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HomeMy WebLinkAboutCOM 0012.011 2022-2024 c°:'•'� " Mitchell D.Roth ll�t�. Deanna S. Sako Director Mayor Diane Nakagawa TE Of�M� Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 =3 ^7 _.J May 4, 2023 Heather L. Kimball, Council Chair, and Members of the Hawaii County Council ' County of Hawaii Hilo, Hawaii 96720 =r Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds April 16, 2023 through April 30, 2023 Attached is a Report of Transfers Authorized showing transfers made from April 16, 2023 through April 30, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay shiro Controller Attachments Comm. . Hawaii County is an Equal Opportunity Employer and Provi p .To,, Ref. Date MAY , T 2023 w 0) 0) 6) W Cn (P Cn (n Cl Cn CD (n (n Z W N O CO 00 V 0) (A •P W N 1 O (1) O CD �° z O D OD W (A (3) 0) 00 03 00 00 Q0 W 00 00 O N N N N N N N N N N N N N < CD U) W W W W W W W W W W W W W Q. d = O O O O T I d G) G) G) G) CD O CD CD CD m(5'0' m O_ CD CD (D D N C COD COD CD -I O O N -n N CD COLP. D m vD @v iu K K n� v v v O Cn m Q N (D O O O 90 � 90 0) GG-0 -0 '� 90 p 4 O F. 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NN (n (n (Pm NNNN -i -� OMMOOM " N -1000000 W NN Cn ('nt'n (.� 00 _ ON -I " 4mm " " Mw —4ww" N — w " W N W 00 O 6666 " :- 6 -4 O C7 0 0 N - W WON 0 0 0 0 O U7 0 0 0 NN000 -4 - m " NMmc) V NO) - - NNN - - - - N) " a a 3 3 5 c � D = c 90900 (D - - -, m 0 0 0 0 o a0 O N• = m m D = a 0 m D = CO @ � _ _ =ti ri 0 �_ 0 w O w 0 m3 Om o@ aam3 a m v (D 0 0 0 0 m ( om a -o -0w 0 3 m -« � m Spy 3 m � � c c am o. a = F) a � cQ m m m rn cn rn• o. o o 0 � o � Q CD o 03 91= &n v cc O �o 3 OCD (D m 90 m 'aa 0 mm0 ( CC m Cl) co - * � mm (DC mmn) iCn- = N N 0 0C) fp O @ r m m go 0Om 0 r S?O m m m �' Cn Cl) 66 N N a) 0) W (A 0) NN (n0i0) W N U - t 0000 3 J OOOMMO W " Ow " CnOOOM ICVPOON (A 00 W 0 W 0000 �.100 �1 00C'.n0000000 mInb N 00000) C IP O O O O - O 0 N 0000000000 0000 00000 O (n o 0 o a p o 0 0 0 0 0 0 0 0 0 0 0 0 O O O V O O O O O O 00000000 0000000000 0000 00000 0 00000000 0000000000 0000 00000 Form#:a-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 04 113 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5120.01.011 Fin Internal Control &TAT—Regular S&W $ 600.00 i TOTAL: $ 600.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT j 010.121.5128.01.011 Risk Management—Regular S&W $ 600.00 I i a 'i !I i TOTAL: $ 600.00 EXPLANATION (Provide complete explanation): Funds available due to vacant positions. S&W increases due to negotiated pay increases(BU agreements) in Risk Management. SUBMITTED BY: I.._.,.._., t Ke—ad DATE: 4 / 13 /23 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: ,a ,�,�'' DATE: �1 1 2023 Director of Finance XApproved Deferred _Denied Signed: tt gned: DATE: � / t J_o� 5"ayor Transfer No. `� Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /11 /23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.480 Police Adm Div-Equip,Misc.Equipment $283,000.00 TOTAL: $283,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.109 Police Adm Div-Oce,Equipment Repairs/M $ 183,000.00 010.201.5212.02.114 Kona Police-Oce,Electricity $ 100,000.00 TOTAL: $283,00,,x.00 EXPLANATION (Provide complete explanation): Request to transfer from Police Adm Div-Equip, Misc. Equipment 010.201.5203.20.480 because payment for the rental of the temporary chiller for the Kealakehe Station was put in this account and now needs to be paid and the account noted in contract for payment is Police Adm Div-Oce, Equipment Repairs/M 010.201.5203.02.109. Also requesting to transfer to Kana Police- Oce, Electricity due to the fact that the temp chiller is running at full capacity more electricity is being used. SUBMITTED BY: ,�f�...•�'" V _ DATE:—4—/_11—/_2023 Department Head ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial AP's 1 4 2023 Signed: /a DATE: ! 