HomeMy WebLinkAboutCOM 0012.011 2022-2024 c°:'•'� "
Mitchell D.Roth ll�t�. Deanna S. Sako
Director
Mayor
Diane Nakagawa
TE Of�M�
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
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May 4, 2023
Heather L. Kimball, Council Chair,
and Members of the Hawaii County Council '
County of Hawaii
Hilo, Hawaii 96720 =r
Dear Council Chair Kimball and Members of the County Council:
SUBJECT: Transfer of Funds
April 16, 2023 through April 30, 2023
Attached is a Report of Transfers Authorized showing transfers made from April 16, 2023
through April 30, 2023. Copies of the approved transfer form(s) are attached for reference.
If you need further information,please contact the department that requested the transfer.
Sincerely,
Kay shiro
Controller
Attachments
Comm. .
Hawaii County is an Equal Opportunity Employer and Provi p .To,,
Ref. Date MAY , T 2023
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Form#:a-102 COUNTY OF HAWAH
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Budget
CONTACT: Ted Schrey PHONE: x8259 DATE: 04 113 1 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5120.01.011 Fin Internal Control &TAT—Regular S&W $ 600.00
i
TOTAL: $ 600.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT j
010.121.5128.01.011 Risk Management—Regular S&W $ 600.00
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!I
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TOTAL: $ 600.00
EXPLANATION (Provide complete explanation):
Funds available due to vacant positions. S&W increases due to negotiated pay increases(BU agreements) in
Risk Management.
SUBMITTED BY: I.._.,.._., t Ke—ad DATE: 4 / 13 /23
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: ,a ,�,�'' DATE: �1 1 2023
Director of Finance
XApproved Deferred _Denied
Signed: tt
gned: DATE: � / t J_o�
5"ayor
Transfer No. `�
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /11 /23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.480 Police Adm Div-Equip,Misc.Equipment $283,000.00
TOTAL: $283,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.109 Police Adm Div-Oce,Equipment Repairs/M $ 183,000.00
010.201.5212.02.114 Kona Police-Oce,Electricity $ 100,000.00
TOTAL: $283,00,,x.00
EXPLANATION (Provide complete explanation): Request to transfer from Police Adm Div-Equip, Misc.
Equipment 010.201.5203.20.480 because payment for the rental of the temporary chiller for the Kealakehe
Station was put in this account and now needs to be paid and the account noted in contract for payment is
Police Adm Div-Oce, Equipment Repairs/M 010.201.5203.02.109. Also requesting to transfer to Kana Police-
Oce, Electricity due to the fact that the temp chiller is running at full capacity more electricity is being used.
SUBMITTED BY: ,�f�...•�'" V _ DATE:—4—/_11—/_2023
Department Head
ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial
AP's 1 4 2023
Signed: /a DATE: ! 1
irector of Finance
Approved _Deferred _ Denied
Signed: DATE: _A
Mayor
Transfer No.
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /11 /23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5212.21.011 Kona Police CID-S&W,Regular S&W $200,000.00
010.201.5213.01.011 Kau Police–S&W,Regular S&W $156,000.00
010.201.5203.81.011 Dispatch S&W, Regular S&W $150,000.00
TOTAL: $ 506,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admin Sery S&W,Regular S&W $500,000.00
010.201.5202.01.011 Police Hdqtrs.S&W,Regular S&W $ 6,000.00
TOTAL: $506,00.000
EXPLANATION (Provide complete explanation):
Request to transfer due to budget shortage in Administrative Services S&W and Police Hdgtrs,Regular S&W. There is one
recruit class(971)currently running and a current FTO class(9611)as well which is causing a shortage.Recruit position
funding allocated to permanent Police Officer positions in various other Districts and overtime incurred is due to staff
shortage. Also due to Retired Chief and Retired Deputy Chief,CILV payouts were quite large,causing Police Headquaters
to be short.
SUBMITTED BY: V{ "' DATE:
Department Head —4—/-11—/-2023—
ACTION: e/ Recommend Approval _Recommend Deferral Recommend Denial
igned: 0-- ". / DATE: APR 11 2" 2023
Director of Finance
Approved Deferred —Denied
Signed: E-- J4 �{ c3
DATE:
ayor
Transfer No.
