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Home My WebLink AboutCOM 0030.032 2020-2022 H �,,' Deanna S. Sako Mitchell D.Roth • ', MayorI COUNTY Mtn COUNTY of li. ti 44'o N+ ? Diane akagawa Deputy Direc o .r. 1 U JUN 22 PH 53 County of Hawai i Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 • June 22, 2022 Maile David, Council Chair, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawaii 96720 Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds June 1, 2022 through June 15, 2022 Attached is a Report of Transfers Authorized showing transfers made from June 1, 2022 through June 15, 2022. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 41(/ atA Kay Oshiro Controller Attachments Comm. No. 30 Ref. To: FL Hawaii County is an Equal Opportunity Employer and Provicitif. Date JUN 2 3 2022 Report of Transfers Authorized For the period: June 1 to June 15, 2022 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 93 6/1/22 General DPW 5181.52 Automotive Division OCE 56,700.00 5181.61 Automotive Division Eqpt 56,700.00 94 6/1/22 General Fire 5227.01 Helicopter Services 17,000.00 5225.02 Equip Maint-OCE 17,000.00 95 6/1/22 ' General DPW 5231.02 Constr Inspectn Oce 2,925.00 5173.22 Water Spigot Maint OCE 4,000.00 5231.02 Constr Inspectn Oce 2,075.00 5173.02 Public Works Admin OCE _ 1,000.00 96 6/8/22 Highway DPW 5301.12 S Hilo Road OCE 100,000.00 5301.06 Highway Maint Admin Eqpt 109,000.00 5301.22 N Hilo/Hamakua OCE 27,800.00 5301.06 Highway Maint Admin Eqpt 118,800.00 5301.76 Roadside Maintenance Svc 100,000.00 97 6/8/22 Housing OHCD 5467.02 Housing Ulu Wini OCE 10,000.00 5467.06 Housing Ulu Wini Eqpt 10,000.00 98 6/8/22 Highway DPW 5281.33 Signals&St Lights Equip,Group Bud 100,000.00 5301.76 Roadside Maintenance Svc 641,670.00 5281.33 Signals&St Lights Equip,Group Bud 200,000.00 5281.42 Traffic Signs&Markings 100,000.00 5281.32 Traffic Signals&St Lights 241,670.00 99 6/8/22 General Fire 5221.56 Fire EMS-Eqpt 190,000.00 5221.52 Fire EMS Oce 178,000.00 5225.52 EMS Equip Maint-Oce 12,000.00 100 6/9/22 General DPW 5171.22 Building R&M OCE 1,476.41 5171.80 Building R&M Equip 1,476.41 1,149,646.41 1,149,646.41 II Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive CONTACT: Randy Riley PHONE: 961-8548 DATE: 5 / 25 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive OCE, Fuel& Lubricants $ 56,700 TOTAL: $ 56,700 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.449 Automotive Equip,Motor Vehicle $ 56,700 TOTAL: $ 56,700 EXPLANATION (Provide complete explanation): Funds are available in the Automotive OCE,Fuel& Lubricants account due to lower than anticipated costs. Transfer.No. 27 was approved but additional funds are needed in the Automotive Equip,Motor Vehicle account to purchase two 4x4 1-Ton Trucks with utility box and crane. These will replace two older trucks that are unrepairable.The price of the trucks has increased from the time of submitting transfer no.27. MAY 2 5 2022 SUBMITTED BY: DATE: Y. Departmen Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial Signed: A. "' try' DATE: / -? / Il Director of Finance - Approved _Deferred _Denied Signed: �� DATE: y / I / a� ManagingDirector Mayor Gj Transfer No. I '-- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: MAINTENANCE SHOP CONTACT: N1KOL LONOKAPU PHONE: 932-2921 DATE: 5 / 3.1 / 22 FISCAL PERIOD: July 1,20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.5227.01.228 Helicopter Services,MV/Hvy Eqpt.Parts $ 17;000.00 TOTAL: $ 17,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 Equip Maint-OCE,MV/FIvy Eqpt Parts $ 17,000.00 TOTAL: $ 17;000.00 EXPLANATION (Provide complete explanation): Transfer funds unspent in Helicopter Services to Equipment Maintenance to cover vehicle repair costs. SUBMITTED BY: tiAArtita (i7l2/64 1= DATE: 9 / al / 2 ,- - Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial MAY 3 1 2022 `P Signed: DATE: / ./ Director of Finance ApprIgg-d _Deferred _Denied Signed: 1110 • ' Q DATE: W / I / Managing Director ' ..Mayor p Transfer No. l 4 . Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering/Administration CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 05 / 24 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5231.02.104 Constr Inspctn Oce,Travel Conferences $ 2,925.00 010.231.5231.02.337 Constr Inspctn Oce, Subscrip&Membership 2,075.00 TOTAL: $ 5,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.22.113 Water Spigot Maint Oce, Water,Gas and $ 4,000.00 Sewer 010.173.5173.02.227 Public Works Admin Oce,Computer& 1,000.00 Office TOTAL: $ 5,000.00 EXPLANATION (Provide complete explanation): • Funds are available from the Constr Inspctn Oce,Travel Conferences&Constr Inspctn Oce, Subscrip& Membership accounts due to lower than anticipated cost. . Funds are needed in the Water Spigot Maint Oce, Water,Gas and Sewer account to cover Water Spigot bills that are higher than anticipated. Additional funds are also needed in the Public Works Admin Oce,Computer& Office account due to unanticipated office supplies that need to be purchased. SUBMITTED BY: DATE: MAY/ 2 5 2/022 . Departme Head *******tri*********` r,rx�************************o-*****************x*****************************Yr**************e***** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: 6 / 2-2i 1-1 Director of finance Appro ed _Deferred _Denied Signed: DATE: v / ( / (3` ). Managing Director W1/Mayor p Transfer No. -lam Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 06 / 01 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.228 S. Hilo Road Oce,M.V/Hvy Eqpt Parts/Sup $ 100,000.00 020.301.5301.22.228 N Hilo/Hamakua Oce, M.V./Hvy Eqpt Parts 27,800.00 020.301.5301.76.235 Roadside Maintenance Svc,Misc Materials 100,000.00 TOTAL: $ 227,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.449 Highway Maint Admin Eqpt,Motor Vehicle $ 109,000.00 020.301.5301.06.456 Highway Maint Admin Eqpt,Constr& Repai 118,800.00 TOTAL: $227,800.00 EXPLANATION (Provide complete explanation): Funds are available in S. Hilo Road Oce,M.V/Hvy Eqpt Parts/Sup(12.228),N Hilo/Hamakua Oce, M.V./Hvy Eqpt Parts(22.228)and Roadside Maintenance Svc,Misc Materials(76.235)due to lower than anticipated costs. Funds are needed in the Highway Maint Admin Eqpt, Motor Vehicle account(06.449), Highway Maint Admin Eqpt, Constr& Repair account(06.456)to cover additional costs for budgeted equipment. Bids came in higher than anticipated. SUBMITTED BY: DATE: -SUN/® 2 2922 (Department H ad ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial _7 Signed: DATE: JUN/ 0 6 2022 Director of Finance 4.Approved —Deferred _Denied Signed: DATE: (SJ I 3 / ManagingDirettnr t+-Mayor Transfer No. 61 t 3 Form tos-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS ii 1 DEPARTMENT: Office of Housing &Comm. Dev. DIVISION: Ulu Wini Housing , ? CONTACT: Christine Nguyen PHONE: 961-8379 DATE: 06 1 02 / 2022 il = FISCAL PERIOD: July 1,20 21 to June 30, 20 22 il FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5467.02.115 Housing Ulu Wini OCE,Misc.Contract $ 10,000.00 ,-; Services x N ;PJ TOTAL: $ 10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ii 152A61.5467.06A80 Housing Ulu Wini Eqpt,MiSe. Equipment $ 10,000.00 11 Ei ;-).. TOTAL: $ 10,000.00 EXPLANATION (Provide,complete explanation): ii Transfer funds to cover estimated costs for miscellaneous equipment for our housing equipment appliances. ii v Funds are available in the Misc.Contract account due to expenditure being less than anticipated. iA i 0! 