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Home My WebLink AboutMIN GOEAC 2023/10/17 (2022-2024) Committee on Governmental Operations and External Affairs 19th Session West Hawai`i Civic Center 74-5044 Ane Keohokalole Highway, Building A Kailua-Kona, Hawai`i October 17, 2023 CALL TO The regular meeting of the Committee on Governmental Operations and ORDER: External Affairs was called to order at 4:45 p.m., in the Council Chambers, Kailua-Kona, by Ms. Cindy Evans, Chair. ROLL CALL: Present. Ms. Cindy Evans, Chair Ms Susan L. K. Lee Loy, Vice Chair Mr. Holeka Goro Inaba, Member Ms. Jenn Kagiwada, Member Mr. Matt Kaneali`i-Kleinfelder, Member (came in later) Ms. Ashley L Kierkiewicz, Member (via videoconference from Hilo) Ms. Heather L. Kimball, Member (came in later) Ms. Rebecca Villegas, Member Absent & Excused: Ms. Michelle M Galimba, Member STATEMENTS The Chair directed the Committee to proceed to the next order of business, FROM THE Statements from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: (There were none.) CHR. EVANS: Yes, please proceed. COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS Communications Comm. 10.5: HAWAII STATE ASSOCIATION OF COUNTIES' JULY 19, 2023, EXECUTIVE COMMITTEE MEETING MINUTES From Council Member Heather L. Kimball, dated September 21, 2023. Motion to Close File• Ms Lee Loy moved to close file on Comm. 10 5. Seconded by Ms. Kagiwada. GOEAC-19 October 17,2023 CHR. EVANS: Is there any discussion members? Member Kimball MS. KIMBALL: It's just submitting the HSAC (Hawai`i State Association of Counties) minutes, as required. Happy to take any questions from the body. Thank you. CHR. EVANS: Okay, Member Kagiwada. MS. KAGIWADA: Thank you. Just a note that OSCER (Office of Sustainability, Climate, Equity and Resilience), the acronym is spelt incorrectly, leaving out the "E" for Equity, which we want to keep in there. So, if we can get that amended, that would be great. I yield. CHR. EVANS: Okay, Mr. Clerk, I assume that can be done without any—okay, HSAC. Okay, we'll take it back to HSAC and have the minutes corrected. Great, thank you. Any other discussion? Member Inaba. MR. INABA: Just want to thank Council Member Kimball and Lee Loy for their work, and just note that Council Member Lee Loy made the motion to close file on this, thank you. CHR. EVANS• Okay, thank you. Any other discussion. All those in favor? Any opposed? Vote on Comm. 10.5• The motion to close file on Comm. 10.5 was carried by (Filed) the following voice vote: Ayes: Committee Members Inaba, Kagiwada, Kaneali`i-Kleinfelder, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Evans– 8. Noes• None. Absent: Committee Member Galimba– 1. Excused None. CHR. EVANS. Thank you, Mr. Clerk. Comm. 514. APPOINTMENT OF PERSEAS VANEBO TO THE YOUTH COMMISSION From Mayor Mitchell D. Roth, dated September 21, 2023. Motion to Close File: Ms. Lee Loy moved to recommend confirmation of the appointment of Perseas Vanebo to the Youth Commission. Seconded by Mr. Inaba. Page 2 GOEAC-19 October 17,2023 CHR. EVANS: Any discussion? MS. KAGIWADA: Thank you. MR. HENRICKS: Madam Chair, I just want to check to see if anybody's on Zoom from the Mayor's Office. MS. KIMBALL: I checked in with Pomai (Bartalome), and the nominee is actually at volleyball practice. So, he's not here. Oh, Ms. Strance has a comment. (Note: At this time, Corporation Counsel Elizabeth Strance came forward to address the members of the Committee.) MS. STRANCE: Good afternoon, Elizabeth Strance, Corporation Counsel. Just in terms of the communication, and this is a follow-up on a discussion that came up a couple of weeks ago regarding terms of board and committee members generally. The Youth Commission is going to be submitting a resolution to this body to reestablish the term dates. Because with the effective date of the legislation, some terms of commissioners are going to be ending next month, and they're just about to have their first official meeting this month. So, I just want to note that ending February 6th, 2025, is not going to be correct and we'll be submitting a roster to you folks via resolution. So,just wanted to clear that up. CHR. EVANS: Thank you. Any other questions or comments? Seeing none, all in favor? Any opposed? Vote on Comm. 514: The motion to close file on Comm. 514 was carried by (Filed) the following voice vote: Ayes• Committee Members Inaba, Kagiwada, Kaneali`i-Kleinfelder Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Evans— 8 Noes. None. Absent: Committee Member Galimba— 1. Excused None. Page 3 GOEAC-19 October 17,2023 ORDER OF The Chair directed the Council to proceed to the next order of business, RESOLUTIONS. Order of Resolutions. Res. 310-23. AUTHORIZES THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE JUDICIARY, STATE OF HAWAII Establishes the terms and conditions of use and responsibilities between the Department of Finance-Vehicle Registration and Licensing Division and Judiciary to