Form#--A-1 02 COUNTY OF HAWAVI
Revisod:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Golf Course
CONTACT: Reid Sewake PHONE: 961.8560 DATE: 4 f 11 t23
FISCAL. PERIOD, ,holy t, 20 22 to June 30,20 23
FROI I:
ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.901.5901 15,341 Health Benefits,Misc.Charges $ 12,000.00
090.911.5911.86,341 Workers Camp, Mise:.Charges 3,000.00
090.901.590117.341 Retirement Benefits, Misc.Charges 6,000.00
t 904 911.5911 A5341 Prov For Comp A€j-GC, Misc,Charges 62,207.00
09(1.561.5561.(16.480 Golf Course Eqpt,Misc. Equipment 4,000.00
TOTAL: 87207.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.01.011 Golf C Curse &W,Re alar S&W 52.207,00
090.561.5561.02.109 Golf Course Oce,Equip RepairslMaint I U00.00
090.561.5561.02316 Golf Course Oce,Agricultural Supplies 201500=00
090J61.5561.021,341 Golf Course Oce,Misc. Charges 4,.500.00
TOTAL: $ 87 207.00
EXPLANATION (Provide complete explanation):
Funds are needed to cover increases to Salary and Wages dose to collective bargaining agreement increases and
two large cash in lieu of vacation payout balances. Requesting a transfer from the Provision for cornpensati€n
account to cover this shortfall.
Additional funds are needed to make necessary repairs to golf coarse equipment and cover unanticipated
increases to materials and supplies for golf course maintenance. Funds are available in GO.: fringe accounts due
to various vacancies throughout the year. Funds are available in the equipment account due to deterred
purchases,
SUBMITTED BY: �t � DATE: t °�" f �
Departrn ead
ACTION: /Recommend Approval Recommend Deferral _ Recommend Denial
R2023
Signed: !� ,,..�- ELATE: �i�„ � '�� 1
Director of Finance
ApAr ved Deferred Denied
Signed: ?ATE:
ayor
Transfer No.
'?L4 r,
Form#:A-102 COUNTY OF HAWAVII
Revised:07101 p
REQUEST T TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: AUXILIARY SERVICES
CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 4 111 1 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6223.11.011 Emergency Communications S&W, Regular $ 95,000.00
TOTAL: $ 95 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6223.21.011 Vehicle Maintenance S&W,Regular $ 30,000.00
010.221.6224.01.011 Fire Training S&W, Regular 65,000.00
TOTAL: $ 95,000.00
EXPLANATION (Provide complete explanation):
Transfer regular S&W funds to Vehicle Maintenance and Fire Training from Emergency Communications.
Funds available in Emergency Communications due to extended vacancies during the fiscal year.
SUBMITTED BY: DATE: 1 /
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
Signed: DATE:
Director of Finance
Approve Deferred Denied
Signed.- DATE: "I / I r 1 )3
Mayor
Transfer No. 7,
Farm MA-102 (BOUNTY OF HA AVI
Revised:07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: _Public Works DIVISION: Engineering
CONTACT: Alan"I{eone" 'Chomt9on PHONE: 961-80.13 DATE: 04 104 1 23
FISCAL PERIOD: July 1, 20 22 to June 30,20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.183.5183.05.104 Highway Engineering OCE.,Travel Conf $ 18,000.00
TOTAL: $ 18 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.231.5231.36.480 Bridge Insp Equip,Misc.Equipment $ 18,000.00
-- --------..___ TOTAL: $ 18 000.00
EXPLANATION (Provide complete explanation):
Funds are available from the highway Engineering OCE,Travel Conf account due to lower than anticipated
cost.
Funds are needed in the Bridge Insp Equp,Misc.Equipment account to purchase a Drone for bridge inspections,
document construction progress, and conduct investigations.