0 4 c4 SUBMITTED BY: (i5 ' DATE: Co / (c..) /• 4-9-- il Dcpartt Head i•i *************7******************1k*** **********************************It*********************A**************** ACTION: Recommend Approval Recommend Deferral Recommend Denial ri II CI Signed (0- / v------- DATE: AIN 0 6/ 2022 i4 Director of Finance- proved Deferred ____Denied ....1 Signed: , DATE: 0:' / S I Managing Director ci:ift._Mayor Transfer No. 611 (1--- ,' • pqn q4,41 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Haku Keli'i PHONE: (808) 961-8459 DATE: 06 / 3 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.33.449 Signals& St Lights Equip, Motor Vehic $ 100,000.00 020.281.5281.33.454 Signals& St Lights Equip, Comp Equip 200,000.00 020.281.5281.42.230 Traffic Signs&Markings, Highway Materials 100,000.00 020.281.5281.32.230 Signals& St Lights, Highway Materials 241,670.00 TOTAL: $ 641,670.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.115 Roadside Maint Admin Oce, Misc. Cont $ 641,670.00 TOTAL: $ 641,670.00 EXPLANATION (Provide complete explanation): • Funds are available in the Signals& SL Equip,Motor Vehic, Signals& SL Equip, Computer Equipment, Traffic S&M, Highway Materials, and Signals& SL, Highway Materials accounts due to lower than anticipated costs. Funds are needed in the Roadside Maint Admin OCE,Misc Contracts account to cover unanticipated costs related to the Puainako Extension Guardrail Repair project. SUBMITTED BY: 1DATE: 0 / 03/ 22. Ns Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial p JUN 0 6 2022 igned: 6 A / DATE: / / Director of Finance ..G Approved _Deferred _Denied Signed: •• DATE: Co / V / ca*D- Managing Director cot-Mayor Transfer No. gq Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: EMS CONTACT: Niko] Lonokapu PHONE: 932-2921 DATE: 6 / 3 / 22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 010.221.5221.56.449 Fire EMS -Eqpt,Motor Vehicle $ 190,000.00 TOTAL: $ 190,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.52.219 Fire EMS OCE-Medical Supplies $ 178,000.00 010.221.5225.52.109 EMS Equip Maint-OCE-Equipment Repairs 12,000.00 • TOTAL: $ 190,000.00 EXPLANATION (Provide complete explanation): Transfer appropriation of State funds for EMS OCE from EMS Equipment fund. Funds are available in EMS Equipment fund due to lower than expected purchases of equipment in the fiscal year. Funds are needed in medical supplies and equipment repairs to purchase additional medical supplies for our ambulances and patient care. There has been a steady increase in calls for emergency care since COVID-19 restrictions have eased. In turn, our ambulances need continuous repairs and maintenance to keep them on the road. We also use our backup ambulances to fill gaps and those older vehicles need a little more care than normal. SUBMITTED BY: L414 ! /k// DATE: / c3 / 2 '2-- fj,-91, Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial • JUN 0 6 2022 Signed: /� DATE: t Director of Finance Ap oved —Deferred —Denied Signed: � DATE: 6 / v / Managing Director 'fear-Mayor Transfer No. -I 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Div R&M CONTACT: Karen Cacho PHONE: 961-8458 DATE: 06 /06 / 22 FISCAL PERIOD: July 1, 20 22 to June 30, 20 '23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.109 Building R&M,OCE Equip Repair/Maint $ 1,476.41 TOTAL: $ 1,476.41 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M, Eqiup, Misc Equip $ 1,476.41 TOTAL: $ 1,476.41 EXPLANATION (Provide complete explanation): Funds are available in Building R&M OCE, Equip Repair/Maintenance due to lower than anticipated costs. Additional funds are needed in the Building R&M, Misc Equipment account for requisition pwblrm.00708,due to higher than expected bids results. Funds are also needed to fund equipment that was purchased to complete an emergency plumbing work order. SUBMITTED BY: - f�� DATE: JUN1 0 6 2O22 Department Head *******************. ****************e**************rtdd ******************************************************************* ACTION: ‘.. ecommend Approval Recommend Deferral _Recommend Denial (signed: DATE:JUN 0/ 8 202i2 Director of Finance Approved co _Deferred _Denied Signed: OLC DATE: 6 / 9 / Managing Director Oa,Mayor Transfer No. i I 0 0