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HomeMy WebLinkAboutMIN HSSSC 2022/06/14 2020-2022 Committee on Human Services and Social Services 19th Session West Hawaii Civic Center 75-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii June 14, 2022 CALL TO The regular meeting of the Committee on Human Services and Social Services ORDER: was called to order 11:37 a.m. in the Council Chambers, Kona, by Ms. Susan L. K. Lee Loy, Chair. ROLL CALL: Present: Ms. Susan L. K. Lee Loy, Chair Ms. Maile Medeiros David, Member Mr. Holeka Goro Inaba, Member Mr. Matt Kaneali`i-Kleinfelder, Member Ms. Heather L. Kimball, Member Mr. Herbert M. "Tim" Richards HI, Member (came in later) Ms. Rebecca Villegas, Member Absent& Excused: Mr. Aaron S. Y. Chung, Member Ms. Ashley L. Kierkiewicz, Vice Chair STATEMENTS The Chair directed the Committee to proceed to the next order of business, FROM THE Statements from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: (There were none.) COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS: Communications. Comm. 633.7: ADDITIONAL GRANT-IN-AID AWARDS TO NONPROFIT ORGANIZATIONS FOR FISCAL YEAR 2022-2023 From Human Services and Social Services Chair Susan L. K. Lee Loy, dated June 7, 2022. (Note: Comm. 633.8, from Human Services and Social Services Chair Susan L. K. Lee Loy, dated June 9, 2022, transmitting corrected Exhibits A and B to Comm. 633.7; and Comm. 633.9, from Council Member Susan L. K. Lee Loy, dated June 14, 2022, transmitting an updated Exhibit B to Comm. 633.8, was circulated. Motion to Close File: Mr. Inaba moved to close file on Comm. 633.7. Seconded by Mr. Kaneali`i-Kleinfelder. HSSSC-19 June 14,2022 CHR. LEE LOY: Thank you, gentlemen. Just to level set everyone and remind everybody kind of what's been going on, during our budget process we put in an amendment that covered all the grant-in-aid; however, we haven't programmed the balance of the money, and what this communication is intended to do is really start that conversation. And I'm not sure if my colleagues—we also have another communication, 633.8, and if you folks don't have it please let me know. I just would love to kind of open up the conversation. What happens from here, is whatever we decide, because we did our work with the budget to amend the various applicants who were eligible but not awarded, we would have to direct that to the administration, and then the administration would come back with a budget amendment to include the various applicants that were eligible but not awarded. Ms. Kimball. MS. KIMBALL: Mr. Clerk, we don't have that communication yet, so I don't if that's pending. We are in the process of evolving the GIA (Grant-In-Aid) application process and ultimately also the contracting and contract monitoring. I think that the process that we went through was robust, but still needs some fine tuning and some development. I'm pleased that we're going to be putting money towards funding these different organizations, and I'm pleased that we were able to use some of the homeless money for some of the particular applicants, because that is the space that they work in, and I think this is a great sort of compilation of different objectives and different ideas. At this point, I thinkI'm interested to hear from the rest of the body,particularly those that weren't part of the ad hoc on this. You know, these are all great programs. Every program that applies for a grant from us, they're all doing really important work in the community, and so being able to benefit more than our just $2.5 million I think is fantastic. You know, I had some reservations which I expressed when we talked about the report and the findings of the ad hoc, about some of the folks that I didn't feel had accomplished a high-quality application in line with what would be appropriate for a grant request from the County, or their budget request really didn't align with what their product, their program outcomes, suggest that they would be accomplishing with those funds. One of the ways that we can deal with that moving forward is, if we choose to fund all these programs, is with the grant-monitoring with the contracts, and making sure that the contracts make it clear what their benchmarks are, what their achievements need to be, in order to receive this funding moving forward. Page 2 HSSSC-19 June 14,2022 Similarly, if they're given x-amount of dollars through the contract, we can make it very clear, the level that we expect those to be used. So the contract monitoring I think is going to be a heavier lift this cycle because of this, if we choose to do the—fund the whole batch. But it is a mechanism I think we can use to make sure that all of our funds are being spent properly and we are contributing as we should be. Thank you, Chair. I yield. CHR. LEE LOY: Thank you, Ms. Kimball. You know, DianeI think Diane or Ted is also in our Hilo Chambers. And speaking to the point that Ms. Kimball mentioned, is we have all the money set aside but as she mentioned, some of the applications, you know, we had some reservations on, and it was reflective in their scoring. However, we saw a lot of extra money this year in our budget and were able to make that amendment. And as she mentioned, some of the guardrails that we would love to see could be done with the contract itself. (Note: At this time, Deputy Finance Director Diane Nakagawa came forward to address the members of the Committee.) CHR. LEE LOY: Thanks, Diane, for being here. This again is very different from what we've done in the past in the ad hoc committee,just because of the transition that we're going through. Diane, thanks for being here. MS. NAKAGAWA: You're welcome. Good morning again. CHR. LEE LOY: So help walk the Council through this kind of process that we're in because we've established the budget. We set aside some monies beyond the $2.5 million, and these are the applicants that were just eligible but not contained in our award during our process. MS. NAKAGAWA: Correct. So as you explained, the budget appropriation is set as the total in those areas. So just to remind everyone, we have $3,115,000 grants to nonprofit organizations, and then we added the $260,000 for grants-in-aid and homelessness. So at this point, we're looking for your direction on how to program those funds, and I think that's where we're at today. As you mentioned, the homeless grant-in-aid, we need to those that will be served under the $260,000, and then the remaining under the $3.115 million. CHR. LEE LOY: Thanks, Diane. And I apologize, that's contained in that Communication 633.8. Mr. Clerk? MR. BROWN: Just wanted to let you guys know there's copies of that communication coming very shortly. Page 3 HSSSC-19 June 14,2022 CHR. LEE LOY: With your indulgence, I don't mind taking a short recess so everybody can take a look at it unless there are any Council Members that want to offer comment at this time. Mr. Kaneali`i-Kleinfelder MR. KANEALI`I-KLEINFELDER: Thank you, Chair. I appreciate Communication 633.7 because it—this is what I had to do the last time going through that list of who was qualified but didn't get awarded. And this, as far as I can see, is the list of programs that did not get awarded but were qualified. And then the back-page, being the programs that are specific to homelessness and just to clarify, these are coming out of the funds that we set aside via earlier legislation, specific to homeless, yeah? CHR. LEE LOY: That's correct. As a reminder, that was the two tier that Mr. Chung introduced, and so these programs are directly in alignment with homelessness. So accessing those funds, those programs would be eligible based on our legislation that we passed for that. MR. KANEALI`I-KLEINFELDER: Okay. Okay, wonderful. I think just overallI mean, some of these folks had other programs that were awarded funds, but some here—some of these organizations didn't receive anything. I really do believe in some of these folks. I'm unsure as to the reason why they didn't get funding, that was the purpose of the committee. But I would say that I know some of these folks, and I know what they do in our community, and I just—I'm always impressed with what they do and what they offer. So I'm really glad to see that they're being awarded some funding. I appreciate this body's willingness to go back and take a look and address that. So thank you for bringing this forward today. I look forward to seeing the next communication, 633.8. I yield for now. CHR. LEE LOY: Thank you, Mr. Kaneali`i-Kleinfelder. Mr. Richards. Oh, I'm sorry, Ms. David. MS. DAVID: Thank you, Chair. I have a question for Diane. Diane, thank you for being here today, and since Deanna's not around. With