SUBMITTED BY: DATE: 42
I
Department Head T —
**k*int*****;t#** *********ir****i<**irir:tk*kirlric**7t:F*Y*:k**:FYri;P:Fi::k*:t*kkkhF i::t***4F*:FsY/rroFhk*:t**kk*kk9:yek****:FYesFr@k*i:iFi:*Fi;***k*+t:Fi:
ACTION: Recommend Approval _Recommend Deferral Recommend Denial
Signed: --o DATE: AP's 1 d 12023
Director of Finance
Approved _Deferred _Denied
Signed: J.--
DATE: I b 1
ayor
Transfer No. �g �
Form#:A-102 COUNTY OF HAWAII
Revised:07101
REQUEST
DEPARTMENT: Public Works DIVISION: Traffic
CONTACT: Aaron Takaba � _ PHONE: 808-961-8341 DATE: 04/ 10 1 2023
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.06.449 Traffic Division Equip.,Motor Vehicle $ 200,000.00
TOTAL: 200,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.281.5281.32.114 Traffic Division Signals & St. Lights, $ 200,000.00
Electricity
TOTAL: $ 200,000.00
EXPLANATION (Provide complete explanation):
Funds are available from the Traffic Division Equipment, Motor Vehicle account due to postponing purchase of
Thermoplastic Pre-Melter Vat with truck budgeted in FY 23 and rolled over into FY 24 budget due to limited
specifications being available for equipment procurement.
Funds are needed in the Traffic Signals& St. Lights, Electricity account for higher than anticipated utility costs.
.� '�' �.
SUBMITTED BY: .��G---�CJ� �� I DATE: J I
j_ Department Head
ACTION: _ Recommend Approval _Recommend Deferral _Recommend Denial
ra
{�n
,�'� r�c 1
Signed: DATE: I 1
Director of Finance
Approved _Deferred _Denied
'L� 9
Signed: DATE: I /
jp/Mayor
Transfer No. �
�a
Form#:A-102 COUNTY OF HAWAVI
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Mass Transit DIVISION:
CONTACT: Zachary Bergum PHONE: 961-8770 DATE: 04 / 13 / 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
025.901.5902.15.341 Health Benefits,Misc. Charges $ 70,000.00
TOTAL: $ 70 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
025.901.5902.17.341 Retirement Benefits,Misc. Charges $ 50,000.00
025.901.5902.20.341 FICA Employer Share, Misc. Charges 20,000.00
TOTAL: $ 70 000.00
EXPLANATION (Provide complete explanation):
Additional funds are needed in the retirement and FICA accounts to cover anticipated benefits through the end of
the fiscal year. The health benefits account is expected to have available funds for this transfer.
n.' `z
SUBMITTED BY: �� DATE:
4,--Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
1 3 223
Signed: 4DATE: 1 I
Director of Finance
Approved _Deferred _Denied
C &J
Signed: DATE:
1h#,.,Mayor
Transfer No. 15's
Ccs��
.......... ........................
Form#:A-102 COUNTY OF HAWAH
Rev d:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Administration
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 t 20 t 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500-5503,01106 P&R Admin Oce, Printing $ 1,600
0111.500.5503.0?.115 P&R Admin Oce, Misc. Contract Svcs 44,000
TOTAL: $ 45.600
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.5W550106.449 P&R Admin Equip,Motor Vehicles $ 25,000
010,500.5503.06A54 P&R Admin Equip,Computer Equip 1,600
0 10.500.5517.01115 Culture&Education Oce, Misc, Cont. Svc 19,000
TOTAL: $ 45,600
EXPLANATION (Provide complete explanation):
Additional funds are needed in P&R Admin Equipment to purchase a replacement laptop computer to replace an
obsolete model for Administration and a vehicle a new hire for our Planning section. Additional funds are also
needed for increases associated with the upcoming 0' of July Hilo Bay Blast. Funds are available in P&R Admin
Printing and Misc,Contract Svcs due to lower than anticipated expenditures.
SUBMITTED BY: DATE:_ 20
epartment Heod j
ACTION: Recommend Approval Recommend Deferral ^Recommend Denial
APR, 2 5 2023
pSigned: DATE:
�Ap Deferred Denied
Pz' q
Signed-, DATE:
Mayor
Transfer No,
L1
Form#:A-102 COUNTY OF HAWAVI
Revised:07/01 p q p
REQUEST O TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Budget
CONTACT: Ted Schrey PHONE: x8259 DATE: 4 124 / 23
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.03.341 Vacation Pay $ 308,300
010.911.5911.04.341 Provision for Compensation 656,700
TOTAL: $ 965,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.6221.01.011 Fire Operations Regular S&W $ 965,000
TOTAL: $ 965,000
EXPLANATION (Provide complete explanation):
Transfer to cover S&W shortages
SUBMITTED BY: ��..,� DATE: 4 24 23
Department Hea
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
APR 2 5 2023
Signed: i!0- -2 �� DATE: 1 1
Director of Finance
I I
Approved 4' Deferred Denied
l./
Signed: DATE:
Mayor
Transfer No. �"�
Form*A-1 02
COUNTY OF HAWAII
Revise&07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Warks and recreation DIVISION: Elderly Activities
CONTACT. Roann akemura PHONE: 961-8708 DATE: 4 / 19 1 2
FISCAL PERIOD:IOD: July 1, 20 22 to June 30, 20 23
FROt+ll: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
0111.51111.5519._12,115 EAD Admin-Misc Contract Svc 1,720.00
TOTAL. 1,720.00
TMJ. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
T
010,500,5519.76.454 EAD Recreation.Equipment-Computer $ 1,720,00
Equipment&Software
TOTAL- 1,721100
EXPLANATION (Provide complete explanation). mm
Funds are needed to purchase(2) replacement computers 1"car Pornaiakai Senior Center Office and Kamana
Senior Center Office. Current computer are old and outdated.
