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HomeMy WebLinkAboutCOM 0012.013 2022-2024 Ntv of H!!r Mitchell D. Rath Deanna S. Sako 111Mayor Director Diane Nakagawa OF K Deputy Director County a ai i Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 June 14, 2023 Heather L. Kimball, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds May 16, 2023 through May 31, 2023 Attached is a Report of Transfers Authorized showing transfers made from May 16, 2023 through May 31, 2023. Copies of the approved transfer form{s} are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, For Kay Oshiro Controller Attachments Comm: Re 'To: T- / Hawaii County is an Equal Opportunity Employer and ProviHef. Date TV's .. 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T. � = cnC7DD � _n _n � N c >.o o p� c o o v O Q c. _. 5 5 o aCD � v c m v v w 3' w = L -• m (D DDo CO o A - C� � pp� m � o A ' O. a < � = 0 o3 o °• o Ov o m (D m 0 c c c Sp(Q ni a 3 (D m = a 3 n Q0 Q0 CD 0)m D a, �.-o cn o _. m go m m e CO rn � � (n ` 90 U) m cn m Q° c c t7 90 � o 0 M N m rn Cy0 W N 0 W W W � � W J -JN N 3 0 (fl INmcnNNUlcnm(n 7g0 -JNLnCn o �I NOO -J OCDOOOOOOaQOO Ut Cn c Cn o000000QodQ0000000d O O O O O O d a d 0 O d 0 0 0 0 0 d 0 0 rn o00oo0000000000o000 Form#;A-102 COUNTY OF HAWAVII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Buildina-Division CONTACT:. Darryl Delatorre PHONE: 961-8470 DATE: 05 IS 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22,114 Building R&M OCE,Electricity $ 35,794.15 TOTAL: $ 35,794.15 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.115 Buildinc,Inspctri Oce, Misc. Contract Service $ 355;794.15 TOTAL: $ 35,79415 EXPLANATION (Provide complete explanation): Funds are available in Building R&M OCE, Electricity due to tower than anticipated costs Funds are needed to cover the 6 month Extension for our Magnet Municipal Licensing and Maintenance and remaining balance of our Energov(EPIC) Senice Agreement. SUB ITTED BY. DATE: I 2f Department Head ACTION: /Recommend Approval Recommend Deferral Recommend Denial N1 AY 1 P 2023 Signed: DATE: Dire tar of Finance Appr Deferred Denied Signed: DATE: 9 Mayor Transfer No. Form#A-102 COUNTY OF IHAWAVI Revisefj07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NTKOL LONTOKAPU PHONE: 932-2921 DATE: 5 f 16 f 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.12.111 Helicopter Operations, Rent/Lease of Eqpt $ 6,000.00 010.221.6221.12,228 Helicopter Operations, MV Hvy Eqpt pts 139,000-00 01 O.221.6221,06.457 Fire Operations Eqpt, Fire Sta Equip 134.12 TOTAL: S 145,134A2 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.6221,02.115 Fire Operations OCE, Misc,Contract Sere $ 45,000.00 010.221.6221,02,112 Fire Operations OCE,Mileage 84,418:�}f} -7;7 06,& 010.221.6221.02.114 Fire Operations OCE, Electricity 25,134.12 to f6v� TOTAL: $ 145j34A2_..__.__ EXPLANATION (Provide complete explanation): To cover deficit in budget for operations. Funds available in Helicopter Operations and Operations Equipment due to lower than expected forecasted expenditures. SUBMITTED BY: DATE: MAY—1612023 Department Head Recommend Approval Recommend Deferral Recommend Denial ACTION: W\ - DATE, M,",Vj 1 7 ?023 Signed: 6— '0 -_ Director of Finance —Approved Deferred Denied Signed: DATE: _f Mayor Transfer No, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: AT.MINISTRATIONT CONTACT: NI SOL LONOKAPU PHONE: 932-2921 DATE: 5 116 123 FISCAL PERIOD: July 1, 20 22 to June 