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HomeMy WebLinkAboutCOM 0010.000 2022-2024 5 ,NgV 0i st HEATHERA �* Contact Information Council Member (808)961-8828 Chair, Committee on Governmental Operations, : (808)961-8018(staff) +r�r o N�,d* Relations and Economic Development heather.kimball@hawaiicounty.gov Council District 1 HAWAPI COUNTY COUNCIL County of Hawai`i Hawai`i County Building jx 25 Aupuni Street, Suite 1402 Hilo,Hawai`i 96720 - DATE: November 29, 2022 -, TO: Maile David, Council Chair and Members of the awai'i County Council C-1 - FROM: Heather Kimball, Council Member SUBJECT: Approved Minutes of the Hawaii State Association of Counties Executive Committee Meetings held on September 29, 2022 and October 25, 2022 Please find attached approved minutes of the Hawaii State Association of Counties Executive Committee Meetings held on September 29, 2022 and October 25, 2022. Please place these matters on the agenda for the next appropriate Committee. Mahalo HK:byt Comm. No, t Ref..,To: Rif. bate 2 Hawai`i County is an Equal Opportunity Provider and Employer i i ,ytPfE — 0 N Hawal State Association of Counties SAC) s Counties of Kauai, Maui, Hawaii, and City& County of Honolulu 'Website:hawai,L2 nties.orq/mail:hsacC�hawaiicannties.crr UN�� MINUTES SAC EXECUTIVE COMMITTEE MEETING THURSDAY, SEPTEMBE 29, 2022 5:00 P.M., or soon thereafter Via Videoconference & In Personat The Westin Hapuna, Milo Conference room, 62-100 Kaunaloa Dr, Waimea, HI 96743 Zoom ink Meeting ID: 867 5822 0339 Passcode: 3711.33 City and County of Honolulu 530 South King Street, Room 202, Honolulu, awai`i 96813 County of Hawai`i 25'Aupuni Street, Suite 2409, Hilo, Hawaii .96720 County of Kauai 4396 Rice Street, Lihu`e, Kauai, Hawaii 96766 County of Maui 200 S. High Street,Wailuku, Maui, Hawaii 96793 I. CALL TO ORDER II. APPROVAL OF AGENDA Agenda approved. III. MINUTES a. August 11, 2022, Executive Committee Meeting Minutes approved. IV. REPORTS a. Treasurer's Report CM Waters: The balance in the primary HSAC account: $109,061.06 The balance in the conference account: x'128,276.69 i September 29, 2022, HSAC Meeting Agenda Page ( 2 ysPTEAsspr�x 6Y * Total deposit account balances: $238,237.75 Treasurer's report adopted. CM Kimball: Estimating a profit from the event, did lose a $5000 sponsor, Bayer front the conference. EE Parsons: Approx $32,500 raised in sponsorship, $2,500 raised in other sign ups. Expenses were calculated at $10,000, but actually coming out less at approx $7000. These are draft numbers until the expenses have been reconciled. Overall the event was a success, we had 84 individuals registered, gave out over 30 prizes, great prizes. Successful event. b. County Reports: ■County of Hawaii CM Kimball: You are experiencing the counties report, everything is going smoothly, enjoying the breakout sessions. CSI King: Would like to thank all those running around and helping to support the conference. ■County of Kauai CM Chock: End of the term for us, for bills we have been pushing for a 2% charter amendment, for the housing revolving fund. Most of the bills are planning bills. First in the nation for sea level rise bill, puts into policy where we are drawing lines. The Glamping bill is back, we had passed it, but moving back to open it up to education, including college programs to ensure there is a good exchange for activity as opposed to short term rental. In addition to that, one more bill of interest is looking at expanding guest houses and increasing the sizes from 500 - 800 sq ft, hopefully making it a bit more feasible for contractors to provide additional housing. We have crossed the threshold with guest houses as we allow kitchens. CM King.Is a guest house for long term rental or short term. CAVI Chock:Long term. i I September 20, 2022, HSBC Meeting agenda Page 1 3 �S�ptEA���9� � g i �FCOU t��g i County of Maui CM.King. 15 charter amendments, struggle is getting the information out so people know what they are voting on. Just passed on second reading, one on reservation bill requiring mapping of all the wetlands and expands the definition beyond the army corp of engineers definition. Also passed a price guideline bill, trying to get in line with all other counties with where they are. Very controversial thing, finally passed it out. We have a special investigation of the planning department based on this one house that was approved even though it should not have been. The investigation is focused on the one house but there are other items to come off it. We had our former director go to jail for money laundering. We have a lighting bill to protect the birds and the turtles where they hatch and crawl back to land as they are following the lighting on the shoreline. Another one of the environmental bills that we get a lot of push back from. Similar to styrofoam and plastic bills. Hopefully that will pass next week. We have a resolution asking the administration to look at joining the sustainable tourism entity. We also have a bill being proposed to create the commission on sustainable tourism. CM Paltin: Sharing information on the two proposals for the HSAC legislative agenda. Will come back to share these items on the agenda. ■City and County of Honolulu CM Waters: Thank you to the big island for hosting us this week, especially enjoyed the first section where we had the Presidents from NACo come talk to us. Interesting that they are experiencing the same issues that we are. I also attended a League of cities conference and hope we can learn from each other and encourage our colleagues to research these people. The lunchtime conversation was fantastic, 900,000 visits to Hawaii last month. Amongst our group, we talk about that a lot and how it impacts our communities. Good to get that out there. I want to acknowledge we are also doing shoreline setbacks, part of what we learned we i i I September 20, 2022, HSAC Meeting Agenda Page 4 �gta�Ew�g a �xC4YNt+�� followed Maui. Trying to save the beach and the ocean, a lot of push back. Think we can learn from each other how to deal with that. One thing we learned is from 40-60 and then do a calculation on sea level rise. One big takeaway from the earlier session is that our keiki's, keiki, keiki s, keiki, better have one beach. CM Ding: Whole list of duties and goals for the department, not expecting it all to happen in one year. Interesting to watch that to see how much more we are going to get done. Waiting for the State department to respond. For a while the big island had a director here. c. NACo Report CM Waters:Please stop and talk to the NACo attendees, they are a great resource. d. WIR Report j I e. Executive Director Report ,f 'i ■NACo Membership committee (see email info) 1 r i Executive Director Report 4 September 2022 Last report was given on August 11,2022. The following is a summary of the work being conducted by the Executive Director, Nahelani Parsons. 