HomeMy WebLinkAboutRES 397 Draft 02 2020-2022 415147•• S •.
COUNTY OF HAWAII
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RESOLUTION NO...
397 22
(Draft 2)
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A RESOLUTION APPROVING THE FISCAL YEAR 2023 PROPOSED OPERATING
BUDGET FOR THE HAWAII STATE ASSOCIATION OF COUNTIES .
WHEREAS, the Hawai`i State Association of Counties ("HSAC") is a nonprofit
corporation comprised of members of the four county councils of the State of Hawaii; and
WHEREAS, on May 5, 2022,the HSAC Executive Committee approved its fiscal
year 2023 proposed operating budget, which is attached hereto as Exhibit A; and
WHEREAS, Section 21 of the HSAC Bylaws requires that each county council shall
approve the HSAC operating budget for the upcoming fiscal year prior to the HSAC annual
meeting; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the
proposed Hawai`i State Association of Counties operating budget for fiscal year 2023, as
provided in Exhibit A, is approved.
BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this
resolution to the HSAC Executive Committee.
Dated at Hilo , Hawai`i, this 1st day of June , 2022 •
INTRODUCED BY:
OUNCIL MEMBE , COUNTY OF HAWAII
COUNTY COUNCIL ROLL CALL VOTE
County of Hawai`i AYES NOES ABS EX
Hilo, Hawai`i CHUNG X
DAVID X
I hereby certify that the foregoing RESOLUTION was by INABA X
the vote indicated to the right hereof adopted by the COUNCIL of the KANEALI`I-KLEINFELDER
County of Hawai`i on June 1, 2022 X
KIERKIEWICZ X
KIMBALL X
ATTEST: LEE LOY X
RICHARDS X
VILLEGAS X
- 8 0 1
Al& Reference: C-772.2/GOREDC=22
-4141111111‘.
• K ' CLERK CH A &PRESIDING OFFICER RESOLUTION NO: 397 22
(Draft 2)
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a ai'i State Association of Counties (HSAC)
Counties of Kauai, Maui, Hawaii, and City & County of Honolulu
website:hawaiicounties.or i L ai].hsae( hawaiicounties.or
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May 13, 2022
Aloha Chair,
Attached for your consideration is the FY 2023 Revised Proposed HSAC Budget j
and Justifications, which was approved by the HSAC Executive Committee on May 5
2022.
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Please note pursuant to Secticori21 of the HSAC bylaws, the HSAC Executive
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Committee shall prepare and submit,t"ach council an operating budget. Each council
shall pass a resolution or take the necessary action in accordance with their respective
rules and procedures to approve the operating budge`before the ensuing fiscal year
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begins, or as reasonably close thereto as possible.
The budget shall present a completefinancial plan for the current operations of
the corporation in the ensuing fiscal year, showing all funds, reserves, and proposed
expenditures which will be shared commonly and equally by all councils
Please send a copy of the approved resolution from your council,:i o
hsacla hawaiicounties.org by Friday June 10, 2022.
Your attention to this matter is greatly appreciated. Please let us know if you have any
questions.
Mahalo,
Hawaii State Association of Counties
EXHIBIT A
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Exhibit
a ai`i State Association of Counties
Fiscal Year(FY)2023 Proposed Operating Budget j
FY 2021 FY 2022 FY 2022 Budget FY 2023
Budget(Jul' Budget(Jul' Projections (as Proposed
1 20-Ju'21) 21-Jun'22) of May 4,2022) Budget
REVENUES
2
3 Membership Fees $43,680.00 $43,680.00 $43,680.00 $60,000.00
Honolulu Membership Fee-Capacity
3a Building $40,000.00 $0.00 $40;000.00 $0.00 !