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,221.6223.06.4&0 Fire Aux.Svcs Eqpt,Misc Eqpt $ 4,553,28 v 010.221,6228.02.228 Ocean Safety OCE, MV Hvy Eqpt Farts 5,784,81 � 0I0,221.6228.02.231 Ocean Safety OCE, Public Safety Supplies 7,639,04 f TOTAL: 17 977.13 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221,6223.02.1.10 Fire Aux Svcs OCE.,Repairs to Facilities $ 17,977,13 TOTAL. $ 17,977,13 EXPLANATION (Provide complete explanation): To cover costs for facilities repairs, Funds available due to less than anticipated spending in mise equipment and ocean safety funds. SUBMITTED BY: DATE: ,MAY 16 2023 Department Head *****tF**;Fir***** ir****>e**ltYsi`*k9r*dcit***itJ:JrIr*+k*+ki!^k*rok*irir**ir*Yt*t****:FirYrArWY:•kl:*rlnk*#*ieir****ir**Yirirte**:kt5t*itit:Fit*st*YrYe**:4aF•**ir*t*# ACTION: �ecomrnend Approval _Recommend Deferral Recommend Denial Signed: �Ol�''.� DATE (t .`< Director of Finance ZApproved Deferred Denied Signed �' DATE: Mayor Transfer No. �{7 Form#:A-102 COUNTY OF HA Revised;07/01 REQUEST TO TMANSFER FUNDS DEPARTMENT.- Public Works DIVISION: Administration CONTACT:—Lou-Ann Tokeshi PHONE: 961-8457 DATE: 05 1 15 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173,5173).01.011 Administration S&W, Regular S&W $ 80,000.00 TOTAL: $ 80,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181,5181.51.011 Automotive Division S&W,Regular S&W $ 40,000.00 010.183.5183.01.011 En-ineerinc,Division S&W, Regular S&W 40,000.00 TOTAL: $ 80.000.00 EXPLANATION (Provide complete explanation): Funds are available in the Administration S&W, Regular S&W account due to lower than anticipated costs and vacancies. Funds are needed in the Automotive Division S&W, Regular S&W and Engineering Division S&W, Regular S&W accounts to cover LinbLidgeted bargaining unit increases. SUBMITTED BY: W DATE: MAN(I EQ Deartment Head ACTION: v Recommend Approval Recommend Deferral Recommend Denial ignedl t 5:: ,a I DATE: 7 20/23 Director of Finance Approved Deferred Denied Sind;_ _ DATE:—1-1 Mayor Transfer No. Form#:A-102 COUNTY OF HAWAH Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 05 1 11 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 Building General Services OCE,Janitorial $ 3,277.49 Service TOTAL: $ 3,277.49 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 Building General Services Equip,Misc. $ 3,277.49 Equipment TOTAL: $3,277.49 EXPLANATION (Provide complete explanation): Funds are available in Building General Services,Janitorial Service due to lower than anticipated costs. Funds are needed to replace an Ice Machine for Kona GS. SUBMITTED BY: " DATE: `S / t2 / z'3 Department Head ACTION: 24ecommend Approval _Recommend Deferral Recommend Denial Signed: DATE: MAYi 1 5 023 Director of Finance Approved _Deferred !Denied Signe : DATE: ayor Transfer No. �� Form#:A-1 02 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Lou-Ann Tokeshi PHONE: 961-8457 DATE: 05 115 123 FISCALPERIOD: July l, 20 22 toJune 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0203 01.533 0 1.11.011 S Hilo Road S&W, Regular S&W $ 90,000.00 TOTAL: $ 90,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.61.011' Puna Road S&W,Regular S&W $ 90,000.00 TOTAL: $ 90,000.00 EXPLANATION (Provide complete explanation): Funds are available in the S Hilo Road S&W,Regular S&W account due to lower than anticipated costs. Funds are needed in the Puna Road S&W,Regular S&W account to cover unbudgeted bargaining unit increases. fit �7 SUBMITTED BY: Ul DATE: I � 7U-4 Department Head ACTION: Y Recommend Approval Recommend Deferral Recommend Denial RAV 1 7 �023 igned: DATE: Director of Finance proved Deferred Denied Signed: DATE: 1r, Mayor UAV 4 7 9n9'A Transfer No. Form A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION, Elderly Activities CONTACT: Roanri Okamura PHONE: 961-8708 DATE, 5 / 17 1 23 FISCAL PERIOD: July 1,20 22 to June 30,2€3 23 FROM! ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01 0.500'5519'12.115 EAD Adm i Misc Contract Svc 183.00 TOTAL° $ 183,00 TO: ACCOUNT NtJ'IV18ER ACCOUNT TITLE AMOUNT 010.500.5519,7&454 EAD recreation Equipment—Computer 1 B3.00 Equipment&Software TOTAL: $ 183,00 EXPLANATION (Provide complete explanation): Funds ars;needed to purchase(2)replacement computers for Pomaiakai Senior Center Office;and Ka a a Senior Center Office. Current computers are old and outdated. Quotes received were higher than anticipated. Funds are available in the EAD Admin Miscellaneous contract Services account because security services for ICarnana started in September instead of July. SUBMITI"ED BY: ., DATE: US t ? t e044ent Head ACTION: ;:�tcommend Approval _Recommend Deferral �Recommend Denial Signed: „ DATE: r''�:'1t )23 Director of Finance kApprove, 6) Deferred Denied Signed: DATE: _._.... _... Mayor _ - Transfer leo. � ��� Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CDBG-DR CONTACT:—Len Miyazono PHONE: 808-961-8996 DATE: 05 11 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,931.5936.31112 CDBG DR Sup 2, Mileage&Auto Allowance $ 100.00 010.931.5936.32.227 CDBG DR Sup 2, Computer&Office Supp $ 200.00 01 O.931.5936.32.235 CDBG DR Sup 2,Misc Materials & Supp $ 100.00 010931.5936.32.454 CDBG DR Sup 2,Computer Eqpt& Software $3,786.00 010.931.593632.480 CDBG­DR Sup 2,Misc. Equipment $ 100.00 TOTAL: $4,286.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931,593632.011 CDBG DR Sup 2,Regular S&W $4,286.00 . ....... ........... TOTAL: $4,286.00 EXPLANATION (Provide complete explanation): • Transfer from: 010.931.5936.32.112,010.931.5936.32,227,010.931,5936.32.235,010.931.5936.32.454, 010.931.5936.32.480: $4,286.00 total to cover projected staff reallocation. • Transfer to: o 010,931.5936.32.011: $4,286.00 to cover projected staff reallocation. • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: 0 5 / i i97 Depart ent"Head - ACTION: Recommend Approval Recommend Deferral Recommend Denial 2,91 3 �0 Signed: DATE: Director of Finance Approve,' Deferred Denied Signed: Mayor DATE: Transfer No, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CDBG-DR CONTACT: Len Miyazono PHONE: 808-961-8996 DATE: 02 02 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 ..............-.............. FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.32.341 CDBG DR Sup 2,Misc. Charges $289,764.00 TOTAL: $ 289,764.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010931.5936.32,099 CDBG DR Sup 2,Misc. S&W $289,764.00 --------- TOTAL: $289,764.00 EXPLANATION (Provide complete explanation): —----- • Transfer funds from: 010.931.593632.341: $289,764.00—Cover unposted Fringes against 010.931.5936.32.011,CDBG DR Sup 2,Regular S&W • Transfer funds to: 0 010.931.5936.32.099: $289,764.00—Cover unposted Fringes against 010.931.5936.32.011, CDBG DR Sup 2, Regular S&W • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: 0 S Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial -�)Signecl: 2023 Director of Finance DATE- Approved Deferred Denied Signed: CDATE:- 