HomeMy WebLinkAboutCOM 0088.000 2022-2024 Mitchell D. Roth Y�°i Deanna S. Sako
rl4ayor cP°�4 ,d, ;, Director
Diane Nakagawa
— a Deputy Director
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County of a ai`i
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 . Fax(808)961-8569 '
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January 20, 2023 '
Heather Kimball, Council Chair and
Members of the Hawaii County Council _}vW
Hawaii County Council r5
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year
for a new multi-year lease agreement for four Compacting Refuse Trailers for the
Department of Environmental Management, Solid Waste Division. This equipment will
replace four trailers that have reached the end of their useful lives and will be used to
transport refuse from the various transfer stations to the East Hawaii Regional Sort
Station or West Hawaii Sanitary Landfill. The cost for the four Compacting Refuse
Trailers will be approximately $17,600 per month for 60 months.
If there are any questions,please do not hesitate to call Mike Kaha, from the Department
of Environmental Management at 961-8270.
Deanna S. Sako
Director of Finance
Enc.
c: DEM
1A q® Comm. No.
Ref. To•_
Ref. ote � _ 2 5 '2023
Hawaii County is an Equal Opportunity Employer and Provider
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Form : B-52
7/18!91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Environmental Management DATE: 01/11/2023
STAFF CONTACT: Mike Kaha PHONE: 808-961-8270
A. REQUEST:
Resolution authorizing the Mayor to enter into a multi-year lease agreement for four(4) Compacting
RefuseTrailers for a period of five (5) years for the Department of Environmental Management, Solid Waste
Division.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Solid Waste Division is requesting to lease finance four(4) Compacting Refuse Trailers to be used to
transport refuse from various transfer stations to the East Hawaii Regional Sort Station (EHRSS) or West
Hawai'i Sanitary Landfill (WHSL), These trailers are needed to replace four trailers that are reaching the end
of their useful life. Solid Waste is using aged trailers to haul refuse to the East Hawai'i Regional Sort Station
and the West Hawai'i Sanitary Landfill. Constant repairs to trailers negatively impact services island wide
with services often being restricted, temporarily suspended or redirected.
Issues with equipment repairs affect the availability of trailers for daily disposal at any transfer station and
require operations to reduce the number of trailers available at sites with more than one chute. This is not an
ideal situation for either the customer or for the Division as it creates longer lines for customers to dispose of
their debris and refuse trailers will get filled quicker.
Purchase price is estimated at $250,000 each, or$1,000,000 for four(4) Compacting Refuse Trailers. The
estimated lease payment is $17,600 per month for the four (4) Compacting Refuse Trailers.
Funding for the lease is included in the Fiscal Year 2022-23 budget although the delivery of these trailers is
not expected until next fiscal year due to the long lead time for this equipment. This equipment will be lease
financed such that the County will own the equipment at the end of the five year lease.
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SIGNED: DATE: l J 1 t D
De artment Head