HomeMy WebLinkAboutCOM 0030.027 2020-2022 �jV OF pts^1
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Mitchell D.Roth �� ;} Deanna S. Sako
Mayor Director
of""�� Steven A.Hunt
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
April 4, 2022
Maile David, Council Chair,
and Members of the Hawaii County Council
County of Hawaii
Hilo, Hawaii 96720
Dear Council Chair David and Members of the County Council:
SUBJECT: Transfer of Funds
March 16, 2022 through March 31, 2022
Attached is a Report of Transfers Authorized showing transfers made from March 16, 2022
through March 31, 2022. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Zayt shiro
Controller
Attachments
..per.
nit
r�
Coma-. No.
Ref, To:
Ref. Date APR- 5 2022
Hawaii County is an Equal Opportunity Employer and Provider
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RECEIVED
MAR 15 2022
**Form#:A-1 02 COUNTY OF HAV 1,411 MAYOR HILO
Revised:07/01
REQUEST TO TRAN' FER FUNDS
DEPARTMENT: Parks and Recreation f"W'dON: Administration
CONTACT: Reid Sewake PHONE: 961-�1'560 DATE: 3 114 1 22
FISCAL PERIOD. July 1, 20 21 to June 30, 20 22
FROM:ACCOUNT NUMBER ACCOUNT TI _.E AMOUNT
010.481.5482.01.011 RSVP—Reg S& W $8,210.00
TOTAL: V.210.00
TO:ACCOUNT NUMBER ACCOUNT TI', E AMO;NT
010.500.5519.11.011 EAD Admin—Reg S&W S 8,2 t 0.00
TOTAL: $ V.210.00
EXPLANATION (Provide complete explanation)
Position 00-03347 transferred from RSVP Program to EAD Aorni,-iistration. This is to transfer the funds
budgeted for that position for period November 1-December 31, 2-02 1.
SUBMITTED BY: DATE: 2-e-
Departmp(nt Head
ACTION: v/"Recomm d Approval Recommend Deferrai Recommend Denial
MAR 1 5 2022
igned: DATE: I
Director of Finance
Afved Deferred Denied
Signed: DATE:
Managing Director Mayor
Transfer No.
4 71
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 p p��+ p
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Building Division
CONTACT: Karen Cacho PHONE: 808-961-8458 DATE: 03 /08 /2022
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.02.227 Building,GS-OCE,Comp&Office Sup $ 500
010.171.5171.02.235 Building,GS-OCE, Misc 200
TOTAL: $ 700
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.06.454 Building,GS—Equip,Computer Equip $ 700
TOTAL: $ 700
EXPLANATION (Provide complete explanation):
Funds are needed to purchase a replacement printer/copier/scanner, used by the General Service base yard. IT
has provided a recommended model. Current Printer is 12 years old,with consistent printing problems with
repairs/replacement parts exceeding its value. Funds available in OCE accounts due to less than anticipated
purchases during the year.
MAR 1 5 2022
SUBMITTED B DATE:
�� Department Head
ACTION: ommend Approval Recommend Deferral _Recommend Denial
MAR 1 6 2022
igned: "'fir DATE:
Director of Finance
K Approved Deferred _Denied
Signed: DATE:
Mayor
Transfer No. 3°�
Form#:A-102 COUNTY OF HAWAN
Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: Lisa Faulkner-Inouye PHONE: 808-91q-3310 DATE: 3 1 15 /_22.
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM:, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT -
010.271.5271.02.341
MOUNT_ `010.271.5271.02.341 Pros Atty—Misc.Charges $ '800'.00-
TOTAL:
'800.00-TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT.T ITLE, AMOUNT
010.271.5271,09.480 Pros Atty—Misc.Equipment $ 800.00
TOTAL: . $ 800.00
EXPLANATION (Provide compete explanation):
To transfer funds from OCE to Equipment to purchase a replacement'laserjet color.printer in the Hilo office.
SUBMITTED BY: DATE:
Department_ ead _
ACTION: V ecocmr.end-Approval Recommend Deferral Recommend Denial
MAR 1 52022
igned: ��---+-/✓" DATE: I I
Director of Finance
° Approved _ Deferred Denied
Sied: l7-' C DATE:
.fin �-�—,— -
�,,-. Mayor -
Transfer No.
Form#:A-1 02 COUNTY OF HAWAVI
Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Human Resources DIVISION: Recruitment&Examination
CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 03 ! 15 ! 22
FISCAL PERIOD: July,1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.151.5151.14.104 Coll Barg Exp,Travel/Conferences $ 2,000
TOTAL: $ 2,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.151.5151.09.107 Human Resources-Advertising Expenses $ 2,000
TOTAL: $ 2,000
EXPLANATION (Provide complete explanation):
A transfer of funds is requested to cover a shortage in the Human Resources Advertising account. Funds are
available in the Coll Barg Exp,Travel/Conferences account as expenses were lower than anticipated due to
COVID-19.