1. HSAC conference:ED is continuing to attend the HSAC conference planning committee meetings. Goal is to create a guideline document of how the conference was set up that will help future counties when they plan their own. 2. Golf tournament:A weekly recurring meeting for the Golf tournament planning committee occurs every Monday at noon as well as needed meetings throughout the week. o Volunteers:please let us know if you have anyone who would like to volunteer and I will reach out to them to follow up. Eddie Topenio Jr.''is working on our volunteer assignments. i September 29, 2022, HSAC Meeting Agenda Page 5 �5�p4Eu A OAtOUNt��s 3. Treasury Update: Executive Director is submitting a request to i i i the Treasurer's office to establish a weekly meeting to move forward on the Quickbooks and treasurers policy and reconciliation process. These will 3 continue indefinitely until the accounting is fully up to date and a new policy is established. i 4. Legislative Update: Ton Okudara to provide an update on any legislative items. Friendly reminder to counties about the legislative timeline, included below. o September 23, 2022—Deadline to receive proposals (in legislative bill format)from each County to be included in the 2023 HSAC Legislative Package. o September 30, 2022— Schedule HSAC Executive Committee.Meeting to discuss and act on all proposals submitted by the Counties. Approved proposals will then be forwarded to each County for consideration. {Note: The proposed HSAC Legislative Package will be transmitted to each County Council for consideration. Unanimous approval is required for each proposal to remain in the HSAC Legislative Package.) o November 23, 2022—Deadline for the Counties to approve the proposed 2023 HSAC Legislative Package and report back to HSAC. o December 15, 2022(tentative date)— Schedule HSAC Executive Committee Meeting to approve the final 2023 HSAC Legislative Package. 5. General Administrative Duties:ED has been working on fundraising ideas for future budgets, including looking into corporate sponsorship programs, as well as website sponsors, educational seminars, as well adding a luncheon or breakfast event in addition to the current conference and golf tournament. Additional notes: September 20, 2022, HSAC Meeting Agenda Page 6 t Z 0;roSE9 1. HI county - submitting legislation to repeal the state preemption language to regulate tobacco products (need to know if OK to submit directly as will not be approved by Hawaii county until Oct 19). 2. HNL County is also drafting a preemption bill. 3. Maui county - re-drafting the bill on coastal zone management SPAT 4. HNL county has paid their NACo and HSAC dues 5. Kauai county - mailed their dues, waiting to receive them 6. CA State Association sent an invite to attend their annual meeting Nov 14-18 th. 7. Maui county submitted 4 measures for HSAC leg package CM Chock:Motion to accept the reports. Accepted. All reports received. V. NEW BUSINESS a. Discussion regarding the next 2023 HSAC conference. CMKimball:It was great we made the goal of making this a fundraising event, the golf tournament element was an asset. Some lessons learned right of the bat, we are really happy with the app platform and how that helped us organize the event. In the future, HSAC might want to consider hiring an event planner. Our staff did all the ticketing and registration, which an event planner would already know. We were very concerned that we were not going to make it for the lunches with the additional registrations. Wondering if an event planner would make it worthwhile cost wise. Suggesting this to be considered in the future. CM Waters:Appreciate how hard it is to do this, we are talking about our HSAC package later on but we missed the perfect opportunity to invite legislators to talk story with us. We talked before about flying to Honolulu whereas they could fly to us. CM Kimball: They were invited multiple times, I definitely think it would be great to have them here. For Kauai there may need to be some marketing done there to get them there. i i i September_ 20, 2022, HSAC Meeting agenda Page ( 7 y °Acou CM King: On Maui we invited them too. May be easier next year, not in an election year. ED Parsons:It would be helpful in our debrief if we can put together a guideline of the timeline and process involved in coordinating the conference. CMKimball: We did archive everything, so we are happy to hand it off to the next person. CM Rawlins:A conference event planner could be covered by the funds they raise. CM Chock: We have put out a request for hotels on Kauai, most likely to be on the south end of Kauai, which is where a recent event was held. Guessing by next month we will be able to dignify that and make the announcement. We will definitely make some sort of invitation so they know it is on Kauai and they know to come. The reason why the ED is important is so that we have someone consistent while we circulate through. My staff are ready to manage the conference. CMKing.It is helpful to have all folks from all islands help out, we had to pull together a conference in 6 months. CM Chock: We will evaluate the need to hire someone and see what is needed to make it successful. Put it on the list for consideration. Timing is that we had a conference mid year. The problem with that is that we have passed the fiscal period as we are thinking of July or August but not this far. Trying to get back on track following the pandemic. Looking at room rates for when the best time is. CMKimball: September and October are significantly cheaper that time of the year. ED Parsons: One of the concerns was the black out period for the election period. CMKimball: This will still apply in July and August as well. It may even be more difficult. CM Chock:My staff for the golf tournament did a lot of work and it is good that we set a high bar. My message is that this has to be a fundraising event to support what we want to be able to do as HSAC. CM Waters: Thank you to President Chock and ED for putting together the golf tournament. Everyone was smiling and everyone was happy. Did a great job. i i f September 29, 20229 HSAC Meeting Agenda Mage ( 8rt�,E"x s cou `by CM Rawlins:In attracting legislators to attend, is it possible to do a round table and moderation when you have questions to help people communicate better and understand, that would mean they are involved in the conference and have more reason to attend. b. Correspondence received from the accounting firm regarding the disengagement from the 2018-19 audit and plan to re-engage for a 2020-21 audit. Requires EC approval. ED Parsons:Read out the email from the audit accounting firm. In our audit status letter, see attached, from January 2021 we had a few suggestions that we discussed in our zoom meeting and I wanted to put in an email again. .Due to the inadequacy of the accounting records we offered the option in our letter of having us disengage from the engagement for Mune 30, 2019 and 2018. This would allow us two options: Allow IISAC to hire our bookkeeping department to assist Management in entering bank transactions into QuickBooks and performing the necessary bank reconciliations. Once completed another firm could be hired to perform these audits or complete a Tune 30, 2020 audit. We would not be independent based on assisting Management in reconciling these accounts. Based on discussions in our meeting, maybe we can disengage and provide guidance to help clean up the 2019 and 2018 information in QuickBooks. It appears the accounting staff has put in a lot of time to enter all checks and deposits there just needs to be some small items we can help clean up. Then we can be engaged to audit starting 2020. i If IISAC determines they do not want to update QuickBooks for these periods and 3 determine whether or not there is a requirement to have them audited. We could be engaged to perform the 613012020 audit, as it appears management has a complete QuickBooks for this period and has been doing a better job of ensuring all activity is entered into QuickBooks. We would have a qualified opinion for the 2020 on the beginning balance due to the issue noted above but would anticipate that being only for the first year and going forward could issue a clean opinion. September 29, 2022, HSAC Meeting Agenda Page 19 4S<p`IA u ie The option of disengaging and not performing the 2010 and 2018 audits and moving forward to doing the 2022, 2021 or 2020 (the organization would decide) will give the Organization more meaningful information as it will be more relevant to what is currently going on and available to be audited. In addition, it will help move the Organization forward in their internal accounting procedures and processes." CM King.I would be comfortable with this as long as we could see a report on all of this. We may also want to look at amending the bylaws. CM Waters:Recognize that there is a need for this. This request came from the auditing account, correct? ED Parsons: Yes, this is the recommendation from the audit accountant. CMKing:If we could hold off on this for now so we can take a look at it and review the report on it and then come back to it at our next meeting. CM Chock: Yes, we will defer this item which will give us time to review and come back again. Motion to defer, approved. c. HSAC legislative package: preliminary discussion on legislative proposals. Please note that the official vote on the HSAC legislative package will occur at the October HSAC EC meeting. CMPaltin: We are having a really hard time with our police recruitment and retention. In 2012 they were having so much trouble with the unfunded liability. We are not leaving trouble recruiting fire firefighters, only police officers. CM Kimball: We have 60 open positions right now in the police department so we need to do something. CM Waters:I get the recruitment part but the retirement part is scary, there are a lot ready to retire. Starting salary is $70,000 which straight from high school is not bad. CMPaltin - State law should be amended to preserve public resources by ensuring that only the most highly qualified contractors and subcontractors are awarded capital improvement projects-based on past experiences, quality craftwork, efficient P�EA September 29, 2022, HSAC Meeting Agenda Page 110 �ta 1 a operation, and safety, as documented by comprehensive submission requirements...Government CIPprojects would increase compliance. Most of the time there are change orders and they bid low, sometimes it cost more. I think the key part of it is that information furnished by....must be available for the public. [Some text is missing as the audio recording for minutes was inaudible] ED Parsons: The preemption bill regarding tobacco is being introduced by CM Kimball and CM Waters. This would repeal the preemption language to return I authority to the county to regulate tobacco products. ! CMKing:Re-introducing the bill from last year regarding the coastal zone management act. This would help address the delay in sidewalks being approved to be built. We are trying to get back to the origins; bill, as people started adding to it and we want to keep it to the original. j The EPR legislation, everyone needs to look at that. Where we are charging the waste that is being created would be charged back. Maybe the water companies pay for recycling their water bottles. Have not seen the legislation,just saw a flier. CMKimball: CA just passed their EPR bill which sets the stage. There was a draft that went through last session that did not pass. CM King: Can we talk about adding that to the package? CAVI Kimball: Talking about two bills, 1448, Jon is drafting a version which we have and is ready to go. We are not getting a clear decision from the DOH on what is an injection well, the resolution that Jon was drafting is to implore DOH to actually i make the rules as far as the decision from the supreme court on what the injection well is. We have some projects that require an NPDES permit and then we have some i that do not. I 1 CM Kimball: We have not yet discussed priorities, EPR again, not something we will 1 i put forward again but if it is passed as a priority. CM King. If we can go with the concept of each bill in our package and then summarize it and add those to our I ! September 299 2922, HSAC Meeting Agenda Page 11 StptEsss a mUasti$5 CKimball: We have two guidelines in the bylaws for pour priorities, does it impact home rule or revenue. ED Parsons: CM Waters:For the next meeting can we talk about the supreme's court ruling on the second amendment for conceal and carry and safe zones. Would like to put this on i the agenda to talk about. CM Chock:I think we have come a long way in a short amount of time. We are still learning along the way. Thank you so much. Motion to receive, approved. VI. OLD BUSINESS VII. ANNOUNCEMENTS a. Scheduling of the next Executive Committee meeting Next meeting on Tuesday October 25, 2022. Considering in person on Oahu. VIII. ADJOURNMENT i i M CITY AND COUNTY OF HONOLULU 530 SOUTH KING STREET , ROOM 202 H O N O L U L U H A W A 1 I 9 6 8 1 3 - 3 0 6 5 * TELEPHONE: (808) 768-5010 o FAX: (808) 768-5011 or 4m TOMMY WATERS CHAIR AND PRESIDING OFFICER DISTRICT 4 TELEPHONE:(808)768-5004 FAX:(808)768-1220 EMAIL:tommy.waters@honolulu.gov September 13,2022 TO: Mason Chock,President HSAC FROM: Tommy Waters,Treasurer HS C E: September 2022 HSAC Treasurer's report Aloha President Chock: Below is a written summary of the Treasurer's report for the September 29, 2022 meeting of the Executive Committee of the Hawaii State Association of Counties(HSAC). As of August 31,2022: • The balance in the primary HSAC account: $109,961.06 • The balance in the conference account: $128,276.69 • Total deposit account balances: $238,237.75 Enclosed you will also find an updated month-by-month tracking of income and expenses for the primary bank account. Should you have any questions,please feel free to contact Francisco Figueiredo in my office ffi ueiredo honolulu. oovv. Mahalo 1 HAWAII STATE ASSOCIATION OF COUNTIES Treasurer's Report Jul-22 Aug-22 Sep-22 FY23 YTD FY23 Budget GENERAL REVENUES Membership Fees $ - $ - $ 68,858.00 $ 68,858.00 $ 60,000.00 Interest Income $ 2.11 $ 1.94 $ 1.79 $ 5.84 $ 35.00 Miscellaneous $ - $ - $ 0,58 $ 0.58 $ - NACo Dues $ - $ - $ - $ 26,751.00 NACo Prescription Drug Marketing Fee $ - $ - $ - $ - $ 500.00 Total $ 2.11 $ 1.94 $ 68,860.37 $ 68,864.42 $ 87,286.00 GENERAL EXPENSES EC Travel-Air,Ground,Lodging,Registration $ - $ - $ - $ - $ 19,750.00 EC Auditing/Professional Services(Accountant) $ 1,870.69 $ - $ - $ 1,870.69 $ 6,000.00 EC Meeting Supplies $ - $ 99.00 $ - $ 99.00 $ 200.00 EC Subscriptions&Software $ - $ 1,278.04 $ 0.58 $ 1,278.62 $ 1,400.00 Special Committee Travel $ - $ - $ - $ - $ 500.00 Special Committee Miscellaneous $ - $ - $ - $ - $ 100.00 NACo Board-Air,Ground,Lodging,Registration $ - $ 3,663.08 $ 2,000.00 $ 5,663.08 $ 24,000.00 NACo Steering Comm Travel-Air,Ground $ - $ - $ - $ - $ 4,000.00 NACo Evepts&Outreach $ - $ - $ - $ - $ 7,500.00 NACo Dues $ - $ - $ - $ - $ 26,751.00 WIR Travel-Air,Ground,Lodging,Registration $ - $ - $ - $ - $ 12,000.00 WIR Events&Outreach $ - $ - $ - $ - $ 1,000.00 WIR Dues $ - $ - $ 3,507.00 $ 3,507.00 $ 3,804.00 HSAC Promotional and Outreach $ - $ - $ - $ - $ 14,855.00 HSAC Consulting Fund/Lobbyist $ 2,324.50 $ - $ 2,083.00 $ 4,407.50 $ 25,000.00 HSAC Administrative Services(EA) $ 9,424.08 $ - $ 4,188.48 $ 13,612.56 $ 48,000.00 HSAC Executive Assistant Travel $ - $ - $ 1,837.48 $ 1,837.48 $ 5,000.00 Total $ 13,619.27 $ 5,040.12 $ 11,779.06 $ 32,275.93 $ 199,860.00 GENERAL BANK STATEMENTS Beginning Balance $ 128,616.40 $ 114,999.24 $ 109,961.06 Total Additions $ 2.11 $ 1.94 $ 68,860.37 Total Subtractions $ 13,619.27 $ 5,040.12 $ 13,616.54 Ending Balance $ 114,999.24 $ 109,961.06 $ 165,204.89 TOTALS Net Revenues(General) $ (13,617.16) $ (5,038.18) $ 57,081.31 $ 36,588.49 $ (112,574.00) FY Ca over General $ 128,616.40 $ 128,616.40 GRAND TOTAL $ 114,999.24 $ 109,961.06 $ 167,042.37 $ 165,204.89 $ 16,042.40 Check $ - $ - i Executive Director Report October 2022 Last report was given on September 29,2022. The following is a summary of the I work being conducted by the Executive Director, Nahelani Parsons. i 1. HSAC conference: ED attended the HSAC conference. Meeting with the conference to reconcile the accounts between the golf fundraiser and the 3 conference on Monday October 24, 2022. 