HomeMy WebLinkAboutCOM 0012.009 2022-2024 v/o �, Deanna S. Sako
Mitchell D. loth Director
Mayor *: r
OF w'a'r,® Diane Nakagawa
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 Fax(808)961-8569
April 12, 2023
a m
Heather L. Kimball, Council Chair,
and Members of the Hawaii County Council
County of Hawaii
Hilo, Hawaii 96720
Dear Council Chair Kimball and Members of the County Council: a==
SUBJECT: Transfer of Funds
March 16, 2023 through March 31, 2023
Attached is a Report of Transfers Authorized showing transfers made from March 16, 2023
through March 31, 2023. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
&Oshiro
Controller
Attachments
Comm. No.
Hawaii County is an Equal Opportunity Employer and Provider Ref. To:
Ref. Date-ML
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Form#A-102 COUNTY F A I`l
Revised:07101
REQUEST TO i
TRANSFER
DEPARTMENT: Public works DIVISION: Building Division
'i
CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 02 121 1 23
FISCAL. PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.02.104 Building General Services,Equip Repairs $ 1,134.38
010.231.5232.02.227 Bid Inspctn OCE, Computer&Office Sup 6,020.01
TOTAL: $ 7.154.34 "
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 10.171 S171.06.454 $ Building General Services Equip, Comp Eq $ 1,134.38
010.171.S171.96.454 ' Building Design &Engr Comp Equip 3,353.13
010.231.5232.06.454 Bldg Inspctn-Equipt, Computer Equp& Sof 2,666.88
TOTAL: $ 7,154.39
EXPLANATION (Provide complete explanation):
Funds are available in Building General Services, Equip Repair, and Bid Inspection OCE,Computer&Office
Supplies due to lower than anticipated costs.
Additional funds are needed in the General Services, Building Design&Engineering and Building l.nspections-
Computer Equipment accounts to replace 9 computers in Building Division in need of replacement due to age.
Funds in Inspections were originally for larger computer monitors, but the need of computer replacements are
greater and will be deferred.
SUBMITTED BY: _ DATE 1
artment Head
ACTION: tRecommend Approval _Recommend Deferral Recommend Denial
Signed: DATE:
�j
V s'J �---'
MAR11 4 2023
t Director of Finance
{ Ap oved Deferred Denied
Signed: a trQ DATE: 3 1 )I / m
4,Mayor
Transfer No.
3
i
Form#:A-102 COUNTY OF HAWAII
Revised:07101 {
REQUEST TO TRANSFER FUNDS
I
DEPARTMENT: FIRE DIVISION: ADMINISTRATION
CONTACT: NIKOL LONOKAPU PHONE: 932-2900 DATE: 3 1 6 / 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6223.22.228 Vehicle Maint OCE, MVIH.v Eqp Parts& $ 6,500.00
Supplies
TOTAL: $ 6,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6223.06.4$0 Fire Aux Svcs Equip, Misc Equip $ 6,500.00
TOTAL: $ 6,500.00
EXPLANATION (Provide complete explanation):
The Vehicle Maintenance Shop needs a new scan tool to diagnose engine,transmission and other electronic
modules on vehicles. The current scan tool was purchased in 2014 and is outdated. We are transferring funds
from the Vehicle Maintenance Shop OCE budget to the Auxiliary Services Equipment budget to cover the cost
of the new scan tool.
✓ d
SUBMITTED BY: i DATE:
Department Head
:zecommend
ACTION: Approval _Recommend Deferral Recommend Denial
Signed: DATE: —/—I
Director of Finance
Approved Deferred Denied
Signed: DATE: _1�3_
t Mayor p
Transfer No. �J
Form#:A-102 COUNTY OF HAWAII
Revised:07/01 REQUEST p
TRANSFER FUN®
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 3 /10 /23
FISCAL PERIOD: July 1, 20 22 to June 30,20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5212.21.011 Kona Police CID-S&W,Regular S&W $150,000.00
010.201.5213.01.011 Kau Police—S&W,Regular S&W $150,000.00
TOTAL: $ 300,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admin Sery S&W,Regular S&W $300,000.00
TOTAL: $300,00.000
EXPLANATION (Provide complete explanation):
Request to transfer due to budget shortage in Administrative Services S&W. There is one recruit class(971)currently
running and a current FTC}class(96")as well which is causing a shortage.Recruit position funding allocated to permanent
Police Officer positions in various other Districts and overtime incurred is due to staff shortage.
