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HomeMy WebLinkAboutMIN FC 2023/10/17 (2022-2024) Committee on Finance 21st Session West Hawaii Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawaii October 17, 2023 CALL TO The regular meeting of the Committee on Finance was called to ORDER: order at 10:50 a.m., in the Council Chambers, Kailua-Kona, by Mr. Matt Kaneali`i- Kleinfelder, Chair. ROLL CALL: Present: Mr. Matt Kaneali`i- Kleinfelder, Chair Ms. Cindy Evans, Vice Chair Ms. Michelle M. Galimba, Member Mr. Holeka Goro Inaba, Member Ms. Jenn Kagiwada, Member Ms. Ashley L. Kierkiewicz, Member(via videoconference from Hilo) Ms. Heather L. Kimball, Member Ms. Susan L. K. Lee Loy, Member Ms. Rebecca Villegas, Member STATEMENTS The Chair directed the Committee to proceed to the next order of business, FROM THE Statements from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: (There were none.) CHR KANEALI`I-KLEINFELDER: Okay, let's get right to it then. Ms. Kierkiewicz, who do we have in the Hilo Chambers right now? MS. KIERKIEWICZ: Director Sako is here. CHR KANEALI`I-KLEINFELDER: Okay, Mr. Clerk, let's do Bill 94. Change Order As directed by the Chair and with no object from the Council Members, the of Business: the following item was taken out of order: FC-21 October 17,2023 Bill 94: AUTHORIZES THE ISSUANCE OF GENERAL OBLIGATION BONDS OF THE COUNTY OF HAWAII FOR THE PURPOSE OF FUNDING ALL OR A PORTION OF THE COSTS OF VARIOUS IMPROVEMENT PROJECTS; FIXING THE FORM, DENOMINATIONS, AND CERTAIN OTHER DETAILS OF SUCH BONDS AND PROVIDING FOR THEIR SALE TO THE PUBLIC; AND AUTHORIZES THE TAKING OF OTHER ACTIONS RELATING TO THE ISSUANCE AND SALE OF THE BONDS Authorizes the issuance of up to $187 million in General Obligation Bonds to fund certain Capital Improvement Projects including: Construction of Hilo Wastewater Treatment Plant and other facilities; Parks and Recreation Projects; Office of Housing and Community Development Projects; Public Works Repairs and Maintenance; and Public Works Engineering Drainage, Bridges, and Miscellaneous Road Projects. Reference: Comm. 537 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 94 on first reading. Seconded by Ms. Kimball. CHR KANEALI`I-KLEINFELDER: Discussion from the Council. Council Member Kimball, go ahead. MS. KIMBALL: Thank you Chair. I just want to say, mahalo to the Finance Director and the Finance Department, as well as to Parks and Recreation, Director Messina for the inclusion of the Laupahoehoe Boat Ramp in this particular bond ordinance. I aways talk about the Laupahoehoe Boat Ramp project as like being the Charlie Brown and the football, where for the past 15 years or so, it's been, "Oh, we've got the money to do it." Then it just gets suddenly immediately pulled away. This is a really important resource for that community. It's the way to access the icebox, of course. It's a way to provide another means of bringing supplies or evacuating people in the event of emergency with the bridge going down. So, really critical I think, to the infrastructure of the Hamakua Coast to have that boat ramp reopened. I encourage everyone to support this ordinance for all of the reasons but also this reason. Thank you. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Villegas, go ahead. MS. VILLEGAS: Yes, I also want to express my gratitude for the inclusion of the Kealakehe Regional Park, Phase L I just had a quick question, and I wondered if anyone was here from Parks and Recreation or Finance to answer a question for me. Page 2 FC-21 October 17,2023 (Note: At this time, Finance Director Deanna Sako came forward to address the members of the Committee.) MS. SAKO: I'm not sure if anyone from Parks and Rec. is online. But I can try and answer your question. MS. VILLEGAS: Alright. Thank you so much, Deanna. Quick question about the Kealakehe Regional Park. You know, I see a lot of connection here also, and I see this Hilo Wastewater Treatment Plant, and with our challenges and opportunities related to the Kealakehe Wastewater Treatment facility and its direct connection to the Regional Park, as that having been a big part of the potential use of our one water. Once we're upgraded to that capacity, is that still the case and is there alignment in that and funding for those things? MS. SAKO: They are definitely talking, DEM (Department of Environmental Management) and Parks and Rec. I'm not sure what the final outcome was. Then, the Kealakehe Treatment Plant is on the list of top seven priorities of DEM that we've been working on. Because in addition to this $100 million, you know, right now we're still funding Hilo Wastewater Treatment Plant, but it's for their other facilities as well. And they are going to be needing additional funding so we'll have to keep coming back, you know, for additional bond funding, as we get all of our facilities taken care of. So, there's probably money in here for Planning and stuff for the Kealakehe Wastewater Treatment Plant, but we'll definitely need to come back for additional funding for the actual construction project. And I should have brought that schedule down that we've been working on with DEM and I totally forgot to, so I apologize. MS. VILLEGAS: No worries and congratulations, Deanna, on your promotion, transition. MS. SAKO: Upcoming, yes. MS. VILLEGAS: Yes, upcoming, and I'm sure it's a challenge to wear all the hats. But I really appreciate you taking the time to be here and answer these questions for me, and it's also very heartening to hear that there may be future bond occurrences or opportunities like this one. I hope we get a chance to talk about those. I know in my freshman year in office, having had some really passionate conversations with you about our bond rating and your wisdom in protecting that for so long. In my novice expertise of the finance world, I really want to just take my hat off to you for your capacity to recognize opportunities to embrace bonds as a chance for us to finance some of our just dire needs for Page 3 FC-21 October 17,2023 infrastructure improvements. So, I really appreciate you and thanks for being here to help. Not only explain what's happening through this one, but that there's opportunity for future and that we could be looking at how to ensure and work with you to ensure that these major projects in our districts can be taken into consideration. So, thank you. MS. SAKO: You're welcome. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Galimba. MS. GALIMBA: Thank you. Deanna, I see on this that the top item is the $100 million for the Hilo Wastewater, and I believe the last bond issued also had a big chunk of money for the Hilo Wastewater Plant. Can you maybe talk me through the different, you know, amounts of money that are being allocated to Hilo Wastewater Treatment Plant? MS. SAKO: Sure. So, this is the third bond ordinance that we've come back to, not just for Hilo Wastewater Treatment Plant. They do have some other facilities. You know, like I said, I think we've agreed to the top seven priorities that DEM is working on. So, in our effort to fund those, a significant portion of this is definitely going to go to Hilo Wastewater Treatment Plant. They're going to end up bidding out Phase I and II together. So, we want to ensure that we have adequate funding so that when we bid it out we can encumber the funds and enter into the contract. I'll refrain from giving any estimates, because as soon as soon as I say a number, that's what the bids will come in at. So, yes, this is definitely the third bond ordinance that we are funding, trying to get that pool of money together so that when they're ready to sign the contract, we'll be ready to move forward. MS. GALIMBA: Thanks. I saw Deputy Director Iokepa-Moses come on for a moment there. (Note: At this time, Environmental Management Deputy Director Brenda Iokepa-Moses came forward to address the members of the Committee.) MS. IOKEPA-MOSES: Hi Michelle, I was just checking to make sure my video was up. But, yeah, Ramzi's on as well. And that's true, the first chunk of money was delegated for our first phase. We didn't get enough bidders on that one. So, we are going to combine those two phases together, and therefore we'll wait for a good bid to come in, hopefully, for those two phases to move forward. Page 4 FC-21 October 17,2023 MS. GALIMBA: So, this is not necessarily just for Hilo, is what Deanna is saying. So, is it potentially some of it for the N5'51ehu and Pahala Wastewater projects as well? MS. SAKO: Those projects are on their priority list as well, yes. MS. GALIMBA: This is kind of a silly question, but, I was just reading the bill, and it talked about denominations of$5,000 and lithographs and pieces of the paper. I'm just wondering, do you actually do a big stack of paper with bonds and put it in a vault somewhere? MS. SAKO: We used to. Now it's primarily electronic, but there are still a few bonds that people have, yes. And the $5,000 is the increments you buy in, not what we borrow in. MS. GALIMBA: Okay, thanks. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Inaba. MR. INABA: Yeah, for the Ulu Wini Wastewater Treatment Plant, that project is converting them to the new sewer line? MS. SAKO: I'm not sure if the timing is going to work out to connect to the new sewer line. If it does, it's their preference. But I believe we're out of compliance and we need to get the second wastewater train back in. So, they will be working to get that particular standalone plant back into operational order again to be in compliance with all of the regulations regarding wastewater. MR. INABA: Thank you. I see it listed under OHCD (Office of Housing and Community Development), but is the DEM bidding that transition or contracted? MS. SAKO: I believe they're working together on it, yes. MR. INABA: Okay, thank you. Then for the Kealakehe Regional Park Phase I, is that for design? MS. SAKO: Yes, design of the initial phase. MR. INABA: Okay, thank you, Director. Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Going to Hilo. Council Member Kierkiewicz. MS. KIERKIEWICZ: Thank you. Director, great to see you. I just have a few questions here. Can you walk us through the financing implications of Page 5 FC-21 October 17,2023 issuing this bond. You know, I'm curious about how it may be affecting our County debt load and our long-term sustainability. One of my colleagues, Council Member Villegas, talked about how you are superprotective of that and making sure we don't,you know, pass any of these specials. So,just wondering if you could walk us through debt load and our ability to pay. MS. SAKO: Yes. So, with this bond authorization, we're currently in our actual budget that was passed last June for this fiscal year 2024 that we're in. We're at 7.1 percent, and with this bond authorization, if passed, we will be at 14 percent. And that's 14 percent of our expenditures in the Operating Budget, and we try to keep that 15 percent or below. So, we're at 14 percent, but part of that—and the reason the actual issued is so much lower than what's authorized is significantly because of the wastewater funds. Because it's going to take a significant chunk of money when they enter into that contract. You know, we're basically rebuilding the entire plant. So, as we work on that, we have the authorization to borrow, but we won't borrow until they actually need the cash. So,just use as an example. When the Hilo Wastewater Treatment Plant contract is issued, they're not going to spend it all on day one, right? There may be some upfront costs to order parts or equipment. But then there would be progressive payments made throughout the course of the construction over, let's say, a three to five-year period. So, we work with DEM and the other departments to know their cashflow needs, and then we'll borrow as needed. MS. KIERKIEWICZ: Okay, that's helpful. Thank you. Can you provide an overview of our bond rating and how this is like Finance 101, but like how issuing additional bonds might impact that rating? We get a lot of questions about that, that's why. MS. SAKO: We do, and even when we had the recent fires and even though Maui was impacted, you know, much more than our island, we still get the questions from the bond-rating agencies, because they are concerned about the impact on our revenue. Real Property Tax is by far, you know, a larger source of revenue. But we also have General Excise Tax (GET) and now the TAT (Transient Accommodations Tax). And you know, TAT has been coming down. The Council on Revenue Statewide met and have greatly reduced the GET tax projection. Page 6 FC-21 October 17,2023 So, you know, we continue to watch for things that is maybe even out of our control. But they do look at how much we're borrowing when we meet with them. I think they understand we have a plan and we have it laid out, especially relating to our wastewater projects. You know, like Hilo Wastewater Treatment Plant is in design; they're working on Kealakehe, Pahala, Na'alehu. There's many projects going on, and so they do know that the time will come when we have to actually spend the money that we're authorized to borrow. So, that's when we'll actually be borrowing those funds. So, we've kind of laid out a plan for them so that they are expecting us probably enter the bond market more frequently than we have in the past. MS. KIERKIEWICZ: Okay. What is in place to ensure that the departments actually carry out the projects that are designated in this bond ordinance? MS. SAKO: So, we do have regular meetings. We don't always go over the status, but as we do the allotments, we kind of know which projects the departments are working on. So, with DEM, we meet with them quite regularly. Then at the same time, they're also working to get SRF (State Revolving Fund) funding. You know, Congressional Earmarks, various grants. I think, U. S. Army Corps of Engineers was the most recent one I think they applied for. So, there's so many that they are working on that hopefully, that funding will help us supplement so that future bond authorizations will hopefully be less. MS. KIERKIEWICZ: Great. We're using this as leverage, but I want to go back to kind of the core of my question which was, you know, we've passed several bond ordinances in the past. I think back to right before the pandemic, there was one regarding roads infrastructure, specifically, Puna emergency connectivity. It's been several years and I know there's been a change in Administration, but I just wonder, you know, we're passing these ordinances supporting very specific projects. So,just trying to understand the accountability that departments have to actually execute. MS. SAKO: So, most of the departments, we're in very close contact and we kind of know which projects they're working on. That Roads Bond Ordinance was initiated by Council, and so that particular one you know, the departments are very much aware of which projects are in there. The Puna Emergency Access Road, that particular project is kind of unique in that, you know, there was a group together—Roy was here. So, they kind of worked on which roads. I don't know if anybody at DPW (Department of Public Works) has kind of, you know, taken the lead on that project to get it implemented. But we can ask DPW to follow up on that. Another Council Member recently asked about that project as well. Page 7 FC-21 October 17,2023 MS. KIERKIEWICZ: Thanks Director. What if the money that's been allocated to the different departments is insufficient, what if certain projects are going to cost a bit more. Are these projects prioritized in a way where you'll find other money to get the job done? MS. SAKO: So, sometimes it depends how short we're going to be. So, the reason we kind of group it by department so lets say,just to pick on Parks and Rec., Kealakehe Regional Park is a little bit more than what they projected, maybe $100,000 more, but another project actually came in less than what they projected. If they can stay within that amount, they're fine. But there are times, you know, when we've had to come in and add additional funding on the next authorization for specific projects. There's been some larger projects, you know, maybe the Emergency Call Center, that we've had to come in for an additional couple million, so that we have funding to cover change orders. So, if it was really short, we'd be coming in for additional funding. If it's really little, there could be, you know, small pockets of money left in Capitol Project Fund Balance or money that may have previously been transferred from another fund that we might be able to utilize if it was for the same purpose. But for the most part, we'd have to come back for additional funding. MS. KIERKIEWICZ: Okay, thank you for that, and thank you so much for answering those questions. I think that it's really an artform, a science behind building these ordinances and identifying which infrastructure projects to invest in, and I really do appreciate sort of the investment in communities all around Hawaii Island. And thank you, I know that Isaac Hale Beach Park is on here. There was a bit more that was needed because we just didn't get enough from FEMA (Federal Emergency Management Agency). MS. SAKO: Yeah, that was a unique disaster. MS. KIERKIEWICZ: So, thank you for recognizing us. Thank you again, Director. Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Seeing no further discussion here in Kona, Ms. Sako, thank you for being here this morning. Let's say something happens between here and whenever, and if we're running it at about 14 percent now, what is that one percent allow us to do without going over that 15 percent threshold? Page 8 FC-21 October 17,2023 MS. SAKO: Just a second, I have my little work sheet. So, we can do about another $100, $150 million, which you know, you might have heard me say, we'll have to come in one more time in the coming year for Wastewater. So, we're kind of reaching that maximum. But the flexibility we do have is that if we haven't borrowed yet or we haven't started a project, meaning it might be in design, but we haven't started construction, then we can put some projects on hold while we deal with the more immediate needs. CHR KANEALI`I-KLEINFELDER: Okay, thank you. That's good to know. I was worried that if something does come up, we need to MS. SAKO: Right, like if we had a disaster or an unplanned event of significant magnitude, then yes, we would look at it and reprioritize some of the projects. CHR KANEALI`I-KLEINFELDER: Okay. Then you know, I've got to mention, not a lot on this list for District 5, you know, in support of my district. I love the projects on here. These are great projects. But let's say that District 5 needed something to happen, is this list set in stone? MS. SAKO: These projects are the projects, you know, obviously we're planning on doing. We tried to do island-wide, although I don't always look at my Council District. That's, you know, my fault. I look more at, you know, geographical districts, and are we kind of trying to hit island-wide. But also, there's been previous bond issues as well, where you know,projects in specific districts may have been funded and others didn't. So, we'd like to think over the course of time, that you know, all projects are represented, as well as trying to make up for some shortfalls. You know, the Kealakehe area is an area greatly lacking in parks. And some parks in District 5 have been previously funded. So, it might not always look fair in the specific ordinance, but over the course of time, you know, we do our best to really try to do things island-wide. Always keeping in mind, though, that those federal mandates like health and safety and EPA (Environmental Protection Agency), and things like that are always, unfortunately, going to take the highest priority. CHR KANEALI`I-KLEINFELDER: Thank you, Deanna. Last question from me, there's a number of affordable housing projects on this list, and I was thinking about the different funds that we've created over the past couple years, and how do those different sources of funding meet? MS. SAKO: So, the two recent ones I recall are like the Homelessness and then the Housing Production Funding. So, I believe they're coming in with Page 9 FC-21 October 17,2023 the Housing Production