the additions of the applicants in this process, you know, what is your timeframe, the Finance Department's timeframe, in getting all this within your timelines of processing these additional applications? Could you just generally let us know what you're timing will be? MS. NAKAGAWA: Sure. Page 4 HSSSC-19 June 14,2022 MS. NAKAGAWA: Absolutely. So it's my understanding that we're a little late this year in getting them, specifically. So if you look at the budget, on the total appropriation, you also have the individual line items for each of those nonprofit organizations. As I mentioned earlier, what we would need to do is go ahead and create the accounts for each of those specific nonprofits. So we're looking for direction fairly quickly too, if awarded, turn around, and go ahead and insert, and do an amendment to actually put the total dollar amount to each of those nonprofits. MS. DAVID: And how much time do you think—could you estimate? How much time you would need in order to finalize this? MS. NAKAGAWA: And if Ted's on—if he could jump on as well, he's more familiar with the process. Ted Schrey, our Budget Manager. But in talking with him this morning, if we got the award recommendations today, we could work on the amendment this week. MS. DAVID: I see. And all this would need to be finalized, or at least get to our agenda on the next—when would that be, Mr. Clerk? MR. BROWN: If you don't mind me stepping in? I think the deadline to hit the agenda is this Thursday. MS. DAVID: I see, that's the deadline for the July, first, okay. MS. NAKAGAWA: That's what I would believe we're working on too, as well. MS. DAVID: Oh, okay. Well, I really feel for you folks as far as getting all the stuff. It's very important. I mean these are all necessary things, and we've already gone through the amendments. I'm just wondering whether there's enough time for everybody to do what they need to do, and I'm certainly willing to assist in any way I can. (Note: At this time, Budget Finance Manager Ted Schrey came forward to address the members of the Committee. MS. DAVID: I see Ted there. Do you want to weigh in? MR. SCHREY: Yeah, this is Ted Schrey, the budget guy. So if a decision is finalized today, your LRB (Legislative Research Branch) would need to get the information with the additional accounts, you know, the additional programs to Finance as soon as possible, because a lot of new accounts actually need to be generated and created. You also have to designate which accounts, whether they're part of the original awards or part of the new ones, that will be paid for out of the Homelessness account, and those will all be new accounts. Page 5 HSSSC-19 June 14,2022 Again, because if we're going to meet the deadline on Thursday to get this transmitted, that information would need to be in our hands by the end of business today, that way tomorrow accounts can probably spend a few hours, which is what it takes to generate the accounts, and once the accounts are designated and created, then we would need to prepare a bill listing all of the new programs. That's not a lump sum. That show—so it will be in the budget. And you know, that just takes as long as it takes. MS. DAVID: Yeah, and so that would be generated by Finance, the bill you're speaking of, right? MR. SCHREY: Yes. MS. DAVID: Okay. MR. SCHREY: You have to amend the current budget, which only has a big pot, and you would have to specify which programs get how much money. MS. DAVID: Okay. Well, thank you for that summary on the timeframe. I kind of figured that we were really behind the gun on this one, and I just wanted to get some sense of just how much you folks are going to have to deal with in the next few days. Thank you, Ted; thank you, Diane, for that information. So before I—and I won't speak anymore after this, but I do have a question. Just for clarification, I'm trying to get my—okay, 633.7, and this one is this particular communication, Chair, is accounting for the $875 (thousand), that we just approved in the last budget, right, 633.7? Okay, got it. CHR. LEE LOY: Ms. David, if I could clarify? So eligible was not awarded, as Mr. Kaneali`i-Kleinfelder summarized. MS. DAVID: Right. CHR. LEE LOY: And then that's Exhibit A. MS. DAVID: Right. CHR. LEE LOY: But Exhibit B would be the programs that would be eligible from that two-tier tax that we passed, Mr. Chung's bill. MS. DAVID: Right, Mr. Chung's bill. CHR. LEE LOY: And these programs. Page 6 HSSSC-19 June 14,2022 MS. DAVID: Okay. CHR. LEE LOY: So it's kind of a they're going to access a different source of funds. MS. DAVID: Yes. Sources, right. Okay, that part. And now 633.8 is ? CHR. LEE LOY: Chair, if you don't mind, we would have to move that communication in. MS. DAVID: Oh, I see. Right, right. Okay. Before we do that, then my last question—so the 633.7 that we're talking about right now, the $875 (thousand) is in addition to 633.6, totaling $2,565,000, okay, perfect. Now I know where I'm going. I yield for now. Thank you. CHR. LEE LOY: Thank you. And then, Ms. David, thank you for having Ted and Diane walk out the timing on it. Because there are two things that are going to happen in parallel: the paperwork for the budget, but we also have to notify the applicants, and that deadline is August 31st. So what we'd like to do is set the funding and put in the various line items that go into the budget—and yes, I will acknowledge that we are at the 1 Ph hour here—which would give them time to then notify the applicants by the August 31" deadline. Thank you. Mr. Kaneali`i-Kleinfelder MR. KANEALI`I-KLEINFELDER: Mahalo, Chair. Just a quick question regarding 633.7, and it would be over in the 633.8, as well, but the Lokahi Treatment Centers and Hawaii Island Home for Recovery, they're all listed as TBD, to be determined. What does that mean, besides the obvious? CHR. LEE LOY: Yeah, that's definitely up for discussion. I'm going to be checking in with staff real quick on those. Those were the ones that fell below the cut-off mark that we had, and basically for us as a body to decide the exact amount for those programs. MR. KANEALI`I-KLEINFELDER: Okay. So the total on the bottom then, for 633.7 on page one, or Exhibit B, right now does not include funding Lokahi Treatment Centers, Hawaii Island Home for Recovery, those two programs sorry, those two organizations with about seven different programs? CHR. LEE LOY: That's correct. MR. KANEALI`I-KLEINFELDER: And this body would need then to choose whether or not to fund them for the additional $140,000—about$240,000, correct? Can you give us some direction on why they were not funded and what brought them below the minimum? Page 7 HSSSC-19 June 14,2022 CHR. LEE LOY: Yeah, I'm going to speak from the ad hoc. It really was the scores. We, as a body, had scored everybody. I know personally, for me, with Lokahi Recovery, I had scored them a little higher and just because of the great work that they do as it relates to drug and drug addiction; but as we averaged out the scores, they ended up falling below that rate—that cut-off mark. Anyone else from the ad hoc? Ms. Kimball. MS. KIMBALL: Yeah,just to describe the scoring. What is your program going to accomplish? What are the measurements, the targets, that you're going to hit? What is the budget? We each individually scored all of the different programs ourselves, and then we combined those scores and averaged them. Without the book in front of me, I couldn't give you like this is what they said, that didn't kind of line up. But that,just generally, we scored based on this, then we picked the threshold, which was like 60 percent, and that's what happened with a couple of that, the threshold. MR. KANEALI`I-KLEINFELDER: Okay. On behalf of an organization, that I know does a lot for Pahoa which is directly in my district, I would really speak on behalf of Lokahi. And especially given what you will see when you drive around Pahoa town, there are a lot of folks who need help. There's a big need in the community, and they deal directly with those folks. I would push for them to get funded. I guess that's short and sweet as I can put it. Okay, I yield. CHR. LEE LOY: Thank you, Mr. Kaneali`i-Kleinfelder. And all is not lost. Just because they serve the homeless population and they're not getting funding from us, they can directly contract with Housing also because that was what the money was for; and that was the intentionality, is not only Housing using those funds, but being able to contract services that touch the homeless population. Mr. Inaba, I see your light on. MR. INABA: Sure. Yeah, there's been a lot of questions and a lot of answers, and I'm still a little bit confused. So is the