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HomeMy WebLinkAboutCOM 0135.011 2022-2024 Mitchell D.Roth Ra zi 1.Mansour Mayor :t Director Lee Lord +r�T��.•F�,r Brenda Iokepa- ores Managing Director Deputy Director County of 1 DEPARTMENT OF ENVIRONMENTAL T MANAGEMENT Y 1V �T l Ale 345 Kekuanao`a Street,Suite 41 - Hilo,Hawaii 96720 .cohdem@hawaiicounty.gov Ph: (808)961-8083 Fax: (808)961-8086 I w� April 13, 2023 t-J MEMORANDUM a.. TO: Heather Kimball, Council Chair and Members of the Hawaii County Council FROM: Ramzi 1. Mansour, Director w Department of Environmental Managementtrv. I RE: Departmental Budget and Program Reviews for FY 2023-2024 Attached please find a copy of the PowerPoint Presentation pertaining to the Department of Environmental Management for the portion of the Special Meeting of the Finance Committee on April 13, 2023. Please distribute this to members of the Committee. Att. RM1ps I Comm. No. Ref:Too.. Ref. Dat �.: County of Hawaii is an Equal Opportunity Provider and Employer I Department of Environmental Management FY 23-24 Budget and Programs Presentation to the Special Finance Committee meeting of the Hawaii County Council April 13, 2023 .r of y 4�'F O•F;ANP�1 Our Mission • To maintain a clean, healthy island environment • And promote stewardship and sustainability • By managing • Wastewater and solid waste services, • Waste reduction and resource recovery • In a comprehensive, responsive, safe and efficient manner. DEM organizational structure • Administration & Business Services (General Fund and grant funding) • Director, Deputy, Secretary, Planner, Safety Coordinator, PIO, Accounting, HR, Payroll • The administrative expenses are reflected in the General Fund but are funded by charges to the three special funds. • Solid Waste Division (Solid Waste Fund and Vehicle Disposal Fund) • SWD administration, operations, compliance, design, construction, recycling and landfill diversion, Derelict and Abandoned Vehicle Program • Tipping fees and the general fund cover staff and operations of the Solid Waste Division, except DAV • Vehicle disposal fees, towing charges, storage fees, and auctions fund staff and expenses of the DAV program (does not rely on the General Fund) • Wastewater Division Sewer Fund) 4 • WWD administration, engineering, compliance, construction, wastewater collection, wastewater treatment • Sewer fees and the general fund cover staff and operations of the Wastewater Division DEM functions • Accept 200,000 tons per year of solid waste for disposal in the West Hawaii Sanitary Landfill at one of 21 conveniently located SWD facilities • Accept 5.3 million gallons of wastewater for treatment per day • Clean 20 miles of sewer lines per year • Video inspect 20 miles of sewer lines per year • Remove 2,000-3,000 abandoned and derelict vehicles per year • Accept 2,375 tons of cardboard for recycling per year • Accept 1,280 tons of non HI-5 glass for recycling per year • Accept 36,750 tons of greenwaste to convert into mulch per year • Also: HI-5 redemption centers, Reuse Centers, appliance drop off sites, household hazardous waste collection events 8 . 4% of budget goes to sanitation and waste removal FY 23-24 Budget by category 3.956 IIVI ■Public safety ■ Pension/retirement ■General government Highways&streets ■Miscellaneous ■Health fund ■Sanitation/waste removal ■Health,education,welfare ■ Debt service ■Culture&recreation Allocation of DEM I s three speciaI funds FY 23-24 Environmental Management special funds Solid[6 Sewer �i 0 Solid Waste Fund$47.5M Sewer Fund $22.1M Vehicle Disposal Fund $4.99M DEM Admin budget : $ 1, 889, 752 Expenditures • Salaries and wages: $ 1,694,567 • OCE : $ 191,535 • Equipment: $3,650 • Charged to the special funds Salaries and wages Other current expenses Office & computer equipment L DEM Administration Env Management Commission tor, Deputy, Planner, Safety, Secretary Business Services Billing/HR/Payroll Solid Waste Division & DAV Wastewater Division 21 transfer stations 7 wastewater treatment plants TS to landfill hauling 119 miles of sewer mains ------------------------------------------------------------------------------------------------------ W. HI Sanitary Landfill 16 pumping stations Recycling, HI-5, Reuse centers Closure of large capacity Polystyrene, cesspools in Pahala & Na'aIehu non-mineral