list of awards very shortly to Council so that those can be reviewed. I think a lot of this is supplemental or it's to get projects started, so that they can move forward. In some cases, like the first couple are to get infrastructure going so that we can do housing in that area. I don't have more details on those other ones. They were all smaller amounts so I think it's just the initial funding to get the projects going. CHR KANEALI`I-KLEINFELDER: Okay. I think you understand my question. So, we've created funds, we've created revenue sources, but we're pulling a bond to fund—looks like three different Housing projects which the first three look like infrastructure improvements, but the next three, the Haihai, Ainako, and Ainaola Housing projects doesn't denote infrastructure improvements. It actually denotes a new project. MS. SAKO: Yeah, it does say project, and they're each $1 million on the list they sent to me, and I don't have more details but I think it was the initial start-up. So, I'll follow-up with them and have more information by the next reading. CHR KANEALI`I-KLEINFELDER: That would be good, and even the Homeless Fund was amended on its way through Council to add in the term, "Housing." So, both of those have the ability to be used for Housing. So, seeing this bond money being used for Housing versus existing property taxes that have been pulled aside for this purpose seems quite interesting to say the least. So, I think, yeah, get us some background on that,please, for the next meeting. MS. SAKO: Yeah, we'll have it by next time. CHR KANEALI`I-KLEINFELDER: Beautiful. Thank you very much, Deanna. Okay, seeing no further discussion MS. KIERKIEWICZ: Chair, I have another question for the Director. CHR KANEALI`I-KLEINFELDER: Okay, go ahead, Ms. Kierkiewicz. MS. KIERKIEWICZ: Thank you. Director, I just wanted to clarify, the Housing projects that are listed here are County projects? MS. SAKO: That's correct. MS. KIERKIEWICZ: Okay, because my recollection of the funds that were passed by Council; Affordable Housing Production, Housing and Page 10 FC-21 October 17,2023 Homelessness were to support projects that nonprofit private sector are to complete. MS. SAKO: Community, right, and so I think they just reviewed the Housing Production applications and those would be what's coming before Council. So, I think that's a good time to have part of that discussion as well, and it'll probably line up with the next reading, most likely. MS. KIERKIEWICZ: Okay, thank you. I just wanted to make sure the public was aware and we could clarify the projects and the funding sources. I yield. CHR KANEALI`I-KLEINFELDER: Beautiful. Thank you. Okay, seeing no further discussion, we do have the motion on the floor to forward Bill 94 to Council with a favorable recommendation. All in favor? Any opposed? Vote on Bill 94: The motion to recommend passage of Bill 94 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. CHR KANEALI`I-KLEINFELDER: Can we please go back to the beginning of the agenda? Return to Order The Chair directed the Committee to return to the order of business. of Business: COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS: Communications. Comm. 13.19: REPORT OF CHANGE ORDERS AUTHORIZED: AUGUST 16 —31, 2023 From Finance Director Deanna Sako, dated September 15, 2023, transmitting the above report pursuant to Section 2-12.3 of the Hawaii County Code. Motion to Close File: Ms. Lee Loy moved to close file on Comm. 13.19. Seconded by Ms. Galimba. CHR KANEALI`I-KLEINFELDER: Any discussion, Council Members? Hearing and seeing none, motion is on the floor. All in favor? Any opposed? Page 11 FC-21 October 17,2023 Vote on Comm. 13.19: The motion to close file on Comm. 13.19 was carried Filed by following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Comm. 13.20: REPORT OF CHANGE ORDERS AUTHORIZED: SEPTEMBER 1 — 15, 2023 From Finance Director Deanna Sako, dated September 26, 2023, transmitting the above report pursuant to Section 2-12.3 of the Hawaii County Code. Motion to Close File: Ms. Lee Loy moved to close file on Comm. 13.20. Seconded by Ms. Galimba. CHR KANEALI`I-KLEINFELDER: Any discussion? Council Member Kierkiewicz, go ahead. MS. KIERKIEWICZ: Thank you, Chair. Director, I just have a question here about one of the projects. It's related to Mass-Notification system. I know that during Budget, we talked about Everbridge and Administrator Magno mentioned that the cost was going to be increased insignificantly. I think we can see it reflected here in this change order. Is there work being done to identify a different, more-effective system like what is the plan? MS. SAKO: So, I believe this is the option year for this current year, and the price is similar to a one-year amount of the original contract. However, I think it's the coming year that it is expected to go significantly higher, and I believe they are looking at all options, and we can always bid it out again. You know, and see what the options are or talk to them about changing the way it's licensed or implemented. So, I think they're working with Purchasing,just to look at all available options. MS. KIERKIEWICZ: Okay, thank you. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Seeing no further discussion, motion is on the floor to close file on Communication 13.20. All in favor? Any opposed? Page 12 FC-21 October 17,2023 Vote on Comm. 13.20: The motion to close file on Comm. 13.20 was carried Filed by following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, and Chair Kaneali`i-Kleinfelder—8. Noes: None. Absent: Committee Member Villegas — 1. Excused: None. Comm. 14.12: PRELIMINARY MONTHLY BUDGET STATUS REPORT FOR THE MONTH ENDED JUNE 30, 2023 From Finance Director Deanna Sako, dated September 15, 2023, transmitting the above report pursuant to Section 6-6.3(h) of the Hawaii County Charter. Motion to Close File: Ms. Galimba moved to close file on Comm. 14.12. Seconded by Ms. Lee Loy. CHR KANEALII-KLEINFELDER: Any discussion on the motion? Seeing and hearing none, motion is on the floor. All in favor? Any opposed? Vote on Comm. 14.12: The motion to close file on Comm. 14.12 was carried Filed by following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, and Chair Kaneali`i-Kleinfelder—8. Noes: None. Absent: Committee Member Villegas — 1. Excused: None. CHR KANEALII-KLEINFELDER: Resolution 304-23, please. ORDER OF The Chair directed the Committee to proceed to the next order of business, RESOLUTIONS: Order of Resolutions. Res. 304-23: AUTHORIZES THE DEPARTMENT OF RESEARCH AND DEVELOPMENT TO AWARD FUNDS TO HAWAII LOCAL2023 HUB Provides grant funds in the amount of$75,000 for community engagement and communication plans to support the County's sustainability and climate action programs, and the Aloha+ Challenge. Reference: Comm. 521 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Page 13 FC-21 October 17,2023 Motion to Approve: Ms. Galimba moved to recommend adoption of Res. 304-23. Seconded by Ms. Lee Loy. CHR KANEALI`I-KLEINFELDER: Council Members, discussion? Council Member Evans, go ahead. MS. EVANS: Thank you. If Doug Adams is available, if not, then Deanna Sako, if she's there. MS. KIERKIEWICZ: Actually, Council Member, we have representatives from Research and Development(R&D). Jake Sykes and Kendra Obermaier. MS. EVANS: Thank you. So, the Aloha+ Challenge has been a wonderful thing, it obviously been around awhile. I'm looking at your justification sheet, where it's been around for 10 years. So, I'm just curious, the Hawaii Local 2030 Hub (Historically Underutilized Business) over the past 10 years has been working with you. So, this sounds like an ongoing ability for them to help support Research and Development with their dashboard. I'm just a little confused why this would not be done by staff, or it might not be done on a private contract. How did we end up with a nonprofit doing this, instead of internally? (Note: At this time, Research and Development Sustainability Specialist Jake Sykes and Climate Action Specialist Kendra Obermaier came forward to address the members of the Committee.) MR. SYKES: Aloha Committee on Finance. My name is Jake Sykes, Sustainability Specialist with Research and Development. Mahalo for the opportunity to come speak before you today. So, this matter is, yeah, they are going to be coming in, Research and Development and helping with community engagement around the Aloha+ dashboard. We do currently have staff inhouse and myself working on the sustainability dashboard, which is going to be a little bit more comprehensive than just the Aloha+ framework. That's really much aligned with the United Nations Sustainable Development goals. So, the sustainability dashboard that the County is working on is going to encompass County operations, specifically for our organization, but also other island-wide metrics of sustainability that go a little bit beyond just the Aloha+ dashboard. So, the intention of this partnership being within Research and Development is to make sure that the Aloha+ dashboard, which is focused on individual household business actions, you can sign up, take the challenge, and hit, I believe the six priority areas that they have. But we will also have the sustainability dashboard, Page 14 FC-21 October 17,2023 which is more of an overview of County municipal operations, but also island- wide data in other priority areas as well. MS. OBERMAIER: If I could add to that? Aloha Council, thank you for having us here today. My name is Kendra Obermaier and I'm the Climate Change Specialist with Research and Development. Jake and I are here representing for Doug Adams and Frecia Cevallos. So, a part of the initiation of this partnership is based on Kihei's experience. So, Kihei is the individual who is going to come on from HGG (Hawai`i Green Growth) and work in the Hilo Office. So, Kihei is an `Olelo Hawaii Practitioner and also is deeply knowledgeable in culture and has worked for the past few years with HGG in bridging some of the gap between culture and the way that we talk about that, and represent that with dashboards and with our work at the Government level, but also like