HomeMy WebLinkAboutCOM 0012.022 2022-2024 0.1f51
OF N.
�1di4 Deanna S. Sako
Mitchell D.Roth �S� ' f' `� 1+ t�t
Mayor ; + `� it '::tll% :t �1��" g 1 4.s»ii � Director
"� � • C0UNl i' 0� ` �
•f•ra o;N'.•0 Diane Nakagawa
7 73 NOV 30 Pia !2: eeputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
November 30, 2023
Heather L. Kimball, Council Chair,
and Members of the Hawai`i County Council
County of Hawai`i
Hilo, Hawai`i 96720
Dear Council Chair Kimball and Members of the County Council:
•
SUBJECT: Transfer of Funds
June 16, 2023 through June 30, 2023
November 1, 2023 through November 15, 2023
Attached is a Report of Transfers Authorized showing transfers made from June 16, 2023
through June 30, 2023, and November 1, 2023 through November 15, 2023. Copies of the
approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
KGB C��
Kay shim
Controller
Attachments
Comm. No. 11- bL_
Ref. To::.. t
Hawaii County is an Equal Opportunity Employer and Provider
NOV 4!�A, .e} 0 .2023
Report of Transfers Authorized For the period: June 16 to June 30, 2023
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
130 11/2/23 Solid Waste DEM 5902.15 Health Benefits 24,000.00 5911.86 Workers Comp 24,000.00
24,000.00 24,000.00
•
Page 2 of 2
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste
CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 30 / 2023
FISCAL PERIOD: July 1, 20 22 to June 30, 20 23
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.901.5902.15.341 Health Benefits, Misc Charges $ 24,000.00
TOTAL: $ 24,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.911.5911.86.341 Workers Comp, Misc Charges $ 24,000.00
TOTAL: $ 24,000.00
EXPLANATION (Provide complete explanation):
Funds are needed in the Workers Compensation account as actual expenses incurred were higher than
anticipated. Funds are available in the Health Benefits account due to vacancies.
SUBMITTED BY:a4 `O � 6 9 — DATE: tO /3 U / D3
Department Hea
ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial
Signed: " DATE: ®C 1 3 1 2$)23
Director of Finance
Approve Deferred _Denied
Signed: DATE: / /c
Mayor
Transfer No. ' '-
4{ t{
Report of Transfers Authorized For the period: November 1 to November 15, 2023
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
13 11/6/23 General P&R 5505.02 Parks Maint OCE 33,431.00 5503.02 P&R Adm OCE 33,431.00
14 11/6/23 General Pros Attny 5271.02 Prosecuting Atty OCE 43,000.00 5271.09 Prosecuting Atty Equip 43,000.00
15 11/14/23 General P&R 5503.02 P&R Adm OCE 3,200.00 5523.25 Panaewa Zoo Equip 3,200.00
79,631.00 79,631.00
Page 1 of 2
Form MA-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 11 /3 1 23
FISCAL PERIOD: July 1, 20 23 to June 30, 20 24
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.115 Park Maintenance Misc Contract Svc $ 33,431.00
TOTAL: $ 33,431.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500,5503.02.115 P&R Administration Misc Contract Svd $ 33,431.00
TOTAL: $ 33,431.00
• EXPLANATION (Provide complete explanation):
Correction to transfer#7 and#8, Transfer had the correct account title but wrong account number.
SUBMITTED BY: 444 DATE: f I o3 93
,....pepartment Head
ACTION: I Recommend Approval Recommend Deferral Recommend Denial
NOV 0 3 2023
rigned: (9— --a DATE:
Director of Finance
Approved Deferred Denied
Signed: DATE: ( /
for) Mayor
Transfer No. 1.3
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Prosecuting Attorney DIVISION: Admin
CONTACT: Grant Nagata PHONE: 934-3310 DATE: 11 / 01 / 23
FISCAL PERIOD: July 1, 20 23 to June 30, 20 24
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.02.115 Prosecuting Atty OCE, Misc. Contract $ 43,000.00
Services
TOTAL: $ 43,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.454 Prosecuting Atty Equip, Computer $ 43,000.00
Equipment& Software
TOTAL: $ 43,000.00
EXPLANATION (Provide complete explanation):
Funds needed to purchase new Windows 2022 Datacenter server licenses. Funds are available in Misc Contract
Services account due to lower than anticipated expenditures.
New server licenses replaces the current MS Server 2016 Datacenter server license.
SUBMITTED BY: V DATE: 11 / 01 / 23
Department Head
ACTION: Ni Recommend Approval _Recommend Deferral _Recommend Denial
NOV 0 1 2023
Signed: „/ DATE: / /
Director of Finance
Appro•- _Deferred _Denied
Signed: 0 . DATE: 11 / (r) /
'1{S'Mayor
Transfer No. 1'+
Form-it:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION:
_
CONTACT: Reid Sewake PHONE: 961-8560 L1 11 07 / 23
FISCAL PERIOD: July 1, 20 23 to June 30, 20 24
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.115 Admin Misc Contract Svc $ 3,200,00
TOTAL: $3,200.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5523.25.480 Panaewa Zoo Equip—Misc Equipment $3,200.00
TOTAL: $3,200.00
EXPLANATION (Provide complete explanation):
Funds are needed to purchase Portable radios for the Zoo Animal Keepers. The radios are needed for the safety
of the staff and patrons. It will allow for staff to disseminate information quickly when an incident occurs.
Funds are available under this account due to lower than anticipated cost for security. Hilo Armory was
budgeted to start on August 1 but started on November 1.
SUBMITTED BY: DATE: P" 273
Depa t Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
p
Signed: DATE: NOV9 2023
Director of Finance
P4 Approved Deferred Denied
az
Signed: DATE: )
Mayor
Transfer No. I S