recommendation Exhibit A, as contained in 633.8.? Because 633.8, is just the correction of 633.7, is that right? CHR. LEE LOY: Correct. And if want to move that in for conversation, let's go ahead and do that. And I would need a motion? MR. INABA: Okay. Do we just a regular, Mr. Clerk, motion to close file? MR. BROWN: I think you guys could make a motion. Well, one option would be to make a motion to amend Communication 633.7 with the contents of Communication 633.8, which would bring it on the floor. You guys can then openly discuss that communication. Page 8 HSSSC-19 June 14,2022 MR. INABA: This 663.8, however, is not done in the way of an amendment, right, it's almost the replacement. So is that still how we would proceed? MR. BROWN: If you guys didn't want to replace 633.7 with the contents of 633.8, I think we could MR. INABA: Or do we just withdraw the current motion and then ? MR. BROWN: Because we need a motion to bring it to the floor. You know what, I'm going to—do you mind if we take a quick recess, Chair? I'm going to consult with our County Clerk and our Corporation Counsel to see if we can make sure that we're doing this cleanly and correctly. MR. HENRICKS: Hello, I'm sitting here. We don't need to take a recess, if that's all right. MR. BROWN: Mr. Henricks, please. (Note: At this time, County Clerk Jon Henricks came forward to address the members of the Committee.) MR. HENRICKS: You can—it's difficult because 633.8 is not on the agenda; 633.7 is. And Mr. Inaba is correct, it's not a traditional amendment. It would be replacing its contents. But you could use a motion to amend to, in essence, bring it to the floor and discuss it effectuate, if you will, so that it could be used to provide a recommendation for the purposes of providing the guidance we've been talking about to create the amendment. The good news is you know, if there is kind of a notice issue here. Yeah, because we don't have 633.8 on the agenda. We have 633.7, which spelled out the number. So there is a little bit of a notice issue there if it's done that way. But that can be reconciled by the fact that whatever is decided, hopefully, today but if not today, you know, sometime in the future, it will come back to the Council in the form of that budget amendment that Ms. Nakagawa and Mr. Schrey were talking about. So there will be time for—it's not final today. It comes back as a budget amendment, which of course, public meetings, testimony, and more deliberation by the Council. At least two times at Council. I think the cleanest thing to do, although not traditional and maybe not ideal practices, would be to move to amend Communication 633.7 by replacing it with Communication 633.8. MR. INABA: All right. Thank you, Jon. So with that, I'll make a motion to amend the contents of Communication 633.7 with the contents of Communication 633.8. Sorry, that wording is strange. Page 9 HSSSC-19 June 14,2022 Motion to Amend: Mr. Inaba moved to amend Comm. 633.7 with the contents of Comm. 633.8. Seconded by Ms. David. CHR. LEE LOY: Mr. Inaba. MR. INABA: Thank you. All right, so being that these—let me ask the question, 633.8 is a correction of 633.7, is that correct? CHR. LEE LOY: That's absolutely correct. And maybe for clarification purposes, Mr. Clerk, and maybe even Ms. Strance, maybe clarify the motion that we're amending Communication 633.7 with the exhibits contained in Communication 633.8. Because that's what's being corrected, is Exhibit A and Exhibit B. MR. HENRICKS: This is Mr. Henricks, in Hilo. I think that's a good clarification and specification, that the exhibits are being replaced with adjusted information. MR. INABA: Do I need to withdraw the current motion then? MR. HENRICKS: I think the Chair—without any objections from the rest of the committee, the Chair just revise the motion on the floor, corrected it, or whatever the case. Clarified, I should say. Clarified the motion successfully. MR. INABA: Okay, thank you. So proceeding then, with Exhibit A, what is the difference here? Because I'm looking at the total, Yeah, what is the difference between these two Exhibit A's? Is it just that one has a total and one doesn't? CHR. LEE LOY: That was helpful for Finance. We did the total for Finance, to make it nice and clean. MR. INABA: Okay, no. Let's try again. $875,000 is the total in both Exhibit A's, so is there any difference between Exhibit A in the two communications? CHR. LEE LOY: No. MR. INABA: So Exhibit A remains the same, correct? CHR. LEE LOY: A? MR. INABA: A is the same. CHR. LEE LOY: Correct. Page 10 HSSSC-19 June 14,2022 MR. INABA: So we're not doing both. Just B, is that right? CHR. LEE LOY: Correct. MR. INABA: Okay. And the only difference between the two B's is $20,000, and that is—where is that difference? What has caused that difference? CHR. LEE LOY: The Hawaii Island Home for Recovery, between the TBDs (To Be Determined). Did I do that right? MR. INABA: Is it—okay, so the sum the total was just incorrect. CHR. LEE LOY: Correct. MR. INABA: But the line items were the same. So just the total is the only difference we're talking about here, is that right? CHR. LEE LOY: Yes, that is correct. MR. INABA: Okay. With that then, I see that Lokahi—and this is where perhaps—okay, I think we're on the same page right now. The Lokahi Treatment Centers are listed on both pages, both in Exhibit A and Exhibit B. Exhibit A, it's an award; and Exhibit B, it's to be determined. So can you please clarify what's going on between these two pages, Exhibit A versus Exhibit B? CHR. LEE LOY: Thank you for that. Because Lokahi treats homeless, we provided them funding through the $875 (thousand), but they could actually shift over; and if that is the recommendation of the body, then we can cover them there, and everybody is covered. MR. INABA: But if you were to go CHR. LEE LOY: Either way they're going to be covered. We just have to make that distinction, if want them to access the funds on that side. MR. INABA: Okay. But we did account for them in the $875 (thousand)? CHR. LEE LOY: That's correct, Mr. Inaba. MR. INABA: Okay. Well with that, I would prefer to have it left as part of the $875 (thousand) because it's just cleaner. And if we covered everybody with the $875 (thousand) budget amendment, then I think we should leave it where it is in Exhibit A, instead of separating it out. So that's—I would then agree with the recommendation in Exhibit A, in Communication 633.8. Thank you. Page 11 HSSSC-19 June 14,2022 CHR. LEE LOY: Thank you, Mr. Inaba. Thank you for helping everybody walk through all of that. Ms. Villegas. MS. VILLEGAS: Yeah. You know, thank you guys for going through this whole process and for all the efforts that have been made to make it more objective by utilizing a numerical system of grading. I have a lot of concerns and some heartache about this process and how you know, I think that they'reI think the key component to this whole process is partlya big part of it is the interviews, and it is meeting with the people who are doing the work. And the expectation that they would be excellent grant writers, I don't think is necessarily fair, nor have I seen in my experience that that's actually a capacity. It's a very challenged capacity for a lot of our nonprofit groups. I mean, we as a County don't even have professional grant writers to help us secure some of the funding so necessary. There just seems to have been a number of glitches regardless of the intention to expedite this. As I said before, I just I want everybody to get funded. I want everybody to have all the money that they need in order to be successful in all the projects that they yeah, the priceless work that they do serving our community. But I have questions about making promises to organizations that they will get full funding on a project. You know, if we were held to a strict budget, we would fail at this. This is way beyond, and I think part of that challenge came in the commitment of fully funding projects. So I would just ask that as we move into the next budget cycle, we reconsider that. It just doesn't—it gives me a little bit of heartburn that we've created this opportunity for funding for homeless projects, and now here we are dipping into it to compensate for making up for some shortfalls and some over-promising in this grant-in-aid process. So I think in the best interest of all of these organizations, I want to see them funded, and I want everybody moving forward to be able to benefit from the expanded budget resources we have, but I do have concerns. And as Corp. Counsel, Ms. Strance, has pointed out, well it may not create precedence legally, it creates a slippery slope. Once again, in times of bounty, it's wonderful. But