the State and National level with sustainability. So, that's currently a gap in our program. We do have staff working, like Jake said, on dashboards. We have staff working with HGG, but Kihei has a depth of knowledge from her experience with `Olelo and then her other professional experience that we just like frankly don't have yet, and we haven't integrated as deeply as it possible in the program. So, that's part of what we're trying to fill and in sort of what's not been addressed previously in the program. Hope that helps. MS. EVANS: I think I understand the need. I'm just trying to understand the execution. So, Director Sako, I have a question for Finance. Why wouldn't you have a temporary hire or something that you felt you need to fill a need, you put out a request, this person applies; they're in temporary to give this experience you need. Why would we have a nonprofit through a grant. I mean is this is a way to get things done, that's fabulous. But that's new to me. MS. SAKO: So, we have had many grants over the years with nonprofits, especially, you know, I think the team here from R&D was explaining that have that knowledge and capability. We already know they can do it. And maybe they're not ready to come work for the County, they like what they're doing. Then frequently we will work with nonprofits. Then once we determine it's a nonprofit, then it falls under the grant portion of the County Code where County Council has to approve anything over $25,000. That's basically why we're here today. If it's something that ends up continuing, I think one of your questions was like when we just put them on contract or something like that. If it's a continuing item, they could put it in the budget and specifically name the recipient. Then they wouldn't have to come forward to Council with the resolution in the future Page 15 FC-21 October 17,2023 because it would just automatically be in the Budget Ordinance if it's specifically named there. But you know, basically, the departments determine that this is the way they want to go, but there are other positions and other opportunities where we do bring on temporary hires if there's a position or perhaps a temporary employment contract. So, it just depends on the person we're working with. You know, if they are free and willing to take employment with the County or if they're actually working for a nonprofit. That's, you know, the way we're going to basically pay for their services. MS. EVANS: This is just different for me to see that you have these choices. So, I'm learning. The other question is, this office of OSCER (Office of Sustainability, Climate, Equity and Resilience) that we're talking about. Would this be something under them instead of Office of Research and Development? MS. SAKO: You know, obviously, Research and Development is going to continue to work with the new OSCER Agency as we move forward. But this particular work is kind of separate from OSCER with the Aloha+ Challenge. But, you know, the two departments will definitely work close together. MS. EVANS: Alright, thank you. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Inaba, go head, then I'll go to you, Council Member Kierkiewicz. MR. INABA: Thank you. So, for this resolution, was there an RFP (Request for Proposal) that went out, or how did we select this nonprofit to be the recipient of these funds? MS. SAKO: So, for this particular one, they did not issue an RFP. It's not always required. But they knew this nonprofit had the skillset that they were looking for, and I believe that's how the department determined that they wanted to work with them. MR. INABA: Okay. Then for the Aloha+ Challenge, is this something that we've been working on already or is this something new? MR. SYKES: Yes, from my understanding that's something that the County's been involved in since former Mayor, Billy Kenoi. So, this is just a continuation of that decades' long effort. Having it within the County will help make the Aloha+ dashboard a little bit more relevant to Hawaii County communities too. Because you know, some people just don't really connect to some of the individual actions of making it more grounded-in-place based actions will definitely strengthen the partnership. Page 16 FC-21 October 17,2023 MR. INABA: Thank you. Perhaps we can have a quick presentation on the Aloha+ Challenge on the dashboard. I'm not familiar with it myself. But it might be good to highlight to the Council and to the public, what's available there moving forward, since we are committing these funds. Thank you so much. MR. SYKES: Absolutely, we'd be open to that. Mahalo. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kierkiewicz, go ahead. MS. KIERKIEWICZ: Thank you, Chair. Thank you very much for the overview, Jake and Kendra. Where is the Local 2030 Hub located? MR. SYKES: Mahalo for the question. I believe it's based out of Oahu. MS. KIERKIEWICZ: Okay, and is this the nonprofit that's headed up by Celeste Connors? I'm on their website. There's the island's 2030; and I also know she's associated with Hawaii Green Growth. MR. SYKES: I believe Hawaii Green Growth is the sponsored Hub or the nonprofit that is registered for the Hub. MS. OBERMAIER: So, the Local 2030 network is like a larger initiative connecting, like Jake was saying, different Hubs. So, there's also like a Guam Green Growth, for example, that are working on implementing the UN(United Nations) sustainability goals at a local level. So, Hawaii Green Growth is the Hawaii Chapter, like Jake was saying, based in Oahu that is run by Celeste Connors. Hawaii Green Growth has also been spearheading the Local 2030 network in a lot of ways and been providing a lot of the facilitation for the local 2030 Hubs, and that has also been spearheaded by Celeste Connors. So, there's a lot of overlap in personnel. MS. KIERKIEWICZ: Do other counties, like R&D departments, have a similar arrangement or contract with Local 2030? The reason why I ask is because if the whole idea is to have a body of data and information to track individual business, County community-level action in relation to Aloha+ and how that feeds into the UN's SDGs (Sustainable Development Goals). I'm just wondering, is this like Statewide collaboration happening? MR. SYKES: Yes, the four counties' sustainability network all have our contact with SDG and we're all in line with the Aloha+ Challenge dashboard. I'm not 100 percent certain if they are entering into similar grant agreements to host the platform within their counties. That would probably be a topic of conversation for our next working group meeting. Page 17 FC-21 October 17,2023 MS. OBERMAIER: My understanding is that the majority of the collaboration so far has occurred in Oahu because that's where HGG is located. So, Kihei is the first HGG staff, to my knowledge, that will be based in Hawaii Island. But they have done like smaller collaborations in contracts. There's been no hosting of an HGG employee at a County site. MS. KIERKIEWICZ: So, Kihei will be working out of R&D's offices? MS. OBERMAIER: Part-time, yes. MS. KIERKIEWICZ: Okay. And for how long? I didn't see any like timeframe for the agreement between the County and Local 2030. Doctor(Inaba), did you see anything in the Resolution, no? Just trying to understand the timeframe of our commitment and how far $75,000 is going to get us. Would you guys be able to let us know by Council? MR. SYKES: Yes. MS. KIERKIEWICZ: So, Kihei, this individual,will be coordinating community engagement? MR. SYKES: Yes. MS. KIERKIEWICZ: Okay. And communication plans, what does that mean? MS. OBERMAIER: So, as we talked with the ICAP (Individual Career Academic Planning), you know, when that was passed, we have a need for increased community engagement around how we're doing around our sustainability efforts, our climate action work, in addition to the Hawaii Green Growths need for increased community engagement around the Aloha+ Challenge dashboard. So, the idea is to combine those efforts to a degree, and also to create like plans, like literally, how are we going to communicate? You know, are we using social media? Are we going to different community meetings? Are we conducting our own events? So just putting a little more thought and time and experience into like a full communications plan as opposed to doing it more, not without intention, with intention but on the fly. MS. KIERKIEWICZ: Thank you for that clarification. I guess, also, you know, going back to some of the comments that Council Member Evans raised regarding the interplay between R&D and OSCER. This seems more like OSCER type work, so perhaps thinking about the coordination of this data; who's using it; who's going to feed into it, where it's going to live would be helpful to know at Council too. Thank you. Page 18 FC-21 October 17,2023 Just because a significant amount of money has been going into these sort of initiatives. And you know, we haven't seen an office, sort of set up just yet. Again, appreciate all of this work, but at some point, we want to see something really tangible. Okay, thanks you guys. Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kimball. MS. KIMBALL: Thank you. Just since the conversation, you know, involves talking about Hawaii Green Growth, I did want to mention to folks next Tuesday is they're Annual Island's Partnership event at the East West Center in Honolulu. So, encourage everybody if you have interest, to potentially attend, unfortunately, I don't think there's a virtual option. But I want to just also acknowledge Council Member Kierkiewicz's last point there. We're working on getting that OSCER office stood up. I'm a little frustrated with how far behind we are. I would have hoped we would have been set up by now, but yeah, there's definitely a relationship here between what this person will be doing and the long-term plans for the function and role of OSCER within the County. So, thank you for bringing that to attention as well. Thank you, Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. MS. KIERKIEWICZ: Chair, I'm so sorry, I have one more question. CHR KANEALI`I-KLEINFELDER: Okay, Ms. Kierkiewicz, go ahead. MS. KIERKIEWICZ: Thank you. I'm also curious around the level of engagement and collaboration with our community college and our local university. I want to make sure that we are investing in our Hawaii Island kids and residents. It's so important for us to grow our own. So, at Council, I would also like to understand the relationship between this group and what it's doing to empower our local kids. It may not necessarily need to be in college or university, but even I think, at the high school level. Thank you very much. Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Inaba. MR. INABA: Thank you. Just a question. For these grants, who reviews to make sure that the organization and these funds are eligible per the Code as a nonprofit, and meets all of the requirements of the Code for your department? MS. SAKO: So, they do have, like their department staff will look at it first. And then between Finance and Corporation Counsel, you know, we're working with Page 19 FC-21 October 17,2023 the department and making sure that all the requirements are met in the County Code before moving forward with the actual contract. MR. INABA: Okay, thank you, Director. And for the R&D folks in Hilo, yeah just kind of following up on what Council Member Kierkiewicz was asking about. If you can perhaps just get, whether it be a communication or further breakdown of how the $75,000 is to be spent, it just helps us to see, you know, what's going towards communication plans for our Sustainability and Climate Action Plans and what's going towards the Aloha+ Challenge and just having a better understanding there. Thank you. MR. SYKES: Mahalo. CHR KANEALI`I-KLEINFELDER: Thank you. Okay, stemming off of some of those questions. My last question for you folks, maybe Deanna, maybe this is for Jake, I'm not sure. As we funded the Department of OSCER, and this directly falls in the OSCER arena, would the funding be more appropriately taken from the OSCER Department? I know this is probably to the same question given that we have the resolution in front of us, or is that not appropriate in this sense? MS. SAKO: I think, you know, as we stand up OSCER, and the position is advertised right now. It's possibly closing today, I don't have that in front of me. So, we'll have an Administrator, and there definitely will be discussions, like between R&D and OSCER, you know, on which projects are moving on to OSCER, and then we can move the contract budget or determine whose budget it's coming from at that time. We did put some money in OSCER. We didn't put a lot because we know this was going to be the start-up year. So, we can look at, you know, what funds may be available. But definitely, R&D has determined that they do have the funding within their budget to do it for right now, but it doesn't mean it won't be moved later, but there'll be a lot of discussion. CHR KANEALI`I-KLEINFELDER: Okay, thank you. That's helpful. Thank you. Okay, seeing no further discussion from the Council, we do have the motion on the floor to forward Resolution 304-23 to Council with a favorable recommendation. All I favor? Any opposed? Page 20 FC-21 October 17,2023 Vote on Res. 304-23: The motion to recommend adoption of Res. 304-23 was (Approved) carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Res. 305-23: AUTHORIZES THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE UNITED STATES OF AMERICA ENVIRONMENTAL PROTECTION AGENCY PURSUANT TO HAWAII REVISED STATUTES SECTION 46-7, FOR A GRANT TO THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT Allows for the receipt of$1,522,130 in federally-derived funds to design and implement a city-scale reusable foodware and refillable bottle system in Hilo. Reference: Comm. 522 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend adoption of Res. 305-23. Seconded by Ms. Kagiwada. CHR KANEALII-KLEINFELDER: Council Members, discussion on the measure? Council Member Kagiwada. MS. KAGIWADA: Thank you, Chair. Just very excited about this project and this grant from the EPA (Environmental Protection Agency) to start up a reasonable foodware project in Hilo. This is a citywide project, that if it goes well, maybe it can be expanded to other places around the County. One of only three in the Country where they're being funded by the EPA. Got some really good partners with UH (University of Hawaii) Hilo, Zero Waste Hawaii Island and Perpetual. And just letting people know that next week, there will be events for community input; all week, Tuesday through Saturday in Hilo for people who want to get involved in helping to plan and give feedback on how a reusable foodware system could work in Hilo. So, you can find the information with Zero Waste or you can call my office, and we can give you details. But super-excited about this $1.5 million plus project, as well as the $600,000 going to UH Hilo to work in consortion. So, very excited and hopeful about this for reducing our waste in the future and looking forward to everybody's support. Thanks. Page 21 FC-21 October 17,2023 CHR KANEALI`I-KLEINFELDER: Thank you, Council Member Kagiwada. Council Member Lee Loy, go ahead. MS. LEE LOY: Thank you, and you know, to Ms. Kagiwada and her office for securing the grant. But I think this is actually a pathway, and I really appreciate that Craig (Kawaguchi) is on this. He's been incredibly helpful, we're having money that's available to address our solid waste needs. So, I just want to take the opportunity to thank Craig for that hard work and the future work. I know myself and Council Member Kaneali`i-Kleinfelder is doing some other work with him. But really, thank you Craig for just being a Hub for us to secure funding for our solid waste programs. Urging my colleagues to please support. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Villegas. MS. VILLEGAS: Thank you, Council Member Kagiwada. I was incredibly excited to see the start of this program. Congratulations on securing the funding. I am hopeful that it can spread island-wide. And while I was unable to get to Hilo last week for the press release, I do have it on my schedule on my calendar to go on the 26h. So, thank you for explaining a little bit more about the project. And I look forward to continuing to educate myself. For so long this kind of a program has felt unattainable or kind of out in the ethers. So, having something come to a point of fruition where it is executable, I'm really excited about. Reducing our waste, everybody says, reduce, reuse, recycle. I think that we have proven that the recycling part is much more challenging than an island, and it's not mitigating the excessive expansion of our waste. So, thank you for your help and leadership, and congratulations for this pilot project happening in your district. With that I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kagiwada. MS. KAGIWADA: Sorry,just one more thing. I just want to say, I do appreciate Council Member Lee Loy for calling out DEM, because really they were the drivers on getting this grant. It was not me. I've been in collaboration with some of the community partners, and I just really want to see it succeed. But, yeah, it was Craig and DEM who really went after this funding. So, thank you for highlighting that. Thanks Craig and thank you for your words of encouragement. Hopefully, we make this work and it can be Page 22 FC-21 October 17,2023 something not only for our County, but for our Country to look at as a possibility going forward. So, thank you again. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kierkiewicz. MS. KIERKIEWICZ: Thank you, Chair. Is anyone from DEM available to speak to this resolution? Is Director Ramzi online? Was, is, oh, there you are. Hey Director, nice to see you. Congratulations to you and your team. Special shout out to Craig. This is a really phenomenal opportunity for our County. And as Council Member Villegas was saying, we have to start somewhere, and I'm sure there're going to be bumps along the way. But I love that we're doing the demonstration project here in our County, and I'm sure it holds great promise to spread to other, you know, communities around Hawaii Island. I'm looking through the B-52 in the background and it talks about funding for incidentals like bins, transport vehicles, crates, totes, dishwashing machine, QR (Quick Response) code scanners, technology platform. But I don't see anything about a facility location. Has that been identified or is that something that the department had to provide as part of this grant award? (Note: At this time, Environmental Management Director Ramzi Mansour came forward to address the members of the Committee.) MS. MANSOUR: Aloha, Council Member, and thank you. I just want to also give kudos to Jennifer Navarra. I think she's also playing a major part of securing that fund as well from Hawaii Zero Waste. I think a lot of people participated during the Environmental Commission meetings. This has been brought up to our attention,probably you know, when we try to secure grant writers and with the teamwork from everybody, Jennifer, Craig, and the commissioners; and the support from R&D staff as well. So, it worked really well and very proud of all of them to secure the $1.5 million. This location, that's why there's meetings in Hilo, Tuesday through Saturday, and I think Jennifer has taken the lead on that. I want to give her the credit. And I also want her to chime in as well, because she's going to be a major part in the team and trying to accomplish that as well with the community involvement as a team. Go ahead Jennifer if you want to add something to that effect as well. Page 23 FC-21 October 17,2023 (Note: At this time, Zero Waste Hawaii Island Jennifer Navarra came forward to address the members of the Committee.) MS. NAVARRA: Yeah, so we are having a stakeholder engagement meeting on Thursday afternoon at 2:30 (p.m.) at the Hawaii Changemakers. If you guys can help get the word out. We have, I think, about 15 people registered right now. Mostly County folks, but it would be good to get some nonprofits. So, if you could help spread the word on that, that would be really helpful. I