SUBMITTED BY: DATE: ! i5 / 22
Dep rtmet Head
ACTION: Recommend Approval Recommend Deferral _Recommend Denial
igned: �— ,� ..�"' DATE: , l2022
Director of Finance
Approved Deferred Denied
Signed: — DATE: / ! �
Mayor t
Transfer No.
i
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S
i
Form#:A-102 COUNTY OF HAWAII
x Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Hoolulu
t CONTACT: Reid Sewake PHONE: 961-8560 DATE: 03 115 l 22
i
FISCAL PERIOD: July 1, 2021 to June 30, 2022
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.02.217 Hoolulu Complex OCE, Cleaning/Sanitize $ 7,000.00
010.500.5511.02.229 Hoolulu Complex OCE, Bldg&Constr Mat $ 10,000.00
010.500.5511.02.235 Hoolulu Complex OCE, Misc Mat& Sup $ 4,000.00
TOTAL:$ 21 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.06.480 Hoolulu Complex Eqt-Mise Equipment $ 21,000.00
TOTAL: $ 21 000.00
EXPLANATION (Provide complete explanation):
t
Funds are available in these P&R accounts due to lower than anticipated cost,due to the pandemic.
1
A transfer is needed to replace equipment which has become obsolete, in constant need of repair,or was stolen.
r The equipment includes: 1) an old,wheeled,8' platform cart at Edith Kanakaole Stadium whose deck has
deteriorated through;2) a 19 year old split AC unit that services staff workstations at the Recreation Division
Office; and 3) a 200OW portable generator used for on-field power supply at Walter Victor Baseball Complex.
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SUBMITTED BY: DATE:
Departm t ead
ACTION: Recom nd Approval _ Recommend Deferral _Recommend Denial
MAP 15 2P22
igned: e°' �^"' DATE: /
Director of Finance
C2!�Approved Deferred Denied
Si ned: �7 DATE: 118 I DoL7
9
Mayor
Transfer No.
Form#A-102 COUNTY F HAWAII
Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Building
CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 03 / 11 / 2022
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.02.115 Bldg Inspctn Oce,Misc.Contract Service $ 3,500.00
TOTAL: $ 3,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.06.454 Bldg Inspctn-Equipt,Computer Eqpt& Sof $ 3,150.00
010.171.5171.96.454 Bldg Design& Engrg Eqpt, Computer Eqpt 350.00
TOTAL: $ 3,500.00
EXPLANATION (Provide complete explanation):
Funds are available from the Bldg Inspctn Oce, Misc.Contract Service account due to lower than anticipated
cost.
Funds are needed in the Bldg Inspctn-Equipt, Computer Eqpt&Sof account&Bldg Design&Engrg Eqpt,
Computer Eqpt account to purchase 32"monitors to aid in viewing electronic plans.
MAR 1 5 2022
4�
SUBMITTED BY: _ �' DATE:
D partment Head
ACTION: ecommend Approval —Recommend Deferral Recommend Denial
N1 A R 1 6 2022
Signed: �` ""`4 DATE: f /
Director of Finance
Approved ^Deferred ^Denied
L
3
Signed: DATE:
Mayor
Transfer No. 3
LH 79 k-1
Form#:A-102 COUNTY OF HAWAVI
Revised:07/01 ®� p
REQUEST T TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Building
CONTACT:—Ryan Shiroma PHONE: 961-8422 DATE: 03 ! 17 J 2022
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.02.227 Bldg Inspctn Oce,Computer& Office Supp $ 1,852.00
TOTAL: $ 1,852.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.06.454 Bldg Inspctn-Equipt,Computer Eqpt& Sof $ 1,852.00
TOTAL: $ 1,852.00
EXPLANATION (Provide complete explanation):
Funds are needed in the Bldg Inspctn-Equipt,Computer Eqpt&Sof account to purchase 32"monitors to aid in
viewing plans. Purchase is budgeted in the Bldg Inspctn Oce,Computer&Office Supp account but we will be
purchasing this as equipment and tracking it as a controlled asset.
This is a second transfer of funds. First transfer of funds was approved on transfer no. 15. Awarding bid amount
is higher than anticipated. Need a total of$15,852.00 between transfer no. 15 &this transfer.
SUBMITTED BY' �� DATE: VAR 7 20?2
,� apartment Head
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
MAR 1 20122
igned: DATE: J !