2. Treasury Update: Executive Director is submitting a request to the Treasurer's office to establish a weekly meeting to move forward on the Quickbooks and treasurers policy and reconciliation process. These will continue indefinitely until the accounting is fully up to date and a new policy 3 is established. Meeting has been scheduled for Friday October 28, 2022 at 11 3 am to review the online payment and documentation process with the 3 i Treasurer's team and President's team. 3. Legislative Update: Jon Okudara to provide an update on any legislative items. Friendly reminder to counties about the legislative timeline, included below. o November 23, 2022—Deadline for the Counties to approve the proposed 2023 HSAC Legislative Package and report back to HSAC. o December 15, 2022 (tentative date) — Schedule HSAC Executive Committee Meeting to approve the final 2023 HSAC Package. 4. General Administrative Duties: ED has been working on fundraising ideas for future budgets, including looking into corporate sponsorship i programs, as well as website sponsors, educational seminars, as well adding a luncheon or breakfast event in addition to the current conference and golf tournament. 5. Budget Update: HSAC has received all NACo and HSAC dues from each county for this fiscal year. i Page 1 of 1 I I I Hawai State Association of Counties AC Counties of Kauai, Maui, Hawaii, and City &County of Honolulu Website:hawaiicounties.or i Email.hsac�iicounties.or ` ' October 14, 2022 Aloha HSAC EC, Re: Proposal to disnegange from the 2018/19 audits HSAC engaged with Carbonaro CPAs & Management Group to perform an audit of the 2018 and 2019 fiscal years. In October of 2020,the auditor issued a letter outlining the outstanding items needed and provided the option that they could disengage from the audit in order to help reconcile the accounts. Since then, HSAC has worked to resolve these items from 2018 and 2019,however there still remains outstanding items. Therefore the auditor is now recommending to disengage from the 2018 and 2019 audits as there is significant time and energy needed to complete them as it has been 2 to 3 years since the audit work started. The option of disengaging and not performing the 2019 and 2018 audits and moving forward to doing the 2021 audit will give HSAC more meaningful information as it will be more relevant to what is currently going on and available to be audited. In addition, it will help move HSAC forward in their internal accounting procedures and processes. Section 13B Accounting and Audits, in the HSAC bylaws states the following: The executive committee shall provide for an independent accounting of the books and audit of the accounts and other financial transactions of the corporation and of all operations for which the corporation is responsible. The proposal being presented to the HSAC EC is to disengage from the 2018 and 2019 audits, to then work with Carbonaro CPAs & Management Group to assist in the reconciliations and to establish an online payment management process. The HSAC EC would then pursue an audit for the 2021 fiscal year. Please review and be ready to vote on this proposal in the next HSAC EC meeting on October 25, 2022. Nahelani Parsons, Executive Director Hawaii State Association of Counties As a ai`i State Association of Counties Counties of Kauai, Maui, Hawaii, and City&County of Honolulu Website.hawcfflcQjLL jgLQrq,Email hsac h wuiico� ntfes. r 3 MINUTES i SAC EXECUTIVE COMMITTEE MEETING TUESDAY, OCTOBER 25, 2022 10.00 A.M., or soon thereafter Via Videoconference 3 Zoom lick I Meeting ID: 856 5025 3675 Passcoee 726572 j 3 City and County of Honolulu 530 South King Street, Room 202, Honolulu, aai`i 96813 County of Hawaii 25 Aupuni Street, Suite 2409, Hilo, Hawaii 96720 i County of Kauai 4396 Rice Street, Lihu`e, Kauai, Hawaii 96766 s County of Maui 200 S. High Street,Wailuku, Maui, Hawaii 96793 I. CALL TO ORDER j II. APPROVAL OF AGENDA Motion to approve agenda, request to move slate of officers further down. III. MINUTES a. September 29, 2022, Executive Committee Meeting Motion to approve minutes. Minutes approved. IV. REPORTS a. Treasurer's Report Motion to receive the treasurer's report. Reasurer's report received. Balance in the primary HSAC account: $109,961.06 i 3 October 25, 2022, HSAC Meeting agenda Page 2 ��tE * t I p'et0 t�� Balance in the conference account: x'128,276.69 i 3 Total deposit account balances: $238,237.75 Treasurer's report approved. 3 b. County Reports: i. County of Hawaii CM Kimball: Currently working on sensitive places bill, with respect to the conceal-carry. Introduced by CSI Chun. The initial version was fairly restrictive. It i 3 has since been amended to allow some other places to open up for conceal-carry. I Thinking it will be before Mune of next year for the legislature to introduce something and we need something in the meantime to identify those places. I Have a resolution for the state to move the jail, next to the high school in residential neighborhood. Recent report is that the jail is worst in the country, over crowded, twice the occupants. In the process of being renovated, but we are asking the state to I move it to a better area. We have 8/9 members elected at this point, only one outstanding election. The 8 have got together and determined council chair and vice chair. Because I am now council chair I will be stepping down from HSAC. I am looking at restructuring the i committees away from subject matter and more at function, to make it more efficient and to get us away from certain jurisdictions on staking a claim. It prevents people I from pursuing legislation they want to pursue. i I CM King: We had looked at this and we were trying to get away front certain committees having jurisdiction over certain departments. Any committee should be able to talk with a department if it is relevant to the policy. If you are interested we can share the info on why we have our committees aligned the way we do. We had one councilmember chair a committee who wanted to hear something that was in their district but not in the committee purview. CM Kimball: Yes, would like to see Maui's information on committee setup. Looking at four function based and four policy based. Want to separate authorizations from October 25, 2022, HSAC Footing Agenda Page 1 3 1A A 2 5 B�COU t� policy. This still needs to be approved by all the council. Any documentation would be helpful. CM King. Can David Roth send the original proposal for when we re-aligned the committees. Land use and planning are combined and now a lot more is getting done. CM Chock: Has there been any decisions on HSAC representatives? CM Kimball: CM Ashley Kierkiewicz is going to be the HSAC designee and then the alternate will be a new member so they can have the longevity. Plan to have one of the chairs staff to attend and participate in the HSAC meeting for longevity and continuity. ii. County of Kauai CM Chock: Passed ag dedication bill, directly affects the Niihau island, min tax bill ordinance that is being processed. Bunch of planning initiatives, one is a plantation zone overlay. Might be a way to address housing needs. Increased square footage on guest houses, some legislation for our tiers system under finance. Other than that do not see a whole lot coming down. We have two more meetings scheduled for this term. Do see a return