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Home My WebLink AboutCOM 0012.015 2022-2024 ;A'},�: >d_i;4; Deanna S. Sako Mitchell D.Roth •� Director Mayor •: �;,.:. :+ 4' 'oF'N '��, Diane Nakagawa Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 July 10, 2023 Heather L. Kimball, Council Chair, rt, and Members of the Hawai`i County Council County of Hawaii ;ay-74; Hilo, Hawai`i 96720 771 .w� Dear Council Chair Kimball and Members of the County Council: a: ry SUBJECT: Transfer of Funds June 16, 2023 through June 30, 2023 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2023 through June 30, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, 61 I/ — I Kay Oshiro Controller Attachments Comms N®. ` O `' l 161:To Hawaii County is an Equal Opportunity Employer and Provider Ref'Dain AUL. ill.2Q23 Report of Transfers Authorized For the period: June 16 to June 30, 2023 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 110 6/19/23 General P&R 5421.11 Hilo&W.HI Vets Cem S&W 241.00 5421.01 Alae Cemetery S&W 241.00 5513.61 Aquatics Pools S&W 2,250.00 5511.01 Hoolulu Complex S&W 2,029.00 5513.51 Aquatics Admin S&W• 198.00 5519.11 EAD Admin S&W 23.00 111 6/19/23 General Finance 5127.11 Vehicle Registration S&W 200.00 5127.01 Veh Reg&Lic Admin S&W 200.00 112 6/23/23 General DPW 5171.22 Building R&M OCE 50,000.00 5181.52 Automotive Division OCE 10,000.00 5181.52 Automotive Division OCE 20,000.00 5181.52 Automotive Division OCE 20,000.00 113 6/23/23 General Finance 5127.06 Veh Reg&Lic Admin Eqpt 10,000.00 5127.22 Driver License OCE 10,000.00 5127.12 Vehicle Registration OCE 30,000.00 5127.22 Driver License OCE 30,000.00 5127.26 Driver License Eqpt 15,000.00 5127.22 Driver License OCE 15,000.00 114 6/23/23 General Fire 6221.01 Fire Operations S&W 232,675.00 6221.02 Fire Operations OCE 65,000.00 6221.02 Fire Operations OCE 100,000.00 6223.02 . Fire Auxiliary Services OCE 15,000.00 6225.06 Fire Volunteer Equipment 52,675.00 115 6/23/23 General Liquor 5251.02 Liquor Control-OCE 4,500.00 5251.39 Public Programs 4,500.00 116 6/23/23 Solid Waste DEM 5604.02 Landfills OCE 185,000.00 5610.02 Recycling Programs-Cty OCE 185,000.00 117 6/23/23 Beutification DPW 5304.12 Roadside Beautif OCE 1,800.00 5304.16 Roadside Beautif Eqpt 1,800.00 118 6/23/23 General Fire 6227.42 EMS Helicopter Services 46,416.00 6227.02 .EMS OCE 80,000.00 6227.42 EMS Helicopter Services 149,000.00 6227.02 EMS OCE 107,000.00 6227.42 EMS Helicopter Services 11,754.49 6227.02 EMS OCE 20,170.49 119 6/23/23 General Police 5207.01 So Hilo Police-S&W 30,000.00 5210.01 Waimea Police-S&W 30,000.00 120 6/27/23 General P&R 5513.62 Aquatics Pools OCE 17,000.00 5523.02 Panaewa Zoo OCE 4,000.00 5523.02 Panaewa Zoo OCE 13,000.00 121 6/29/23 General Mayor 5111.02 Office Of Management OCE 600.00 5111.10 Office of Mgmt Equip 600.00 122 6/29/23 General Finance 5801.55 Tr to Pub Acc/Op Sp Pres Maint F 387,000.00 5801.49 Trans to Disast/Emerg Fund . 113,000.00 5801.52 Tr to Pub Acc/Op Sp Pres Fund 274,000.00 123 6/29/23 General DPW 5171.22 Building R&M OCE 34.61 5171.80 Building R&M Equip 34.61 124 6/29/23 General P&R 5513.62 Aquatics Pools OCE 10,000.00 5503.02 P&R Adm OCE 1,000.00 5503.02 P&R Adm OCE 5,000.00 5503.02 P&R Adm OCE 4,000.00 125 . 6/29/23 Highway DPW 5301.12 S Hilo Road OCE 20,000.00 5301.22 N Hilo/Hamakua OCE 20,000.00 126 6/29/23 Highway DPW 5301.42 N&S Kona Rd OCE 10,000.00 5301.52 Kau Road OCE 10,000.00 127 6/30/23 Veh Disp DEM 5641.02 Vehicle&Parts Disp OCE 130,000.00 5641.06 Veh&Parts Disp Equip 130,000.00 1,343,471.10 1,343,471.10 Page 1 of 1 i **Form#A-102 COUNTY OF HAWAN Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 /14 / 23 FISCAL PERIOD: July 1, 20 22 to June 30,20 23. , FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.011 W.111 Cemetery-Reg s.sc W $241.00 Aquatics Pools-Reg S& W 010.500.551161.011 $2,250.00 