Director of Finance
Approved _Deferred _Denied
Signed: �' ®' DATE: M4R 2 2/ 2022
Mayor
Transfer No. `C
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 T FUNDS
REQUEST 1
DEPARTMENT: Finance DIVISION: Vehicle Reg&Lic
CONTACT: Nicole Aoki PHONE: 961-8040 DATE: 3 l 24 l 22
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.26.454 Driver License Eqpt, Computer Eqpt $ 3,000.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.16.454 Vehicle Reg Eqpt, Computer Eqpt $ 3,000.00
TOTAL: $ 3,000.00
EXPLANATION (Provide complete explanation):
Additional funds are needed to purchase replacement and back-up registration and title printers. Actual price is
more than estimated amount.
There are available funds in the Driver License Equipment account due to lower than anticipated expenses.
SUBMITTED BY: 'ACZ DATE: [VIA01y z 022
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
P p 2 2022
Signed: DATE: i�'9i, 1
�stf Director of Finance
Approved _Deferred _ Denied
3J
Signed: fJ�f�� 2 -3 DATE: 1 1 Mayor
---
Mayor
Transfer No.
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 /� p p
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Warks DIVISION: Building Division
CONTACT: Karen Cacho PHONE: 961-8458 DATE: 03 / 29 / 22
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.22.235 Building R&M OCE,Misc I la-kil els ,S T $ 1,430.00
_ TOTAL: $ 1,430.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.80.454 Building R&M Equipment,Comp Equip $ 700.00
010.171.5171.80.480 Building R&M Equipment,Misc Equip 730.00
TOTAL: $ 1,430.00
EXPLANATION (Provide complete explanation):
Funds are available in Building R&M OCE,Misc account due to lower than anticipated costs.
Funds are needed in the Building R&M Equipment,Comp Equip account to purchase a replacement printer for 1
R&M Carpenter Shop base yard. Current printer repair is too costly. Funds are needed in the Building R&M
Equipment, Misc Equip account to purchase an unbudgeted portable A/C unit to be shared by R&M. Current
office A/C are inoperable and repairs have been delayed.
;.i
SUBMITTED BY: rte' �'" ' DATE:
DepaAfnent Head
ACTION: V Recommend Approval _Recommend Deferral Recommend Denial
MAR 3 0 2022Signed: "1, r" DATE: l 1
Director of Finance
r�Cpproved Deferred Denied
Signed: �-c_--'} DATE: 1 /
Mayor
Transfer No. H;,
i
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO NSF FUNDS
DEPARTMENT: Public Works DIVISION: Automotive
CONTACT: Randy Riley PHONE: 961-8548 DATE: 03 t 29 t 22
FISCAL PERIOD: July 1, 20 21 to June 30, 20 22
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT j
010.181.5181.52.235 Automotive Division OCE,Misc Materials $ 2,800.00
TOTAL: $ 2,800.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.61.480 Automotive Division Eqpt, Misc Equip $ 2,800.00
1
TOTAL: $ 2-800.00
EXPLANATION (Provide complete explanation):
Funds are available in Automotive Division OCE,Misc Materials account due to lower than anticipated costs.
Funds are needed in the Automotive Division Equip,Misc Equip account to purchase a replacement Industrial
Air Compressor for Kona Automotive. Current compressor is broken and too costly to repair.
it
{AR 2 9 2922
SUBMITTED BY: DATE: t j
DelSaffment
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
r"R 33 0 2022
Signed: r- 4 DATE: t t
S� Director of Finance
pproved Deferred Denied
' s'7
r.
Sighed: DATE: t -30 1 202
_
Mayor
Transfer No. r '
RECEIVED
Form#:A-1 02 COUNTY OF HAWAH
Revised:07101 REQUEST TO TRANSFER FUNDS MAR 3 1 2022
MAYO - H I LO
DEPARTMENT: Planning DIVISION: Admin
CONTACT: Grant Nagata PHONE: 961-8833 DATE: 4 t 21 t 21
FISCAL PERIOD: July 1, 20 20 to June 30, 20 21
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.02.104 Travel/Conferences $ 9,000
010.141.5141.02.107 Advertising 16,000
010.141.5141.02.109 Equip RepairslMaint 5,000
010.141.5141.02.112 Mileage&Auto Allowance 10,000
010.141.5141.02.115 Misc Contract Services 39,200
TOTAL: $ 79,200
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.141.5141.06.454 Planning Equip, Computer& Software $ 79,200
TOTAL: $ 79,200
EXPLANATION (Provide complete explanation):
Funds needed in Planning Equipment account to purchase replacement computers and monitors. Funds are
available in Travel/Conferences,Advertising,Equip RepairslMaint, Mileage&Auto Allowance and Misc.
Contract Services due to lower than anticipated expenditures.
SUBMITTED BY: DATE: os/ 30 /22
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
EAR 3 i 2022
Signed: r� DATE: 1 !
Dir or bf Finance
Approved _Deferred _Denied
Signecl-��f�� 14—
DATE: 3 ti`C t
Mayor
Transfer No. `