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Home My WebLink AboutCOM 0157.000 2022-2024 Mitchell D.Roth oN`Y°F"!ham. Deanna S. Sako Mayor Director • .�.�. ; Diane Nakagawa Deputy Director County of Hawaii. Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ry March 3, 2023 Heather Kimball, Council Chair and w Members of the Hawai`i County Council rrt Hawai`i County Council 25 Aupuni Street -- Hilo, Hawai`i 96720 Re: Resolution Creating a Position Enclosed is a resolution creating one Information Systems Analyst IV, SR-22 position for the Department of Public Works. This position is necessary to assist in the management of the EPIC permitting system and to ensure that the system is functioning properly. The Department of Public Works requests that this resolution be waived from Finance Committee and be placed on the March 22, 2023 Council agenda in order to expedite this process and provide the department with the much needed technical support. If there are any questions,please do not hesitate to call Julann Sonomura, from the Department of Public Works at 961-8434. Deanna S. Sako • Director of Finance Enc. cc: DPW Human Resources < Re • Comm: No. O Ref .Tot COUM 1 Irc) Hawai'i County is an Equal Opportunity Employer and ProviderRef. Date. MAR 8 2023 Form#: B-52. 7/18191 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 3/2/2023 STAFF CONTACT: Julann Sonomura PHONE: 961-8434 A. REQUEST: • The Department of Public Works Building Division (DPW-BLDG) is requesting a resolution to create a new Information Systems Analyst IV full-time position. To expedite the availability of this position, we are requesting to waive the Finance Committee meeting and be placed on the March 22, 2023,Council meeting agenda. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): In July 2021, the Building Division converted to the online EPIC permitting system. EPIC requires constant technical assistance and technology support to troubleshoot hardware, software, and connectivity issues. EPIC also requires DPW-BLDG to build/edit new case types as needed, set up users, build/update workflows and user interface, program automation, monitor data capacity, design/build queries and reports and test/verify updates. Currently, the overall functioning of EPIC relies upon the one Program Manager. Reliance on only one employee for the entire EPIC operation puts the Building Division in an extremely vulnerable position. Having the Information Systems Analyst IV(ISA IV)would create operational redundancy to ensure there is always someone here to manage the system and verify that it is running properly. This is extremely important especially since the system provider, Tyler Group, and third-party provider, Parks Group, are not readily available to assist the Department at any given moment. In addition to providing backup support for EPIC, the ISA IV would provide technical support for the Building division staff in-office computers and also iPads used by our inspectors in the field. This position will ensure that our tools are working properly so that we can maintain continuous operations. Instead of feeling limited by technology, we want to ensure our processes run efficiently. More IT support will enable DPW to fix and prevent glitches and reduce unnecessary interruptions, which will get us closer us to reaching our goal of a streamlined permitting process. Finally, the ISA IV will provide user training to current and new employees to ensure that we are using the system to the best of our capabilities. SIGNED; '' / DATE: MAR 0 2 2023 Department Head Jolv.9t 44 ,12' ,� MICHELLE M.GALIMBA MATTKANEALI`I-KLEINFELDER _=c.°'� - `��•'90�,. HOLEKA GORO INABA n , \�,I/�,: Chairperson I 'j � � JENN KAGIWADA * lF _''4,1',..1 4.:* ASHLEY L.KIERKIEWICZ CINDY EVANS 'sHEATHER L.KIMBALL Vice Chair • sr4. o;P.�: SUSAN L.K.LEE LOY N,�rz a;'10.-. REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai'i County Building 25 Aupuni Street Hilo,Hawai`i 96720 March 6, 2023 Heather L. Kimball, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 77-23 : Resolution creating one (1)New Information Systems Analyst IV position for the Department of Public Works Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii,this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, ilk Matt Kaneali`i- einfe •er, Chairperson Committee on Fin. • e Approve. Date/Waive to Council: Disapproved/Date/Refer to FC: 1.46 11 Bather L. Kimba 1, Council Chair Heather L. Kimball, Council Chair Hawai`i County Council MAR - 8 2023 Hawai`i County Council MKK/lkh Hawaii County Is an Equal Opportunity Provider and Employer