Derelict/Abandoned Vehicles sunscreen, et cetera __—L Greenwaste Sewer Fund budget : $ 22 , 068, 179 0.68 percent Revenue Expenditures of the1�7�14 General Fund ' subsidizes 18 percent of the Sewer Fund 0 Sewer Charges - $15.51VI MI Operations & Maintenance -$10.1M Salary & Wages -$6.7M Transfer from Gen Fund - $3.91VI Pensions & Contributions - $2.8M Equipment - $1.1M Fund balance previous year - $2.4M Replacement Reserve Account - $1.01VI Kaloko WWTP reimbursement - $193K Workers Comp - $105K Wastewater Division — 6- month objectives • Issue Notice to Proceed (NTP) for Hilo WWTP Rehabilitation - Phase I • Complete Preliminary Engineering Report (PER) for Pua Sewage Pump Station (SPS) • PER for Kealal<ehe WWTP headworks, odor control and R-1 recycled water sand filter • Meet Administrative Order on Consent deadlines regarding closure of large capacity cesspools in Pahala and Na`alehu • Secure EDA grant for North Kona SPS via federal cross cutters submittal • Procure consultant to develop Cesspool Conversion Master Plan • Recruit adequate staffing to meet operational needs • Work with academia to navigate creation of a wastewater master plan Wastewater Division — 12 - month objectives • Complete EA and design documents for Hilo WWTP Rehabilitation - Phase II • Finalize Pua SPS design in collaboration with HDOT-Airports • Complete bid document for I<ealakehe WWTP headworks, odor control and R-1 recycled water sand filter • Meet Administrative Order on Consent milestones regarding closure of large capacity cesspools in Pahala and Na'alehu • Procure consultant for design of North Kona SPS • Cesspool Conversion Master Plan development and continue the public outreach Wastewater Division — Long-term objectives • Complete Hilo WWTP Fac Plan and roadmap to sewer the Hilo community within the sewer service area • Finalize Pua SPS Force Main bid document and issue NTP during Phase I of Hilo WWTP construction • Issue NTP for Kealal<ehe WWTP Headworks, Odor Control, and R-1 Sand Filter Project to produce high-grade recycled water. • Close large capacity cesspools in Pahala and Na'alehu in full compliance with Administrative Order on Consent deadlines • Complete construction of North Kona SPS • Create an easily accessible online data portal for public viewing of cesspool conversion and sewer line connection requirements Wastewater Divisionpositions and vacancies Total Funded Positions 91 17 + 12 pending allocation Draft 1 includes no new positions; however, there is a need for additional staff to meet the increase in services. One -time Contracts • Wastewater Pretreatment: Consultant to help/advise on the development of the pretreatment program until the compliance sections are staffed with a manager. • Integrated wastewater management plan The following are new training contracts that are intended to teach staff safe, efficient, or consistent practices/use of universal language in their jobs. • National Association of Sewer Service Companies - Pipeline Assessment Certification Program • Safety Training • Instrumentation & Control Training Wastewatergrants bein � pursued • North I<ona SPS - $ 19M — U.S. EDA • Puna wastewater - $2.25M for Programmatic Environmental Impact Statement and Facility Plan • Wailoa Sewer Pump Station - Pump flow matcher control system • $2.5M - Congressionally Directed Spending (CDS) request - Replacement of pump flow matcher control system • Onekahakaha Sewer Pump Station Rehab • $7.8M - CDS request - Rehabilitation of dilapidated sewage pump station • Kolea Sewer Pump Station • $8.2M - CDS request - 50-year-old pump station needs to be replaced • Hilo WWTP — Building Resilience in Communities grant program • Application in process Solid Waste Fund budget : $47, 545 , 541 5.05 percent of the Revenue General Fund Expenditures subsidizes 62 9 percent of the Solid Waste Fund Landfill tonnage Greenwaste contract- ` charges-$12.7M $5.1M 4 4 F ■Transfer from General Fund -$29.5M ■WHSL Operations-$14.8M ■Landfills Ops& Equip-$10.5M ■ Landfill fees-$14.8M ■ Landfills S&W-$8.1M Diversion Programs-$7.4M ■ Fund Balance previous year-$2.3MK ■ Pensions&Contribs-$4.2M WHSL salary&wages-$1.1M 0 Misc. (Workers Comp,etc.)