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Home My WebLink AboutCOM 0012.008 2022-2024 3 p�MSV OF.j,�q±Y Mitchell D.Roth b6t� Deanna S. Sako * rt Director Mayor wv 0 Diane Nakagawa Deputy Director i County of Hawail 3 Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 March 20, 2023 _t Feather L. Kimball, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds March 1, 2023 through March 15, 2023 Attached is a Report of Transfers Authorized showing transfers made from March 1, 2023 through March 15, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm: No, ` • Nawai'i County is an Equal Opportunity Employer and Provider Ref, To: _ Ref. bate MAR 4. 0 2023 i s M (D W W Cl) Cl) W W Z OLn A W N -* O rn O tD � 8 -fi -6 Ul cn � NN t} NN " O (D N W W Cl) W W W (D Z G) G) G) G) Q G (D (D (D (D (D (D > (D (D (D (D (D ( (D -n e=► v SU N N N O 0 O CL -1 N iD 00 TI TI 1'i _D <. C. CL (D o o 0 o m m 'a :3 :3 w (D m m cnm (nOM0 O N " " " N Rt - 00A ANN " B =F -t 00 N -J O C (D OD (O OD OD -SONO CD O � O O AI p m ORL ' O a) N 41 O - ro' a aco 0 0mrn m O3 -' <' (� 0 gym( O (n 1 O 0 --.1' Vc U v (Q " � =m C N O N ff�t C/) (n O � =r N O N W _(Coo ao_ nnoaN o to 00 000 c M 00 OAo O O OOP— O N Cl 00 0000 01 00 0000 MMMMMMOMM " N N tN " N - - - -.tAAAAANNN -� N O N N N N O N N w c - - 00mmm < : m 00000m a o C,) (D m m 0 mm sy 3. n , mmm (op -y C3' 0 =) � � � (D O (n ur (n N cn Sv Qo m rn m ro m � DDDD0 m D0c vvo0c0 (00 , a 0 0 0 0 0 Cl)0a m0000g ro 0-0000060 m� mmmmmo c M 3 CD co N -4 mw m " 0 3 (o OOOOCnO00A O (0 000000 — OW c cn OOOOo0A0i� M O , O O O O O O A O N 0 000000000 0 0 0 0 0 0 0 0 0 0 3 Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFERNDS DEPARTMENT: Fire DIVISION: Administration CONTACT: Nikol Lonokapu PHONE: 932.2921 DATE: 3 1 1 / 23 'S FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010221.6227.06.449 EMS Equipment, Motor Vehicle $ I04,812.00 3 3 TOTAL: $ 104 812.00 i TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT i 010.221.6227.02.109 EMS OCE, Equipment Repairs& Maint $ 104,812.00 i s i I TOTAL: $ 104 812.00 EXPLANATION (Provide complete explanation): I Transfer unspent binds in EMS Equipment fiord due to lower than expected cost for new vehicles and equipment in the fiscal year. Funds are needed in the EMS OCE, Equipment Repairs& Maintenance to repair an ambulance that needs to be remounted by the manufacturer due to a vehicle fire. The repair is necessary to get the vehicle back in service. '3 3 3 SUBMITTED BY: � DATE: t 1 Department Head ACTION: _ZRecommend Approval Recommend Deferral _Recommend Denial ( 0 1 2023 Signed: DATE: i Director of Finance pro d Deferred _Denied 3 Signed: DATE: ! or-Mayor Transfer No. �' i i Form#:A-102 COUNTY OF HAWAH Revised:07101 TRANSFERREQUEST TO DEPARTMENT: Finance DIVISION: Admin/Budget& Accounts i CONTACT: Lisa Tada PHONE: x8489 DATE: 3 1 6 / 23 i FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 i i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Accounts -Oce, Rental/Lease Of $ 10,000.00 Equip I i i I a i TOTAL: $ 10,000 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT i 010.121.5121.02.227 Fin Admin& Budget Oce, Computer& $ 10,000.00 Office Sup i 1 i i i TOTAL: $ 10,000 00 EXPLANATION (Provide complete explanation): a Funds are available in Accounts—OCE, Rental/Lease of Equipment due to lower than anticipated expenditures. Funds are needed in Fin Admin& Budget Oce, Computer&Office Supplies to cover the dramatic cost increase for paper and other office supplies. I i i i `i 'i 3 L ' 0 6 2023 SUBMITTED BY. DATE: J 1 Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial r� `1 0 6 2023 Ined: �'` 'Z tL-- " DATE: 1 / Director of Finance Appro ed _Deferred _Denied c .Signed: DATE. Mayor Transfer No. �— Farm#:A-102 COUNTY OF HAWAPI Revised:07101 REQUEST TO TRANSFER FONDS DEPARTMENT.