HomeMy WebLinkAboutCOM 0017.000 2022-2024 Mitchell D. Roth ®JNTYr0."+w Deanna S. Sako
Mayor 4' �'' Director
� yIJ1Q.
Diane Nakagawa
o —
Deputy Director
,TF 4F'NF'.16
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 . Fax(808)961-8569
December 2, 2022 3
Maile Medeiros David, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720 -
Re: Resolution for multi-year agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for professional grant management services for the Hawaii Fire Department from CNC
Consulting. The hourly cost will be approximately $125 and shall not exceed a total of
$30,000. The services provided are to collaborate with Hawaii Fire Department staff to
ensure successful procurement and payment processing of their grant award as well as
prepare reports,perform grant reconciliation, and ensure legal compliance in relation to
the Firefighters Grant Program (AFG).
If there are any questions,please do not hesitate to call Ian Smith or Nikol Lonokapu of
the Hawaii Fire Department at 932-2900.
Deanna S. Sako
Director of Finance
Enc.
c: Fire
_ t
Comm.No. 4
Ref. To: )
Hawaii County is an Equal Opportunity Employer and ProviderRef. DateDEC 1 2 2022
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Hawaii Fire Department DATE: 10/27/2022
STAFF CONTACT: Nikol Lonokapu/Ian Smith PHONE: 932-2900
A. REQUEST:
Request for a resolution to enter into a multi-year professional services contract with CNC Consulting (CNC)
for a grant manager for our FY 2021 Assistance to Firefighters Grant Program (AFG) award. CNC will
provide professional grant management services for the Hawaii Fire Department for the term of the grant
plus 90 days beyond the grant term, August 29, 2022 through and including November 28, 2024. The County
shall pay CNC an hourly rate for services performed of$125.00 per hour. The total compensation for the
duration of the agreement shall not exceed $30,000.00.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Hawaii Fire Department solicited for professional services in the Community Planning
(Grant/Writer/Manager) category. Hawaii Fire Department needs a grant manager for its FY2021 Assistance
to Firefighters Grant Program (AFG). The responsibilities and obligations of the selected grant manager shall
include, but not be limited to the following:
- Collaborate with Hawaii Fire Department Staff to ensure successfule procurement and payment processing of
awarded items; prepare financial status and performance reports; assist with submitting necessary award
amendments; monitor grant expenditures, submit payment requests, and perform grant reconciliation;
comply with all Federal, State and local rules as they relate to the respective grant; prepare and file quarterly
and final financial and program reports; ensure Hawaii Fire Department is adhereing to the parameters of the
grant award; successfully close out the grant inclusive of all required FEMA documentation; ensure that
Hawaii Fire Department is "audit ready" as it relates to the respective grant.
SIGNED: DATE: f
Department Head