5 Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CDBG-DR CONTACT:- Len Miyazono PHONE: 808-961-8996 DATE: 05 J 10 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 .................... FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936,31.235 2018 Kilauea CDBG-DR S1,Misc Mat&Supp $1,000.00 010.931.5936.31.454 2018 Kilauea CDBG-DR S 1,Comp Eqpt&SftNv $ 203.50 0 10.931.59363 1,480 2018 Kilauea CDBG-DR S1,Misc.Equipment $1,200.00 11-.............I ­­­.......... ............._­............... TOTAL: $2,403.50 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.31.099 2018 Kilauea CDBG-DR S 1, Misc S&W $2.403.50 TOTAL: $2,403.50 EXPLANATION (Provide complete explanation): 41 Transfer from.: * 010.931.5936.31.235: $1,000-00— Supplement available funds to cover for lapsed Fringes. * 010.931.5936.31.454: $203.50 - Supplement available funds to cover for lapsed Fringes. * 010.931.5936.31.480: $1,200.00— Supplement available funds to cover for lapsed Fringes, • Transfer to: o 010.931.5936.31.099: $2,403.50 to cover for unposted Fringe Benefits lapsed from available 010.931.5936.31.011, 2018 Kilauea CDBG-DR S1,Regular S&W. • For Federal Grant Reporting Purposes. SUBMITTED BY: DATE: O's Department Head ACTION: ecommend Approval Recommend Deferral Recommend Denial Signed: ............. DATE: Liu 2023 Director of Finance Approved Deferred Denied Signed: DATE: _�tm�V �� f0c, ayor V Transfer No. Form#;A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION, CDBG-DR CONTACT:—Len Miyazono PHONE: 808-961-8996 DATE: 05 1 09/ 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.31,021 2018 Kilauea CDBG-DR S 1,Overtime S&W $2,42417 010.931.5936.31.112 2018 Kilauea CDBG-DR S 1,Mile&Auto All $2,000.00 010.931.5936.31.227 2018 Kilauea CDBG-DR S 1,Com& Off Sup $2,000.00 TOTAL: $6.424.27 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936,31.099 2018 Kilauea CDBG-DR S 1,Misc. S&W $6,424.27 TOTAL: $6,424.27 EXPLANATION (Provide complete explanation): • Transfer from • 010,931.5936.31.021: $2,427.27- Supplement funding from 010.931.5936.31.011 for Fringes • 010.931.5936.31.112: $2,000.00- Supplement funding from 010.931.5936.31.011 for Fringes • 010.931,5936.31.227: $2,000,00 Supplement funding from 010.931.5936.31.011 for Fringes • Transfer to o 010.931.5936.31.099: $6,42727 Supplement the cost of fringes lapsed from 010.931.5936.31.011, Regular S&W not posted to account. • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: 0 S ! Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial ,, _4 (U 1 �', "23 Signed: DATE: ,w Director of Finance Approved Deferred Denied Signed: C, I DATE: �`3 -&t Mayor P, -7 Transfer No. Form#m'1o2 COUNTY OF HAWA�'I Revised:07m1 REQUEST TO TRANSFER FUNDS DEPARTMENT- PlanningDIVISION: CDD(]'DB' CONTACT:—Len Mio PHONE: 808-961-0996 DATE: DG / 09 / 23 FISCAL PERIOD: July 1` 2O 22 toJune 3Q. 28 23 __ ................. ........................ FROM, ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.921.593631341 20l&Kilauea CDBG-DR Sl,Mioc. Charges $525,572.00 TOTAL TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.593631,115 2Vl8Kilauea CK}BG'Z)IlSl`Misc. Contract $529,572.00 ^ TOTAL:$ 525572.00 EXPLANATION (Provide complete explanation): » Transfer funds from Ol0.93l.59]6.]l.34l: 3525`571U0—Bring program funding account ioto compliance with CDBG-l)}lBlock Grant requirements. o Transfer 1o0lO.V3l.j036.3\.l}5: $525`572.0O—Supp|enuertfunding bou oOl0.03l.593d.]1.Ol\ {} • ForFederulrnot}Lupo�i Requirements. SUBMITTED BY: DATE: Department Head *C||Vm: Recommend Approval Recommend Deferral Recommend Denial tV, } ' 2073 Signed: DATE: _ �} � Director of Finance Cu App d Defe d Denied ftC Mayor-- Transfer No. mU�» ' Form#:A-102 COUNTY OF HAWAVI Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION.- CDBG-DR CONTACT:- Len Miyazono PHONE: 808-961-8996 DATE: 05 09 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 ............--.——-------------------------------- FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.593630.341 2018 Kilauea CDBG-DR,Misc.Charges $ 264,487.00 TOTAL: $ 264,48T00 .............. TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.30.099 2018 Kilauea CDBG-DR,Misc. S&W $ 238,387.00 010.931.5936.30,106 2018 Kilauea CDBG-DR, Printing $ 8,200.00 010.931.5936.30.454 2018 Kilauea CDBG-DR, Comp Equi& Soft $ 17,900.00 TOTAL: $ 264,487.00 ............... EXPLANATION (Provide complete explanation): • Transfer funds from 010.931.5936.30.341: $264,487.00—Transfer excess funding for Fringes/Supplies!Equipment * Transfer to 010.931.5936.30.099: $238,387.00 - Cover Fringe Benefits lapsed from 010.931,5936.30.011 * Transfer to 010.931.593630.106: $8,200.00- Cover the cost of additional images not covered under RICOH,printing of memos,program materials. * Transfer to 010,931.5936.30.454.- $17,900.00- Supplement the purchasing of a computer for ARG-GIS capable laptop for CDBG-DR Database Specialist,and hardware/software as required for program usage. • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: O'S epartme Head ACTION: / Recommend Approval Recommend Deferral Recommend Denial Signed- DATE: ''t 1 9 �023 Director of Finance Departm4e He-ad Approved Deferred Denied Signed: DATE: 51 1 Mayor Transfer No. Form#:A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CDBG-DR CONTACT:- Len.Miyazono PHONE: 808-961-8996 DATE: 05 / 09 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 -----------___..___...,_m....._._...__..... FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,931.5936.30.115 2018 Kilauea CDBG-DR,Misc. Charges $ 1,718,393.00 ...............__................... TOTAL:$ 1 71 393,00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.30.011 2018 Kilauea CDBG-DR,Regular S&W $ 1,057,680.00 010.931.5936.30.099 2018 Kilauea CDBG-DR, Misc. S&W 660,713.00 .......... TOTAL:$ 1,718,393.00 ............ EXPLANATION (Provide complete explanation): • Transfer from 010.931.5936.30.115: $1,718,393.00 - Over-allocated in Eden. Does not meet 95% of total funding requirement. * Transfer to 010.931.5936.30.011: $1,057,680.00—Supplement Regular Salaries&Wages * Transfer to 010.931.5936.30.099: $660,713.00 , Cover unposted Fringes lapsed from 010931.5936.30.011 • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: 0 Department Head ACTION: Recommend Approval u Recommend Deferral Recommend Denial fSigned: DATE: S" 2023 Director of Finance 0�Approve Deferred Denied Signed:_LL DATE: Transfer No. Form#:,4-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CDBG-DR CONTACT:- Len Miyazono PHONE: 808-961-8996 DATE: 05 09 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 .......... ...................... FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.30.114 2018 Kilauea CDBG-DR, Electricity $24,000.00 TOT*AL: $ 24,0W00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.30.106 2018 Kilauea CDBG-DR, Printing $ 800,00 010.931.5936.30.227 2018 Kilauea CDBG-DR, Comp&Off Sup $ 23,200.00 ........ .............. ................... TOIAL.-$�j,qqq,'00 EXPLANATION (Provide complete explanation): • Transfer From 010.931.5936.30.114: $24,000.00 -Electricity included in rental contract * Transfer to 010.931.5936.30.106: $800,00 - Supplement the cost of printing for department needs. * Transfer to 010.931.5936.30.227: $23,200.00 --Supplement the purchasing of computer, printer, and office supplies as required through FY 2026. • For Federal Grant Reporting Requirements. SUBMITTED BY: DATE: IDS1 t5 a3 Department Head wwwwwwwwwwwACTION: :Necommend Approval Recommend Deferral Recommend Denial Signed: -V MAY 1 9 2023 S ' .L-- 0— — DATE: T Director of Finance Approved Deferred Denied Signed: ------ DATE: 1d�, 4-9 Mayor Transfer No. Form#:A-102 COUNTY OF HAWAH Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: planning DIVISION: CDBG-DR CONTACT: Len Mivazono PHONE: 808-961-8996 DATE: 05 1 18 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.593631.011 2018 Kilauea CDBG-DR S1,Regular S&W 5822,150.00 TOTAL: $822,150.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.31.115 2018 Kilauea CDBG-DR S1, Misc. Contract $822,150.00 TOTAL: $822,150.00 EXPLANATION (Provide complete explanation): • Transfer from 010.931.5936.31.011: $822,150.00—Supplement 010.931.5936.31.115,2018 Kilauea CDBG- DR S1, Misc. Housing. o Transfer to 01.0.931.5936.31.115: $822,150.00—Supplement funding toward FRESH allocation to be in compliance with CDBG-DR Block Grant reporting requirement. • For Federal Grant Reporting Requirements. SUBMITTED BY: �-- r,_ ._ DATE I 1 8 Departmbnt Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial igned: DATE: Director of Finance Approve _Deferred _Denied Signed: DATE: Transfer No. V"� Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts/Admin/VRL CONTACT: Lisa Tada PHONE: x8489 DATE: 5 / 19 t 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Accounts- Oce, Rental/Lease Of $ 102,000 Equip TOTAL: $ 102,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.02.227 Fin Admin& Budget Oce, Comp& Off $ 1,500 010.121.5121.06.454 Fin Admin & Budget Equip, Comp Eqpt 500 010.121.5127.26.450 Driver License Eqpt, Office Equip-Fix 25,000 010.121.5127.26.480 Driver License Eqpt, Misc. Equipment 75,000 TOTAL: $ 102,000 EXPLANATION (Provide complete explanation): Funds are available in Accounts -OCE, Rental/Lease of Equipment due to lower than anticipated expenses. Funds are needed in Fin Admin & Budget OCE, Comp& Office Supplies, Fin Admin& Budget Equip, Computer Equipment, Driver License Eqpt, Office Equip-Fixtures-Furnishings and Driver License Eqpt, Misc. Equipment for supplies, unanticipated equipment replacement and furnishing and equipment for the new Driver License BOH location. SUBMITTED BY: a , i DATE: t l 9 t 23 Department Head ACTION. _Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: / t Director of Finance �Approw Deferred _ Denied Signed: DATE: T Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 5 124 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Provision for Compensation $ 2,513,000 TOTAL:$ 2,513,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Services S&W, Regular S&W $ 272,000 010.201.5206.01.011 CID-JAB-VICE S&W, Regular S&W 37,000 010.201.5207.01.011 So Hilo Police S&W, Regular S&W 1,048,000 010.201.5209.01.011 Hamakua Police S&W, Regular S&W 415,000 010.201.5210.01.011 Waimea Police S&W, Regular S&W 235,000 010.201.5211.01.011 Kohala Police S&W, Regular S&W 6,000 010.201.5212.01.011 