for the 2% housing percentage going to the housing revolving fund coming back in the form of a bill for an ordinance. We do not know who will be in HSAC but we think CM Carvalho will take over in December and has interest in continuing. CM Waters:Is Kauai looking at a safe places bill for conceal-carry? CM Chock: Do not see it happening in this term. We do have an EV charging threshold so any new construction will require EV installation. CM Kimball: We did pass an EV bill, as there is plenty of money for EV infrastructure. If you need support for what it takes for private entities to put in the infrastructure we would be happy to share it with you. October 25, 2022, HSAC Meeting Agenda Page 1 4 4�g<P<Eao a� k ti iii. County of Maul CM King: We passed out on second and final reading the lighting bill, long period of time the bill goes into effect on July 1. Gives 3 years for businesses and those who live along the shoreline to be compliant. In the process of going through this bill we noted there were many in violation of the current lighting bill and needs enforcement. We used what happened on the Big island who have been living with the lighting bill for 10 years. Past a bill for the bike industry limiting the downhill on Haleakala highway, dangerous and residents have been working to limit that activity. That passed. Passed a reso out of the care committee to support the admin to engage in sustainable tourism, these are global certifications. So far, only 3 other jurisdictions have done. We also passed the EIEC updates out of the care committee, public works dep did not make amendments. Working with architects and builders in the community as well as the state energy office. Had some EV mandates, some thought it better in the building code rather than the HEC. Going to first reading at next council. Changes need to be made by Dec 15. Grateful to the community for coming out. authorized eminent domain proceedings for - authorized trust for public lands and $IM grant from legacy lands, during that period the owner decided to sell. The other developer was going to buy the property for less than the county was offering. Now we are in a battle with the new owner to get this land back to the county for conservation. Biodiesel is working with Robinson on helping them put the model together and we will be taking that story to COP27 as an example of sustainable energy. CM Chock:Any discussions on HSAC succession? CM King:Assuming CM Tamara Paltin will be the successor and Shane Sinenci will be the alternate as he is also the WIR representative. iv. City and County of Honolulu October 25, 2022,HSAC Meeting Agenda Page 1 5 ,k 4 CM Waters: Safe places bill, we have the most applications for the conceal and carry. Mayor transmitted a bill designating the whole island as a safe place. Includes areas around children. 3 At the rulemaking hearing with HNL police department, what they are ok with is 3 schools, legislators, polling places. Curious what the compromise is on Hawaii I island. f� 3 pp� f� Short term rentals, Bill 41, defined as anything less than 90 days. Judge Watson granted injunction. Mayor plans to fight it. Rentals from 30-89 are still residential and we cannot stop them from doing that. Bill 10, our land use ordinance, re-writing Chapter 25, 270 page bill with lots of definitions. Weddings on agricultural land, our attorney said that the HRS defines agricultural uses, and counties can be more prescriptive and limit but cannot expand. In the HRS, weddings are not in the definition unless you get a special permit. Wondering how other counties have dealt with that. CM Kimball: Continuing to negotiate the safe places, do like places that are going to allow conceal-carry must put up a sign allowing guns. HRS states 180 days is transient accommodations, put in an exemption if there is a landlord-tenant agreement then it is exempt. We already do it for 180 days for tax purposes. If you are managing more than one property you are required to have a real estate license. CMKing:Like the idea of businesses providing notice on when they allow guns. c. NACo Report CM Waters: Great to have the NACo representatives attend the conference, very well attended with four former Presidents. d. WIR Report CM Sinenci: Looking into working with other states for a parks stewardship program. October 25, 2022, HSAC Meeting Agenda Page 1 6 gspsEAsp 3 uwfi�`� I e. Executive Director Report 3 i Executive Director Report October 2022 3 3 Last report was given on September 29,2022. The following is a summary of the work being conducted by the.Executive Director, Nahelani Parsons. 3 3 3 1. HSAC conference:ED attended the HSAC conference. Meeting with the conference to reconcile the accounts between the golf fundraiser and the conference on Monday October 24, 2022. '3 2. Treasury Update:Executive Director is submitting a request to the Treasurer's office to establish a weekly meeting to move forward on the Quickbooks and treasurers policy and reconciliation process. These will continue indefinitely until the accounting is fully up to date and a new policy is established. Meeting has been scheduled for Friday October 28, 2022 at 11 am to review the online payment and documentation process with the Treasurer's team and President's team. j 3. Legislative Update: Jon Okudara to provide an update on any legislative items. Friendly reminder to counties about the legislative timeline, included below. o November 23, 2022—Deadline for the Counties to approve the proposed 3 2023 HSAC Legislative Package and report back to HSAC. o December 15, 2022(tentative date)— Schedule HSAC Executive Committee Meeting to approve the final 2023 HSAC Package. 4. General Administrative Duties:ED has been working on fundraising ideas for future budgets, including looking into corporate sponsorship programs, as well as website sponsors, educational seminars, as well adding a luncheon or breakfast event in addition to the current conference and golf tournament. i i i i October 25, 2022, HSAC Meeting Agenda Page 1 7 $�y<"sE"s A y UTC��£ 5. Budget Update:HSAC has received all NACo and HSAC dues from each county for this fiscal year. j i i CM Chock: It was made clear that the conference is a really important fundraising i aspect for HSAC. Is it of interest to formalize this as a by law amendment or put it into writing for future conferences? CM Paltin: Weddings on Ag lands, there was the spirit of aloha temple case, the restriction of weddings. We are not sure if the other 'dx's will be changing based on that. Passed a residential bill that codifies the current department's practices. Not sure if can bring it to first reading due to that court case. 3 Court case shared by James Forrest: httzas°111au� tamaesderalldistrict-courtslhawaiilhidcel1-2014cv00535 111952 12001 CAVI King: Checking on attendance if OCS attorneys can check and make sure we are in compliance as there are Maui members on the call to make sure we are not in any violation. CM Kimball: We are putting the package together which will eventually go before the body. James Forest: Yes, will do a report. the case does not say can limit churches on ag land it says the maui code gave to much discretion, did not provide enough guidance to the public. ED: Can anyone check with CM Kama if she had anything to share or can they share with her office after the fact? CM King: Cannot share communications on any legislation if there is discussion on that. October 25, 2022, HSAC Meeting Agenda Page I O a4 N4PTE�a� N COUN��� CM Chock: Request is to see if CM Kama had anything to share before she left? CM Chock:Reports adopted and approved. James Forest:Registration is now open for NVaco DC Legislative Conference https://www.naco.org/events/2023-legislatiue-conference U NEW BUSINESS a. Proposal to disengage from the audit accounting firm for 2018 and 2019. Requires EC approval. 