1 irector of Finance Approved _Deferred _ Denied Signed: DATE: _A Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /11 /23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.21.011 Kona Police CID-S&W,Regular S&W $200,000.00 010.201.5213.01.011 Kau Police–S&W,Regular S&W $156,000.00 010.201.5203.81.011 Dispatch S&W, Regular S&W $150,000.00 TOTAL: $ 506,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W,Regular S&W $500,000.00 010.201.5202.01.011 Police Hdqtrs.S&W,Regular S&W $ 6,000.00 TOTAL: $506,00.000 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Administrative Services S&W and Police Hdgtrs,Regular S&W. There is one recruit class(971)currently running and a current FTO class(9611)as well which is causing a shortage.Recruit position funding allocated to permanent Police Officer positions in various other Districts and overtime incurred is due to staff shortage. Also due to Retired Chief and Retired Deputy Chief,CILV payouts were quite large,causing Police Headquaters to be short. SUBMITTED BY: V{ "' DATE: Department Head —4—/-11—/-2023— ACTION: e/ Recommend Approval _Recommend Deferral Recommend Denial igned: 0-- ". / DATE: APR 11 2" 2023 Director of Finance Approved Deferred —Denied Signed: E-- J4 �{ c3 DATE: ayor Transfer No. Form#--A-1 02 COUNTY OF HAWAVI Revisod:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Golf Course CONTACT: Reid Sewake PHONE: 961.8560 DATE: 4 f 11 t23 FISCAL. PERIOD, ,holy t, 20 22 to June 30,20 23 FROI I: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5901 15,341 Health Benefits,Misc.Charges $ 12,000.00 090.911.5911.86,341 Workers Camp, Mise:.Charges 3,000.00 090.901.590117.341 Retirement Benefits, Misc.Charges 6,000.00 t 904 911.5911 A5341 Prov For Comp A€j-GC, Misc,Charges 62,207.00 09(1.561.5561.(16.480 Golf Course Eqpt,Misc. Equipment 4,000.00 TOTAL: 87207.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.01.011 Golf C Curse &W,Re alar S&W 52.207,00 090.561.5561.02.109 Golf Course Oce,Equip RepairslMaint I U00.00 090.561.5561.02316 Golf Course Oce,Agricultural Supplies 201500=00 090J61.5561.021,341 Golf Course Oce,Misc. Charges 4,.500.00 TOTAL: $ 87 207.00 EXPLANATION (Provide complete explanation): Funds are needed to cover increases to Salary and Wages dose to collective bargaining agreement increases and two large cash in lieu of vacation payout balances. Requesting a transfer from the Provision for cornpensati€n account to cover this shortfall. Additional funds are needed to make necessary repairs to golf coarse equipment and cover unanticipated increases to materials and supplies for golf course maintenance. Funds are available in GO.: fringe accounts due to various vacancies throughout the year. Funds are available in the equipment account due to deterred purchases, SUBMITTED BY: �t � DATE: t °�" f � Departrn ead ACTION: /Recommend Approval Recommend Deferral _ Recommend Denial R2023 Signed: !� ,,..�- ELATE: �i�„ � '�� 1 Director of Finance ApAr ved Deferred Denied Signed: ?ATE: ayor Transfer No. '?L4 r, Form#:A-102 COUNTY OF HAWAVII Revised:07101 p REQUEST T TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: AUXILIARY SERVICES CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 4 111 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.11.011 Emergency Communications S&W, Regular $ 95,000.00 TOTAL: $ 95 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.21.011 Vehicle Maintenance S&W,Regular $ 30,000.00 010.221.6224.01.011 Fire Training S&W, Regular 65,000.00 TOTAL: $ 95,000.00 EXPLANATION (Provide complete explanation): Transfer regular S&W funds to Vehicle Maintenance and Fire Training from Emergency Communications. Funds available in Emergency Communications due to extended vacancies during the fiscal year. SUBMITTED BY: DATE: 1 / Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: Director of Finance Approve Deferred Denied Signed.- DATE: "I / I r 1 )3 Mayor Transfer No. 7, Farm MA-102 (BOUNTY OF HA AVI Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: _Public Works DIVISION: Engineering CONTACT: Alan"I{eone" 'Chomt9on PHONE: 961-80.13 DATE: 04 104 1 23 FISCAL PERIOD: July 1, 20 22 to June 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.183.5183.05.104 Highway Engineering OCE.,Travel Conf $ 18,000.00 TOTAL: $ 18 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.231.5231.36.480 Bridge Insp Equip,Misc.Equipment $ 18,000.00 -- --------..