Kona Police S&W, Regular S&W 135,000 010.201.5214.01.011 Puna Police S&W, Regular S&W 365,000 TOTAL:$ 2,513,000 EXPLANATION (Provide complete explanation): Transfer needed to cover Cash in Lieu of Vacation payouts and S&W shortfall. SUBMITTED BY: _ __ DATE: 5 24 23 Department Head ACTION: v Recommend Approval _Recommend Deferral _Recommend Denial MAY 2 4 2023 Signed: G�" DATE: ! / Director of Finance �pt Deferred _Denied Signed: <�� , DATE: ! a q Mayor Transfer No. I dC� "Form#:A-102 COUNTY OF HAWAN revised°07,'01 REQUEST T T TRANSFER FUNDS DEPARTMENT. Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE. 5 ,25 l 23 FISCAL PERIOD: July 1. 20 22 to June 30; 20 23 FROM.-ACCOUNT NUMBER T � _ ACCOUNT TITLE AMOUNT 010.423.5121.11.099 0[ W.HI Cemetery . Reg S& 12,920.00 010.500.5513.01:01 l Aquatics Pools-Te;5 ' 93,700.00 TOTAL:$TOTAL: 106,620.00 TO:ACCOt.tl+T N MBF' AC OUNT`T'tTLtE AMOUNT 0 10.423.542 1,01.021 alae Cemeteries—Overtime S & w 12:920.00 010.500.5511.01.011 l oolulu -Reg S& 62,000.00 010,500.551 3.51.011 Aquatics-Reg S&W $ 5,700.00 010,500.5519.71.01 1 EAD Recreation-Reg S W 26,000.00 EXPLANATION (Provide complete explanation): Funds erre:available in these accounts clue to vacancies. A transfer is needed to account for anticipated shortages under salaries and wages account€foe to unbud eted collective bargaining increases,vacation payouts due to retirements/resignations and overtime to cover stall'shortages. L SUBMITTED BY: � L54z'LDATE: 7 1 Depa a 't Head ACTION: commend Approva Recommend Deferral �Recommend Denial Signed` �''� Y7 2 6 2 023 DATE: Director of Finance C-<Approv Deferred Denied Signed: DATE:Mayor Transfer No_ Form#:A-102 COUNTY OF HAWAII Revised:07(01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecuting Attorney DIVISION: Admin 1 CONTACT: Grant Nagata PHONE: 934-3310 DATE: 05 / 24 i 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT i 010.271.5271.02.115 Pros Atty Oce, Misc Contract Services $ 34,000 'I I i 3 TOTAL: $ 34,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT J 010.271.5271.09.454 Pros Atty Equip, Computer Equipment $ 34,000 3 TOTAL: $ 34,000 EXPLANATION (Provide complete explanation): Available Funds have been identified in our Misc Contract Services account. Funds will be put towards a new case management system. SUBMITTED BY: DATE: 05 1 24 ! 23 Department Head ACTION: commend Approval _Recommend Deferral _Recommend Denial MAY 2 5 2023 Signed: tQ 'a- DATE: \ Director of Finance Approved _Deferred _Denied Signed. DATE: J 1 1 ysL Mayor Transfer No. 102- r- Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TFLANSFER FUNDS DEPARTMENT: Public Works DIVISION: Buitding Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 0212-1 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $ 5,250.00 TOTAL: $ 5,250.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.80.480 Building R&M Equip,Misc. Equipment $ 51250.00 TOTAL: $ 5,250.00 EXPLANATION (Provide complete explanation): Funds are available in Building R&M OCE, Electricity due to lower than anticipated costs. Funds are needed to purchase K750 Drain Snake for Kona plumber, so he no longer has to rent one,and for an 1TOOL,CO GP 124 Gear punch knockout toot kit for electricians. SUBMIITTED BY: � �� G! DATE: l Z- 1 23 t % Department Head ACTION: tecommend Approval _Recommend Deferral _Recommend Denial 0 x;23 Signed: DATE: ! Director of Finance _Z. pproved Deferred _Denied Signed: DATE: I �IdJ �N_ Mayor Transfer No. 1©'�;