ii TOTAL: $ 2,491,00 _ TO:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT .1.1 010.423.5421.01.099 Mae Cerneteries-Misc S&W $241.00 010.500.5511.01.021 Hoolulu-Overtime S&W $2,029.00 ics-Reg S& W 010.500.5513.51.011 Aquat $ 198.00 010.500.5519.11.021 EAD Adm in-Overtime S& W $23.00 TOTAL $ 2,491..00 c _ EXPLANATION (Provide complete explanation): -,- Funds arc available in these'accounts due to vacancies. A transfer is needed to account for anticipated shortages under salaries and wages account due to unbudgeted collective bargaining increases,vacation payouts due to retirements/resignations and overtime to cover staff shortages. i-1 r: P, 0 , r e SUBMITTED BY: 4; - e: 0 DATE: -4 / / ' / 23 ( 7.,,,, Departnt ead **k******** ** ************************************************************************ 7 ACTION: Recommend Approval Recommend Deferral Recommend Denial ot 0— ' ii.___- JyN 1 1 2023 Signed: DATE: Director of Finance ‹Approved Deferred Denied ew 1' ___,O ) ''. Signed: DATE: (0 / \C\ / 33 \el..Mayor N .„ c4 Transfer No. I (0 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration & Licensing CONTACT: Nolan Wong PHONE: 961-8008 DATE: 06 / 14 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.11.011 Vehicle Regist S&W, Regular S&W $ 200.00 TOTAL: $ 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.01.099 Vch Reg& Lic Admin S&W, Misc S&W $ 200.00 TOTAL: $ 200.00 EXPLANATION (Provide complete explanation): Funds are needed for higher than anticipated VRL Admin S&W expenses. Funds are available in the Vehicle Registration S&W do to lower than anticipated expenses. SUBMITTED BY: DATE: J�JN 1 I 2023 Department Head ACTION: N/Recommend Approval _Recommend Deferral _Recommend Denial Signed: ' DATE: juN Director of Finance Approved _Deferred _Denied Signed: C DATE: `e I l� l igd.,Mayor Transfer No. f 1{ Li`r'• Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration. CONTACT: Timothy A Melko PHONE: 808-961-8459 DATE: 06 / 16 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce,Electricity $ 50,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.109 Automotive Division Oce,Equipment Repair $ 10,000.00 010.181.5181.52.228 Automotive Division Oce,M.V/Hvy Eqpt P $20,000.00 010.181.5181.52.235 Automotive Division Oce,Misc Materials $20,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Funds are available in Building R&M Oce,Electricity due to lower than anticipated cost. Funds needed in the Automotive Oce,Equipment Repair,M.V/Hvy Eqpt, and Misc Materials accounts to cover higher than anticipated cost. • SUBMITTED BY: • DATE: JUN/ 1 6 2023 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Si ned: v _ 'P� DATE: JUN 1 2023 9 Director of Finance _-Approved _Deferred —Denied S" ned* DATE: g / / 2 Mayor Transfer No. /12 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Registration& Licensing CONTACT: Nicole Aoki PHONE: 961-8040 DATE: 06 / 08 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.06.454 Veh Reg& Lie Admin Eqpt., Computer Eqpt $ 10,000.00 010.121.5127.12.235 Veh Reg& Lice Oce Misc Materials $ 30,000.00 010.121.5127.26.454 Driver License Eqpt, Computer Eqpt $ 15,000.00 TOTAL: $ 55,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.22.101 Driver License Oce, Postage& Freight $ 10,000.00 010.121.5127.22.115 Driver License Oce, Misc Contract Services $ 30,000.00 010.121.5127.22.115 Driver License Oce, Misc Contract Services $ 15,000.00 TOTAL: $ 55,000.00 EXPLANATION (Provide complete explanation): Funds are needed for higher than anticipated for Driver License Postage& Freight and Misc Contract services expenses. Funds are available in the VRL Admin and DL equipment accounts and MVR Misc Materials account due to lower than anticipated expenses. SUBMITTED.BY: " �-� DATE: JUN 1 9 2023 Department Head ******w*******,7* ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial JUN 2 2, 2023 f igned: 0 DATE: Director of Finance pproved _Deferred _Denied Signed: DATE: / 2_?