - $2.4M Debt service trans - $585K Salary & wages Storage fees & misc. - $8.5K Pensions & contributions Workers Comp Solid Waste Fund budget : $41, 565 , 092 5.1 percent of the Revenue General Fund Expenditures subsidizes 64 percent of the Solid Waste Fund M" Landfill tonnage charges-$11.2M Greenwaste contract- $4.6M ■Transfer from General Fund -$26.5M ■ Landfill fees-$13.6M ■WHSL Operations-$13M ■ Landfills Ops& Equip-$8.5M ■ Fund Balance previous year-$766K Landfills S&W-$7M Diversion Programs-$6.6M Recycling, E-Waste, Deposit grants-$735K ■ Pensions&Contribs-$3.7M ■WHSL salary&wages 0 Misc. (Workers Comp,etc.) 0 Grant-funded programs Sewer Fund budget : $ 20, 452 , 914 0.40 percent Revenue Expenditures of the General Fund subsidizes 10 percent of , the Sewer Fund 1 Sewer charges - $14.21VI Fund balance previous year - $3.91VI Operations & Maintenance -$11.2M Salary & Wages -$5.6M Transfer from Gen Fund - $2.11VI Pensions & Contributions - $2.3M Replacement Reserve Account - $905K Kaloko WWTP reimbursement - $163K 0 Workers Comp - $3891< Increasing equipment e ui ment & maintenance Wastewater FY 21-22 Budget FY 22-23 Estimate Equipment Repair & Maintenance $465,003 $267,700 Facility Repair $265,800 $911,000 Equipment Parts/Supplies $671,300 $778,300 Solid Waste FY 21-22 Budget FY 22-23 Estimate Landfills Equipment R&M $769,200 $1,413,000 Landfills Facility Repair $210,000 $525,000 Landfills - Equipment Parts/Supplies $750,000 $870,000 WHSL — Equipment R&M $230,000 $230,000 WHSL — Facility Repair $190,000 $190,000 WHSL - Equipment Parts/Supplies $240,000 $240,000 Diversion Program — Eqpt R&M $500 $500 Landfills Equipment R&M $769,200 $1,413,000 :000 a ha r� , (808) 961-80 cohderyt@'hawaiicounty.gov