___ TOTAL: $ 18 000.00 EXPLANATION (Provide complete explanation): Funds are available from the highway Engineering OCE,Travel Conf account due to lower than anticipated cost. Funds are needed in the Bridge Insp Equp,Misc.Equipment account to purchase a Drone for bridge inspections, document construction progress, and conduct investigations. SUBMITTED BY: DATE: 42 I Department Head T — **k*int*****;t#** *********ir****i<**irir:tk*kirlric**7t:F*Y*:k**:FYri;P:Fi::k*:t*kkkhF i::t***4F*:FsY/rroFhk*:t**kk*kk9:yek****:FYesFr@k*i:iFi:*Fi;***k*+t:Fi: ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: --o DATE: AP's 1 d 12023 Director of Finance Approved _Deferred _Denied Signed: J.-- DATE: I b 1 ayor Transfer No. �g � Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba � _ PHONE: 808-961-8341 DATE: 04/ 10 1 2023 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.449 Traffic Division Equip.,Motor Vehicle $ 200,000.00 TOTAL: 200,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.114 Traffic Division Signals & St. Lights, $ 200,000.00 Electricity TOTAL: $ 200,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Traffic Division Equipment, Motor Vehicle account due to postponing purchase of Thermoplastic Pre-Melter Vat with truck budgeted in FY 23 and rolled over into FY 24 budget due to limited specifications being available for equipment procurement. Funds are needed in the Traffic Signals& St. Lights, Electricity account for higher than anticipated utility costs. .� '�' �. SUBMITTED BY: .��G---�CJ� �� I DATE: J I j_ Department Head ACTION: _ Recommend Approval _Recommend Deferral _Recommend Denial ra {�n ,�'� r�c 1 Signed: DATE: I 1 Director of Finance Approved _Deferred _Denied 'L� 9 Signed: DATE: I / jp/Mayor Transfer No. � �a Form#:A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Mass Transit DIVISION: CONTACT: Zachary Bergum PHONE: 961-8770 DATE: 04 / 13 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 025.901.5902.15.341 Health Benefits,Misc. Charges $ 70,000.00 TOTAL: $ 70 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 025.901.5902.17.341 Retirement Benefits,Misc. Charges $ 50,000.00 025.901.5902.20.341 FICA Employer Share, Misc. Charges 20,000.00 TOTAL: $ 70 000.00 EXPLANATION (Provide complete explanation): Additional funds are needed in the retirement and FICA accounts to cover anticipated benefits through the end of the fiscal year. The health benefits account is expected to have available funds for this transfer. n.' `z SUBMITTED BY: �� DATE: 4,--Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial 1 3 223 Signed: 4DATE: 1 I Director of Finance Approved _Deferred _Denied C &J Signed: DATE: 1h#,.,Mayor Transfer No. 15's Ccs�� .......... ........................ Form#:A-102 COUNTY OF HAWAH Rev d:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 t 20 t 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500-5503,01106 P&R Admin Oce, Printing $ 1,600 0111.500.5503.0?.115 P&R Admin Oce, Misc. Contract Svcs 44,000 TOTAL: $ 45.600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.5W550106.449 P&R Admin Equip,Motor Vehicles $ 25,000 010,500.5503.06A54 P&R Admin Equip,Computer Equip 1,600 0 10.500.5517.01115 Culture&Education Oce, Misc, Cont. Svc 19,000 TOTAL: $ 45,600 EXPLANATION (Provide complete explanation): Additional funds are needed in P&R Admin Equipment to purchase a replacement laptop computer to replace an obsolete model for Administration and a vehicle a new hire for our Planning section. Additional funds are also needed for increases associated with the upcoming 0' of July Hilo Bay Blast. Funds are available in P&R Admin Printing and Misc,Contract Svcs due to lower than anticipated expenditures. SUBMITTED BY: DATE:_ 20 epartment Heod j ACTION: Recommend Approval Recommend Deferral ^Recommend Denial APR, 2 5 2023 pSigned: DATE: �Ap Deferred Denied Pz' q Signed-, DATE: Mayor Transfer No, L1 Form#:A-102 