HomeMy WebLinkAboutCOM 0135.009 2022-2024 4O, .rY OF"'4
Mitchell D. Roth Scott Uehara
Mayor Director
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Lee Lord
Managing DirectorV.Aunt»
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Department of Information Technology
1990 Kinoole Street,Suite 105•Hilo,Hawaii 96720
(808)932-2960•Fax(808)961-8089
COUNTY CLERK
April 10,2023
COUNTY OF HAWArl
RECEVED
EY
Heather Kimball, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, HI 96720
SUBJECT: POWER-POINT PRESENTATION- BUDGET AND PROGAM REVIEW
Enclosed is a powerpoint presentation to be presented during the FY 2023-24 Budget and
Program Review being held on Wednesday, April 12, 2023.
If there are any questions, please do not hesitate to contact me at 932-2975.
Sincerely,
Scott Uehara
Director
County of Hawaii
Department of Information Technology
Comm. No.
Ref.To
Ref. Date APR 1 ,.2023
County of Hawai'i is an Equal Opportunity Provider and Employer.
FY23 =24 BUDGET
Department of Information
Technology
Scott Uehara, Director
April 12, 2023
Agenda
• Department Overview
• FY22-23 Performance Highlights
• Budget Overview
• Major Budget Changes
• Staffing Overview and Changes
• Objectives and Budget Alignment
• Questions and Discussion
Department Overview
• Mission Statement
To empower the County of Hawaii with modern technologies that will
enable County employees to serve our citizens efficiently, effectively, and
with aloha.
• Department Goals
1. Manage countywide computer network.
2. Ensure critical information systems are available during a disaster.
3. Assist other County departments with implementing computer systems.
4. Coordinate the County's Geographic Information System (GIS).
5. Provide training to improve employee's technology capabilities and productivity.
6. Provide online opportunities to access records and conduct business with the
County.
7. Develop information technology policies, standards and procedures.
FY21-22 Performance Highlights
• Completed connecting County facilities through the island wide
intergovernmental network. Cost was $7,143.26 for equipment, fiber optic
cable termination and configuration. County now has a redundant network
path traversing the perimeter of the island.
• Completed implementation of Dense Wavelength Division Multiplexing
(DWDM) project. Cost was approximately $2,300,000.00 for equipment,
installation and configuration. This increases the County bandwidth
between facilities from 1 gigabit to 10 gigagit.
• Completed transition of Geographic Information System (GIS). Cost was
approximately $360,900 for equipment, installation, migration and
configuration. The new GIS system is capable of providing analysis and
modeling of multiple data sets to support long range planning, research
and emergency planning/response.
Budget Overview
• The Office of the Mayor recognizes Information Technology upgrades are
needed to provide effective and efficient delivery of services to the
community.
• Increasing fiscal year budget by $4.8M for 10 additional positions,
training/certification, improving Internet speed, replacing computers and
other equipment.
35
New Count
25 $3,000,000.00
Replacing equipment 510,000.00 51,100,000.00
Training 557,200.00 5250,000.00
Internet speed 545,000.00 595,000.00
MajorBudget Changes
• 5118.10.454.4 (PCS 800) $3,000,000.00
• This is to replace 800 computers that will not be capable of running Windows 11.
Windows 10 end-of-life is October 14, 2025. Most computers were purchased 2014
(11 years in service) through 2017 (8 years in service).
• 5118.10.454.3 (Replace/Repair PCS) $10,000.00 to $1,100,000.00
• Replace —300 Cisco VoIP phones that are past end-of-support.
• Replace 12 servers and storage systems that are beyond warranty expiration.
• 5118.02.104.3 (Training) $57,200.00 to $250,000.00
• Training and certification has been added to budget to ensure staff are certified and
kept up to date on the rapidly changing technologies implemented throughout the
County.
• 5118.02.115.10 (Internet speed) $45,000.00 to $95,000.00
• Increase the internet speed for County operations, as some applications are moving
away from on-premise to cloud based.
Staffing Overview and Changes
• Current staffing level is 25 authorized positions.
• Of those 4 positions are not filled at this time.
• Recruitment efforts are resulting with multiple applicants for positions in the
past 5 months. Previously, open continuous recruitments did not generate
interest.
• New staffing level will be 35 authorized positions.
• Adding 4 Information Systems Technician II.
• Adding 2 Information Systems Analyst III.
• Adding 3 Information Systems Analyst IV.
• Adding 1 Information Systems Analyst V.
Objectives and Budget Alignment
• 6-month, 12-month and long term objectives
• Replacement of facility network switches, 6 month
• Replacement of —800 computers, 12 month
• Replace —300 VoIP phones and servers, 12 month
• Attain training and certification for staff, 12 month
• Asset/Work management system implementation, long term
• FY23-24 budget support to achieve these objectives
• Replacement of switches, purchased in FY22-23 with work to be completed in FY23-
24.
• Replacement of —800 computers, 5118.10.454.4 (PCS 800), $3,000,000.00.
• Replace phone & servers, 5118.10.545.3 (Replace/Repair servers), $1,100,00.00.
• Training & certification, 5118.02.104.3 (Training), $250,000.00.
• Asset/Work management system has been identified by multiple departments, will
need an RFI to plan for cost in FY24-25.
Questions and Discussion
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