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Home My WebLink AboutCOM 0012.014 2022-2024 Mitchell D.Roth Deanna S. Sako Director Mayor A. Diane Nakagawa Deputy Director County of Hawaii i Finance Department 25 Aupuni Street,Suite 2103 * Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 June 20, 2023 Heather L. Kimball, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds June 1, 2023 through June 15, 2023 Attached is a Report of Transfers Authorized showing transfers made from June 1, 2023 through June 15, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, #�q "- Kay Oshiro Controller Attachments Comm; No. 4 Hawai'i County is an Equal Opportunity Employer and Provide�ef.I'To-, e !JUN Z U ZU27 v (D Z -a (D 00 � (Y)0 OOi a p OQ (A o A -h rnrn rn rnrn 0 - mQ rn MG ) 7Rsu v K3 N N N N N O< W W W W W W (D ) G) G) 6) G) G � �m D � : m m m m m m m rt w v v v to E3 c — - - — - - 50 CL F4 m -n -0 -n "o -a n CL CD R0 5' 90 v Co m m '0 'n C7) (AotoCA (Trnmcn Ut CrUt O NNNNNNUI4, - Ul -1 - -n -` SONO -NP W NN W 1rj N W " N O ro 000000rnoo -P, a � ro M. oo -nmmm> > r NSD o Q mmmmmcn D) n "u0 Q). X CD CD n m Z3v C,) � — < < u' 3 0 90 o 0' c— 0 0 a o c Oma OOaam y m m c700 � m m m m m m � p cn 0 N o m o o w m' n 0) vU7W_mN co W 6) OW p A NOAOCONNC4m O 00 G 6) 0N00 W NOO rl 00 n Cp M p1OoA000 3 OO O o 0 C b O O .p 0 0 0 N 00 N c_nomoo W000 Co 00 mmUtUlUtcnUt UlU1 N N .P -1 t1 ON W - 000 60 NNNNNNN Ili 0) m < :US -I 'D '0 -0T -0 m C') m CDv (D ID i co rn ' m - 000 O cfl n � m < noo m� © � CD m0� 0 _0 t7 � o0 mm mm nID 0m3 n 0 M m 6W) OoUl CDWCOm OW O A lON (C)InUtCJ 00 c 6) V 0 " 00 -10 00 � cn c00000 " 0 00 ip 4 0 0 0 0 m 0 0 0 Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 6 1 6 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 2J FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Fin Accounts—OCE, Rental/Lease of Equip $ 3,000 TOTAL: $ 3,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.06.450 Fin Purchasing-Equip, Office Equip-Fixt-Furn $ 3,000 TOTAL: $ 3,000 EXPLANATION (Provide complete explanation): Funds needed to purchase office furnishings. . Funds are available in Accounts Rental/Lease of Equipment account due to lower expenditures than expected. SUBMITTED BY: =��2a DATE: (D / 1 _'2-3 Department He ACTION: _ Recommend Approval _Recommend Deferral _Recommend Denial JUU D � ��23 Signed: t— U° '' DATE: 1 1 Director of Finance 14—Ap roved _Deferred _Denied Signed: DATE: � 16 103 yor Transfer No. Force :A•102 COUNTY OF HAWAII Revised:07701 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: Dawn Johnston PHONE: x8230 DATE: 6 / 6 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 141.5141.01.8ff 11 Regular S $ 250,000 TOTAL: $ 250,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.02.115 Misc.Contract Services 250,000 TOTAL: $ 250,000 EXPLANATION (Provide complete explanation): Have excess funds in S&W due to many vacancies and we are ready to encumber funds for the next phase of the zoning code project. SUBMITTED BY: nary•—6—/-6—/-2023.. epartment Head .** .******�...,k******,.*****.�.*.*.,..«�t4*�**...**.***.,F.**«.it*irk,M.*..*,►****..********,r**...