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Home My WebLink AboutCOM 0030.034 2020-2022 V of p4 4°` • �; Mitchell D.Roth Deanna S. SakoDirector Mayor °!''°�w%® g Diane Nakagawa r®F Nr Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 July 26, 2022 4 Maile David, Council Chair, and Members of the Hawaii County Council , County of Hawaii = Hilo, Hawai`i 96720 t . Dear Council Chair David and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2022 through June 30, 2022 July 1, 2022 through July 15, 2022 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2022 through June 30, 2022 and July 1, 2022 through July 15, 2022. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm.. No. Hawaii County is an Equal Opportunity Employer and Provickf'To: ul Rif. 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Farm#A-102 COUNTY OF HAWAVI Revised-ViOt REQUEST TO TRANSFER FUNDS DEPARTMENT, Paris& Recreation DIVISION: Park Maintenance CONTACT: Jason Mattes PHONE: 961-8719 DATE: (16 1 30 1 22 FISCAL PERIOD, July 1, 20 2 t to June 30, 20 22 FROM, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.021-114 Recreation- Electricity 45,000.00 TOTAL', $45tGO0.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5i05.0,2 11 7 flark Maintenance Cloamng/Sanitation Sul) $ 37,000,00 010.500.5505 02,229 Park Maintenance MV/1 IV Equip S 9,000.00 TOTAL: $45,,(I00-00 EXPLANATION (Provide complete explanation); Funds are available in this account due to lower than anticipated costs, Many Recreation facilities and program were not fully open due to COVID re5trictions. Recreation facilities are-, now open and programs are in place. Funds are needed to eover higher than anticipated cost for materials and supplies. The cost has increased for various reaseviv, �(acilitv usage increase.product increase, shipping iuctcase,etc). SUBMITTED BY, DATE: j4C__ Department Head ACTION, 7RecommendApprovO Recommend Deferral Recommend Denial JUL 0 5 2022 Signed: DATE: tt Director of Finance proved Dieferred Denied J 0 5 20- Signed, DATE'. Mayor ---------------- Transfer No. 0-I ,j i Form 9:A-102 COUNTY OF HAWAVI Revised::01101 TRANSFERREQUEST TO FUNDS DEPARTMENT. Parks&R.ecreatiort DIVISION: Gaff Course CONTACT: Tray Tamiya PHONE: 959-7711 MATE: 06 1 30 / 22 FISCAL PERIOD: July 1,20 21 to June 30, 20 22 l I FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT s 090.901.5402.20.341 FICA Employers Share, Misc Charges $2,250.00 P TOTAL: r$2,250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561,5561,01114 GolfCourse—Electricity $2,250.00 TOTAL: $ 2,250.00 EXPLANATION (Provide complete explanation): Funds are available in this account due to lower than anticipated costs. Funds are needed to cover higher than anticipated cost for utility. The cost has increased for various reasons. SUBMITTED BY: DATE: t 1 Z Department Mead x www,twwwhrta*** *wwwwww****+ww*rw,ttw*ww,r,r*+.*tswttriwwwww*w*rwet�swz**w*www,rw+.*wwrerrww*wwww+w**+►:rrxww+www*ww**rt�rws:w FACTION: Recommend Approval Recommend Deferral Recommend Denial JUL 0 5 2022 —Signed: DATE: l 1 Director of Finance s APP Deferred _Denied Signed: {�____ DATE: J_ f Mayor Y Transfer No. 1 i 'f 1 Form#:8-102 COUNTY OF HAWAVI Revisod:07101 vi REQUEST TO TRANSFERND DEPARTMENT: Parks and Recreation DIVISION: Painaewa Zoo CONTACT: Mindy Runnels PHONE: 961-722.4 DATE: 06 130 1 22 FISCAL.PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5?E37.02.114 Recreation - [Electricity $ 3,100.00 5507 1 %. _ TOTAL: $ 3.100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500,5523.02.114 Panaewa Zoo—Electricity $3,100.00 TOTAL: $ 3,100.00 EXPLANATION (Provide complete explanation): Funds are available in this account due to lower than anticipated costs. Many Recreation facilities anti prograrns were not fully open due to COV1D restrictions. Recreation facilities are now open and programs vire in place. Funds are needed cover higher than anticipated cost for utilities. The cost of has increased for various reasons. SUBMITTED BY: DATE: -� 1 2 ` Department Head ACTION: v Recommend Approval u Recommend Deferral _ Recommend Denial t �igned, �° '`° DATE. �� f2022 Director of Finance �A roved Deferred Denied Signed; ��'�—..�.