I just get worried for those that then have to or get to sit on this grant-in-aid ad hoc in the future. And they won't be able to provide this much abundance, as there are lean times. That would be harder on them. So I am willing to support this, but I just needed to share the parts of this that don't—give me a bit of heartburn, and have me calling and questioning on the wisdom of making these kinds of promises as we move forward. So with that, I yield. CHR. LEE LOY: Thanks, Ms. Villegas. Mr. Richards. Page 12 HSSSC-19 June 14,2022 MR. RICHARDS: Thank you, Chair. I actually take a different tact on this. First of all, I want to commend the ad hoc committee for working on this and bringing it forward, and looking at it from a very different perspective. Having been involved with grant-in-aid for numerous years and looking at funding, it's difficult when the needs are so high and resources are limited. And there is an opportunity now to actually get some funding because of the things we don't need to reiterate. One of the problems that we struggled with in previous GIA was trying to make sure we got the funding and the additive effect of having synergy between the groups. That's something that this ad hoc has worked on going forward. Also, and with all due respect, Ms. Villegas, having professional grant writers, I don't think this thing is set up for that. A better grant writer, sure, will communicate better, but that's what this is all about That's why I like the idea of trying to fund and dipping a little bit deeper if things qualify, so that's recognizing that the challenges are coming forward. I don't think we're setting precedence at all. I think we are capitalizing on some things that we can do. And I like the groups, I mean these are recurrent names that really help out the community going forward. So I see that as a big bonus coming forward for our community as a whole. So, I fully support this going forward. And I'm really excited to look at the next cycle, when the information and the templates that have been set up, we're starting to get that information back and seeing that cross-pollination, that synergy coming forward. So I think that's where the magic in this is going to be coming. So, I fully support this going forward. Thank you, Chair. I yield. CHR. LEE LOY: Thanks, Mr. Richards. Ms. Kimball. MS. KIMBALL: Yeah, thank you. I wanted to just comment about something that Council Member Villegas said, and this was particularly around the full versus partial funding. You know, I want to actually put it out to the rest of the group that we're not in the ad hoc. The logic behind that was that if we ask nonprofits to say exactly what they needed, and we gave them exactly what they needed, they wouldn't have to reinvent the budget. That was kind of the logic; understanding that that's a different process. And it is not abnormal for grant programs to say, "We've had more applicants than expected, so we're only going to do partials," and things like that. I think there was—having been previously a board member of some of the nonprofits that applied for GIAs, it was the understanding you ask for $10,000 knowing you would get$5,000, you know. That was just kind of the thing. So I'd like to put it out to the other members of the body that are not on the ad hoc, is that a good assumption? Should weI mean, I like it because it's nice and clean; Page 13 HSSSC-19 June 14,2022 you ask for this, you get this, you don't have to redo your budget. That was just kind of the thought process behind it. And this is more geared towards—for the next time. So, that's question one. Question two, or idea two. The whole analysis process, the rating process, it does need work, and I'll acknowledge that. I think having Dr. Holeka Inaba, who is I'm sure very experienced with rubrics, and scoring, and all of that stuff from his educational training I think is really going to help improve that even more. I understand the concern about being completely analytic. You know, I think there's an ongoing need for a continuing discussion as we move forward for the next one about, how much of this objective element do we bring in. We know those guys do good work; well, I think we have to ask ourselves, "Well, why didn't that show in the rubric? Why didn't that show in our measuring system?" And then how much are we going to let sort of an immeasurable perception guide the decision-making? For me, the reason to move towards a more analytic numerical approach is mostly about transparency, and just making it fair that we're not playing favorites. But in order for it to be successful, it needs to be a well-defined good system, and I think we're not right there yet. But I'm hopeful that we have some smart minds and are going to get a little closer with this next time around. But I think that's an ongoing discussion, and I hope that everyone will feel comfortable contributing to what we need to do there. Thanks, Chair. I yield. CHR. LEE LOY: Thank you, Ms. Kimball. Anyone else? Just clarifying, this is our recommendation so that Finance can go ahead and make that budget amendment; and as the Clerk mentioned, we'll have opportunities. Mr. Kaneali`i-Kleinfelder, I see your light on. Go ahead. MR. KANEALI`I-KLEINFELDER: Yeah, thank you. Thank you, Chair. Thank you, Ms. Kimball, for saying what you said. I do believe that—as I watched this program,just in my short time here on Council, classically we don't get everything that we ask for, not we as the County, but the nonprofits, and so I think they became accustomed to asking for more programs and asking for more funding, knowing that they'd get a portion of it. So my guess is, that there is a lot of funding that's going to go to these programs this year, and they may be hard-pressed to spend it all, given what they thought they would have. It would be interesting to see on the backend of a comprehensive review of what was expended and what wasn't,just to see how it sat, and what the reality is of the ask versus what's used. That's my thoughts on your question one. Question two. I mean, you guys kind of rewrote the book, and there's always more than one way to skin a cat. So, this is where we're at this year, I think we learned a lot going into next year. It can get better. It could be worse. I mean, who knows? I think there's been a lot of good discussions to date. I think at the Page 14 HSSSC-19 June 14,2022 end of the day everyone got full funding. This is kind of an unprecedented situation that we sit in right now, in my eyes, as far as my time here. It may not be the same next year or two years from now, as the economy goes up and down. So, I would be cautionary in moving forward,just with the same idea, "Oh, we just fully fund everybody who comes in,"because that may not lay out next year at all. So, I'm glad we could get everybody covered. Thank you for going back and reviewing this and getting our nonprofits funded. I think this is—it's huge for our community right now. I'll be supporting this as it is. And Mr. Inaba's comment regarding Exhibit A versus Exhibit B, I would have to you know, I agree with that recommendation, for the funding coming from the $875,000 versus the homeless funding. I'd really like to see that homeless funding be utilized for exactly what it was set up to be for, which is not out of line with Exhibit B. I'd like to see that funding go to something amazing on that end. So, thank you. I appreciate it. I yield. CHR. LEE LOY: Thank you, Mr. Kaneali`i-Kleinfelder. Mr. Inaba. MR. INABA: Okay. Yeah, and I just want to state for the record that there is a lot of work to be done here. I'm going to,just like I said, support this recommendation even though I have reservations about"having reviewed," and I think Council Member said this, "Having reviewed some of these applications." But at this point, we made the amendment to the budget and it makes sense to follow through. So with that, I yield. CHR. LEE LOY: Thank you, Mr. Inaba. I know Ms. Nakagawa has some comments, also. MS. NAKAGAWA: Thank you. I just wanted to bring up another point of clarification. In Communication 633.6, the total awarded amount presented, before a total, $2.565, so $2,565,000. In 633.8, we did add the $875 (thousand) of the newly awarded programs. This would bring us $65,000 over our budget amount of$3,375,000. CHR. LEE LOY: So we have extra? MS. NAKAGAWA: There is $65,000 over that's programmed than the appropriation amount in the budget. Unless 633.8 took into account the $65,000 from 633.6, of that program. But if not, then the total awarded in 633.6 was $2,565,000, then we added $875 (thousand) in 633.8. CHR. LEE LOY: Thanks, Diane, for that. MS. NAKAGAWA: You're