allow the County access to internal eCourt Kokua. Reference: Comm.533 Intr. by: Ms. Evans (B/R) Motion to Approve: Ms. Lee Loy moved to recommend adoption of Res. 310-23. Seconded by Ms. Kagiwada. CHR. EVANS Any discussion? Member Kierkiewicz? MS KIERKIEWICZ: We have Director Sako here. I'm just wondering if you would like to come forward and provide an overview of the need to have Vehicle Registration and Licensing Division have access to eCourt Kokua? I mean, I think I know, but I think for the record, it would be helpful to know. (Note: At this time, Finance Director Deanna Sako came forward to address the members of the Committee ) MS. SAKO: Good afternoon, evening, whatever we're in at the moment. But you know, basically, it's just giving them access to information to be able to do their job. Frequently, they get called to court to testify, as well as submit other information. Then sometimes we need to look up information that may be pending on people's records. So, this sets out just the terms; it's free, and then it will allow them to be able to do their jobs and fulfill their duties. MS. KIERKIEWICZ: Excellent. This is the first time I've seen it in my capacity as a Council Member Is this the first time that we've had this agreement in place? MS. SAKO• Yes. So, I mean, we're finally getting up to the present. MS. KIERKIEWICZ• Thank you, Director, for making this happen. I'll be supporting this resolution. Thank you, Chair. I yield. CHR. EVANS: Thank you. Any other comments, no? Seeing none, all in favor? Any opposed? Page 4 GOEAC-19 October 17,2023 Vote on Res. 310-23• The motion to recommend adoption of Res. 310-23 was (Approved) carried by the following voice vote: Ayes: Committee Members Inaba, Kagiwada, Kaneali`i-Kleinfelder, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Evans— 8. Noes: None. Absent: Committee Member Galimba— 1. Excused: None. REFERRALS FOR EXECUTIVE SESSION Comm. 539• HUI MALAMA HONOKOHAU V. COUNTY OF HAWAII; CIVIL NO. 23-00393 From Council Member Holeka Goro Inaba, dated October 6, 2023, requesting a discussion in executive session with Corporation Council Elizabeth Strance regarding the above-entitled matter. Motion to Close File: Mr. Inaba moved to close file on Comm. 539. Seconded by Ms. Lee Loy. CHR. EVANS• Any discussion. Yes, Member Inaba. MR. INABA: Thank you, Chair Evans. Yes, pursuant to Hawaii Revised Statutes, Section 92-5(a)(4) requesting that we go into this Executive Session so that the Council can get updated on this specific case in the court systems and generally have an understanding of where we're heading and what our plans are. So, with that I'm making the motion to enter into Executive Session pursuant to our powers, duties, privileges, immunities, liabilities, and responsibilities. Vote on Motion Mr Inaba moved to enter into Executive Session in order to Enter Into to hold attorney-client privileged discussion regarding Executive Session: Communication 539, as authorized by Section 92-5(a)(4), (Approved) of the Hawaii Revised Statutes. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes. Committee Members Inaba, Kagiwada, Kaneali`i-Kleinfelder, Kierkiewicz, Kimball, Lee Loy, Villegas, and Chair Evans— 8 Noes: None. Absent• Committee Member Galimba— 1 Excused: None. Page 5 GOEAC-19 October 17,2023 CHR. EVANS: With that we are in recess for Executive Session. Recess. At 4:45 p.m., Chair Evans called for a recess. Reconvene: The meeting reconvened at 619 p.m. CHR. EVANS: Good evening, everyone, we are reconvened, the Committee on Government Operations and External Affairs. We just came out of Executive Session, and I'd like to turn it over to Member Kimball to give us a quick summary. Thank you MS. KIMBALL: Thank you, Chair. Pursuant to the Hawai`i Revised Statutes, Section 92, we took this opportunity to discuss the County's current case with Hui Malama Honokohau. And really, that was just to give us the background on the case, the context, and the current status within the County. Thank you. CHR EVANS: There's a motion on the floor to close file. All in favor? Vote on The motion to close file on Comm. 539 was carried by the Comm. 539: following voice vote: (Filed) Ayes. Committee Members Inaba, Kagiwada, Kaneah`i-Kleinfelder, Kimball, Villegas, and Chair Evans—6. Noes: None. Absent: Committee Members Galimba, Kierkiewicz, and Lee Loy— 3. Excused: None. Page 6 GOEAC-19 October 17, 2023 ADJOURN- There being no further business, at 6:22 p.m., Ms. Kimball moved to adjourn MENT. the meeting Seconded by Mr. Inaba and carried by the following voice vote: Ayes: Committee Members Inaba, Kagiwada, Kaneali`i-Kleinfelder, Kimball, Villegas, and Chair Evans—6. Noes: None. Absent: Committee Members Galimba, Kierkiewicz, and Lee Loy —3 Excused. None. CHR. EVANS. Thank you. With that, at 6:22 (p.m.) we're adjourned. Approved: 0...../.112 C.; v )213 / YMs. Cind Evans, C (Date) Committee on Governmental Operations and External Affairs CE/dt Page 7