know you asked a direct question, Ashley, about—can you remind me what the direct question was? MS. KIERKIEWICZ: Of course, sure. Jenn, also really great to see you. Congratulations. I know that you have been working really, really hard for this project to materialize for a number of years. So,just appreciate the public-private partnership here. I was just curious about, any of this funding going to the actual facility where I think a lot of the cleaning will take place, or is that something that the County is providing as part of like, matching to this grant? It's not clear to me. MS. NAVARRA: I guess we don't know yet, and so, that's part of, you know, we're really in this community engagement phase right now. So, we're hoping that part of what we'll discuss at that Thursday meeting is, where can we site the facility? We've had some conversations with the Food Basket. They're building that brand new facility with a commercial kitchen. That's potentially a place to site the equipment. So, it's to be determined. You know, there's a lot of things still that need to be figured out in terms of like, the governance of this system. What role does the County play versus nonprofit versus business. So, this is a community-driven project. And so, we need everybody's input on how do we want to design the system that will work for all of us in Hilo? MS. KIERKIEWICZ: I know that you mentioned wanting to get the word out to nonprofits about next Thursday's meeting. But I just also want to make sure that information is going to the Downtown Improvement Association for Hilo. They represent a number of small businesses. Many restaurants that I think would like to take advantage of this program. MS. NAVARRA: Yeah, unfortunately, this week fell on the same time as the halloween festivities. So, they won't be able to participate. But we can arrange one-on-one meetings with them later as well. MS. KIERKIEWICZ: I think I saw someone's hand up. Hi. Page 24 FC-21 October 17,2023 (Note: At this time, Perpetual (nonprofit) Ellie Moss came forward to address the members of the Committee.) MS. MOSS: Hey, this is Ellie Moss. I'm also a partner on the project. I'm with Perpetual. So, we've been working closely with Zero Waste, Hawaii Island, and Craig at the County. I worked closely with Craig on the grant, and I can answer the question that you asked. As Jennifer said, there is no location identified so far. But I wanted to clarify that this particular grant, facility-related expenses were not an eligible expense. So, it would not have been possible to write either the purchase or the lease of the building into this particular grant. But that is part of the larger process of selecting a location, to intersecting partners, and there is no matching requirement for the County with this grant. So, this grant does not require any matching funds. With that said, Perpetual and Zero Waste Hawaii Island have been partnering with the County to fundraise for other elements of the project that are not supported by the existing grants to cover any additional expenses. MS. KIERKIEWICZ: Excellent. Ellie, those were the answers I was looking for. What exactly is Perpetual? MS. MOSS: Perpetual is a nonprofit that is technical expertise in reusable foodware systems. So, we're the technical assistance partner on this project. MS. KIERKIEWICZ: Are you based on Hawaii Island? MS. MOSS: I wish we were. I'm afraid that we're not. We are a distributed organization. So, I'm presently located Tampa, Florida. I have colleagues in other locations as well. That's why the relationship with Zero Waste Hawaii Island, and the County, and the University of Hawaii at Hilo is so important. They are really the local people doing the work, and we're providing the technical expertise on, you know, the aspects of system design and ensuring that everything will work really well once it gets up and running. MS. KIERKIEWICZ: Awesome. Are you working with the City and County of Honolulu? I know that there were similar initiatives that were happening there with a similar program. MS. MOSS: That's not been us. I'm not familiar with that work. MS. KIERKIEWICZ: Okay. Page 25 FC-21 October 17,2023 MR. MANSOUR: There's a lot of logistics we still need to work through. You know, how to handle these foodware, and you know, the washing as you mentioned, Council Member. And the locations and what is the business plan that we need to put together with the team? And try to make sure it becomes a successful pilot program. MS. KIERKIEWICZ: Thank you. Logistics is one of my love languages. So, I will be tracking this project closely. And you know, the question I had, and thank you Ellie for answering, was so important because I just want to manage expectations around the project. But also identify what's really needed to ensure that this project is successful, so we can duplicate it in other communities. Thank you, I yield. CHR KANEALI`I-KLEINFELDER: Thank you, Ms. Kierkiewicz. Okay, seeing no further lights on. The program is neat. My first thought when I read it over was, Kona, because we have such a huge tourism industry. And I would love to see this be part of our atmosphere in Kona and the tourism industry on this side of the island. But I liked it. Is it very specific to Hilo? Yes, that's what I'm getting from Ms. Kagiwada. And that's good. Nothing wrong with that. I'm eager to seeing this go forward as a restaurant owner because there's always an interest in how this is going to play out. I mean, I've been both a full-service restaurant and a take-out service restaurant. And each one has its own ways of getting food to the customers, and the end result is messy foodware, of some sort, that needs to be cleaned. So, I'm interested to seeing how this progresses. Love the idea, and look forward to seeing what happens from here. Okay, thank you. We have the motion on the floor to forward Resolution 305- 23 to Council with a favorable recommendation. All in favor? Any opposed? Vote on Res. 305-23: The motion to recommend adoption of Res. 305-23 was (Approved) carried by the following voice vote: Ayes: Committee Members Evans, Inaba, Kagiwada, Kierkiewicz, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—7. Noes: None. Absent: Committee Members Galimba and Kimball —2. Excused: None. Page 26 FC-21 October 17,2023 Res. 306-23: AUTHORIZES THE MAYOR TO ENTER INTO A MULTI-YEAR AGREEMENT WITH THE FEDERAL HIGHWAY ADMINISTRATION AND/OR THE STATE OF HAWAII DEPARTMENT OF TRANSPORTATION Allows for the receipt of$249,320 in federally-derived funds to assist the Department of Public Works in developing Safe Routes to School initiatives to promote walking and biking as safe and viable sources of transportation near schools. Reference: Comm. 523 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Mr. Inaba moved to recommend adoption of Res. 306-23. Seconded by Ms. Lee Loy. CHR KANEALII-KLEINFELDER: Council Members, discussion? I see lights on. Who's first? Council Member Evans, go ahead. MS. EVANS: Thank you. This is for Director Sako. So, this question has to do withI'm looking at your Grant Summary sheet, and it says that the County is going to match this with $62,330. And I'm noticing it may be just the way we write our resolutions, but we don't in the resolution point out that we are obligating County funds to this. So, tell me how that works so that the public knows that we're going to receive funds, but we also have to match and use County funds. MS. SAKO: So, a lot of that is during the budget process. So, in this particular case, you know, that is why we have that supplemental grant worksheet there so that they already budgeted it in the Highway Fund, and the matching is $62,000. The resolution itself is really just authorizing the Mayor to enter into the agreement. So normally, you're correct, we don't mention that there's matching. Some of the grants do have matching, some don't. But you know, the second `Be it Therefore Resolved," is that, you know, the sufficient funds are budgeted in the future for any of the obligations. So, in this case, yes, we do have that$62,000 obligation. Sometimes the matching, though, is not always dollars. Sometimes it's, you know, labor or services or donations or other things as well. MS. EVANS: So, in the past, we've never put a dollar amount like that sufficient funds up to $62,330, we'll be budgeted in the future year. Again, if you're just looking at the reso, there's no number attached to it. You'd have to know to look at the communication, actually. So, it's just that something just the way we write, we could write it either way? Page 27 FC-21 October 17,2023 MS. SAKO: Well, I think it's also because sometimes, and I can't speak specifically for this grant. But many times, it's actually, they may get amended in the future. So, we do not do another resolution if we get additional grant funding. So then, we'd be in violation of the resolution. MS. EVANS: So basically, it's a blank check is what we're voting on. MS. SAKO: No because you also approved the budget. So, many of these matching funds are MS. EVANS: The budget, will it have a line item that says it's attached to this Safe Routes to School reso that we just passed? MS. SAKO: Typically, it says matching funds, or something like that in the budget details, yes. MS. EVANS: But not specific. Okay, thank you. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kagiwada. MS. KAGIWADA: Thank you, Chair. I just want to once again, give a shout out to DPW, and specifically, Keone Thompson for writing for this grant and going after this money and getting us this funding, so we can fund this really important position. Looking forward to working with whoever ends up in this position to making sure our routes to school are safe, and that we can improve especially in those areas where we know we have some areas that are not working well for our children getting to school right now. So, thank you to DPW and especially Keone Thompson for going after this grant. Thank you, Chair. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Lee Loy. MS. LEE LOY: Thank you, Chair. I was wondering if someone from DPW was available. Having accessed this funds in the past, it was actually rather clunky, and I was just curious if we've already identified a project, or if that's the thing we should do some outreach on, so that we can start the work to do this, utilize these funds. (Note: At this time, Public Works Deputy Director Malia Kekai came forward to address the members of the Committee.) MS. KEKAL Hi, Council Member Lee Loy. Malia Kekai, Deputy Director of Public Works. These funds in particular are going towards a specific position. So, they will be pretty much the Salary and Wages (fund). The position will go Page 28 FC-21 October 17,2023 through, I believe it's June 30'', 2026, and basically it will be used yeah, basically to have this coordinator that will be able to work on all the programs. You know, hopefully, communicate with all the different schools and their needs. Then see, you know, how we can come together and create these safe routes. You know, we're already in motion in a lot of places. I know Kawailani is going to be the next kind of big one where we're trying to get, you know, sidewalks in over there for those schools on that side. Yeah, it's always moving. This would just be really helpful for our Engineering Department to have somebody that is specific, that is their job that they're just going to go after figuring out, you know, where we can help. MS. LEE LOY: Yeah, and I was just wondering how we can assist with that outreach in identifying various schools and prioritizing them. As I mentioned in the past, it was really clunky, and we actually had to really advocate for a particular site. Is there any partnership that's going to be done with Planning Department, because I also know there's a lot of conversations that happened in Planning Department, and if this position in DEM will then interface with that position in the Planning Department? MS. KEKAL Yeah, I think we really imagined this position to be coordinating with everyone out there, right? Planning, the State, DOE(Department of Education); all of those different agencies. R&D will also be pulled into this. I don't think we're really limiting it to anything or any one agency. We would hope that we can get as many stakeholders involved as possible, because as we know, the more involved, you know, the agencies are, the more help we usually get. MS. LEE LOY: Okay, thanks Malia. Then I think finally, we have a great community partner with PATH (People for Active Transportation, Hawaii) who's done a lot of work for us with Safe Routes to School along with biking programs. So, it'll be really wonderful to introduce them to our partnership with PATH. Thanks Malia. I yield. CHR KANEALI`I-KLEINFELDER: Thank you, Council Member. Council Member Kierkiewicz. MS. KIERKIEWICZ: Thank you, Chair. Deputy, we have the coordinator; they've identified projects to move on. Is there a Safe Routes to School Program Fund that allows them to execute on the projects? I love planning all day long, but you know what I love more? Executing. So,just trying to understand what pot of money within the County and even potentially State or Federal Government is available to take action. Page 29 FC-21 October 17,2023 MS. KEKAL I'm going to let Deanna take this. I think there are Federal funds available for sure because this is a Federal initiative, and they're going to be funneling some money to the State, but I'm not sure exactly what we've got so far. MS. SAKO: I think once the projects are identified, then we can look for specific funding. It's going to be definitely related to Transportation or Traffic-related or something like that. That, either you know, can we do it in-house? Or is it, we need to you know, tap into those Highway Funds or GET (General Excise Tax) Funds. It's going to depend on what project is determined as necessary. Then, if it's eligible for use of some of our funding. But there is usually Federal Funding available for these types of things. Either additional Safe Routes to School Funding or other TAP (Transition Assistance Program)programs or Federal Highways or any of those types of programs. We would look at, you know, all eligible sources. And which, hopefully, this coordinator could help do as well. MS. KIERKIEWICZ: Okay, that's helpful to know. I know that our office has been working extremely hard with many community members to deal with traffic situations near Keonepoko Elementary and Pahoa High and Intermediate. So, I'm glad that there's going to be a dedicated person working on this. But in the meantime, because I'm sure there's a whole hiring process that we have to go through. Who can I work with in your department because your director's extremely busy and hasn't been able to make all of the meetings we've requested? So, I'd just like a point person to keep moving projects forward. MS. KEKAL Yeah I mean, Keane Thompson would be that best contact. He has the most knowledge about the different projects, and especially that specific area too. MS. KIERKIEWICZ: Okay,perfect. I've also been coordinating with Natasha Soriano. She's created some preliminary plans. So, I'll also bring her into the conversation with Keone. Thank you, I will be supporting this. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Okay, seeing no further discussion. Just a statement for the department. Hopefully, Keone, if he's watching, to ensure this is addressed towards all the schools in the district; sorry, in the County. Because we have a number of issues from Kona to Hilo; to Puna to Hamakua where schools and highways and viable safe pathways are needed for kids to find and access those schools. So, hopefully this is being applied island-wide, and I would appreciate, yeah, finding out which projects are being funded and what's been taken care of, as many of my Council Members have expressed. Page 30 FC-21 October 17,2023 Thank you for that. Thank you for being here today, all you folks. With that, we have a motion is on the floor to forward Resolution 306-23 to Council with a favorable recommendation. All in favor? Any opposed? Vote on Res. 306-23: The motion to recommend adoption of Res. 306-23 was (Approved) carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. BILLS FOR The Chair directed the Committee to proceed to the next order of business, ORDINANCES: Bills for Ordinances. Bill 88: AMENDS ORDINANCE NO. 23-50, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2024 Appropriates revenues in the Federal Grants —Environmental Protection Agency Solid Waste Infrastructure for Recycling Grants for Communities account ($1,522,130); and appropriates the same to the Environmental Protection Agency Solid Waste Infrastructure for Recycling Grants for Communities account. Funds would be used to design and implement a city-scale reusable foodware and refillable bottle system in Hilo. Reference: Comm. 522 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 88 on first reading. Seconded by Ms. Galimba. CHR KANEALII-KLEINFELDER: Just as a note, this is the sister bill to a previous resolution. Any discussion? Okay, seeing none, the motion is on the floor. All in favor? Any opposed? Page 31 FC-21 October 17,2023 Vote on Bill 88: The motion to recommend passage of Bill 88 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Bill 89: AMENDS ORDINANCE NO. 23-50, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2024 Appropriates revenues in the Federal Grants —Safe Routes to School account ($249,320); and appropriates the same to the Safe Routes to School account to assist the Department of Public Works in developing Safe Routes to School initiatives to promote walking and biking as safe and viable sources of transportation near schools. Reference: Comm. 523 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 89 on first reading. Seconded by Ms. Galimba. CHR KANEALII-KLEINFELDER: Again, being the sister bill to Resolution 306. Any discussion? Okay, seeing none, all in favor, Council Members? Any opposed? Vote on Bill 89: The motion to recommend passage of Bill 89 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Page 32 FC-21 October 17,2023 Bill 90: AMENDS ORDINANCE NO. 23-50, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2024 Increases revenues in the State Grants —Career Criminal Program account ($94,240); and appropriates the same to the Career Criminal Program account, for a total appropriation of$546,168, to support the prosecution of career criminals. Reference: Comm. 524 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 90 on first reading. Seconded by Ms. Galimba. CHR KANEALII-KLEINFELDER: Any discussion? Just wanted to mention, Mr. Grant Nagata was one of the recommendations for Employee of the Year at the event. Did he win? Not only did he get recommended, he won. So, Mr. Nagata, if you're watching, well done. Okay, any further discussion? No, okay. With that, motion is on the floor, all in favor? Any opposed? Vote on Bill 90: The motion to recommend passage of Bill 90 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Bill 91: AMENDS ORDINANCE NO. 23-50, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2024 Increases revenues in the State Grants —Victim/Witness Assistance account ($344,199); and appropriates the same to the Aid to Victims account, for a total appropriation of$443,371 to support the Prosecuting Attorney Office's Victim- Witness Assistance Program. Reference: Comm. 525 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 91 on first reading. Seconded by Ms. Galimba. CHR KANEALII-KLEINFELDER: Any discussion? Council Member Evans, go ahead. Page 33 FC-21 October 17,2023 MS. EVANS: Thank you. Is there someone here from the Prosecuting Attorney's Office, in Hilo maybe? MS. KIERKIEWICZ: No one from Prosecutor's here in Hilo. MS. EVANS: Thank you, Member Kierkiewicz. Is Deanna still there? MS. KIERKIEWICZ: Director Sako is here. MS. EVANS: Okay, Director Sako. MS. KIERKIEWICZ: Always here for Finance. MS. EVANS: Always? Thank you. Just to note for the public, there is matching funds required here, $110,843. Okay, so, but my bigger question is, it says this is for Assistance and Support Services. It's going to pay for salaries, fringes, trainings, equipment