SUBMITTED BY: DATE: 3u/_10_/_2023
partment He ____
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
Signed: ^.." DATE: MAR /1 4 2W
Director of Finance
Approved _Deferred _Denied
Signed: ��271d� DATE:
jp(l.Mayor
Transfer No. ' �-'
Form#:A-102 COUNTY OF HA AM
Revised:07/01
REQUEST TO TRANSFER FUNDS
3
DEPARTMENT: Parks and Recreation DIVISION: Park 1aintenance
CONTACT: Jason Mattos PHONE: 961-8719DATE; 3 / 18 l 23
i
FISCAL PERIOD: July 1,20 22 to June 30, 20 23
FROM: ACCOUNT DUMBER ACCOUNT TITLE AMOUNT
010.500.5505.0',229 Pk °int—Bldg&f onstr Mat 1,500.00
i
a
3
$ 1,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE _- AMOUNT
010.500.5505.1 1,480 Pk Mnt Equip—Mise Equipment $ 1,500.00
I
__.----_. ......_..._._ TOTAL: $ 1x500.00
EXPLANATION (Provide complete explanation):
Funds are available in this account dee to lower than anticipated costs.
Funds are needed for the purchase it generator for Park.Maintenance Plumbers, Their current generator is
constantly tit iIized by other Part: Maintenance Sections. Another generator need for all to perform their work
duties,
SUBMITTED BY: DATE. f !
Depart e Head
j ACTION: e/Recommend Approval Recommend Deferral Recommend Denial
j
I
igned: C��Ti=: MA" 1 s 12023
Director of Finance
Approved Deferred Denied _._....
Signed:
DATE: 7 ! !�
_......_................_ . o(;.mayor
Transfer No.
Form#:A-102 COUNW OF HAWAII
Revised:07/01
TRANSFERREQUEST TO
DEPARTMENT: Finance DIVISION: IC& TAT
CONTACT: Kimi Silva PHONE: 808-961-8275 DATE: 03 / 20 / 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5120.02.115 Fin Inter Cont& TAT,OCE-Mise-Cont S vc $ 1500.00
TOTAL: $ 1500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5120.06.454 Fin Inter Cont& TAT Eqp-Comp Eq& Sfwr $ 1500.00
TOTAL: $ 1500.00
EXPLANATION (Provide complete explanation):
Transfer funds from Cont S vc—funds currently not used as anticipated.
Transfer to Comp Eq & Sfwr—Purchase new desktop bundle for new IC &TAT manager.
SUBMITTED BY: DATE: 03/20/2023
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
MAP 2 0 2023
Signed: DATE: t i
Director of Finance
Approved _ Deferred _ Denied
L (PSigned: DATE: 3 / c�-
ayor
Transfer No.
it
i
4
Form#:A-102 COUNTY OF HAWAVI
Revised:47/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: ADMINISTRATION
CONTACT: NIK(7I L,O' OK.APU PHONE: 932-2921 DATE: 3 1 15 1 23
FISCAL PERIOD'; July 1, 20 22 to June 30, 20 23
i
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT j
0 0.221.6223.02,115 Fire Aux Svcs OCE, Misc Contract Services S 17,000.00
' l
TOTAL: 17,0 G,00
TO. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6221.06.45)4 Fire Operations Equip, Comp Egp1& Sftwr 17,000.00
TOTAL: $ 17 000.00
EXPLANATION (Provide complete explanation):
Transfer available funds in Fire Auxiliary:Services OCE to Fire Operations Equipment to purchase laptops,
computer screens and peripheral devices needed for the Administration Office. funds are available clue to
expenditures beim less than expected for the fiscal year,
SUBMITTED BY. � r DATE: t 1
--jji� Department Head
ACTION.-, V Recommend Approval Recommend Deferral Recommend Denial
Signed: r' r"" DATE. , ° "923
— _ Director of Finance
Approved Deferred Denied
Signed: DATE: 3 f c�a 13,3
k (� Mayor
y �
Transfer No. t �"
i
f
I
Form#:A-102 COUNTY OF HAWAVI
Revised:07/01
REQUEST
i
DEPARTMENT: Finance DIVISION: Vehicle Registration& Licensing
CONTACT: Nicole Aoki PHONE: 961-8040 DATE: 03 1 23 / 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5127.26.480 Driver License Eqpt, Misc Eqpt $ 3,713.00
TOTAL $ 3 713 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 10.121.5127.16,450 Vehicle Regist Eqpt, Computer Equipment $ 3,713.00
TOTAL $ 3,713 00
EXPLANATION (Provide complete explanation):
Funds are needed for higher than anticipated MVR equipment costs.