- Fire DIVISION: Administration CONTACT: Nikol Lonokapu PHONE; 932-2921 DATE: 3 / 9 t 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01 0.221.62M 11.099 Hapuna Beach- Stage.S&.W,Misc S&W $ 20,144.00 t - TOTAL; $ 20,I14:00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.622&16.458 Hap una Beach- State Equipment, Fescue $ 20,144.00 Equipment TOTAL: $ 20,144.00 EXPLANATION (Provide complete explanation): Transfer a portion of 1.lapuna Beach S&W fund to 11apuna Beach Equipment fund due to a supplemental mem01-andurrm of agreement to amend the agreement and increase the equipment budget. An additional appropriation of 576;402 is being added per Bill 26. The total available State funds for equipment is$100,000. SUBMITTED BY: ' - DATE: A — 9 2023 I Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: I 02023 Director of Finance Itpp Deferred Denied Signed- DATE: f t � IUlayor Transfer No. U_ Form*A-102 COUNTY OF HAWAPI Revised:07;01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Miss Kato PHONE., 808-935-0060 DATE: 03 1 10 f 23 FISCAL PERIOD: July 1, 20 22 to,lune 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241,5241.78.115 Homeland Security Grant Match $ 75,000,00 TOTAL: $ TO ACCOUNT NUMBED ACCOUNT TITLE AMOUNT 010.241.5241.02.109 Civil Defense Age Oce, Equipment Repairs 30,000.00 010.241.5241.02.115 CD Age Oce,Misc. Contract $25,000.00 010.241.5241.02.218 CD Age Oce,Fuels&Lubricant $ 10,000.00 010.241.5241.02.220 CD Age Oce,Meal Provisions $ 10,000.00 TOTAL: 75.000.00 EXPLANATION (Provide complete explanation): Due to unforeseen additional expenses associated with the EOC renovation, budget adjustments and expenses are being made to cover those costs. Moreover, with the delay in the Civil Defense Agency's EOC, the extension for the use of KMR as a temporary location for the EOC was not previously budgeted for. In addition, the expenses associated with the Mauna Loa eruption also caused additional expenditures to include additional costs in fuel, meal provisions, etc... Furthermore, funds were allocated to the CERT team for supplies required for trainings, etc... The Homeland Security Grant Match account was budgeted in case a grant match was required for the Hl-SP grants that the Civil Defense Agency receives. This fiscal year, no grant match was required on CD's behalf and the the funds budgeted for the grant match will be utilized for unforeseen and emergency expenses. A SUBMITTED BY: ` t L—,-n DATE: ! / ' Department Head ACTION: Recommend Approval Recommend Deferral recommend Denial �° VAR 1 5 2023 Signed:._ _. DATE: Director of Finance . �.�.� Approved Deferred _Denied Signed: DATE. 1 ! Mayor &s Transfer No. Farm##:A=102 COUNTY OF HAWAPI Rev{sed:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION,- CONTACT: IVISION`CONTACT: Bliss PHONE: 808-935-0060 DATE: 03 1 10 1 23 (FISCAL PERIOD, July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.7$.115 Homeland Security Grant Match $ 70,000.00 TOTAL: 1 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.06.4813 Civil Defense Agc Equip,Misc. Equipment 70,000.00 TOTAL: $ 70,000.00 EXPLANATION (Provide complete explanation): To cover additional expenditures associated with the EOC renovation such as the fire alarm communicator panel plus the general contractor's cost, and the Hawaiian Telcorn VOID phone system. The Homeland Security Grant Match account was budgeted in case a grant match was required for the HLSP grants that the Civil Defense Agency receives.This fiscal year, no grant match was required on CD's behalf and the the funds budgeted for the grant match will be utilized for unforeseen and emergency expenses. SUBMITTED BY; BATE:�1 / D rtment Head ` ACTION. , Recommend Approval .Recommend Deferral _ _ Recommend Genial Signed: DATE: MAR 11 5 2023 Director of Finance — m ...._...... Approved Deferred Denied Signed: _ DATE: 1 1 f Mayor Transfer No. Form#:A-102 COUNTY OF HAWAVI Revised:07101 TRANSFERREQUEST TO DEPARTMENT: Public Works DIVISION: Administration CONTACT: Haku Kelii PHONE: 961-8459 DATE: 3 1 14 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.59.218 Automotive Div Fuel, Fuels& Lubricants $ 20,000.00 TOTAL: $ 20 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.22.113 Water Spigot Maint Oce, Water,Gas and $ 20,000.00 TOTAL: $ 20 000.00 EXPLANATION (Provide complete explanation): Funds are available in the Automotive Div Fuel, Fuels& Lubricants account due to lower than anticipated costs. Additional funds are needed in the Water Spigot Maint Oce, Water, Gas and Sewer account due to higher than anticipated costs of water due to increased water usage during the recent drought on the East side of Hawaii Island. SUBMITTED BY: 10� Z�'' DATE: 't1AR A 4/8 Department Head ACTION: g Recommend Approval _Recommend Deferral Recommend Denial Signed: OATS: MAR 1 512023 f Director of Finance Q�Approved Deferred _Denied Signed: DATE: t 1 Q- Mayor Transfer No. 31�. �,