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Home My WebLink AboutCOM 0012.026 2022-2024 MZY Oi M I;tb ' Diane Nakagawa Mitchell D.Roth t Director Mayor •'•• f ,�.- Aaron K.H.Brown OP N. : Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 71 February 13, 2024 -nc Heather L. Kimball, Council Chair, :„� ei and Members of the Hawai`i County Council E �'' County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds January 16, 2024 through January 31, 2024 Attached is a Report of Transfers Authorized showing transfers made from January 16, 2024 through January 31, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 411( 1244 Kay Oshiro Controller Attachments Comm. No. a 1i Hawai'i County is an Equal Opportunity Employer and Provideitef. To: Ref. Date FEB._1._3 2O2k Report of Transfers Authorized For the period: January 16 to January 31, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 23 1/18/24 General P&R 5505.02 Parks Maint OCE 32,000.00 5505.11 Parks Maint Equip 32,000.00 24 1/19/24 General Fire 6227.02 EMS OCE 74,000.00 6227.06 EMS Equipment 198,000.00 6227.02 EMS OCE 80,000.00 6227.02 EMS OCE 44,000.00 25 1/22/24 General Finance 5122.02 Accounts-OCE 11,000.00 5121.06 Fin Admin&Budget Equip 1,000.00 5121.06 Fin Admin&Budget Equip 4,000.00 5127.06 Veh Reg&Lic Admin Eqpt 6,000.00 . Hamakua Youth Community Ctr Kau&Puna Vol Fire Sta Brush 26 1/19/24 General Housing 5936.54 Phase 2 Imp 370,000.00 5936.57 Truck Acqu 370,000.00 27 1/30/24 General P&R 5501.02 Hawaii County Band OCE 700.00 5501.06 Hawaii County Band Equip 1,400.00 5501.02 Hawaii County Band OCE 700.00 612,400.00 612,400.00 • Page 1 of 1 Form#-A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 01 /17 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.229 Park Maintenance—Bldg Materials& $ 32,000.00 Supplies TOTAL: $32,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.449 Park Maintenance Equipment-Vehicles $32,000.00 TOTAL: $32,000.00 EXPLANATION (Provide complete explanation): Funds are needed to cover the costs for five replacement vehicles for our Park Maintenance Section. Funds are available under this account due to lower than anticipated project cost for building materials. SUBMITTED BY: DATE: / / 7 I Z, / Depart en t Head ACTION: v'' Recommend Approval Recommend Deferral Recommend Denial A401,igned: DATE: 1 / it /;11 Director of Finance Approved Deferred Denied Signed: 0- -Q DATE: TA / I / Ar1kilayor Transfer No. 2,3 140 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: AUXILIARY SERVICES/EMS CONTACT: NIKOL LONOKAPU PHONE: 932-292.:1 DATE: 1 117 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.02.115 EMS OCE,Misc Contract Services $ 74,000.00 010.221.6227.02,218 EMS OC.E,Fuels.&Lubricants 80,000.-00 010.221.6227.02.219 EMS OCE,Medical Supplies . 44,000.0.0 TOTAL: $ 1.98,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.06.449 EMS EQUIPMENT,Motor Vehicle $ 198,000,00 TOTAL: $ 198,000.00 EXPLANATION (Provide complete explanation): Request to transfer excess project funds from the EMS OCE fund to the EMS Equipment fund for the purchase of two replacement SUVs for our EMS Fire Medical Specialist captains. SUBMITTED BY: Ift ;?`'C: DATE: / / 17 .24 Department Head ACTION: "Recommend Approval Recommend Deferral Recommend Denial Signed: (.411,-- DATE: l Director of Finance J Approved Deferred _Denied Signed: 0 )' �� DATE: °I / I At .,✓Mayor Transfer No. ii 11 �.r • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts/Admin/VRL CONTACT: Theodore Schrey PHONE: x8259 DATE: 1 / 18 / 24 FISCAL PERIOD: July 1, 20 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Accounts-Oce, Rental/Lease Of Equip $ 11,000 TOTAL: $ 11,000 TO: ACCOUNT.NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.06.450 Fin Admin& Budget Equip, Office Equip $ 1,000 010.121.5121.06.454 Fin Admin& Budget Equip, Computer Eqpt 4,000 010.121.5127.06.454 Veh Reg&Lic Admin Eqpt,Computer Eqpt 6,000 • TOTAL: $ 11,000 EXPLANATION (Provide complete explanation): Funds are available in the Accounts-Oce, Rental/Lease Of Equip account due to lower than anticipated expenditures. Funds are needed in the Fin Admin& Budget Equip, Office Equip &Computer Eqpt& Fixed Furnish accounts due to unexpected equipment and furniture replacement. Funds are also needed in the Veh Reg & Lic Admin Eqpt,Computer Eqpt account due to expenses being higher than anticipated. • SUBMITTED BY: }_ DATE: I / 18 / 24 {or Department Head ...*******/******************.*******************. ************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: / / i 9 / 0911' Director of Finance c Approved _Deferred Denied Signed: ® / DATE: oI / . / �q .(Mayor Transfer No. 2-5 t lr .l.nst Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of.Housing and Community Development DIVISION: Grants Management CONTACT: Royce Shiroma PHONE: 961-83.79 DATE: 1 / 10 / 24 FISCAL PERIOD: July 1, 20 23 to June 30.20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.54.115 2023 Hamakua Youth Community Center . $370,000.00 Project TOTAL: $370,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.57.115 2023 Kau and Puna Volunteer Fire Station $370,000.00 Brush Truck Acquisition TOTAL: $370,000.00 EXPLANATION (Provide complete explanation): This request is the result of the cancellation of the 2023 CDBG Hamakua Youth Community Center project. Additional funding is needed by the Hawaii Fire Department to purchase two additional brush trucks as was initially requested in their original 2023 project proposal.Funds are now available to fund their original request. As required by the CDBG program Citizen Participation Plan a public notice of reprogramming is being published on January 16,2024 and notification was provided to HUD. SUBMITTED BY: DATE: I / t/ f -2,4 Depa m nt Head * **e********ftMFf**fillet****#*i*itiLi*********ffIr4MMii/�iiA#*+M**ik#*tirtiidrtdr�/r ACTION: •✓ Recommend Approval _Recommend Deferral —Recommend Denial igned: � DATE: JAN 11 6 20?4 0 rector of Finance ✓Approved _Deferred Denied Signed: 0 / ,----- DATE: Ot / 141 / 14 'We) Mayor Transfer No. 2k II I(rc-C.�{ Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: CONTACT: Reid Sewake PHONE: 961-8560 DATE: 1 /24 1 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.02.115 Band—Misc Contract Svc $ 700.00 010.500.5501.02.225 Bandk—Educ-Recr-Supp $ 700.00 TOTAL: $ 1,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.06.480 Hawaii County Band Equip Misc Equip $ 1,400.00 • TOTAL: $ 1,400.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase.PC with accessories for the Band Director. The current PC is over 8 years old. The PC is unable to support any software upgrades. The system current utilized windows 7. Funds are available under these accounts due to lower than anticipated cost for transportation and new music. purchased, • SUBMITTED BY: DATE: / Depa t Head ie************************************************************************* ACTION: I Recommend Appra Recommend Deferral Recommend Denial ) nSigned: DATE: / / Ilj f o/-1 Director of Finance Approved Deferred Denied Signed: A9— r DATE: 1 / 30 / Mayor Transfer No. '71 q--7C.;