4 NACo Dues
4a Hawai'i County $0.00 $0.00 $0,00 $3,452.00
4b City and County of Honolulu $0.00 $0.00 $0.00 $19,064.00
4c Kaua'i County $0.00 $0.00 $0.00 $1,342.00
4d Maui County $0.00 $0.00 $0.00 $2,893.00
5 Conference Income $0.00 $10,000.00 $0.00 $60,000.00
6 Interest Income $35.00 $35.00 $35.00 $35.00
7 Miscellaneous $0.00 $0.00 $0.00 $0.00
8 NACo Prescription Drug Marketing Fee $500.00 $500.00 $500.00 $500.00
9 Fund Balance $130,671.67 $96,998.61 $96,998.61 $107,209.63
9a TOTAL REVENUE $214,886.67 $151,213.61 $181,213.61 $254,495.63
101 EXPENSES
11 Executive Committee(EC)
12 EC Travel $28,600.00 $28,600.00 $5;187.78 $19,750.00
13 EC Auditing/Professional Services $6,000.00 $6,000.00 $1,984.37 $6,000.00
14 EC Meeting Supplies $1,730.00 $1,730.00 $0,00 $200.00
15 EC Subscriptions &Software $900.00 $900.00 $894.00 $1,400.00
16 Special Committees
17 Special Committee Travel $500.00 $500.00 $0,00 $500.00
18 Special Committee Miscellaneous $100.00 $100.00 $0.00 $100.00
19 NACo
20 NACo Board Travel $14,000.00 $24,000.00 $3,526.70 $24,000.00
21 NACo Steering Committee Travel $8,000.00 $8,000.00 $0.00 $4,000.00 3
22 NACo Events& Outreach $7,676.00 $7,676.00 $0.00 $7,500.00
23 NACo Dues $27,268.00 $27;268.00 $27,268.00 $26,751.00
24 WIR
25 WIR Travel $12,000.00 $12,000.00 $1;347.69 $12,000.00
26 WIR Events &Outreach $1,000.00 $1,000.00 $0.00 $1,000.00
27 WIR Dues $3,804.00 $3,804.00 $0.00 $3,804.00
28 Other
29 HSAC Promotion and Outreach deleted $14,855.00 $464.50 $14,855.00
30 HSAC Consulting Fund (Lobbyist) $27,894.00 $30,000.00 $20,765.50 $25,000.00
31 HSAC Executive Assistant(EA) $0.00 $40,000.00 $12,565.44 $48,000.00
32 HSAC Executive Assistant Travel $0.00 $0.00 $0,00 $5,000.00
33 TOTAL EXPENSES $139,472.00 $206,433.00 $74,003.98 $199,860.00
34 Total Revenue $214,886.67 $151,213.61 $181,213.61 $254,495.63
35 Total Expenses $139,472.00 $206,433.00 $74,003.98 $199,860.00
36 Net $75,414.67 -$55,219.39 $107,209.63 $54,635.63
HSAC Budget Justifications
FY 2023
1. Membership Fees to increase from $10,920 to$15,000 for each county.
The increase is to support the new roles that have been created to help strengthen and
bring stability to the association.
2. Conference income: $60,000,divided by 4=$15,000 from each county.
o The host county is primarily responsible for generating conference revenue.
Other counties are encouraged to support via sponsorship,the golf tournament,
and registration.
3. Interest Income will remain the same.
4. The NACo Prescription Drug Marketing Fee revenue will stay the same at$500.
5. EC Travel is decreasing from $28,600 to$19,750.The number of in person meetings has
decreased from 12 to 3 per year and the amount per trip has increased to accommodate
for one overnight per year for EC members to attend state legislative meetings during
session.
o Travel includes:Air,Ground,Lodging,Registration
o Neighbor island travel to HNL estimated at$3,750.
■ Two days of travel including one overnight stay=$650 which includes
two day car rental ($200), hotel($300),and a round trip flight($150).
■ One day travel=$300 which includes car rental ($100) and round trip
flight($150).
■ 3 members will be traveling,as 1 member remains on island
® Proposed budget includes 2 in person day trip meetings per year for
HSAC EC and 1 overnight visit for state legislative meetings.Total of 3
visits per year,for 3 members.
