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Home My WebLink AboutCOM 0012.005 2022-2024 . tV OFH�, :11(.1-� \Amt Deanna S. Sako Mitchell D.Roth / Director Mayor ..��; - *;4;:s Diane Nakagawa --.... -.. Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 W —i-i February 3, 2023 I Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council 1'�J County of Hawaii w Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds January 16, 2023 through January 31, 2023 Attached is a Report of Transfers Authorized showing transfers made from January 16, 2023 through January, 31, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments F Comm1No• Ref.To Hawaii County is an Equal Opportunity Employer and Provider. Ref.Date_ EB 3.;.`2023, • • Report of Transfers Authorized For the period: January 16 to January 31, 2023 Transfer Date No. . Approved Fund Dept. From: Amount To: Amount 2018 Lava Flow Alternate Project- 21 1/20/23 General P&R 5505.02 Parks Maint OCE 107,100.00 5503.46 Cty 107,100.00 22 1/24/23 General R&D 5163.18 Big Island Film Office-R&D 30,000.00 5161.18 Research&Dev Eqpt 30,000.00 23 1/26/23 General DPW 5181.59 Automotive Division Fuel 255,108.00 5171.22 Building R&M OCE 255,108.00 24 1/31/23 Highway DPW 5281.06 Traffic Division Equip 4,000.00 5281.32 Traffic Signals&St Lights 142,272.00 5281.06 Traffic Division Equip 98,272.00 5281.33 Signals&St Lights Equip 40,000.00 534,480.00 534,480.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS ' DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 1 1 13 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.229 Parks Maint Oce, Bldg&Constr Materials $ 107,100 TOTAL: $ 107,100 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503A6.449 Lava Flow Alt Proj Cty,Motor Vehicles $ 107,100 TOTAL: $ 107,100 EXPLANATION (Provide complete explanation): Additional funds are needed to purchase.a Bucket truck to support operations of the Parks Maintenance Division as bid results came in higher than the budgeted amount. Funds are available in Bldg&Constr Materials as expenditures are lower than anticipated. c. y SUBMITTED BY: 6 • - DATE: s I t) / zJ Departme .ead ACTION: Recommend Approval —Recommend Deferral _Recommend Denial Signed: k9– /J te+----- DATE: JP 1 7 2023 Director of Finance Appr• _DeferredAn 4S _ Signed: DATE: ` ! A ! S3 Mayor Transfer No, <-2. 'l i Farm#:. -tee COUNTY OF HAWAM ReVise&07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH&DEVELOPMENT ENT DIVISION: CONTACT: Debra PHONE: 961»8584 DATE: 01 1 20 1 23 FISCAL PERIOD: July 1,20 22 Ic June 30,20 23 FROM: ACCOUNT NUMBER ACGOUNTTITLE AMOUNT M0.161.5163.18.115 Big Island Fibra Office-R&D,Misc. ,1100.00 Contractual Services TOTAL: 30040,00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.516 L18.454 Research&Dev Eqpt,Computer Eqpt& $ 3%,000.01 Software TOTAL: .3%000.00 EXPLANATION (Provide complete explanation): Transfer of fends is needed in the Research&Day Eqpt,Computer Eqpt&Software account due to increase in staff and need for more equipment and workstations. Funds am available in.the Big Island Film Office-R&D,Misc.Contractual Sery ices account due to lower than anticipated expenses. Al* 1 , SUBMITTED BY: DAiL: .. .! :..,,. ?�eartmertt Head • *4A*#�t444.*4�.� `AA•k,4A* �.401,4AA.4 A twin4.******44,44.4.a4*14#411.0wit1r6***f*elftl4AAi414-444x4-444,44-44-4•4 414dR.*,444it*44444**#*Ye1F ACTION: %/Recommend Approval Recommend Deferral Recommend Denial fined: ."+ "2"---':--. DATE: JAN /2 0 2923 Director of Finance "4. Approved -A;R_Deferred Denied f a4 11 Signed: ea.. • ; _ DATE:___,/ ., ,r Imo-or Transfer No. - Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER`FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: HAKU KEL[ I PHONE: 808-961-8459 DATE: 01 / 20 I 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.59.218 Automotive Div Fuel, Fuels& Lubricants $ 255,108.00 TOTAL: $ 255,108.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.339 Building R&M Oce, Insurance $ 255,108.00 TOTAL: $ 255,108.00 EXPLANATION (Provide complete explanation): Funds are needed in Building R&M Oce, Insurance to help cover higher than anticipated insurance cost. Funds are available from Automotive Div Fuel, Fuels& Lubricants. SUBMITTED BY: /( C‘ JAN%�L‘ DATE: /2 0 2923 sv Department Head ACTION: t/ Recommend Approval _Recommend Deferral Recommend Denial Signed: `� ' DATE: JS N 2 4/ 2023 Director of Finance Approved Deferred _Denied Signed: DATE: i / � ! 33 Mayor Transfer No. 2 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 01 / 20 / 2023 u'i'J FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.450 Traffic Division Equip., Office Equip $ 4,000.00 020.281.5281.06.454 Traffic Division Equip., Computer Eqpt 98,272.00 020.281.5281.33.480 Traffic Signals& St. Lights Equip.,Misc. 40,000.00 Equipment TOTAL: 142,272.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.230 Traffic Division Signals& St. Lights, $ 142,272.00 Highway Materials TOTAL: $ 142,272.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Division Equipment, Office Equipment and Traffic Signals& St. Lights Equipment, Misc. Equipment accounts due to no longer having need for equipment at this time. Funds are available in the Traffic Division Equipment, Computer Equipment account due to lower than anticipated costs. Funds are needed in the Traffic Signals& St. Lights, Highway Materials account to purchase additional materials in higher than anticipated quantities and increased costs. SUBM`TTED BY: DATE: JA4 2 4 023 I. a O**** Department Head **** *********** ** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: e-- /1 l� DATE: JAN 2023 Director of Finance Approved _Deferred _Denied Signed: DATE: ) / 31 /a3 t-Mayor Transfer No. -