welcome. Page 15 HSSSC-19 June 14,2022 CHR. LEE LOY: I think I'm going to have to take a recess and look at my notes on that one. MS. NAKAGAWA: Thank you. CHR. LEE LOY: Thanks. I'm going to put this meeting in recess. Real quick, ten minutes. Thank you. Recess: At 12:20 p.m., the Chair called for a short recess. Reconvene: The meeting reconvened at 12:31 p.m. CHR. LEE LOY: Taking this Committee on Human Services and Social Services out of recess. The time now is 12:31 p.m. We have some options here. And what I'm going to do is make a recommendation that we put this meeting in recess until the end of our Council meeting tomorrow because we have some other moving parts. And I think Ms. Nakagawa is there in chambers to help walk us through. Thank you so much. MS. NAKAGAWA: You're welcome. So in talking through the different options and how to get through this today, you know, the difficulty is we have an item on the agenda tomorrow that deals with our property tax rates. So until we get through that, we can't make a commitment on any funding that's over the appropriation amount today, as we discussed. CHR. LEE LOY: Thanks for that. So again, my recommendation is we go ahead and put this meeting in recess till the end of Council tomorrow, we will have made the business decision on what the rates are, and any future budget amendment recommendations that this communication drives will be nice and clean. So please, any Council Member? MR. BROWN: Before we start a discussion, I just want to make a comment. I would recommend, you know, for the public sake and proper notice for the public, that if you guys do decide to recess to tomorrow, set a specific time, so the public knows. Yeah, that's always recommended. CHR. LEE LOY: Mr. Richards. MR. RICHARDS: Yeah, thank you, Chair. I think as Chair, you can just recess. We don't need to motion any of this stuff. And I like what Clerk had said, set a time, and if for some reason we bump up against that, we can—Council Chair, if we could just adjourn that at Council, so we could report that then go back. So yeah, I think that's a real good way to handle that because it will keep it real clean, real clear. So I fully support that, Chair. So, do it. Page 16 HSSSC-19 June 14,2022 CHR. LEE LOY: Any other comments? Mr. Clerk, this meeting, the Committee on Human Services and Social Services is in recess until tomorrow, June 15'', at 1:00 (p.m.). MR. BROWN: Yes, Chair. That's up to you. CHR. LEE LOY: Thank you. Recess: At 12:42 p.m., the Chair called for a recess until 1:00 p.m. on June 15, 2022, at the same location. Reconvene: The meeting reconvened on June 15, 2022, at 1:04 p.m., with Ms. Kimball absent, and Chair Lee Loy participating via videoconference from Hilo. MR. KANEALI`I-KLEINFELDER: Aloha, this is Finance Chair Matt Kaneali`i-Kleinfelder. It is 1:04 p.m. I'm moving Human Services and Social Services Committee out of recess. Mr. Clerk, could you please explain for everyone watching why that is. MR. HENRICKS: Yes. Council Rules state that if both the Chair or Vice Chair are either absent or participating by videoconference or virtually, that the Finance Chair would act as a Chair until such time a permanent Chair can be picked. So now you can commence to elect from your membership a temporary Chairperson because the Vice Chair and Chair aren't able to chair this meeting, pursuant to the Rules. So then you can ask for nominations, and if there are none, then that generally means that the duty is left to the Finance Chair. MR. KANEALI`I-KLEINFELDER: Thank you, Mr. Clerk. And does that Chair then, who is nominated by this committee at this point and time, need to be here in Kona? MR. HENRICKS: Yes,just to be in accordance with the Rules, that would be somebody that is here. So if there is anybody who would like to serve as Chair, please let the Finance Chair know now so that we can go through the process of officially selecting a temporary Chairperson. ACTING CHR KANEALI`I-KLEINFELDER: Before we go there, why are we doing this? MR. HENRICKS: This is the Council Rules, Council Rule 5(d), that again states that if the Chairperson and the Vice Chairperson and/or are participating virtually or absent, then there must be somebody else that chairs the meeting; and initially the Finance Chair is responsible for going through the process of selecting a temporary Chair, so that's where we are right now. We're in the process of Page 17 HSSSC-19 June 14,2022 selecting a temporary Chair, and if there is no movement along those lines, then this job is yours. MR. KANEALI`I-KLEINFELDER: Thank you, Mr. Clerk. Appreciate that background. Did you want— MR. antMR. HENRICKS: And that person would be in this chambers at this point if they're going to chair this meeting, any other than you. MR. KANEALI`I-KLEINFELDER: Thank you, Mr. Clerk. Would anyone like toI think the intent here is to actually recess this meeting, correct, so we can resume our Council meeting? MR. HENRICKS: I don't know what position this committee is in right now. MR. KANEALI`I-KLEINFELDER: Yeah. MR. HENRICKS: Only your membership can tell you. MR. KANEALI`I-KLEINFELDER: Okay. Anyone wants to nominate a Chair in the Kona Chambers at this point and time? Nomination of MR. INABA: Chair? Temporary Chair: MR. KANEALI`I-KLEINFELDER: Yes? MR. INABA: I'd like to nominate you. I'm not interested, and I don't think anyone here in Kona is, so thank you for guiding the meeting. MR. KANEALI`I-KLEINFELDER: Thank you, Mr. Inaba. Duly noted. MS. VILLEGAS: Chair? ACTING CHR KANEALI`I-KLEINFELDER: Ms. Kierkiewicz? MS. VILLEGAS: No, it's me. ACTING CHR KANEALI`I-KLEINFELDER: Oh, Ms. Villegas. MS. VILLEGAS: I just wanted to say Chair another seven million times. MR. KANEALI`I-KLEINFELDER: Thank you. MS. VILLEGAS: I'm happy for you to be the Chair for this committee. Page 18 HSSSC-19 June 14,2022 MR. KANEALI`I-KLEINFELDER: Thank you very much. MS. VILLEGAS: Stay in the seat, but you have the chair. MR. KANEALI`I-KLEINFELDER: Thank you, Ms. Villegas. MS. VILLEGAS: Don't get a stool or a bench. ACTING CHR KANEALI`I-KLEINFELDER: Okay, with that— Appointment hatAppointment of MR. HENRICKS: Since you are already chairing in the temporary basis and Temporary Chair: there were no other people that were not nominated, I don't think a vote is required. I think record can reflect that pursuant to the Council Rules, you are chairing the meeting of Human Services and Social Services Committee, the reconvening of the 19'h Session. ACTING CHR KANEALI`I-KLEINFELDER: Mahalo, Mr. Clerk, for stating that. So with that— MR. hatMR. HENRICKS: Let me express where this committee is at. The motion on the floor right now is to amend Communication 633.7 with the Exhibits A and B that were transmitted by Communication 633.8. The motion was made by Mr. Inaba and seconded by Ms. David. That is where we are on the floor right now. ACTING CHR KANEALI`I-KLEINFELDER: Okay. MS. DAVID: Mr. Chair? ACTING CHR KANEALI`I-KLEINFELDER: Ms. David. MS. DAVID: Could I make a motion to put this meeting into recess again, so we could reconvene Council? I'd like to make a request. MR. HENRICKS: Generally, the rules that we follow are that the Chair has the authority to call recesses unless there are objections from the rest of the Committee without a motion that's required. MS. DAVID: Okay, no motion. I'm just making that suggestion that we put this into recess again. ACTING CHR KANEALI`I-KLEINFELDER: I appreciate the suggestion. That's where I was headed. So thank you, Ms. David, for the suggestion. As the Chair of the committee, the Standing Chair of the committee at this point, I'd like to recess the meeting. Page 19 HSSSC-19 June 14,2022 MR. HENRICKS: Can we clarify the duration of the recess. Is it to the adjournment of the Council meeting or some other point in time? It doesn't have to be a definite timeframe, but it has to be some kind of event or action that we can then point back to and say that's when we're going to ACTING CHR KANEALI`I-KLEINFELDER: I'm going ahead and adjourn this, the Human Services and Social Services MR. HENRICKS: Recess. ACTING CHR KANEALI`I-KLEINFELDER: Recess the Human Services and Social Services Committee until the adjournment of our Council meeting today, at which point we can choose to take it back up or recess it to another time. MR. HENRICKS: So this meeting is in recess? ACTING CHR KANEALI`I-KLEINFELDER: This meeting is in recess. Thank you. MR. HENRICKS: Thank you. Recess: At 1:10 p.m., the Chair called for a recess. Reconvene: The meeting reconvened at 5:00 p.m. ACTING CHR KANEALI`I-KLEINFELDER: I'm calling the meeting out of recess. Due to some of the rules of our County Council being changed recently, I am the "pro tem" Chair