for the Victim Assistance Unit. When we get these grants coming from the that's why I need to talk to the Prosecuting Attorney. I'm very interested in this because I know we have domestic violence shelters, we have programs for youth, you know, the youth that get in trouble. I don't know the age group this goes to; you know, kind of how it gets split up. Do you get that kind of information when you work with the departments, or we just need to work with them individually to find out how they're going to get it out into the community? MS. SAKO: So, you'll get the best information from the department directly. However, these programs, like on some of the training and whatnot, we actually sometimes host statewide trainings and invite people from other islands to it. You know, so that we can get the most bang for our buck. But in addition, a lot of this goes specifically to some of the victims. You know, that maybe have to leave their home suddenly or don't have access to other properties. So, it may go for clothes or phone cards or different things. But definitely, the department can probably give you more details. But, and then, the matching for this amount is actually from staff we already hired and we're already planning on paying for. MS. EVANS: Okay, so it's saying the matching is for salaries for general funded positions,just say there're already. MS. SAKO: So, it's people that, you know, were already hired and working in this program and that's our portion of the match. So, we would have paid for them anyway. So, it's not like we're paying extra for this grant. MS. EVANS: Okay, alright. Thank you, I yield. Page 34 FC-21 October 17,2023 CHR KANEALI`I-KLEINFELDER: Thank you. Okay, seeing and hearing no further discussion, motion is on the floor to forward Bill 91 to Council with a favorable recommendation. All in favor? Any opposed? Vote on Bill 91: The motion to recommend passage of Bill 91 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Bill 92: AMENDS ORDINANCE NO. 23-51, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2023 TO JUNE 30, 2024 Adds the Public Works Islandwide Asphalt Concrete Paving Project($3,000,000) to the Capital Budget. Funds for this project shall be provided from General Obligation Bonds, Capital Projects Fund—Fund Balance and/or other Sources, and would be used to resurface County maintained roads islandwide. Reference: Comm. 526 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 92 on first reading. Seconded by Ms. Galimba. CHR KANEALI`I-KLEINFELDER: Council Members, discussion on the measure? Council Member Lee Loy. MS. LEE LOY: Yes, and I'm hoping Malia is still in Chambers for us. MS. KIERKIEWICZ: Yes she is, Council Member. MS. LEE LOY: Thank you. And Director Sako, if I'm understanding correctly, this fund adds to our road paving fund with a goal of reaching 30-plus miles of road paving for our fiscal year. MS. SAKO: Yes, that's my understanding from working with the department. And this gives us a more generic appropriation because there's not always enough fuel tax. So, this way we can either use a transfer from Highway Fund or transfer from General Excise Tax Fund. Or, ultimately, if we ran out we could use Bond Page 35 FC-21 October 17,2023 Funding as well. But the intention is to use a combination of a transfer from Highway Fund and General Excise Tax Fund. MS. LEE LOY: Thanks Deanna, and I really appreciate the department really moving the meter on going from paving 20 miles of road to, what I think now, is goal of 35 or 36? Malia, can you share a little bit about reaching that goal of more miles paved? MS. KEKAL Yeah, sure. Malia Kekai, Deputy Director, Public Works. We set it last year, I think. Two years ago, it was 18, then we tried to double it up to 36, and now, I think we're going to even push it even further. I think we want to, you know, get to 40 or even 50 next year if we can. And I think this is the way we do it. It's kind of with a combination of, you know, Neil's team and Keone's team and just attacking it at multiple angles, you know, and just identifying as many roads that we can to really execute this. This has been a big goal and you know, they've all been doing a really good job executing all these jobs and getting them done. MS. LEE LOY: Thank you so much. I know when I sat in the Public Works Budget meeting years ago, Deanna, that was a push I know that we need for the departments. So, really thank you for reaching for those goals. I apologize to the Chair. I wanted to connect the dots, Malia, to the funding that we just got with Safe Routes to School. And that Coordinator position which is why I think everyone is asking for a priority list of roads. Because we have money to pave roads. Then we now are pushing for a Coordinator position for Safe Routes to School, which is grabbing State and Federal funds. And I think what we're looking for is to create some synergies between all of these funds so that our community can begin to really feel the impact of the dollars in a coordinated effort. Has the department set a priority for the use of these funds to pave, you know, what we hope to get to is 36 miles of road? MS. KEKAL This $3 million in particular, not quite yet. We're still in the planning phase of identifying. Because there's a lot of coordination, actually between Highways and Engineering, because sometimes Engineering thinks they're going to do it, and Highways goes, oh no,we can do that one. So, we're still identifying. I know that, you know, there has been mention about some North Kona roads and all that kind of stuff. But it is definitely, as we go through the assessments and seeing what Highways can handle, then we can identify much more roads after Page 36 FC-21 October 17,2023 that. But, yeah, specifically, sorry not at this time,but we can update you when we have that information. MS. SAKO: But if the question was, is some of this going to be available once the Coordinator is hired? You know, we were kind of talking in the back, and it depends on what's needed. Sometimes it's just traffic improvements, it's raised sidewalks; sometimes it's painting the lines to slow the traffic down and making people more aware that we're coming up on a crosswalk or, you know, a child-friendly area. So, it's going to kind of depend on what they determine the projects are needed. Whether we have to bid it out, can do it in-house, or what's required. MS. LEE LOY: Thanks Deanna. Exactly. I think there are some small pillaring improvements like paint on the road, or redoing some signage that could improve, but also just, you know, the really big mechanics of paving and that built infrastructure changing. Thank you so much, ladies. I really appreciate this demonstration of goal-setting, getting there, our body providing the resource of funding, but that translating into improvements within the community. So, thank you. In total support and look forward to those goal settings with our needs assessment and prioritizing different projects. Thank you. Thank you, Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Galimba. MS. GALIMBA: Just a quick question. So, this looks like it's specifically for the actual material or is there a little latitude in that? Because obviously, you need to have like machines that are working to apply the materials. So,just wondering, because you know, anytime you have construction, and they're always breaking. So just wondering, is it just for the material or is it sort of for the project in general? MS. SAKO: This one came from Engineering, so it's actually for contracts to pave island-wide. The project is kind of, you know, labeled paving. Then in the FIS (Financial Impact Statement) statement that's attached, we have it listed under Construction. So, I guess we could use it for materials, you know, if our in-house guys had time, but the intention of this one was for the paving that we're most likely going to hire out. MS. GALIMBA: Okay, thank you, that's helpful. I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Inaba. MR. INABA: Director, the account that these funds are coming from, how much was actually budgeted in that account line, do you know? Page 37 FC-21 October 17,2023 MS. SAKO: So, this is most likely coming from, Transfer to Capitol Project Fund, either in the Highway Fund, which I want to say was about$5 million. And that's usually allocated in the Fuel Tax ordinance. Otherwise, in the transfer to the General Excise Tax Fund, I believe there was $20-some million appropriated in the current fiscal year. So, should be sufficient to cover this,plus the other projects that were noted in the budget. MR. INABA: Okay, thank you. Chair, I yield. CHR KANEALI`I-KLEINFELDER: Thank you. Council Member Kierkiewicz. MS. KIERKIEWICZ: I'm good Chair. Thank you. CHR KANEALI`I-KLEINFELDER: Thank you. Okay, no further discussion here in Kona and none in Hilo, thank you very much ladies for the answers to our questions. Appreciate it. With that, we do have a motion is on the floor to forward Bill 92 to Council with a favorable recommendation. All in favor? Any opposed? Vote on Bill 92: The motion to recommend passage of Bill 92 on first (Approved) reading was carried by the following voice vote: Ayes: Committee Members Evans, Galimba, Inaba, Kagiwada, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Kaneali`i-Kleinfelder—9. Noes: None. Absent: None. Excused: None. Bill 93: AMENDS ORDINANCE NO. 23-51, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2023 TO JUNE 30, 2024 Adds the Public Works Waiakea-Palai Streams Flood Risk Management—County project($7,596,700) and the Waiakea-Palai Streams Flood Risk Management— Federal project($8,743,300)to the Capital Budget. Funds for this project shall be provided from General Obligation Bonds, Capital Projects Fund—Fund Balance and/or other Sources ($7,596,700) and Federal Grants Receivable ($8,743,300), to construct two flood control detention basins. Reference: Comm. 527 Intr. by: Mr. Kaneali`i-Kleinfelder(B/R) Motion to Approve: Ms. Lee Loy moved to recommend passage of Bill 93 on first reading. Seconded by Ms. Kagiwada. 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