The URL can be used to link to this page

Home My WebLink AboutCOM 0452.000 2022-2024Mitchell D. Roth Mayor Deanna S. Sako Director Diane Nakagawa Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Ilawai`i 96720 (808) 961-8234 Fax (808) 961-8569 August 31, 2023" Heather Kimball, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni. Street" Hilo, Hawaii 96720 Re: Resolution for multi -year lease Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a new multi -year lease agreement for one wide format plotter/scanner. This equipment is to be used by the Department of Environmental Management's Wastewater Division's Administration office in Hilo. The monthly cost will be approximately $250. If there are any questions, please do not hesitate to call Chris Laude of the Department of Environmental Management at 961-8279. ' Deanna S. Sako Director of Finance Enc. c: DEM lize Comm. 491 Ref. TO: t I VV Hawaii County is an Equal Opportunity Employer and ProviderRef. Date — i a , Form#: B-5 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Evin)Omenta/Management DATE 7/25/2O23 STAFF CONTACT: Chris LaudLaude, Wastewater PHONE: 961-8279 A. Resolution authorizing the Mayor to enter into a multi -year lease agreement for five years for a wide fonnatp}ottaKecgnDec The plotter/scanner will allow color printing, scanning, and copying of plans for the Department ofEnvironmental Management Wastewater Division Administration office in Hilo, HaVVai'i. - B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The OEK8Wastewater Division iarequesting tolease awide format plotter/scanner hoprovide for color printing, scanning, and copying of plans for the administration office in Hilo, Hawai'i. This office supports Wastewater operations islandwide and its current wide format plotter/scanner lease has expired. The administration office'srole iahoserve DEMbv providing aclean and safe space for staff training, meetings with consultants and the public, engineering services, andolehoa|oupporthzropermdmnoofUloxvmetevxeter collection and trrn eaterdsystem island wide. This office routinely prints full sized plans (34"X36")iDcolor. The wide format plotter/scanner will provide a fast and effective way to print all required documents color or black and white oDsite. This reduces the effort toproduce professional documents for our business o[operations purposes, In addition to printing, we currently need to digitize existing large (in excess of 150 pages) hard copy documents to share information with consultants, other DEM WWD offices, andsupport data entry operations into our new asset management system. The wide format will be leased for ooeh(�� odH�� yao.TheeaUmm�dmon��000 �� e�moe ia$25O. Funding for the �ameiaindudodinthe FY�2O23-2O2. budget. ^ 8|{3NEO' � DATE: MATT KANEALIl-KLEINFELDER Chairperson CINDY EVANS Vice Chair HAWAPI COUNTY COUNCIL County ofHawai'i Hawai'i County Building 25 Aupuni Street Hilo, Hawai'i 96720 September 5, 2023 Heather L. Kimball, Council Chair Hawai'i County Council 25 Aupuni Street Hilo, Hawai'i 96720 MICHELLE M. GALIMBA HOLEKA GORO INABA JENN KAGIWADA ASHLEY L. KIERKIEWICZ HEATHER L. KIMBALL SUSAN L.K. LEE LOY REBECCA VILLEGAS RE: Resolution No. 259-23 RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI -YEAR LEASE FOR ONE (1) WIDE FORMAT PLOTTER/SCANNER FOR THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai'i, this written request is submitted with my approval that the above -referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Matt Kdneali' -Kleinfelde�, Chairperson Committee ("Finance -,""Approved/Date/WaiVe to Council Reuther L. Kimball, Council Chair Hawai'i County Council SE- p - 6 2023 MKK:Ikh Disapproved/Date/Refer to FC: Heather L. Kimball, Council Chair Hawai'i County Council Hawai'i County Is an Equal Opportunity Provider and Employer