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Home My WebLink AboutCOM 0181.000 2022-2024 Mitchell D. Roth 0-1 --51---F �w• Deanna S. Sako '• .. Mayor �° . '� Director Diane Nakagawa ••+f.;, �,w;•��. . Deputy Director 4TE OF•NF'.!� County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 Li) {' _C? March 16, 2023 --1-- 4 1d4 O- -) Heather Kimball, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Capital Budget Enclosed is a bill for an ordinance to add an appropriation to Ordinance 22-64,the Capital Budget, for the Department of Public Works' "Pavement Preservation"project and to appropriate $11,000,000 to the Capital Budget for this project. The Department of Public Works requests that this bill be waived from Committee and be placed on the April 5, 2023 Council agenda in order to expedite this project. If there are any questions, please do not hesitate to call Keone Thompson of the Department of Public Works at 961-8013. Ao Deanna S. Sako Director of Finance Enc. c:'DPW < �� LP Comm.No. IS 1 ReF. To:w UY1 c1 I ivil F(i) Hawai'i County is an Equal Opportunity Employer and ProviderRef. Dc1te MAR 2 1 2023 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Public Works DATE: 3/16/2023 STAFF CONTACT: Keone Thompson PHONE: 961-8013 A. REQUEST: The Department of Public Works Engineering Division is requesting an ordinance amending Ordinance 22-64, as amended, by adding appropriation to the Capital Budget for the following project: Pavement Preservation $11,000,000 To expedite the release of Federal funding to the County, we are requesting to waive the Finance Committee meeting and be placed on the April 5, 2023 Council meeting agenda. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The County will use Advance Construction funding (future fiscal year federal funding) in order to move forward with the construction of both the Waikoloa Road Rehabilitation and the Kilauea Avenue/Keawe Street Rehabilitation projects. The County will fund portions of the federal obligation in this fiscal year, which will then be reimbursed by FHWA in future fiscal years. A- 1A/Page SIGNED: DATE: I •2023 •kk. Department Head 041:1°f yq .�� MICHELLE M.GALIMBA MATT KANEALI`I-KLEINFELDER = °'6 � X90 'a,, HOLEKA GORO INABA �,,.. Chairperson ; � ��y�s JENN KAGIWADA '* ASHLEY L.KIERKIEWICZ CINDY EVANS % = HEATHER L.KIMBALL Vice Chair ................... SUSAN L.K.LEE LOY REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 March 20, 2023 Heather L. Kimball, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 40 • AN ORDINANCE AMENDING ORDINANCE NO.22-64,RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1,2022 TO JUNE 30,2023. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Matt Kaneali`i-Kleinfelder, Chairperson Committee on Finance •pproved ate/Waive to Council: Disapproved/Date/Refer to FC: aP1 le#114V e Heather L. Kimball, Council Chair Heather L. Kimball, Council Chair Hawai`i County CouncilM/YR 2 1 2023 Hawai`i County Council MKK/lkh Hawai`i County Is an Equal Opportunity Provider and Employer County of Hawai'i PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2022-2023 1. DEPARTMENT AND DIVISION: Public Works/Engineering _ 2.DATE: _ 3/16/2023 3. PROJECT NAME: DPW-Pavement Preservation 4.SUBMITTER: Keone Thompson 5. COUNCIL BENEFIT DISTRICT(S): All _ 6.TMK/CDP PLANNING AREA: Various 7. LOCATION(COUNCIL DISTRICT): All 8.TOTAL COUNTY FUNDS NEEDED THIS FY: $11,000,000 9. PROJECT ELIGIBILITY,✓all i❑ Land acquisition 10 Infrastructure improvement ❑ New bldg.,structure,or addition 10. PROJECT URGENCY/NEED,Vone: that apply: j❑ Nonrecurring rehabilitation j❑Planning,feasibility,eng.,or design study ❑ Information/communication tech. 0 High ❑ Med. D Low 11. PROJECT/PROGRAM Perform various methods of bridge and pavement preservation to increase the service life of our roads and bridges. County funds to be used for Advance Construction funding of the two DESCRIPTION: FHWA projects:Waikoloa Road Rehabilitation and Kilauea Avenue/Keawe Street Rehabilitation. 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: C. Repair/maintenance/replacement of Necessary repair/maintenance/replacement. A. Addresses public health/safety,/if Yes: Community concerns exists around conditions, facility/infrastructure/building,✓if Yes: 0 B. Service improvements,Vail that apply: j0 Access to 0 Quality of ❑ Quantity of D. New facility/infr./bldg., /if Yes:❑ j**Select from drop down menu** E. Operational efficiency and leveraging Results in net decrease in operating cost and improves services. F. Fosters inter-departmental collaboration **Selectfrom drop down menu** opportunities: No opportunity,not adjacent to project to capitalize on cost saving. ✓if Yes:❑ Additional info: 13. LONG RANGE PLANS/ 12 Dept.Priority j Details:Improve roadway safety. OComm.Value Details:Enhances quality of life for residents. COMMUNITY VALUES,check General Plan 1 Details: Admin Priorityi Details: at least one and all that apply, ❑CDP Details: ['Multi Hazard Details: provide details: ❑Other Plans Details: Mitigation Plan Additional info: 14.CTY.MATCHING FUNDS REQ'D?✓if Yes: 0 j DESCRIBE:80%Federal 20%County 15.LEGAL MANDATE?/if Yes: ❑ 1 DESCRIBE: 16.SUSTAINABILITY FOCUS,Vail that apply: j❑ Promotes energy and resource conservation j❑ Reduces hazard risk 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: ❑ Cost benefit analysis 0 Promotes economic vitality j 0 Strengthens and sustains our community Additional info: 17.PROJECT READINESS,/all ❑Project currently underway I❑Previously Appropriated j0 Staff available to manage project [0 External funds/resources ready to proceed that apply: ❑Identified operating budget needs j❑Can realistically encumber funds List phases already completed: Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 22-23 Beyond 6 (not lapsed) Request FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 Years TOTAL: Planning Land Acquisition Design/Survey 1 Construction 11,000 $11,000 TOTAL: $11,000 $11,000 19. 0&M COSTS (x$1000): 20. FUNDING SOURCE(x$1000): I ' Cty G.O.Bond 11,000 $11,000 State Revolving Fund State CIP Federal Private(Grants) CBA(Fair Share,Park Dedication,etc) _ Other Cty Fund-(describe) TOTAL: $11,000 $11,000