■ (3 x$650)+(6 x$300)=_11750.
750_
o EC travel for all 4 members to mainland conferences estimated at$16,000.
■ $2000 per member according to the by laws.
■ 2 conferences annually on the mainland out of the 2 NACo and 1 WIR.
■ 2 x$2000=$4000 annual allowance per member
■ 4 members x$4000=$16,000
o Total for EC Travel=$16,000+$3,750= $19,750
6. EC Auditing/Professional Services will remain the same.
7. EC Meeting Supplies will decrease from $1730 (in the past this included the website
fee which is being moved to a new line item "subscriptions") to$200.
o $100 per meeting x 2 meetings per year in State=$200
o Meeting supplies include but are not limited to items such as coffee,tea,water,
and snacks.
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8. EC Subscriptions &Software includes but is not limited to squarespace website fee,
domain purchase,zoom account,google drive storage.
o Including the$900 annual fee for Quickbooks.
9. EC Quick-books Fee of $900 will remain the same.This line item is being deleted and
rolled up into"Subscriptions&Software."
$75x12 =$900.
10.Executive Committee Miscellaneous line item-has been deleted.
11. Special Committee Travel&Miscellaneous remains the same.
12.NACo Travel remains the same.
o Travel includes:Air,Ground,Lodging,Registration
o $2000 for each of the 4 board members,3 meetings per year,
0 3($2000 x 4)=$24,000
13.NACo Steering Committee Travel,budget of$8000 decreased to$4000. $4000 has been
reallocated to support the Executive Assistant travel, see below. Currently there are no
steering committee members but the budget line remains to accommodate if those
positions are filled,
o Travel includes:Air,Ground,Lodging,Registration
o $2000 per steering committee member x 2 =$4000
14.NACo Events (prior name "NACo Promotional")will decrease to $7500 from$7,676.
o Includes but is not limited to AV or room rental for hosting events at the
conferences, as well as food and refreshments for these meetings.
0 3 events annually,estimated at$2500 per event=$7,500,
15.NACo dues included as revenue; each county to remit assessed amounts to HSAC for
payment to NACo. HSAC is now collecting additional funds pro-rated for each county
based on population for the NACo dues. Previously NACo dues were paid from HSAC
revenue which meant that each county split the total cost evenly.The new approach is
to allow for each county to pay according to their population size.
The table below shows the total request being made for each county including their
NACo dues along with the HSAC membership fee of$15,000.
COUNTY 2022 DUES HSAC DUES TOTAL REQUEST
AMOUNT FROM EACH l
COUNTY
Hawaii County $3,452 $15,000 $18,452
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City and County of $19,064 $15,000 $34,064
Honolulu
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Kauai County $1,342 $15,000 $16,342
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Maui County $2,893 $15,000 $17,893 E
TOTAL $26,751.00 $60,000 $86,751
16.NACo and WIR Miscellaneous. These items are being deleted as they have not been
used for consecutive years. I
17.WIR Travel. Remains the same.
o Travel includes:Air,Ground,Lodging,Registration
o Budget for$12,000 = ($2,000 x 2 Board members x 3 meetings).
18.WIR Events & Outreach. Previously used to be "WIR Promotional." This line item
remains the same.
o Includes but is not limited to AV or room rental for hosting events at the
conferences, as well as food and refreshments for these meetings.
19.HSAC Promotion and Outreach.Remains the same.
o These funds are to help cover costs related to communicating HSAC activities
and reports to its members,other government officials, and the public.
20.HSAC Consulting Fund.Decrease to$25,000.
21.HSAC Executive Assistant. Increase of$8000 for the Executive Assistant role to include
greater scope of duties including strategy and planning in line with the HSAC mission.
o $5000 allocated for reimbursement of travel expenses to attend NACo & HSAC
events.
■ Cost of the flight not to exceed the amount to travel from Honolulu to
the conference venue.
® Travel includes:Air,Ground,Lodging,Registration
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