COUNTY OF HAWAVI Revised:07/01 p q p REQUEST O TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 4 124 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.03.341 Vacation Pay $ 308,300 010.911.5911.04.341 Provision for Compensation 656,700 TOTAL: $ 965,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.01.011 Fire Operations Regular S&W $ 965,000 TOTAL: $ 965,000 EXPLANATION (Provide complete explanation): Transfer to cover S&W shortages SUBMITTED BY: ��..,� DATE: 4 24 23 Department Hea ACTION: Recommend Approval _Recommend Deferral _Recommend Denial APR 2 5 2023 Signed: i!0- -2 �� DATE: 1 1 Director of Finance I I Approved 4' Deferred Denied l./ Signed: DATE: Mayor Transfer No. �"� Form*A-1 02 COUNTY OF HAWAII Revise&07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Warks and recreation DIVISION: Elderly Activities CONTACT. Roann akemura PHONE: 961-8708 DATE: 4 / 19 1 2 FISCAL PERIOD:IOD: July 1, 20 22 to June 30, 20 23 FROt+ll: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0111.51111.5519._12,115 EAD Admin-Misc Contract Svc 1,720.00 TOTAL. 1,720.00 TMJ. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT T 010,500,5519.76.454 EAD Recreation.Equipment-Computer $ 1,720,00 Equipment&Software TOTAL- 1,721100 EXPLANATION (Provide complete explanation). mm Funds are needed to purchase(2) replacement computers 1"car Pornaiakai Senior Center Office and Kamana Senior Center Office. Current computer are old and outdated. Funds are available in the EAD Admin Miscellaneous Contract Services account because security services for Kaniana started in September instead of July, SUBMITTED BY. r, DATE ' 1 { epartmen 'H ad 7;ecommend ACTION: Approval Recommend Deferral ®Recommend Dental APR 5 2023 Signed l'T ✓ r,.�-^` f MATE: Director of Finance 3 Approved _ Deferred Denied Signed: DATE: (' a3 Mayor Transfer leo. Form#:A-102 COUNTY OF HAWAH Ravlse&47tol REQUEST TO TRANSFER FUNDS DEPARTMENT, Office cel`klekasing&Comin, Dev DIVISION: Administration CONTACT,-.. Christine Nguyen PHONE: 961-8379DATE; 04 f 20 f 202.3 FISCAL PERIOD: July 1, 20 22 tai,lune M, 20 23 FROM: ACCOUNT NUMBER' '--— ACCOUNTTITLE AMOUNT T 152.911,591 1.61 341 Prov-Compensation pensation dj-lIsng, Misc.Charge 235,718.00 TOTAL: S 235,718.00 TO: ACCOUNT 1 T f IJ1y1B R ACCOUNT TITLE AMOUNT _. 151461,5466.01.011 Office of Housing S W,Regular S W S 163,000.00 152.901.5902.17.341 F etirement Benefits.Misc.Char 30,000.00 152,901 5902.20 341 FICA Employer Share, Misc.Charges 6,718.00 152.461,546 6,60,011 I l ericraaa Job Ctr-C ne Stop P aan,Mist C olit 26,000.00 I52A61;5466.6t").:341 American Job Ctr-One Stam Pgm N1is€;C1.ags 10,000.00 TOTAL: S 235,718.00 EXPLANATION (Provide complete explanation): Transfer l"und:;to coverncre<ased Salariesand Wages. SUBMITTED BY: __. GATE. Department Head ACTION: ✓ Recommend Approval u Recommend Deferral Recommend Denial Q Signed: 6— /0 DATE: A P 6 20 3 1x C4ector of Finance Aper ved ( [deferred �Denied � Signed: _._ ELATE: 00/Mays r Transfer No. vk Form :A-102 COUNTY OF HAWAII Revised:07101 REQUEST DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 /25 123 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5206.02.115 CID-JAB-VICE-Oce,Misc.Contract Services $80,000.00 TOTAL: $80,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.02.115 So Hilo Police-Oce,Misc.Contract Services $60,000.00 010.201.5211.02.115 Kohala Police-Oce,Misc.Contracts Services $20,000.00 TOTAL: $80,000.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in So.Hilo Police-Oce,Misc.Contract Services and Kohala Police-Oce, Misc. Contracts Services due to unforeseen repairs and utility increases. Requesting to transfer from CID-JAB-VICE-Oce Misc. Contract Services because there has been a decrease in the forensic and DNA testing of cases. SUBMITTED BY: DATE:_4 /`25_1_2023 apartment He trtr 4�,�,rte*x�****#**,�***,t,t**trrt,►,t*,t,t,t**rrt�x ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial APIR 2 5 2023 igned: �--/* DATE: I 1 Director of Finance �A roved Deferred _Denied Signed: DATE: 7 1 � Mayr Transfer No. I �