HomeMy WebLinkAboutCOM 0135.007 2022-2024 County Clerk cc!?° 'moo Deputy County Clerk
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Office of the County Clea � �.
25 Aupuni Street,Suite 1402 d Hilo,Hawaii 96720
(808)961-8255 d Fax(808)961-8912 ,t
April 6, 2023 '6 "
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Hawaii County Council
Committee on Finance
25 Aupuni Street -
Hilo, Hawaii 96720
Chair Kaneali`i-Kleinfelder and Members of the Finance Committee:
Thank you for the opportunity to share a summary analysis of our FY23-24 budget for the Office of the County
Clerk and the Hawaii County Council and an outline of our department's operations. We will be available for
discussion should the Council have any questions.
In total, the FY23-24 budget is $5,942,570.
Legislative Budget Summary FY23-24
Clerk-Council Services Salaries& Wages $3,224,098 54.3%
Clerk-Council Services Other Current Expenses (OCE) 439,430 7.4%
Clerk-Council Services Equipment 37,500 0.6%
HSAC/NACO 30,500 0.5%
Reprographics 75,320 1.3%
Postage-Council Services 182,700 3.1%
Contingency Relief 900,000 15.1%
Elections Salaries&Wages 494,972 8.3%
Elections Other Current Expenses (OCE) 544,950 9.2%
Elections Equipment 13,100 0.2%
Total $5,942,570
Significant Budget Variances to Current Year
5101.01 011 79,492 Increases mandated by bargaining union agreements
Clerk-Council Services and for step movements.
Salaries&Wages
5101.02 104 28,000 Increase due to the higher costs for hotel and other
Clerk-Council Services travel expenses. Also adds funds for Sister City travel
Other Current Expenses expenses and Council training.
(OCE) 107 5,000 Increase due to higher costs for advertising/posting
legislation and other public notices in publicly
circulated mediums.
112 5,400 Increase in mileage allowance.
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Ref.To:
Hawaii County is an Equal Opportunity Provider and Employer Ref. ate202
115 (176,520) Removes the one-time cost in FY22-23 for accounting
software,while taking into account a$4K increase in
expected captioning cost.
338 (24,900) Decrease due to District 9 Council office moving from
Waimea to North Kohala.
341 (2,000) Removes inauguration expenses because there is no
ceremony in FY23-24.
5101.22 101 5,000 Increase in postage rates.
Postage-Council Svc
Clerk-Council Svc'Total (80,528)
Change
5107.01 011 (47,392) Reduces S&W due to non-election year.
Elections Division
Salaries& Wages 021 (52,500) Reduces S&W OT due to non-election year.
5107.02 101 100,000 Increase for 2024 election mailing postage.
Elections Division
Other Current Expenses 102 700 Increase for WIFI units needed to operate drop box
(OCE) tablets.
106 (12,900) Reduces and consolidates printing needs.
107 (37,800) Reduces advertising due to non-election year.
109 (500) Reduces cost for laser printer repair due to printer
service being covered in new lease.
111 (61,700) Reduces rental/lease expenses due to non-election
year and ballot sorting machine is paid off.
115 (48,200) Reduces contracts due to non-election year. This
reduction offsets increase in ballot curing platform
and maintenance fees.
220 (11,300) Reduces meal provisions due to non-election year.
235 800 Increase for warehouse supplies and shredding
expense.
338 2,000 Increase due to new lease agreement.
5107.10 450 3,500 Increases funding to replace broken/aging desk chairs
Elections Division
Equipment
Elections Division Total (165,292)
Change
The Clerk/Council fiscal year 2023-2024 budget was reduced by a total of$245,820 in comparison to the fiscal
year 2022-2023 budget.
Sincerely,
Qonnricks
County Clerk
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