`/ DATE:rvi i anagmg ire ayor Transfer No. x L4 e ` j r Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt, DIVISION: Solid Waste Division CONTACT: Mike Kaha PHONE: 808-961-8997 DATE: 6 /30 /22 FISCAL PERIOD: July 1, 20 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085,601,5604,52.110 P-Hutu W,HI L-Fill Oce,Repairs to Facility $ 175,000.00 085.601,5604.52.228 P-Hulu W,H1 L-Fill Oce,M,V,/Hvy Eqpt Pa 175,000,00 TOTAL: $ 350 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.01 115 Recycling Programs-Cty Oce,Misc, $ 100,000.00 Contracts 085.601,5604.02,218 Landfills, Oce, Fuels&Lubricants 250,000,00 TOTAL: $ 3501000.00 EXPLANATION (Provide complete explanation): Funds are available in the P-Hulu W.H1 L-Fill Oce, Repairs to Facility and M,V./Heavy Equipment Parts account. Funding is needed in the Recycling Program-Cty Oce,Misc. Contracts account to cover Electronic Waste Recycling costs after available grant funds were exhausted and to cover costs for the Household Hazardous Waste events that were higher then the budgeted amount. Funding is needed in the Landfills Oce, Fuels &Lubricants account to cover increased fuel costs due to rising fuel prices, SUBMITTED B _ 1DATE: / l �.� Departmnt Heed ACTION: Recommend Approval _Recommend Deferral ^Recommend Denial JUL 0 5 2022 Signed: $.-- DATE: 1 1 Director of Finance p ved Deferred _Denied Signed: DATE: Managing Director j%-Mayor Transfer No. 2�_ -' 3 Form PA-102 COUNTY OF HAWAII Rovl"d:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 7 17 1 22 FISCAL PERIOD: July 1,20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.235 Roadside Maintenance Svc,Misc Materials $ 20,000.00 TOTAL: 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.218 N&S Kohala Rd Oce,Fuels&Lubricants $ 13,000.00 020.301.5301.32.230 N&S Kohala Rd Oce,Highway Materials 7,000.00 TOTAL: $ 20 000.00 EXPLANATION (Provide complete explanation): Funds are available in the Roadside Maintenance Svc,Misc Materials account due to lower than anticipated costs. Additional funds are needed in the N&S Kohala Rd{ace,Fuels&Lubricants account and the N&S Kohala Rd Oce,Highway Materials account due to higher than anticipated costs of fuel and road materials. SUBMITTED BY: DATE: ` 4L Q 7/20n th D partment Head iH11t11R1fiflt tft/.11f1Mdfitttlt!li�pMN!'ttlFtt►*1iftYtkiiAfkt►1iif7f#tiflftttHtfRtiif*#tiitkidltii�i#ttwi/tRtfiif ACTION: "'Recommend Approval _Recommend Deferral _--_Recommend Denial igned: [ — a DATE: i u� 4 7!2022 Director of Finance Approved Deterred `Denied DATE: Signed: q 9 "dapagic DireC#At---j2'Mayor Transfer No. 125 �--- i=oann#A4 02 COUNTY OF HAWAII Revised:87101 TRANSFERREQUEST TO DEPARTMENT: Public Works DIVISION: Administration CONTACT: Haku Kelii PHONE: 961-8459 DATE: 7 f 8 f 2 FISCAL PERIOD: July 1,24 21 to June 30, 20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.23.115 F I R M Updates, Misc.Contract Service 2,040.00 TOTAL: 1 2,,000.00. TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.228 Automotive Division Oce,M.VJ vy Eqpt $ 2,000.00 TOTAL: 2.000.00 EXPLANATION (Provide complete explanation): Funds are available in the FIRM Updates,Misc.Contract Service account as the division was not required to pay for services in FY22. Additional funds are needed in the Automotive Division Oce,M.V.JHvy Eqpt account due to higher than anticipated costs of supplies. SUBMITTED BY: ' DATE: JUL f O 8 2922 Department Head ###*########�###�#i#*##*#*4#i*#tF#*####*####+Nr###i*i##*####44*##################i*######*##ii#i####*#**#*###########*# ACTION: \,Recommend Approval _Recommend Deferral Recommend Denial igned: ,•Q ,+•---' DATE: J a 0 8/2022 Director of Finance Approved ®Deferred Denied Signed: .� DATE: U i tX ManartinrrDirector Top—mayor -7L Transfer No. 126 Form SA-102 COUNTY OF HAWAII Revs :07101 REQUESTTO TRANSFER DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT; Neil Azevedo PHONE: 961-8349 DATE: 7 f 8 22 FISCAL PERIOD: July 1,20 21 to June 30,20 22 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301,76,235 Roadside Maintenance Svc,Misc Materials 3,000.00 TOTAL: $ 3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.218 N&S Kohala Rd Oce,Fuels&Lubricants $ 3,000.00 TOTAL: $ 3,000.00 EXPLANATION (Provide complete explanation), Funds are available in the Roadside Maintenance Svc,Misc Materials account due to lower than anticipated costs. Additional funds are needed in the N&S Kohala Rd Oce,Fuels&Lubricants account due to higher than anticipated costs of fuel. SUBMITTED BY: DATE: t?22 Department Head Art,wrwrrir***ftr,k}rF,ttrirtrtw+t*wrwttr,►k,e x*rwR,t wtytY*,ttrw,w +rat,►4ir kwe t rterrt*ie w**stw:t t,•t,t t rttBttA tit,tr�ftit tt a^�+r,kir�arpaa,c,ew tw ACTION: Recommend Approval Recommend Deferral Recommend Denial y5igned:. •"" "'- DATE: !' UZ 8 \\ Director of Finance K.Approved Deferred _Denied Signed: DATE: Manag'ng jre 0 Mayor Transfer No. 127 �. cXn m � 0 m m �, a g O N ffi m O 't1 O � N tD z CL O z C— m K O C O � (Q K (D N O N N O N N D 3 O O O D O c