in the Kona Council Chambers. With that, Mr. Clerk, where are we within this committee? MR. HENRICKS: Okay, so where we are right now, the motion on the floor is to amend Communication 633.7 with the Exhibit A and Exhibit B attached to 633.8. The motion was made by Mr. Inaba and seconded by Ms. David, is what I have. ACTING CHR KANEALI`I-KLEINFELDER: Okay, so we're open to discussion? MR. HENRICKS: Yes, and that is the motion that is open for discussion at this point and time, to amend. ACTING CHR KANEALI`I-KLEINFELDER: Okay. Council Members? MS. LEE LOY: Yes, Chair. Page 20 HSSSC-19 June 14,2022 ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. Go ahead. MS. LEE LOY: Thank you. My apologies, this really has gotten very confusing, so I hope to level set everyone here—and listening to the conversation yesterday. So what we have contained in Communication 633.8 is two parts, an Exhibit A and Exhibit B. And it was clear from yesterday's discussion that Exhibit A is all the various applicants who qualified but were not awarded. And then in Exhibit B, we were trying to get really clever, but rather than be clever, what I'd like to maybe leave open for discussion is to go ahead and amend with Exhibit A. And what I have contained in Communication 633.9, and I'm hoping the rest of my colleagues have that one, is a cleaned-up version of Exhibit B. And I'll just give everybody a few minutes. And again, thisI was trying to listen to everyone and provide everyone with the most cleanest, consistent versions of what is being discussed, what monies are available, and what sources of funding they will come from. MS. DAVID: I have a question, Chair. ACTING CHR KANEALI`I-KLEINFELDER: Ms. Lee Loy, do you yield? MS. LEE LOY: Oh, yes. ACTING CHR KANEALI`I-KLEINFELDER: Thank you. Ms. David, go ahead. MS. DAVID: Yes, thank you, Chair. Thank you, Ms. Lee Loy. Okay, I'm looking at both the Exhibit B's. The one that we're talking about,point nine (Comm. 633.9), which is the shorter version of what we looked at yesterday, right? So it looks like the applicants that had TBD have been deleted, is that correct? And now it only contains the ones that had actual numbers to their okay, so the $260 (thousand)nowI think where we left off, was the original amounts or recommendations that we were discussing initially on A (Exhibit A), the first round, was $2,565,000, and I believe Diane asked the question or made the statement that the $875 (thousand)would still make that$65,000 hanging out there somewhere. I'm just wondering where is—how did that get incorporated into this amendment. Are we all balanced now? CHR. LEE LOY: The short answer is "no," Chair David. However, Diane is here to help walk us through how these various recommendations fit for the work that she needs to do, and some allowances that the administration will be providing for us so that we will balance. Page 21 HSSSC-19 June 14,2022 (Note: At this time, Deputy Finance Director Diane Nakagawa came forward to address the members of the Committee.) CHR. LEE LOY: Go ahead, Diane. MS. DAVID: Thank you, Diane. MS. NAKAGAWA: You're welcome. Good afternoon, members of Council. Diane Nakagawa, Deputy Finance Director. Okay, so as we left off yesterday, the first communication was $2,565,000. The amendment with the additional $875 (thousand), we were $65,000 over. So if the Council chooses to pass all of the recommended awards, we would be $65,000 over. But the administration is supportive of doing a budget amendment, if the Council so chooses, to award, as stated in both communications and the amended communication. We'll have to do a budget amendment. MS. DAVID: Do I still have the floor? ACTING CHR KANEALI`I-KLEINFELDER: Yes, you do, Ms. David. MS. DAVID: Thank you for that. So you folks, if we approve this today, then the Finance Department will be coming forward—or the administration will be coming forward with a budget amendment for $65,000, is that correct? MS. NAKAGAWA: That is correct. MS. DAVID: Okay, that funds is coming from the fund is coming from where, General? MS. NAKAGAWA: Yes. MS. DAVID: General Fund, okay. And given this, are we still this morning Deanna noted that in one of our other discussions, she noted that we would be okay. Are we still in that range now, as far as being okay, with respect to the budget when we do all this? MS. NAKAGAWA: Yes, yes. After our property tax rate discussion, yes, we are okay. MS. DAVID: Okay. Well, this has been a confusing exercise and a very complicated one. I'm just really thankful for the Department of Finance, for their patience and for trying to weed this out and make everything balance so we can move forward. And I'm certainly happy that everybody can get funded. I'm just really disappointed in this long process that it took to get here. Anyway, I will be supporting this. And thank you, Diane, very much. Page 22 HSSSC-19 June 14,2022 MS. NAKAGAWA: You're welcome. MS. DAVID: I yield. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Ms. David. Mr. Inaba. MR. INABA: I hope I can support this too, I just need to make sure I understand it. Exhibit B—okay, well the motion on the floor right now, Mr. Clerk, if you can confirm, is to amend Communication 633.7 with the contents of Communication 633.8, is that right? MR. HENRICKS: That is correct. If I may? I think I know where you're going. Would you mind if I ? MR. INABA: Please, go ahead. MR. HENRICKS: I think—if I'm understanding, the preference is this Exhibit B from 633.9, submitted by Ms. Lee Loy—so I believe the appropriate thing to do at this time would be for you to withdraw your motion that you made to amend with 633.8, and then anyone, or Ms. Lee Loy, yourself, could make a motion to amend 633.7 with Exhibit A from 633.8 and Exhibit B from 633.9. Ms. Lee Loy, does that sound appropriate to you? May I ask her? If you mind if that's what she had envisioned? CHR. LEE LOY: Yes, Clerk. And that's actually rather helpful for Finance, so if Ms. Nakagawa can confirm that? MS. NAKAGAWA: Yes, Exhibit B does assist us in programming the $260,000 that we needed for homelessness. MR. INABA: Okay. Before I withdraw my motion then, I just want to confirm that when we're comparing Exhibit Bcomparing 633.8 and 633.9 Exhibit B's, I think Chair David asked this, but the only difference is that we've pulled the "To Be Determined," and who else, Ms. Lee Loy? CHR. LEE LOY: Mr. Inaba, the To Be Determined is actually covered under the new Exhibit B, under 633.9. MR. INABA: The first To Be Determined is Hawaii Island Home for Recovery, Inc. I don't see them listed in 633.9. I'm just trying to understand the differences between these two Exhibit B's. It's not clear to me right now because I see Homeless Task Force as the first one. But we have Going Home Hawaii two Page 23 HSSSC-19 June 14,2022 times; Hawaii Island Home for Recovery three times. One of them has an amount; two of them are To Be Determined. So, I'm just not clear. CHR. LEE LOY: Yeah, thank you, Mr. Inaba. And that was what we attempted or are trying to do with Communication 633.9. So we would use Communication 633.8 Exhibit A and 633.9 Exhibit B, which would reconcile all of the programs, their funding, that assists the Finance Department with the budget amendment required. MR. INABA: Okay. So then, Ms. Nakagawa, in total we have the $2.565 (million), plus the $875 (thousand),plus the $260 (thousand), is that right? MS. NAKAGAWA: No. No, the $260 (thousand)—Exhibit B was a subset of Exhibit A. What I believe the Council Woman was displaying in Exhibit B were those programs that would be specifically used in the appropriated funding for homelessness, which was the $260 (thousand), so it's not an additional amount. MR. INABA: So we have $2.565 (million)plus $875 (thousand)? What is the math here? Because I'm trusting, but I trusted before, and look where we are. I guess I'm going to take your word for it, Ms. Nakagawa, this time that we have our math right, but I'm hesitant. I just—this is our last chance. And my apologies, Ms. Nakagawa, this has just been ongoing and I kind of want to understand it for sure, myself. MS. NAKAGAWA: Sure. No apologies. It's been a little confusing. So the original appropriation was for the $2.5 million, right, and then we went ahead and added the $875 (thousand). I'm just going to do the math, with us together, so we can get it straight and feel comfortable. So the total appropriation is $3,375,000. The first communication was at$2,565,500, then we added the $875 (thousand) and we're at$3,440,000, leaving a $65,000 over the appropriation amount. Part of the confusion is the $260,000 in the appropriation for homelessness, which we need to identify separately in the