#***.f#Y*..,ki*** ACTION: �Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: JUN 7 6 2023 Director of Finance Approve Deferred _Denied Signed: DATE: Mayor Transfer No. � 5 " Form :A-102COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Panaewa Zoo CONTACT: Mindy Runnells PHONE: 333-0214 DATE: 6 /02 / 23 1 FISCAL PERIOD: July 1, 20 22 to June 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 414.500.5543.46.449 2018 Lava Flow Alt Proj-Cty—Motor Veh 16,071.28 TOTAL: $ 16,071.28 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.113 Panaewa Zoo—Water&Gas $ 6,500.00 010.500.5523,02.235 Panaewa Zoo—Misc Materials&Sup $ 9,571.28 TOTAL: $ 16,071.28 Y EXPLANATION (Provide complete explanation): Funds are needed under account 010.500.5523.02.113 due to higher than anticipated usage of water and account 010.500.5523.02.235 due to unanticipated increases(5-20%)for various animal food. Funds are available in this account due to the matching cost for the FEMA project less than anticipated. r S' 4 F, SUBMITTED BY: r. DATE: ! l ;z 1 Departent dead ACTION: +0 Recommend Approval _Recommend Deferral _Recommend Denial i �"i;"' 0 5 2023 e �igned: DATE: Director of Finance Approved Deferred _Denied Si ned: V `o LATE: ! / ityu Mayor Transfer No. �r Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 6 ! 2 1 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Fin Accounts-OCE, Rental/Lease of Equip $ 3,500 TOTAL: $ 3,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5124.02.337 Fin Treasury-OCE, Subscrip& Membership $ 3,500 TOTAL: $ 3,500 EXPLANATION (Provide complete explanation): Additional funds needed for Treasury's Bond Buyer subscription. Funds are available in Accounts Rental/Lease of Equipment account due to lower expenditures than expected. �1 SUBMITTED BY: _ DATE: Q11 D� Cz Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN 0 5 2023 Signed: & DATE: 1 I Director of Finance C&Approved _Deferred _Denied LSigned: DATE 0 4i-mayor Transfer No. 10-7 Form#A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT-. Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 /7 123 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.02.228 Alae Cern –MV/IJV Equip Pts/Sup $ 900.00 010.500.5513.62.1 13 Aquatics Pools–Water&Gas $9,220.00 TOTAL: $ 10,120,00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.12.113 Veterans Cem OCE–Water& Gas $ 9,900.00 0 10.423.542132,113 Rural Cein - Water $ 220.00 TOTAL: $ 10,120.00 EXPLANATION (Provide complete explanation): Additional funds are needed for higher than anticipated water usage. Costs for these services have increased and usage has increased. Funds are available under this account due to lower than anticipated expenditures. SUBMITTED BY: 'Al ygli�'Atl DATE: byp Department Head ACTION: ecommend Approval Recommend Deferral Recommend Denial Signed:. 6— DATE: 1 1'2 2 Director of Finance proved Deferred Denied Signed: DATE: / l i c Mayor Transfer No. C, Form#:A-102 COUNTY OF FIA AVI Revised:07/01 REQUEST TO TRANSFER DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NII<OL LONOKAPU PHONE: 932-2921 DATE: 6 1 8 J 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6222.02.109 Fire Prevention,Equip R&M $ 234.43 0 10,221.6222.02.225 Fire Prevention OCE,Educ-Rec-Sctf Supp 2,900.00 010.221.6223.02.231 Fire Aux Svcs OCE, Public Safety Supp 35,000.00 010.221.6224.02.109 Fire Training OCE,Eqpt R&M 3,424.86 010.221.6228.02.339 Ocean Safety OCE, Insurance 5,000,00 010.221.6228.06.458 Ocean Safety Eqpt, Rescue Equipment 7,218.85 TOTAL• $ 53_778.14 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.22.109 Vehicle Maintenance OCE, Eqpt R&M $ 35,000.00 0 10.221.6221.02.218 Fire Operations OCE, Fuels & Lubricants 18,778.14 TOTAL• $ 53,778.14 EXPLANATION (Provide complete explanation): Transfer funds to Vehicle Maintenance for an unanticipated rescue boat repair and to Fire Operations for excess fuel costs. Funds available in Prevention,Auxiliary,Training and Ocean Safety due to lower than anticipated costs. SUBMITTED BY: DATE: 1 J - 75-r' Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial q JUN 0 'u9 2023 Signed: �) DATE: 1 J Director of Finance A proved Deferred Denied Signed: DATE: ~o J /A Mayor Transfer No. !( �