3 l r! ED. Proposal is attached to the agenda for HSAC approval. CM Chock:Motion to approve. HSAC approves disengagement from audit. b. Discussion and consideration of the HSAC Executive Committee slate of officers for the term beginning January 1, 2023. i CM Waters: Have we talked about rotating either up or down. CM Kimball: The last two years this team has worked to elevate HSAC and there is a lot of work associated with all of these positions. ED Parsons: President Chock has been meeting with me every Friday, initially to bring me up to speed and then to keep track of the projects and maintain momentum on projects. The other big role is the Treasurer's team, the ED is now doing a lot more for that position. Each office will require some of your time and staff time for the administrative side for receipt and secretary side where you are uploading items to the website. Let me know if you have any more questions. CM .Kimball: Better for who can make the time commitment and who has the capacity within their staff to do that work. Rather than fixing it to a certain rotation, it may be better to look at that. October 25, 2022, HSAC Meeting agenda Page 9 S�ptEA�s°�a couaz`�� CM Waters: How are we going to bind the next board when we do not know who the people will be. CM Kimball: In order to notice the next meeting properly we will have to have the officers in. CM Chock:December is when it needs to happen. CM Kimball: We will need to have the slate approved in December so it can be approved by the counties in January. We have to have the resolutions by the 15th for the next meeting. CM King: January 3rd is when the new councilmembers are sworn in. Noon when the Mayor and councilmembers will take over. I did try to propose a charter amendment for the other dates. CM Chock:December 2 is our date. CM King. The Chair may propose who they want to be on HSAC. Assuming the alternate CM Tamara Paltin will be the nominee and the alternate will be CM Shane Sinenci, the decision is part of the organization process and will not get voted on until January. To me the succession should be to which counties get which positions. CM Kimball: May not be official, but should have a good idea of who the members will be. CM King.May take until January to confirm these positions. CM Paltin: Looking forward to it and ready, willing, and able. Would like to continue to try to focus in on passing legislative items and continue progress in codifying how the annual HSAC conference is done. Trying to get the counties involved in the HSAC legislative process. CM Kierkiewicz: Do not want to serve in secretary capacity or treasurer, otherwise open. Think it is appropriate as currently serve as NACo representative on steering committees. We should organize sooner than later. CM Chock: We will form some options on our side and then circulate them. 3 I October 25, 2022, HSAC Meeting Agenda Page ( 10 �,s��E" t � a z 9 Op GOU1C�i� No motion needed. Defer this item to the next agenda. a c. Discussion and clarification of reimbursement for the HSAC conference. i 3 ED. Seeking clarification if the reimbursement for the HSAC conference will be reimbursed under HSAC travel expenses or not. CM Waters: Each county took care of their own expenses. The goal is for HSAC to try to keep as much money as possible so preference is for everyone to handle their 3 HSAC conference reimbursement separately. CM Kimball: Question about the budget, we had talked about whether to continue to support two conf or one. You have the legislative conference and the annual conference and then we do not reimburse the members for the annual conference. If I we can codify things in the bylaws, that the annual meeting is intended as a 3 fundraiser it is important to make it clear. ' CM Chock:In agreement on this. 3 CM .King. We have already upped the dues and payments from each county, think you have to go back to the counties. There should be clear communication to the I counties what the expenses would be. Need to be made clear what we are asking the counties to do. CM Chock: Do not want to add more to the budget than we already have. In terms of clarifying, we can plan for the next meeting to have a resolution or amendment that is not included, to move from there. CM .King: Good to have in the resolution what HSAC has been spending for the � conference and for whatever staff we have covered. Would be good to see the expenses in that resolution. I (No motion needed as discussion only). 3 I d. Receipt of communication from Kauai County Resolution No. 2022-37 3 3 j 3 I October 25, 2022, HSAC Meeting Agenda Page ( 11 RESOLUTION SUPPORTING OPERATION GREEN LIGHT FOR VETERANS. Motion to receive. Received. e. Discussion and consideration of proposals for inclusion in the 2023 HSAC Legislative Package: i. Maui County Resolution No. 22-195 , CD1 APPROVING FOR INCLUSION IN THE 2-023 HAWAII STATE ASSOCIATION OF COUNTIES LEGISLATIVE PACKAGE A STATE BILL TO REMOVE THE MINIMUM AGE REQUIREMENT FOR POLICE OFFICER RETIREMENT. CMPaltin:At our last meeting there was a concern that lowering the age more police would retire sooner. The SHOPO representative shared that the age requirement was added in 2012, anyone hired before 2012 did not have the age requirement and they are considered legacy with the no age requirement. Only officers hired after 2012 would be eligible for the age requirement and they would not be eligible until 2037 if this amendment passes. No need to worry about the concern brought up at the annual conference. This would put us on a more even footing with other jurisdictions. Just putting this out there really boosted moral on Maui. Jon Okudara: Often you might start with firefighters and others joining in. It is a good idea for police officers, they put their lives on the line. Because of the recruitment problem this is something you can use to recruit. Not sure how the legislature will look at this as it depends on the counties coming up with the part on affordability whether they could do it. Not sure if it would pass the first year, but worth making a strong argument for it now. All the departments have a large vacancy problem. CMKimball: Yes, we have 60 vacancies and are having trouble with recruiting. CM Chock:Definitely meets our criteria. October 255 20229 HSAC Mooting Agenda Page 112 SP'EA x ° touwt'�a CM Waters: Understand the need to increase recruitment. We have 329 police officer vacancies. To clarify, this is state law? Thought it was 25 and out. May be slippery slope as you will get others asking. We did just approve an increase to pay over a certain number of years. Appreciate all the work they are doing. CM Chock: Take the vote. Motion passes, approved to be included in the HSAC legislative package. ii. Maui County Resolution No. 22-197 APPROVING FOR INCLUSION IN THE 2023 HAWAII STATE ASSOCIATION OF COUNTIES LEGISLATIVE PACKAGE A STATE BILL RELATING TO THE HAWAII PUBLIC PROCUREMENT CODE. CM Paltin: This is a responsible bidders ordinance modeled after Indiana, Illinois, and Ioha, ensuring folks bidding on. Key part is having the form be available for public inspection as that is currently not part of the process. A lot of support for this from the unions and people who want accountability on how the money is being spent i for capital improvement projects. Asks for info on change orders. Worked pretty well in Indiana, Illinois, and Iowa. Jon Okudara: Not sure how to respond, would like to hear from the administrators. Last thing we