-$546K 0 Grant-funded programs-$914K Vehicle Disposal Fund budget : 4, 985 , 003 Revenue Expenditures 11" _ Vehicle Disposal Fees - $2.5M Fund Balance previous year - $2.4M Operations - $3.95M Cap budget trans - $200K Storage fees & Auctions - $83K Debt service trans - $520K Salary & wages - $205K Towing Fees - $18K Pensions & contrib - $107K Workers Comp - $2K DAV objectives • Seek an increase in registration fees from the current $ 12 per year per vehicle - unchanged since 2003 • Increase is needed to generate sufficient revenues to cover the projected increase in expenditures due to the expansion of the Vehicle Disposal Assistance Program and other cost increases. • Implement VDAP to assist with private towing and disposal • Fill vacancies within DAV program DAVpositions and vacancies Total Funded Positions 4 2 Draft 1 includes no new positions; however, there is a need for additional staff to meet the increase in services. Solid Waste Division — 6- month objectives • Complete construction and announce the reopening of the newly constructed Wai`ohinu Transfer Station • Request resolution to authorize the purchase of budgeted equipment to replace equipment that has reached the end of its useful life • Issue a Request for Information to explore the possibility of waste diversion and recycling options pursuant to Resolution No. 73-23 • Finalize site assessments that will allow trailers to return to certain transfer station sites. • Consultant's recommends traffic control personnel at each of the seven potential sites; further discussion is recommended. Solid Waste Division — 12 - month objectives • Solicit a consultant to assess current Solid Waste Division operational plans and recommendations • Receive equipment ordered in FY 21-22 and assign to facilities • Complete the bid document for the reload facility in Hilo • Complete the design of the Laupahoehoe TS retaining wall • Put out for bid the Derelict/Abandoned Vehicle (DAV) building in Hilo • Begin acquisition process for the Waiea TS • Create a long-term operational maintenance and monitoring plan for closed municipal solid waste landfills. Solid Waste Division — Beyond 12 months • Explore a reorganization of Recycling Section to emphasize maximizing waste diversion and recycling • Implement findings of operational study • Introduce policies to divert construction/demolition material from the landfill Solid Waste Divisionpositions and vacancies Total Funded Positions 126 11 + 7 pending allocation Draft 1 includes no new positions; however, there is a need for additional staff to meet the increase in services. Solid Wastegrants beingursued p • $3.7 million — Congressionally Directed Spending - Rehabilitation of East Hawaii Reload and Sort Station — Submitted to Sens. Schatz and Hirono • $74,000 - Solid Waste Management Grant (SWMG) Program — USDA Rural Development - Provide home composting units to communities located in rural areas where no green waste, mulch or composting services are provided and would have to drive to get to those services. Three applications submitted • $1.5 million - Solid Waste Infrastructure for Recycling program — EPA — Design and implementation of a city-scale reusable foodware system in Hilo. In such a system, restaurants are supplied with reusable foodware for a low per-use fee, comparable to what they currently pay for disposables. Customers receive food and drinks in reusables at no net cost to them, then they drop them in one of many conveniently located bins when they're done. Service providers collect, clean & inspect the items before restocking them. (DEM is also in contract review with a selected grant writer to assist with acquiring grants funds that are designed to implement the County of Hawai'i's 2019 Integrated Solid Waste Management Plan of upgrading and creating programs and infrastructure with climate change in mind) CIP priority projects 2023 - 2024 • Hilo WWTP upgrades • Pahala/Na'alehu Wastewater System • Kealakehe Wastewater Treatment Plant R-1 Upgrade • Pua SPS Renovation • Hale Halawai SPS Renovation & Force Main Replacement • Repair/Replacement of Wastewater Facilities • Kalaniana`ole Collector Sewer Phase II • 'Ainako `Aina Nani Collector Sewer • 'Ainako Interceptor Sewer Phase 2 • Rural Transfer Station Repairs and Enhancements Cl P priority projects — Status tlf ph"Rb Jli1K5'k'rVYWTP Lll:Cradr% �3eM lad P&4,.la and kadlrIii.WA -F e.