HomeMy WebLinkAboutCOM 0895.000 2020-2022 Mitchell D. Roth �N4V°•`Nr�? Deanna S. Sako
�P
Mayor �y��f� Director
Diane Nakagawa
Depintr Director
1Ty'OE•H�'�
County of Ha ai`i
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 Fax(808)961-8569
July 26, 2022
Maile Medeiros David, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution authorizing payment of funds from appropriations of a later fiscal year
The Mass Transit Agency seeks to enter into a one-year lease agreement with payments
of funds from the appropriations of a later fiscal year to utilize commercial space at
Kings' Shops in Waikoloa. The leased space will allow for the parking of up to ten buses
and provide a breakroom and rest area for Hele-On bus operators.
Enclosed is a resolution authorizing the County to enter into a one-year lease agreement
with one option year with KS Owner, LLC.
The Mass Transit Agency requests that a breach be authorized to submit this resolution
after the July 15, 222 submission deadline, and to waive it from the Finance Committee
in order to be placed on the August 3, 2022 Council agenda. If there are any questions,
please feel free to contact John Andoh of the Mass Transit Agency at 961-8555.
Deanna S. Sako
Director of Finance
Enc.
c. Mass Trans
Prop Mgmt
PC
Comm.No.
Ref.To: (D ( YU
Hawaii County is an Equal Opportunity Employer and Provider Ref. Date_jUL 2 6 2022
AARON S.Y. CHUNG
MATT KANEALI`l-KLEINFELDER ° " ° ''�. MAIZE MEDEIROS DAVID
ev e x
Chairperson HOLEKA GORO INABA\atilt;.
* .i* ASHLEY L.KIERKIEWICZ
HEATHER L.KIMBALL SUSAN L.K.LEE LOY
Vice Chair HERBERT M."TIM"RICHARDS,III
Rr�'oF µP�p REBECCA VILLEGAS
HAWAII COUNTY COUNCIL
County of Hawai`i
Hawai`i County Building
25 flupuni Street
Hilo, Hawai`i 96720
July 26, 2022
Maile Medeiros David, Council Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: RESOLUTION NO. 476-22 : A RESOLUTION AUTHORIZING THE PAMENT OF
FUNDS FROM THE APPROPRIATIONS OF A LATER FISCAL YEAR FOR A LEASE
OF REAL PROPERTY FOR THE COUNTY OF HAWAII MASS TRANSIT AGENCY
Pursuant to Section 2{g} of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Matt Kdneali`i-Kleinfelder, Chairperson
Committee on Finance
Approve Date/Waive to Council: Disapproved/Date/Refer to FC:
Maile Medeiros , ouncil Chair Maile Medeiros David, Council Chair
Hawaii County Council 6 2022 Hawaii County Council
MKK/lk
Hawai`i County is an Equal Opportunity Provider and Employer
;i
Form : B-52
7/18/91
DEPARTMENT OF FINANCE
i
REQUEST FOR COUNCIL ACTION
i
I
DEPARTMENT: Mass Transit Agency DATE: 7/20/2022
i
I
STAFF CONTACT: John Andoh PHONE: 808-961-8555
A. REQUEST:
i
Please prepare a resolution to allow for a multi-year contract with KS Owner, LLC to lease space at Kings
Shops for Hele-On bus operators to have a breakroom and to park up to 10 buses for Routes 70, 80 and 90.
Request to waive Finance Committee and to breach for next available County Council meeting.
I
I
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
For several years, the contracted bus operators driving Hele-On bus service transport passengers from East,
North and South Hawaii to Waikoloa Resorts. Once they get to Waikoloa Resorts, they wait inside their
buses for upwards of 7 hours before returning back. For the health and welfare of these bus operators, staff
has negotiated space to provide a rest area for the contracted bus operators. The County would enter into a
mutli-year lease with KS Owner, LLC for one year with one one year option. It is envisioned that in a future
request for proposals, it would be the responsibility of the contractor to provide a space at Waikoloa Resorts
for their bus operators. The contractor, Roberts Hawaii will provide all associated furnishings for the leased
space.
The proposed lease terms are as follows: Base rent: Year 1:Year 1: $2,500 per month, plus GET. Parking
for up to 10 buses would be an additional $100 per month, per stall used. Total annual initial term cost is
$42,000. Additionally, the County will be responsible for paying associated utilities of electricity through a
Hawaiian Electric. Restrooms will be available through the common area use.
This amount is available in the Mass Transit Agency budget through the use of GET in account
025.311.5315.02.115 for the rent of the property and 025.311.5315.02.114 for the electricity.
I
�` pp
SIGNED: DATE: 7/20/2022
Department Head