would want is to testify in support and then DAGs comes and says no. Depends on who is there now that Kurt is gone. Something we should be prepared to respond to in case they say it is not a good idea. So that when we go into session we know how to respond to them. ED.It would be really helpful Jon if you can gather that information so we can prepare the testimony. I October 25, 2022, HSAC Meeting Agenda Page ► 13 �SSaTVm b ORCOUNK¢ I CM Kimball: Concerns about what response we might get from our finance director, curious what DAGs has to say,probably get a ton of push back. It is s better to know this came from another jurisdiction, there are definitely going to be I some pushbacks on this. I like the concepts just concerned about the mechanics. i i f CM Chock:Ditto. i i CM Waters: Same concerns. CM Chock: What is the best way to move forward on this, recognizing our time constraint. CM Kimball: Could we get tion to get some feedback and then not put it in the package today but CM Paltin can get the bill introduced and then we can adopt it later as a priority to the package. CM Chock: Hearing the process would be to have jon gather info and then we would review and vote on whether to include later on. ED: Yes, I can relay the information that tion gathers. Jon Okudara: Yes, I will find out who in DAGs will be the right person to respond. If they start testifying against it, we will not have a good chance. CM Chock:It is more the direction we want to go, if we can get some confirmation from them about how they feel about this then we can see how best to move forward. CM Paltin:It already is part of the Maui legislative package and if you decide you want to jump on it will already be part of the Maui package. October25, 2022, HSAC Meeting Agenda Page ( 14 �SSpSEAsg �w CAVI Chock:Nice, gives us an opportunity to still support it after we get 3 more info. This item is deferred at this time. i 3 iii. Maui County Resolution No. 22-198 APPROVING FOR INCLUSION IN THE 2023 HAWAII STATE ASSOCIATION OF COUNTIES LEGISLATIVE PACKAGE A STATE BILL RELATING TO THE MINIMUM WAGE. 3 3 3 CM Johnson: This reso sets the min wage higher than the fed and the state. So counties would have the say. It is a home rule bill, enabling legislation, does not say 3 what we are going to x'15, etc, it allows each county to determine. We all know all j I counties can have different costs of living. The other thing is that we are seeing I 3 corporations are making record profits, if we wait for the state it can take several j years and it is not as nimble as the counties. I Jon Okudara: Need to be prepared for the reaction from the Chambers of commerce and businesses, they will look at it as if it is going to happen, and we need to be prepared on how to respond. Need to be prepared there is going to be a lot of I opposition. 3 CMPaltin: This will not affect collective bargaining, and we can also not go below I I what the minimum wage is and can only go higher. I i CAVI Waters:I imagine the legislature would be happy to give us this because then it becomes our issue. I could see this passing but Jon is right the business community i will come down on the counties. CAVI Kimball: Willing to support today and then expand the conversation and see what comes back. October 25, 2622, HSAC Meeting Agenda Page 15 i 4 �fitOU �t 3 CM Chock: Jon if you can provide any additional information on what the temperature is and where we can get a partnership and work with the state 3 legislator on items. Ion Okudara: Tommy is right, the leg will say this is great you take the 3 responsibility, then it falls on the counties. i CM Chock: Take a roll call, Maui, aye, Hawaii county, aye, HNL, no, Kauai, no. I Mostly because of where our council sits on this one. i Motion does not pass. i iv. Honolulu City and County Resolution No. 22-236 URGING THE HAWAII STATE LEGISLATURE TO ENACT LEGISLATION TO ALLOCATE REVENUES FROM TRAFFIC FINES AND FORFEITURES TO THE COUNTIES FOR LAW ENFORCEMENT ACTIVITIES. Pending full council review on I November 2, 2022. CM Waters: This is another way to try to get more revenue back to the counties. Used the model offorfeiture when you forfeit property there is a portion that goes to the counties. i iI Ion Okudara: sent draft that amentias Act 215 to address the parking problem on Kauai, that was approved and that will give the county the ability to get 50% of the I revenues for enforcing that thing. Sent draft that would amend that bill that would allow the counties to designate special areas in the county and allow courts to give them 50% of the revenues. It does not mention anything about unadjudicated fines. What this would do is to take an existing law and say that you have to give 50% to the counties. October 25, 2022, HSAC Meeting Agenda Page 16 SN 2 * * CM Waters:I like that idea and think that is super creative. Met with the 1 Senate.President to talk about the counties and the suggestion was to do what Kauai 1 does and charge for parking. Think it is creative and would support it. 3 3 CKimball: I do have what you submitted cion and it is in the package under 3 3 Hawaii county. I will vote no as I think we should look to the other version included in the package. I CM Chock:Is anyone opposed to this measure. Roll call, Hawaii county, no, Maui is no, .Kauai, no. Motion deferred. I v. Honolulu City and County Resolution No. 22-239 3 URGING THE HAWAII STATE LEGISLATURE TO APPROPRIATE FUNDING TO ENABLE THE HAWAII CLIMATE CHANGE MITIGATION AND ADAPTATION COMMISSION, IN COLLABORATION WITH THE STATE OF HAWAII OFFICE OF PLANNING AND SUSTAINABLE DEVELOPMENT'S COASTAL ZONE MANAGEMENT PROGRAM, TO CONDUCT CERTAIN ACTIVITIES TO ADDRESS SEA LEVEL RISE IMPACTS. I ED. This measure is also pending full council review on November 4, 2022. I CM Waters:As you know Maui and IINL are suing the oil companies in state court, in the discovery phase which is super interesting. I 3 Ion Okudara: Spoke to office of planning and sustainable development, coincidently the day before they had a meeting of the climate change commission which included all four counties, reps from state house and dlnr. She said county administrations will be introducing sea level rise and possibly drafts to the commission. She i 3 a October 25, 2022, HSAC Meeting Agenda Page ( 17 ti indicated that the sea grant is going to receive X50 from the Peds, so that might answer the funding question. Chip .Fletcher from UH is working closely on this. I think we should watch this closely now, as they are expecting so much money. We should just watch and support what is introduced at the legislature. CMKimball: We have grant funding to support this. Not sure if it makes sense to re-word this as counties just want to s CM Paltin: Wondering if sea grant receiving funding does it include pathways and plans. not everyone agrees in managed retreat, us as legislators are supposed to be setting the policy in how, what, where, and when in terms of certainty. Is it known what exactly the $50M will be going to. As legislators we need to be setting the policy. Jon Okudara: They are working on sea level rise, do not know specifics of what they will propose or direct. Legislators were at the meeting who will be waiting for a proposal from UH. Right now, do not know what we can add to it to make it clearer. CM Pal tin:Agree. CM Waters:Agree. CM Chock:Roll call, .Hawaii - no, Maui - no w/r, HNL -yes, Kauai -yes. Measure fails. Deferred. Measure does not advance. vi. HSAC proposal from Councilmember Kelly King FOR INCLUSION IN THE 2023 HAWAII STATE ASSOCIATION OF COUNTIES LEGISLATIVE PACKAGE A STATE BILL RELATING TO SPECIAL MANAGEMENT AREAS. Pending full council review on November 