^alr,5y,�7erm 351A P,h!,jua„g4 P'yrnp$I.,k,rrq rccr4,Main Ir4 IAWIgn&R*Ng} WK rri M ku,p W Re mrd 1 2TA '4 W4(5 tfM W TrIl0tr' e d PIAM P-1 IJ PCr4Kk bolo-HAJFWJkl�4 5 Aknlr MkM i F-,dC*M&A k0Pt ArvF*Al 5% 0 +� 'al"IO Ne iPS A*rasa UGn aed hCCr h"In arrwem 1% 1—I JC,rlrilmsno+hrVVP Upgr&dr. ft d Rrp�ir�'f errttrr�e I' "�w waix�r Fadkil” D% islrnlaft"Ir Cllarroer 54,%Nvv Phaw 11 D% Aw.ika 11Irrr r;Mur stwml l', uu•2 7A WV..1,;iu9'wq,e PA in h i4(".w.iI} r n!p-y£rmvne 0% ?% K w,�FM R Om.e-U 5 9.,P •a.`.aarn and Ak',�al K1.1,., a',od la 5LR`5 firms-,7k ry FP D.,v 1• Ce A l wis Cft v jim 6rvoiLy�-eww Hqi:.icfim+:at 47L jmhnr Gams Coll"[ar U.Ytw C% big Ofw&mhshaF%m SP'sar.iev.)i.-:-5&-d D„rf Fart*w alms Doh€ i% Woo SPS R 6,j,,awd Dual Fof Ml:aim 1% ft Critical pathways to address for success • General obligation bonds • State Revolving Funds • Staffing shortage and reorganization • Equipment shortage and replacement • Strategies on how to fund studies versus actual construction projects. • 10-year forecast • Finalize Master Schedule • Identify and track capital improvement projects • Preventative maintenance DEM Accomplishments FY 22 - 23 : Info Tech Microsoft Project • Project Planning- Define the scope of the project, identify key milestones, and estimate the duration and costs of each task. Create a project schedule, allocate resources, and establish dependencies between tasks. • Resource Management- Manage and track the availability of resources, such as people, equipment, and materials. Ensure that you have the necessary resources to complete each task on time and within budget. • Risk Management- Identify and assess project risks and develop contingency plans to mitigate them. Track risks over time to ensure that they are being properly managed. • Collaboration- Collaborate in real-time, share project data, and communicate project status. Ensure everyone is working toward the same goals and can help identify issues and risks early on. • Reporting- Monitor project progress, identify issues, and communicate project status to stakeholders. Generate reports on project timelines, resource usage, task completion, and budget status. Website Upgrade to an Independent Subsite • AOC Compliance—The EPA requires DEM to make project information publicly available on its website, and to update it monthly. The independent subsite allows DEM to have a project section, where all project information will be maintained. • Improved brand identity- Establish a unique brand identity, to help the department better communicate its goals, mission, and accomplishments. • Greater control - More control over the design, content, and functionality of the website. Tailor online presence to the specific needs and preferences of the audience. • Enhanced functionality- Specialized functionality tailored to the needs of the department. • Increased engagement- Optimized for user engagement, making it easier for visitors to find relevant information, connect with the department, and engage with its content. • Improved analytics: More granular analytics and tracking of user behavior, to help the department better understand its audience and optimize its online presence for maximum impact. DEM Accom lishments FY 22 - 23 : Projectsp • Hilo Wastewater Treatment Plant Rehabilitation Phase 1 - construction document completed and bid process started • Negotiated revised agreement to closure of large capacity cesspools in Pahala and Na alehu • Negotiated agreement to establish a pretreatment program • Complete construction of the reload scale facilities • Household hazardous waste and electronic waste collection events • Solid waste administrative rules amendments — under review • Studies completed for Life Cycle Analysis and trailer maneuvering at transfer stations • Condition assessment completed for Kea`au Reuse Center • Puna, Pahoa, and Pual<o/South Kohala wastewater treatment feasibility study contracts executed • Contract executed for Kealal<ehe WWTP R-1 Sand Filter and site upgrades • Improved sewer main along Alii Drive to prevent infiltration • Completed GIS mapping of county-wide sewer collection system and cesspools. OF y Mahalo Hawalizerowaste.org ama I Xa c� } - _..„.�+' 1•, r ' is IBJ• ,r L s Yy ����.. rr.. ',. . -� �,, y'W L `i�• to,. � G �l v` �r • � 4 • m Yox�*. . " .,� "� �.� �+r .� .yam.'• � x .,..w r ♦ ^,w , r F" ILI Tj M • •. E � f T APPENDIX: WASTEWATER SYSTEMS IN THE VICINITY OF KAHALU'U BAY : ... . .