budget, which was the attempt was to call it out in that Exhibit B, but it's not additional funds. MR. INABA: So the $260 (thousand) is a part of the $875 (thousand), is that right? MS. NAKAGAWA: That is correct. MR. INABA: Okay. Well with that then, my last attempt. If the $875 (thousand) covers it all, then shouldn't it be listed as part of the $875 (thousand)? Shouldn't it be in Exhibit A, and then we could just delineate which ones are specific, coming from the Homeless Fund? Page 24 HSSSC-19 June 14,2022 MS. NAKAGAWA: And I believe that's what 633.9 is identifying the $260 (thousand) that comes from the Homeless Fund, and those also should be in Exhibit A, as well. MR. INABA: And then I think that's where our problem lies, because if—unless I'm just seeing it wrong. I don't see it in Exhibit A. The $260,000, which is pointed out for us in Exhibit B should also be included in Exhibit A, is that right, to total $875,000? MS. NAKAGAWA: That is my understanding, yes. MR. INABA: Well, then—Ms. Lee Loy, can you chime in here? MS. LEE LOY: Thank you. MR. INABA: Cause I don't see it in Exhibit A. MS. LEE LOY: I feel like we have to walk back even further. When this body was discussing the various programs that would be funded, there was a business decision that we would fund up to the $2.565 (million). And then we walked into our budget cycle in which a number of budget amendments were forwarded. This body chose to take $615,000 from Fund Balance and $260,000 from the Homeless Program to fund everybody; and through that, we failed to capture the remaining $65,000 from the original award. And so that's what we're truly trying to reconcile, is that budget amendment captured out$615,000 from Fund Balance and $260,000 from our Homeless Program. MR. INABA: Okay. Thank you. MS. NAKAGAWA: Councilman Inaba, I think I have some clarification for this. MR. INABA: Okay. Thank you, Ms. Nakagawa. MS. NAKAGAWA: No problem. Okay, so for Exhibit B, which was submitted under 633.9, those programs are within the original $2.565 (million), and possibly the $875 (thousand), I'm still trying to go through it. But where you might not see it, is if you look at the program names, they were identified, more than likely previously, in Exhibit A from 633.6. So that might be part of the confusion if you're looking at 633.8. So the programs described are in 633.6, Exhibit A. MR. INABA: Okay. Well, that's problematic because we're on 633.7 now. Like you said though, the $260,000 is supposed to be—what's listed in Exhibit B is part of the $875,000 total, right? Page 25 HSSSC-19 June 14,2022 MS. NAKAGAWA: It is part of all of the programs that were awarded with $2.565 (million), and I'm still going through it with the $65 (thousand)—$875 (thousand), excuse me. MR. INABA: Okay. Until we can get this straightened out, I don't think I have any further questions right now. I just don't I want to make sure, because my understanding is we had $2.565 (million); the Council approved that first recommendation. Now, we have a second recommendation. We have 633.7, that we're trying to amend via 633.8, and I'm thinking it's just supposed to be $875,000. But if we are putting in an additional recommendation, to me that looks like we're going $875,000 plus Exhibit B, which is $260,000, because they are not listed within Exhibit B. It's not listed in Exhibit A. Mr. Clerk, if you have a better way of explaining this, please chime in. I know you have a lot of expertise in this area. MR. HENRICKS: I do not. MR. INABA: Well, with that then, Diane, if you are continuing to work out the math but to me, what's listed in Exhibit B should be included in Exhibit A. And then we just have—Exhibit B is not an additional recommendation, it's just a delineation of which organizations are receiving from the Homeless Fund. So, I'm going to yield right now. But I'm thinking that's what needs to happen so that this is really clear. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Mr. Inaba. Anyone in Hilo? MS. VILLEGAS: Chair? ACTING CHR KANEALI`I-KLEINFELDER: Ms. Villegas, go ahead. MS. VILLEGAS: Wow, we've gone around, and around, and around, and around, and where I'm landing at is the system wasn't broken, and it got changed a lot; and now I feelI mean, I said from the beginning, I was uncomfortable with us transitioning from a $2.5 million plan and offering to fund completely. Just somehow the paperwork has been presented and the way the spreadsheets aren't accurate, and their numbers and things aren't included together in a way that is succinctly understandable, it's just really concerning for me. The goal is to fund these organizations and support the groups in our community who are participating in this process. But I have serious concerns about the way that it's been handled and just the lack of accuracy, and the confusion, and the need to then pull from different funds. It's just—like I said, in another hearing, it's a little too close to just covering `6kole. And thankfully we Page 26 HSSSC-19 June 14,2022 have resources available this year. But this is kind of—this feels like it's getting out of hand. So I hope for some precise spreadsheets with more columns, as necessary, so that all the information we need to be looking at is decipherable and discernible and can be recognized as accurate. So, long day. My apologies, headache and some frustration. But this has been wow. This has been wow. I yield. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Ms. Villegas. Further discussion? Okay, hearing none. I have one question,just to make sure we are following on the same lines. Communication 633.9 Exhibit B is replacing, from what I'm understanding, 633.8 Exhibit B. Is that correct? MS. LEE LOY: Yes, Mr. Kaneali`i-Kleinfelder. ACTING CHR KANEALI`I-KLEINFELDER: Thank you. MS. LEE LOY: And I'm being very open to all of the criticism and listening to what this body is asking for. And there was a desire to see which programs were being covered by the Homeless Program, what was overI keep using different terms—what was required to cover all the programs that were eligible but we did not have enough funding for. And I continue to remain resolute, to demonstrate to this body how they want to see the information, which is also being done in conjunction with the Finance Department so that they can come forward with the appropriate budget amendment. Our total eligible requests was $3.44 million. And Diane can confirm this, between the additional funds, the amendment to the budget, and funds that are available through our Homeless Program, we have everyone covered up to $3.44 million. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. I'm just going back to my original question. So 633.9 Exhibit B replaces at this point 633.8, correct? MS. LEE LOY: That's correct. Because it helps the Finance Department during the budget amendment process to provide that line item from that specific program, from the Homeless Program. ACTING CHR KANEALI`I-KLEINFELDER: Okay, thank you. The reason I'm asking, on 633.8 Exhibit BI'm just going through it by the programs. I trust that the math is being done by our Finance Department; that your office has done good work. What I'm not seeing anywhere though, on either Exhibit A in 633.8 or in Exhibit B, 633.9, is Going Home Hawaii, and they were on—and I Page 27 HSSSC-19 June 14,2022 know there's a lot of numbers, but they were originally on 633.8 Exhibit B, but they are no longer, and they're not in 633.8 Exhibit A either. MS. LEE LOY: But they were contained in the original decision for us, under 663.6, which took us to the $2.565 (million). So they were covered based on our recommendation. We're just trying to adjust and award, for everyone who applied to this program. ACTING CHR KANEALI`I-KLEINFELDER: Okay. I'm just making sure that the programs that were here in front us continue to be awarded. MS. LEE LOY: Yeah. ACTING CHR KANEALI`I-KLEINFELDER: Ms. Nakagawa, do you concur what's being said by Ms. Lee Loy? MS. NAKAGAWA: Yeah. So to summarize, correct me if I'm wrong, the awards recommended in Exhibit A on 633.6 and the awards recommended in Exhibit A in 633.8, total the $3.44 million. The Exhibit B, in the last communication, is a subset of those, and I verify that those programs on that, the latest communication is contained within 633.6, the original recommendation. It may be, you know, may be mislabeled or it could be labeled better, but it is really just identifying those programs that the committee felt could be identified under the $260,000 appropriation for homelessness. So that is not an additional $260,000. Those programs are listed in the original $2.565 (million) award recommendation. ACTING CHR KANEALI`I-KLEINFELDER: Okay. And then at this point, just to make sure we're still on track, our original recommendation has been amended, correct? No? Maybe that's why I'm confused. What I'm looking at is 633.8 and 9 are our recommendations going forward, along with our original? MS. LEE LOY: Yes. Yes, that is exactly it. ACTING CHR KANEALI`I-KLEINFELDER: Okay. Okay,just circle back one more time then. Going Home Hawaii, removed off of 633.8 Exhibit B, and they were awarded funding in 633.6? MS. LEE LOY: Yes, they were. ACTING CHR KANEALI`I-KLEINFELDER: Okay, then I'm good. That's all of my questions. Thank you. I'm sorry, Ms. Nakagawa, you concur with that? MS. NAKAGAWA: Just looking through 633.6. Page 28 HSSSC-19 June 14,2022 ACTING CHR KANEALI`I-KLEINFELDER: It would have been Going Home Hawaii for Hawaii Island Going Consortium, requested for $40,000 and awarded $40,000, and then Going Home Hawaii Re-entry and Recovering Housing for $50,000. MS. NAKAGAWA: Okay, so I can confirm Going Home Hawaii –Re-Entry and Recovery for $50,000, and Going Home Hawaii–Hawaii Island Going Home Consortium for $40,000 is within 633.6. ACTING CHR KANEALI`I-KLEINFELDER: Correct. Beautiful. Thank you, Ms. Nakagawa. I yield. MS. NAKAGAWA: You're welcome. ACTING CHR KANEALI`I-KLEINFELDER: Mahalo, Ms. Lee Loy, for the information. Thank you. Council Members, further discussion? Before I take Mr. Inaba, Ms. Kierkiewicz, you have anything? Okay, Mr. Inaba. MR. INABA: All right. So before we again move forward with the withdrawing of the motion, what we really care about here is Exhibit A. Is that correct, Ms. Nakagawa, because that's the additional $875,000? Exhibit B is just a notice, so we know which—or those ones are going to come from the Homeless Fund, but we really care about Exhibit A? MS. NAKAGAWA: That is correct, Councilman. MR. INABA: Okay, so with that, then I'm going to withdraw the current motion, which was to amend Communication 633.7 with the contents of Communication 633.8. And then I'm going to make a motion—Ms. Lee Loy, please make sure I'm doing this right—to accept the additional recommendation contained in Exhibit A of Communication 633.8. Withdraw Motion Mr. Inaba withdrew his motion to amend Comm. 633.7 to Amend: with the contents of Comm. 633.8. MS. LEE LOY: Yes, please. And I'll have Ms. Nakagawa confirm that that's the information that they will need to prepare the budget amendment that would be advanced by the administration back to this body. MS. NAKAGAWA: That is correct. MR. HENRICKS: What we hadsorry, this is the Clerk. What the committee had done was use 633.7 as its baseline vehicle even though it wasn't really—it had been immediately determined it needed to be corrected. You could just go straight to saying, you know, using .8 and .9, but you could also mimic what was Page 29 HSSSC-19 June 14,2022 done the first time, which be, to amend 633.7 with Exhibit A from 633.8, and Exhibit B from 633.9. That would put the two exhibits that have been "corrected" or updated at front and center, and still use 633.7 as your foundation. Because that's what on the agenda, yeah, that created this meeting. MR. INABA: Thank you, Mr. Clerk. All right. So with that then, here we go. We're going to amend 633.7 Exhibit A with the contents of 633.8 Exhibit A, and then in addition, also amend 633.7 Exhibit B with the contents of 633.9 Exhibit B. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Mr. Inaba. Vote on Motion Mr. Inaba moved to amend Comm. 633.7 by replacing to Amend: Exhibit A with the Exhibit A of Comm. 633.8, and by (Approved) replacing Exhibit B with Exhibit B of Comm. 633.9. Seconded Ms. David and carried by the following voice vote: Ayes: Committee Members David, Inaba, Kaneali`i-Kleinfelder, Kierkiewicz, Richards, Villegas, and Chair Lee Loy —7. Noes: None. Absent: Committee Members Chung and Kimball —2. Excused: None. MR. HENRICKS: So now the motion, to be clear for Finance to proceed, would be to approve the recommendations in 633.7, as amended. Because now you have this basically new foundation that has been modified with 633.8 and 633.9, and that's what you've accomplished. In order to push it forward, you would need to approve the recommendations in 633.7, as amended, and that would be in fresh motion. ACTING CHR KANEALI`I-KLEINFELDER: May I have motion please, Council Members? Motion to Accept Mr. Inaba moved to accept the recommendations in Recommendations: Comm. 633.7, as amended. Seconded by Ms. David. ACTING CHR KANEALI`I-KLEINFELDER: Council Members, discussion? MR. INABA: Just real quick. ACTING CHR KANEALI`I-KLEINFELDER: Mr. Inaba, go ahead. MR. INABA: Yeah,just real quick. For the record to be clear, are we okay with the wording of Exhibit B? As it states, it's an additional recommendation Page 30 HSSSC-19 June 14,2022 beyond because these are contained in the original 633.6. So is it okay to say "an additional?" So technically, this is in addition to what was already approved by the Council in 633.6? I'm not sure who is going to answer this one. I mean, I know what the point is here, but it's saying an additional recommendation. So do we just need to make, and on the floor, amend ? MR. HENRICKS: This is the Clerk. I understand what you're saying, but I think it's okay. I think that that language with the subject heading, which is mirroring the previous memos. But if I'm not mistaken, I think there's a fairly clear understanding. Fairly clear between—especially the Finance Department and Deputy Director Nakagawa, as far as what budget amendment would come forward; which again, would be another opportunity to look at all of these matters. If you approve this motion, what you're providing is direction but not a final decision, actually. The final decision will come, you know, with two readings before the Council to amend the budget, as been provided to the Mayor. So I think if the language of the memo isI don't think it would—in other words, if Finance were to generate something that would create the situation, that you're saying it could be erroneous by being an additional $260 (thousand), that could be addressed when the bill came forward to the Council, as well, at that point and time. It could be amended, if there was a misunderstanding, if you would. MR. INABA: Corporation Counsel, please? (Note: At this time, Corporation Counsel Elizabeth Strance came forward to address the members of the Committee.) MS. STRANCE: I think if you wanted to—if you are worried about that language, you can phrase the motion with the awards contained in the exhibit so that it's clear that you're not adopting any other language. But I agree with Jon, as well. It's clear that you folks are looking at the awards. MR. INABA: Okay. Thank you, Corporation Counsel. With that, I'll go with the Clerk's advice, knowing that we're not going to double the award for an additional $260,000, for those contained in Exhibit B. Thank you. ACTING CHR KANEALI`I-KLEINFELDER: Mahalo, Mr. Inaba. So we have the motion on the floor. Seeing no further discussion. MS. LEE LOY: Yes, Chair, if I may? ACTING CHR KANEALI`I-KLEINFELDER: Yes, go ahead, Ms. Lee Loy. MS. LEE LOY: Thank you. You know, as I mentioned earlier, I've listened very carefully to the criticism and understand very clearly what we're trying to Page 31 HSSSC-19 June 14,2022 achieve as a body, which is provide funding for all of our nonprofits. And I do appreciate what Mr. Inaba is saying, because words do matter. They matter in policy-making. I will get better. We have a clear understanding with the Department of Finance. And as the Clerk mentioned, we'll be able to really take this matter up when it comes to us through Finance and two readings of the Council. But I do ask for my colleagues' support. Thank you. ACTING CHR KANEALI`I-KLEINFELDER: Thank you, Ms. Lee Loy. Anyone else? Seeing none, all in favor? Vote on Motion The motion to accept the recommendations in Comm. 633.7 to Accept in Comm. 633.7, as amended, was carried by the following Recommendations: voice vote: (Approved) Ayes: Committee Members David, Inaba, Kaneali`i-Kleinfelder, Kierkiewicz, Richards, Villegas, and Chair Lee Loy —7. Noes: None. Absent: Committee Members Chung and Kimball —2. Excused: None. Vote on Motion The motion to close file on Comm. 633.7 and all to Close File: communications was carried by the following Filed voice vote: Ayes: Committee Members David, Inaba, Kaneali`i-Kleinfelder, Kierkiewicz, Richards, Villegas, and Chair Lee Loy —7. Noes: None. Absent: Committee Members Chung and Kimball —2. Excused: None. MR. HENRICKS: And now you can ask for an adjournment. ACTING CHR KANEALI`I-KLEINFELDER: Mahalo for the correction. Appreciate it. MR. HENRICKS: You got it. Page 32