Funds are available in the DL equipment accounts due to lower than anticipated expenses.
SUBMITTED BY: � � DATE: MAR 12 Y
Department Head
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
tYiif 2 f 2023
Signed: DATE: 1 l
Director of Finance
App r ed _Deferred _Denied
:
Si ne 3
Signed: DATE: 1 I
�i+,r.Mayor
Transfer No. ----
i
Form#:A-102 COUNTY OF HA VI
Revised:OMI
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION:
CONTACT:—.Reid Sewae PHONE: 961-8560 DATE: 3 115 1 23
FISCAL PERIOM July 1,20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.229 PES Mnt–Bldg& Constr Mat $ 102,t}(1 OO
TOTAL: $ 102 000.00
_ _ ,_Qpp
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0 10.500.5 505.1149 Pk Mnt Equip---Vehicle $ 102,000,00
..... ........... _ TOTAL: $ 102,100,00
EXPLANATION (Provide complete explanation):
Funds are available in this account due to lower than anticipated costs.
Funds are needed for the purchase of(3)replacement vehicles for various Park.Maintenance personnel at South
Hilo and trona Baseyards. The current vehicles are beyond repair and considered unsafe to drive_
SUBMITTED BY: RATE: J ! 12
Departure ead
ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial
( — -3 �y. Pel,, 2 4 2023
fSigned: DATE: 1 J
Director of Finance
Appro Deferred Denied
Signed: DATE: J f
... _.__ ...... ___ ayor
Transfer No,
Form#A-102 COUNTY OF HAWAII
Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION:
CONTACT: Reid Sewake PHONE- 961-8560 DATE: 3 /3 23
FISCAL PERIOD. July 1, 20 22 to June 30, 20 2')
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010,5W5505,01229 Pk Mnt—Bldg&Constr Mat $ 9,100.00
................................ TOTAL: $9,100.00
..........
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.1 1.454 Pk Mnt,Equip—Computer equip $9,100.00
TOTAL: 9,100.00
EXPLANATION (Provide complete explanation):
Funds are available in this account due to lower than anti6pated costs.
FLInds are needed for the purchase replacement computers for various Park Maintenance personnel. Their
computers are slow and at times not working properly. These computers are necessary for these positions to
perforin their work duties.
.............
SUBMITTED BY: c DATE:
Departmen 1 ead
ACTION: 7Recommend Approval Recommend Deferral Recommend Denial
,l
G_ ---,) A"-- 2 44 2023 igned: Director of Finance DATE:
e�.Approved Deferred Denied
Signed: DATE:
------------ -------------- ............
Transfer No,
Form#A-1 02 COUNTY OF HAWAIl
I Revised 07/G1
REQUEST TO a
TRANSFERFUNDS
i
DEPARTMENT: Parks and Recreation DTVI IOM
CONTACT: Red Sewake PHONE: 961-8560 DATE: 02 127 1 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER _. ACCOUNT TITLE _._ w... ......_ AMOUNT
010.500.550101115 Administration—lMisc.Contract Services $ ,500.00
X010,500,5503.02.227 Administration—Computer& Office Sup $ 9.500.00
TOTAL. $ 15,0W00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06A54 Administration —C;oMputer equip $ 15,000.00
i
TOTAL: $ 15,000.00
EXPLANATION (Provide complete explanation):
Funds are available in this account due to loNver than anticipated costs for computer/office supplies and services.
Funds are needed to purchase computer equipment for new Parks Project Manager and new Architectural.
Drafting Tech Ill. Replacement equipment is needed for(3)for payroll staff.Business Manager and Accountant
IV, Replacing equipment that is old, out dated and very slow. Equipment to include computer, scanner and
AutoCAD,
SUBMITTED BY: DATE: 2_7
DepartmW Head
ACTION: zecommend Approval Recommend Deferral Recommend Genial
"/� rte.'--- r 2023
Signed:
DATE: f 1
Director of Finance
Approved [deferred Denied
Signed: DATE; 3 i c�►� ! ds'
tv,yt,Mayor
Transfer No.