Funds are available in the EAD Admin Miscellaneous Contract Services account because security services for
Kaniana started in September instead of July,
SUBMITTED BY. r, DATE ' 1 {
epartmen 'H ad
7;ecommend
ACTION: Approval Recommend Deferral ®Recommend Dental
APR 5 2023
Signed l'T ✓ r,.�-^` f MATE:
Director of Finance
3 Approved _ Deferred Denied
Signed: DATE:
(' a3
Mayor
Transfer leo.
Form#:A-102 COUNTY OF HAWAH
Ravlse&47tol
REQUEST TO TRANSFER FUNDS
DEPARTMENT, Office cel`klekasing&Comin, Dev DIVISION: Administration
CONTACT,-.. Christine Nguyen PHONE: 961-8379DATE; 04 f 20 f 202.3
FISCAL PERIOD: July 1, 20 22 tai,lune M, 20 23
FROM: ACCOUNT NUMBER' '--— ACCOUNTTITLE AMOUNT
T
152.911,591 1.61 341 Prov-Compensation pensation dj-lIsng, Misc.Charge 235,718.00
TOTAL: S 235,718.00
TO: ACCOUNT 1 T f IJ1y1B R
ACCOUNT TITLE
AMOUNT _.
151461,5466.01.011
Office of Housing S W,Regular S W S 163,000.00
152.901.5902.17.341 F etirement Benefits.Misc.Char 30,000.00
152,901 5902.20 341 FICA Employer Share, Misc.Charges 6,718.00
152.461,546 6,60,011 I l ericraaa Job Ctr-C ne Stop P aan,Mist C olit 26,000.00
I52A61;5466.6t").:341 American Job Ctr-One Stam Pgm N1is€;C1.ags 10,000.00
TOTAL: S 235,718.00
EXPLANATION (Provide complete explanation):
Transfer l"und:;to coverncre<ased Salariesand Wages.
SUBMITTED BY: __. GATE.
Department Head
ACTION: ✓ Recommend Approval u Recommend Deferral Recommend Denial
Q Signed: 6— /0 DATE: A P 6 20 3
1x C4ector of Finance
Aper ved ( [deferred �Denied �
Signed:
_._ ELATE:
00/Mays r
Transfer No.
vk
Form :A-102 COUNTY OF HAWAII
Revised:07101 REQUEST
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /25 123
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5206.02.115 CID-JAB-VICE-Oce,Misc.Contract Services $80,000.00
TOTAL: $80,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5207.02.115 So Hilo Police-Oce,Misc.Contract Services $60,000.00
010.201.5211.02.115 Kohala Police-Oce,Misc.Contracts Services $20,000.00
TOTAL: $80,000.00
EXPLANATION (Provide complete explanation):
Request to transfer due to budget shortage in So.Hilo Police-Oce,Misc.Contract Services and Kohala Police-Oce, Misc.
Contracts Services due to unforeseen repairs and utility increases. Requesting to transfer from CID-JAB-VICE-Oce Misc.
Contract Services because there has been a decrease in the forensic and DNA testing of cases.
SUBMITTED BY: DATE:_4 /`25_1_2023
apartment He
trtr 4�,�,rte*x�****#**,�***,t,t**trrt,►,t*,t,t,t**rrt�x
ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial
APIR 2 5 2023
igned: �--/* DATE: I 1
Director of Finance
�A roved Deferred _Denied
Signed: DATE: 7 1 �
Mayr
Transfer No.
I �