/ Z pk.Mayor t Transfer No. // 3 t., Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 6 / 22 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221:01.011. ; Fire Operations S&W, Regular.S&W $ 232,675.00 TOTAL: $ 232,675.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.02.115 Fire Operations OCE,Misc Contract Sery $ 65,000.00 010.221.6221.02.218 Fire Operations OCE,Fuels&Lubricants 100,000.00 010.221.6223.02.110 Fire Aux Svc OCE, Repairs to Facilities 15,000.00 010.221.6225,06.449 Fire Volunteer Equip,Motor Vehicle 52,675.00 TOTAL: $ 232,675.00 EXPLANATION (Provide complete explanation): Transfer funds to Fire Operations for excess fuel costs and for contract services costs exceeding our anticipated expenditures. Transfer funds to Fire Aux Services for repairs to facilities exceeding our anticipated expenditures. Transfer funds to Fire Volunteer Equipment for the purchase of a brush truck,to meet the cost of the lowest bidder. Funds available in Fire Operations S&W due to lower than anticipated payroll expenditures. lL SUBMITTED BY: L2' �� G 6 DATE: / 22/ Department Head ACTION:*************:—Recommend Approval Recommend Deferral —Recommend Denial . J�)N222023- Signed: R– /d DATE: T / Director of Finance proved Deferred Denied — Signed: �� DATE6 i ayor Transfer No. , f i r Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Liquor Control DIVISION: CONTACT: Nyssa Hatori PHONE: 961-8235 DATE: 06 / 19 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.02.115 Liquor Control-OCE-Msc Contract Svcs $ 4500 • TOTAL: $ 4500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.39.115 Liquor Control-Public Prog,Msc Cntrct Svcs $ 4500 TOTAL: $ 4500 EXPLANATION (Provide complete explanation): Request to transfer funds appropriated to wrong account RE: ORD 22-110 ($2500)on 11/4/2022 and Reso 144-23 ($2000) O1I5/3/2023. SUBMITTED BY: DATE: SUM 9 Z023 Department Head ************* ***************************************************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial JUN 1 9 2023 ()Signed: DATE: / / Director of Finance 1/Approved _Deferred Denied SotiSigned: DATE: % / 2� /Z?j Mayor i Transfer No. I 5 Form#:A-102 COUNTY OF HAWAII Revised:07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management g T n ement DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 21 / 2023 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 • FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.111 Landfills Oce, Rentals/Lease of Equip. $ 185,000.00 TOTAL: $ 185,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.02.115 Recycling Programs-Cty OCE, Misc. $ 185,000.00 Contracts TOTAL: $ 185,000.00 EXPLANATION (Provide complete explanation): Funds are available in the Landfills Oce,Rentals/Lease of Equipment account due to budgeted equipment that has not yet been delivered. Funds are needed in the Recycling Programs-Cty OCE,Misc Contracts account to cover the price increase for greenwaste processing due to the Consumer Price Index being higher than anticipated and to cover additional costs for scrap metal recycling due to higher costs resulting from low metal market prices. /� SUBMITTED BY: DATE: tP / Z/ / Z� De rtr e t Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN 2 2 2723 Signed: ° DATE: Director of Finance pproved _Deferred Denied igned. 1 DATLO / 3 I Z 3 Mayor ' Transfer No. I '1 u/., Form#:A-102 COUNTY OF HAWAI`! Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT:Neil Azevedo/Loreal Simmons PHONE: 808-961-8349 DATE: 06 / 19 /23 FISCAL PERIOD: July 1,20 22 to June 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070.301.5304.12.113 Roadside Beautif Oce,Water,Gas and Sew $ 1,800.00 TOTAL: $1,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070.301.5304.16.480 Roadside Beautif Eqpt,Misc.Equipment $ 1,800.00 TOTAL: $ 1,800.00 EXPLANATION (Provide complete explanation): Funds are available in Roadside Beautification Water,Gas and Sewer account. Additional funds are needed in the Roadside Beautification Equipment account due to higher than anticipated bid prices for Beautification Zero Turn Mowers(3). SUBMITTED BY: tx 6{ DATE: JUN/ 1 9 2/023 ey D epartment Head ACTION: Recommend Approval —Recommend Deferral _Recommend Denial Signed: DATE: JUN /1 9 2/023 Director of Finance _Approved ^Deferred _Denied Signe.. DATE: /z3 /2 3 'Mayor �7 Transfer No. I 11 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NIKOL LONOKAPU PHONE: 932-2900 DATE: 6 / 19 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.42.109 EMS Helicopter Services,Equip Maint $ 46,416.00 010.221.6227.42.115 EMS Helicopter Services,Misc Cont Svcs 149,000.00 010.221.6227.42.218 EMS Helicopter Services,Fuels/Lubricant 11,754.49 TOTAL: $ 207,170.49 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.02.109 EMS OCE,Equip R&M $ 80,000.00 010.221.6227.02.218 EMS OCE,Fuels&Lubricants 107,000.00 010.221.6227.02.228 EMS OCE, MV/Hvy Eqpt Pars& Supp 20,170.49 TOTAL: $ 207,170.49 EXPLANATION (Provide complete explanation): Transfer funds to the EMS OCE fund for excess Equipment repairs and maintenace and parts and supplies costs, as well as fuels and lubricants. Funds available in the EMS Helicopter fund due to lower than anticipated costs. • SUBMITTED BY: �k1AP21. DATE: JU,N 1 9. 2023 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN 1 9 2023 p Signed: 0— n DATE: Director of Finance proved _Deferred Denied Signed- `L`� DATE: 6 123 /2-- Mayor Transfer No. t i g Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 6 / 15 /23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 S. Hilo Police-S&W, Regular S&W $30,000.00 TOTAL: $30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5210.01.011 Waimea Police-S&W, Regular S&W $30,000.00 TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): Request to transfer from South Hilo Police Regular S&W in the amount of$30,000.00 to Waimea Police Regular S&W to cover base balance shortage as of June 15, 2023 payroll plus for additional adjustments that may post through the rest of the month of June(end of FY). SUBMITTED BY: ! / DATE: JO 1 `;' 2023 epartment ACTION: 09 Recommend Approval _Recommend Deferral Recommend Denial -igned: .. s��— DATE: JUN/ 1 9 ?023 Director of Finance Approved _Deferred Denied Signed: � DATE: C / Mayor 9 Transfer No. I Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Panaewa Zoo CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 123. / 23 FISCAL PERIOD: July 1, 20 22 to June 30,20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010,500.5513.62.114 Aquatics Pools - Electricity $ 17,000.00 TOTAL: $ 16,07128 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02,114 Panaewa Zoo—Electricity $ 4,000.00 010.500.5523.02235 Panaewa Zoo—Misc Materials& Sup $ 13,000.00 TOTAL: $ 17,000,00 EXPLANATION (Provide complete explanation): Funds are needed under account 010.500.5523.02.114 due to higher than anticipated usage of electricity and account 010.500.5523.02.235 due to unanticipated increases(5-20%) for various animal food. Funds are available in this account due to lower than anticipated cost because two pools are closed for renovations. SUBMITTED BY: DATE: .46 24- / Depa t Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: 0 2ce 2=3 IDirector of Finance c, Approved eferred Denied Signed: DATE _ , Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Mayor/Management DIVISION: Administration CONTACT: Kaycie Saiki PHONE: 961-8317 DATE: 06 / 28 / 23 FISCAL PERIOD: July 1, 20 l to June 30, 20 24, FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.02.115 Office of Management, OCE $ 600.