4, 2022. i 3 October 25, 2022, HSAC Meeting Agenda Page 118 � t I CMPaltin: CM King's staff confirms that it will be on the.Nov 4 agenda. The main changes is that it will exempt traditional fish ponds from definition of development. Had a lot of trouble installing sidewalks, trash removal and invasive removal, excluding the use of herbicides,preservation of native habitats. Some of the issues relate to dear issues and trying to keep them out of areas. Traditional and customary practices, all of this was heard last year. Aso changes the size for SMA exemption. This measure failed last year. Some of the wording was not clear. If someone donated to any nonprofit or hawaiian organization then they could have been allowed. So this wording in terms of traditional activities is a lot more clear than last time. Supportive because we have a lot of local residents waiting for sidewalks and this would help with the hold up. Jon Okudara: They stuck in the proposal 5000 limit exemption because the office of planning because the area and development is something the county should do as part of their zoning. They felt the min density in the SMA is something the counties should put in their zoning ordinance. So the counties would have control over the density of development in the SMA. CMPaltin:Amenable to addressing the 5000 sq ft out if that would get this bill on the package. CMKimball: The invasive species removal, there are places where the invasives are holding things in place. So maybe some tweaking so not all invasives to exempt the few that should not be removed when it is preventing coastal erosion. CM Chock:Item passes. Approved. vii. Hawaii County Council Resolution No. 583-22 'i f i October 25, 2922, HSAC Meeting Agenda Page 1 19 �gta`E A S �aCOUOo'5 A RESOLUTION APPROVING THE HAWAII COUNTY COUNCIL LEGISLATIVE PROPOSALS AND PRIORITIES TO BE CONSIDERED FOR INCLUSION IN THE 2923 HAWAII STATE ASSOCIATION OF COUNTIES LEGISLATIVE PACKAGE. -ending full council review on October 19, 2022. Legislative Proposals® 1. A DRAFT RESOLUTION RELATING TO THE STATE DEPARTMENT OF HEALTH TO ADOPT RULES FOR DISCHARGE POLLUTANTS CMKimball:Rules and regulations on injection wells. Asking the DOH what the functional equivalent is. Certainly impacts Hawaii island and.Maui, but it is only a continuing resolution but need to signal to them that this is something they need and want. i Ton Okudara: This is the resolution I drafted, after some research into the clean water act I put some words together to see what we want the DOH to do. These are guidelines regarding discharge. We can ask and see what they do. a CM Chock:Motion passes all approved. Approved. 2. A DRAFT BILL FOR AN ACT RELATING TO PREEMPTION AND THE REGULATION OF TOBACCO PRODUCTS (REPEAL). CM Kimball: Our next two measures are both on regulation of tobacco products. We do not need to submit both, so we should decide which one we want to introduce at this time. October 259 20229 HSAC Meeting Agenda Pogo 1 20 S � 2 * CU Jon Okudara: Only question is who will enforce it, because tobacco is regulated by the DOH. So now if you have to enforce it, who will enforce it. CMKimball: important to note that the counties originally had jurisdiction and been responsible for enforcement in the past, it would be a return to the way it was. Recommend going for the repeal and then can switch to sunset if need. CM Chock:Roll call, all counties vote yes, motion passes. Approved. 3. A DRAFT BILL FOR AN ACT RELATING TO PREEMPTION AND THE REGULATION OF TOBACCO PRODUCTS i a (SUNSET). CM Chock:Motion does not pass as all voted no. Measure deferred. { 4. A DRAFT BILL FOR AN ACT RELATING TO TRAFFIC FINES. CMKimball: Parking ticket, same concept giving the counties the authority to designate areas that can give higher fines. Based on Kauai model. It is really for the high visitor locations, the typical parking fine is not a deterrent. So we have over-tourism in these areas. The idea is that a slightly higher fine will be more preventative. Language that 50% of the surcharge will be dispersed. Got far last time but didn't get scheduled for conference. CM Chockk:Motion passes. Approved. Legislative Priorities: October 25, 2022, HSAC Meeting Agenda Page ( 21yKniE $ t a a b OR COU 1. Legislation related to increasing the availability of affordable housing and infrastructure on lands administered by the Department of Hawaiian Homelands. CMKimball: we expect there to be bills in place,part of the reason for doing this for the sunshine law is that if we agree for them to be as a priority we can then meet and testify on state items by having public hearings on our legislative priorities. Any legislation on infrastructure and development for Dep of Hawaiian Homelands to build affordable housing. CAVI Paltin:My understanding the DHHL is exempt from counties permitting and zoning. Do we still need this? 'i CM Kimball:Asking this be one of the areas that HSAC watch and that if there are bills on that matter that we can testify in support. CM Paltin: Thank you for clarifying, in support. CAVI Chock:Motion passes. Approved. 2. Legislation related to workforce development for both civil service and green job positions. CMKimball:Anything to do with workforce development for vacancies. All of us have vacancies. As well as any green jobs. There was funding in the past for a green jobs program. If it comes around again we are in a position to support that. This is in anticipation of the pilot program having extended funding. Ion Okudara: No comments. October 259 2022, HSAC Meeting Agenda Page ( 22 s<�4EAS ,,,s'`�' CM Chock: No opposition, motion passes. Approved. 3. Legislation related to wastewater infrastructure funding and programs to assist in the conversion of cesspools. CMKimball:Anything for wastewater or cesspool conversion. We do not know what will come forward,possibly more funding for the cesspool conversion program. We don't pursue the Kono decision stuff, we are more about funding. CMPaltin: has anyone been raising any questions in light of the scandal from our Senator and any legislation that has been passed on cesspool conversion and if anyone has taken a look on that. CMKimball: We have not but we are doing extensive research on prioritizing conversion areas and actual impact and when we have the results we may be requesting some changes on conversion and it will likely take several years and some coral reef monitoring, so it is being evaluated at that level. CMPaltin:I have heard questions because by 2050 upcountry is nothing to do with cesspools near the shoreline. Seems counterintuitive, some people are asking for a second look at where this legislation originated. CM Chock: We have not taken a look, I like the approach that Heather is looking at so we can get clear on our priorities and I know there was a response last session regarding the session. If that is something you are looking at we can address it also when the session starts. Motion passes. Approved. 4. Legislation that will increase the availability of mental health and substance abuse services. I I M October 25, 2022, HSAC Meeting Agenda Page 23 Stw•E,, Op tOUN4�� CM Kimball: States lack of services for substance abuse and mental health services we want to support anything that focuses on this. Especially with the data coming out on mental health and wellness, so we wanted that to be on our list. CM Chock:As measures come up they will be forwarded and reviewed by Nahe and Jon and then approved by the EC for whether to include as priorities. Motion passes. Approved. VI. OLD BUSINESS 'i VII. ANNOUNCEMENTS a. Scheduling of the next Executive Committee meeting Tuesday Nov 22, 10 ant i VIII. ADJOURNMENT