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Home My WebLink AboutCOM 0012.024 2022-2024 Mtv oe. • p • s "f Deanna S. Sako Mitchell D.Roth Director Mayor +:Armor :+. w• Diane Nakagawa Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 •.Fax(808)961-8569 * C7 • u CD.c December 19, 2023 -, cap rri of .� '" Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council County of Hawai`i t Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds December 1, 2023 through December 15, 2023 Attached is a Report of Transfers Authorized showing transfers made from December 1, 2023 through December 15, 2023. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. I 1' 191 Hawai'i County is an Equal Opportunity Employer and Provider'Ref. To: FE, Ref. Date DEC .Z U 2023 Report of Transfers Authorized For the period: December 1 to December 15, 2023 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 18 12/6/23 General R&D 5163.20 Business Development-R&D 7,000.00 5161.18 Big Island Film Office-R&D 7,000.00 19 12/6/23 General Mayor's 5111.02 Office Of Management OCE 2,275.00 5111.10 Office of Mgmt Equip 2,275.00 5111.02 Office Of Management OCE 10,650.00 5111.10 Office of Mgmt Equip 10,650.00 W HI Emerg Shltr&Faclty Energ 20 12/15/23 General Housing 5935.73 Residential Repair Program 167,258.62 5936.25 Eff Imp 200,000.00 Kiheipua Emergency Shelter-Cert 5935.94 Kitchen 32,741.38 219,925.00 219,925.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH&DEVELOPMENT DIVISION: CONTACT: Debra Funai PHONE: 961-8584 DATE: 12 / 01 / 23 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.20.115 Business Development-R&D,Misc. $ 7,000.00 Contractual Services TOTAL: $ 7,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.450 Research&Dev Eqpt,Office Equipment- $ 7,000.00 Fixtures-Furnishings TOTAL: $ 7,000.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in Research&Development Office Equipment-Fixtures-Furnishings account due to additional parts needed for workstations at the American Job Center. Funds are available in the Business Development's Misc. Contractual Services accounts due to lower than anticipated expenses. • SUBMITTED BY: MA % DATE: DEC/ U l N23 cal Department Head ACTION: 'Recommend Approval _Recommend Deferral _Recommend Denial DEC 0 4 2023 igned: O DATE: / / Director of Finance Approved _Deferred Denied Signed: DATE:— - -- Y 1 / I toa. \,--- -'131 Mayor Transfer No. IS? ref., Form#:A-102 COUNTY OF HAWAII r Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management/Mayor DIVISION: Administration CONTACT: Kaycie Saiki PHONE: 808-961-8211 DATE: 11 29 / 23 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.02.115 Office of Management OCE, Misc. Contract $ 2,275.00 010.111.5111.02.115 Office of Management OCE, Misc. Contract 10,650.00 TOTAL: $ 12,925.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.10.454 Office of Management Equip, Computer $ 2,275.00 010.111.5111.10.454 Office of Management Equip, Computer 10,650.00 TOTAL: $ 12,925.00 EXPLANATION (Provide complete explanation) Equipment needed for various locations(Hilo& Kona Mayor's Office, Pueo Conference Room, Puna Conference room.) Replacements for inadequate equipment will be purchased for multipurpose and operational needs for video conferencing systems. SUBMITTED BY: DATE: l /30 / /3 Department Head ACTION: 'Recommend Approval Recommend Deferral Recommend Denial DEC/ 0 4 2023 igned: DATE: _ Director of Finance Appr ved c _Deferred _Denied Signed: DATE: I / / a3 Mayor Transfer No. 11 Form#A-102 COUNTY OF HAWAI9 Revised:•07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Flousing and Community Development DIVISION: Grants Management CONTACT: Royce Shiroma PHONE: 961-8379 DATE: 11 /28 I 23 FISCAL PERIOD: July 1,2023 to June 30, 2024 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.73.115 2017 Residential Repair Program(PI) $167,258.62 010.931.5935,94.115 2020 Kiheipua Emergency Shelter $32,741.38 Certified Kitchen(PI) TOTAL: $ 200,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.25.115 2022 West Hawaii Emergency Shelter and $200,000.00 Facility Energy Efficiency Improvements TOTAL $200,000.00 EXPLANATION (Provide complete explanation): Request to transfer excess program income funds from the 2017 Residential Repair Program and 2020 Kiheipua Emergency Shelter Certified Kitchen projects to the 2022 West Hawaii Emergency Shelter and Facility Energy Efficiency Improvements project for additional funding needed to award the higher than anticipated construction contract.$173,700.00 of CEP funds were initially utilized to award the contract and these CMG funds will reimburse the CIP funds plus add future contingencies. As required by the CDBG program Citizen Participation Plan, a public notice of reprogramming was published and notification was provided to HUD. SUBMITTED BY: DATE tt / / 1_3 Dep ent Head 1)***************j{, ******************** ************************ ***** * **************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial DEC 1 3 2023 Sighed: DATE: / Director of Finance G.cApproved Deferred Denied Signed: DATE: I ) S- / 33 ' Mayor Transfer Na W *q-