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.10.450 Office of Management, Equip $ 600.00 TOTAL: $ 600.00 EXPLANATION (Provide complete explanation): Funds needed to purchase a laptop. Funds available in specified account due to expenditures less than anticipated. SUBMITTED BY: DATE: LC' /8\ l /oZ/"� Department Head ********************************************************************************************************************* ACTION: 1( Recommend Approval Recommend Deferral Recommend Denial Signed:___/1DATE: CO / 2`", / l Director of Finance 2< Approved ferred Denied Signed: DATE: /c)-.9 / ts7..\ Mayor Transfer No. i 2- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 06 / 27 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.801.5801.55.341 Tr to Pub Acc/Op Sp Pres Maint Fnd, Misc $ 387,000.00 TOTAL: $ 387,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.801.5801.49.341 Trans to Disast/Emerg Fund, Misc. Charge $ 113,000.00 010.801.5801.52.341 Tr to Pub Acc/Op Sp Pres Fnd, Misc. Char 274,000.00 TOTAL: $ 387,000.00 EXPLANATION (Provide complete explanation): To cover PONC and D&E transfers for the quarter ended June 30, 2023. Real property tax, penalties and interest collected were more than budgeted resulting in higher amounts owed to the PONC and D&E funds. The Transfer to PONC Maint account has available funds because a transfer was reduced due to the$3,000,000 maximum accrual limit. SUBMITTED BY: a4r1) DATE: / D partment Head ********************************************************************************************************************* ACTION: X Recommend Approval _Recommend Deferral _Recommend Denial • JUN 2 9 2023 fined: DATE: .c,, Director of Finance 2c Approve _Deferred _Denied QJSigned: EDATE: (n / C / th Mayor Transfer No. )227— Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 6 /29 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity $ 34.61 TOTAL: $ 34.61 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ' 010.171.5171.80.480 Building R&M Equip,Misc. Equipment $ 34.61 TOTAL: $ 34.61 EXPLANATION (Provide complete explanation): Funds are available in Building R&M OCE,Electricity due to lower than anticipated costs. Funds are needed because the lowest bid was higher than original B202 amount for the I.TOOLCO GP 1.24 Gear punch knockout tool kit for electricians. tg4 W4. DATE: JUN Y� SUBMITTED BY: '1 " , i .artment Head ***le********** *************,,******************* **********,******************,*: ********************************* ACTION: iC Recommend Approval _Recommend Deferral _Recommend Denial JUN 2 9 2023 igned: 41CSDATE: / / Director of Finance Approved Deferred _Denied Signed: DATE: /35 / .13 Mayor Transfer No. / Z3 Form#A-182 COUNTY OF HAINAN Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 /26 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.217 Aquatics Pools-Cleaning/Sanitation Sup $ 10,000.00 1 I TOTAL: $ 10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503,02.101 P&R Admin -Postage $ 1,000.00 010.500.5503.02.115 P&R Admin-Misc Contract Svc $ 5,000.00 010.500.5503.02.341 P&R Admin-Misc Charges $ 4,000.00 TOTAL: $ 10,000.00 EXPLANATION (Provide complete explanation): Funds are needed under these accounts 010.500.5503.02.101 due to unanticipated cost for courier service for our West Hawaii Office;010.500.5503.02.115 due to higher than anticipated cost for security services and 010.500.5503.02.341 due to higher that anticipated cost for credit card charges because of an increase in facility usage. Funds are available in this account due to lower than anticipated cost because two pools are closed for renovations, „/ SUBMITTED BY: 47.4......,” r. _ DATE: 6 / 2.-7 / 2,- - Departmed ead ****************.**.*****#************* *********************************************************************** ACTION: Recomm- d Approval Recommend Deferral _Recommend Denial Signed: 64- JA----- DATE: k I II / v 0 e I Dir tor of Finance ' \Approved —Deferred Denied Signed: -SLII- k.._0 DATE: 1 ) /c4`c) / )') Mayor Transfer No. /7---Y rifi r- 40 1-{-‘31"/S-?;',1,: Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 06 /27 / 23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.230 S Hilo Road Oce,Highway Materials $20,000 TOTAL: $20,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.22.230 N Hilo/Hamakua Oce,Highway Materials $20,000 TOTAL: $ 20,000 EXPLANATION (Provide complete explanation): Funds are available in the S Hilo Road Oce,Highway Materials account due to Iower than anticipated costs. Additional funds are needed in the N Hilo/Hamakua Oce Highway Materials account due to higher than anticipated costs. 1111 04. JUN 2 7 2P3 SUBMITTEI ,,BY: 4DATE: / / {,j . F Department Head ACTION: _Recommend Approval _Recommend Deferral ^Recommend Denial 2 Signed: le(JIIIJDATE: `U N1 7 2023 Director of Finance (x Approved _Deferred _Denied Signed: _ • DATE: W / ( / 'frNlayor Transfer No. 06- 044(4 6S Form#A-102 COUNTY OF HAWAII Revised:07/01 .REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 06 /27 /23 FISCAL PERIOD: July 1, 20 22 to June 30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.42.230 N& S Kona Rd Oce,Highway Materials $ 10,000 TOTAL: $ 10,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.228 Kau Road Oce,M.V./Hvy Eqpt Parts/Supp $ 10,000 TOTAL: $ 10,000 EXPLANATION (Provide complete explanation): Funds are available in the N&S Kona Rd Oce, Highway Materials account due to lower than anticipated costs. Additional funds are needed in the Kau Road Oce,M.V./Hvy Eqpt Parts/Supp account due to higher than anticipated costs. SUBMITTED BY: 4 DATE: JUO 2 7 i26 2-3 Department Head ***********"*****************************************************************AAI****************A A A A A k********irk** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial r� 7 2023 Signed: lel.. DATE: ��N 2 Director of Finance Approved _Deferred _Denied Signed: % • DATE: (0 /c.1)s / Mayor Transfer No. /2 P Form#:A-102 COUNTY OF HAWAI'I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste/Abandoned Vehicle CONTACT: Mike Kaha/Juliana Holzman-EscarenoPHONE: 961-8270 DATE: 6 / 28 / 2023 FISCAL PERIOD: July 1, 20 22 to June'30, 20 23 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641.5641.02.115 Vehicle&Parts Disp OCE $ 130,000 TOTAL: $ 130,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641,5641.06.454 Veh &Parts Disp Equipt; Computer Equip $ 130,000 • and Software TOTAL: $ 130,000 EXPLANATION (Provide complete explanation): Funds transfer is necessary to purchase the NEXGEN Asset Management System Software(NEXGEN). The Wastewater Division has utilized NEXGEN for two years now with much success. The Abandoned Vehicle Section has wanted to procure a database system for some time now to help create a more streamlined and manageable form of processing and logging in the vehicles. The past May,the Abandoned Vehicle Section was introduced to the NEXGEN Asset Management System Software,and feels that it is in the best interest of the Division to purchase this system,this includes building a database for the primary use of the Abandoned Vehicle Section,which will also include, inventory control,generate work orders,predictive and preventative maintenance for the entire Solid Waste Division. Funds are available in account 075.641.5641.02.115 because we anticipated a slight increase of vehicles towed and disposed of in FY23,however,the actual number of vehicles towed and disposed of was significantly lower than anticipated. �o ii SUBMITTED BY. �; ti DATE: (D / /a-3 Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial 141uSigned: (1(,u i'.. DATE: 4 / aro l 23 Director of Finance Approved _Deferred Denied PSSigned: DATE: (0 / �O /013 Mayor Transfer No. 12-7