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Home My WebLink AboutCOM 0012.027 2022-2024 1. oc M,• �'' Diane Nakagawa Mitchell D.Roth /V�„ Mayor •++:: � Director •''F;•oF H'' '• Aaron K.H.Brown Deputy Director County of Hawaii • Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 February 29, 2024 Heather L. Kimball, Council Chair, --• and Members of the Hawai`i County Council County of Hawai`i - �- - Hilo, Hawai`i 96720 , Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds February 1, 2024 through February 15, 2024 Attached is a Report of Transfers Authorized showing transfers made from February 1, 2024 through February 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, aeta4 Kay Oshiro Controller Attachments Comm. No. l• Hawaii County is an Equal Opportunity Employer and ProviderRef. To: Ref. Date FEB 2 9 2024 Report of Transfers Authorized For the period: February 1 to February 15, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 28 2/8/24 General Liquor Control 5251.02 Liquor Control-OCE 2,000.00 5251.06 Liquor Control-Equip 2,000.00 29 2/9/24 General Finance 5193.07 Prov for Training 66,778.00 6224.02 Fire Training OCE 16,560.00 6224.02 Fire Training OCE 12,900.00 6221.01 Fire Operations S&W 37,318.00 30 2/12/24 General P&R 5503.02 P&RAdm OCE 2,100.00 5503.06 P&RAdm Equip 2,100.00 31 2/12/24 General Fire 6225.02 Fire Volunteer OCE 30,000.00 6223.06 Fire Auxiliary Services Equipment 30,000.00 100,878.00 100,878.00 • • Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS-,,, 4. . DEPARTMENT: Liquor Control DIVISION: ,in�# - _t ,.f_ �, _k) _ - CONTACT: Nyssa Hatori PHONE: 808-961-8235 DATE 02 / .07 tZ4 -„, t W FISCAL PERIOD: July 1, 20 23 to June 30;20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.02.115 Liquor Control-OCE, Misc Contract Svcs $ 2,000 TOTAL: $ 2,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.06.450 Liquor Control-Equip,Office Equipment $ 2,000 • TOTAL: $ 2,000 EXPLANATION (Provide complete explanation): Request to transfer funds to purchase a replacement lateral 4-drawer file cabinet and a vertical 4-drawer file cabient: -The current lateral 4-drawer file cabient bottom drawer jams when opening. A screw driver or long metal tool is needed to align the track in order to fully open and access the licensing files, however,is inefficient and unsafe if not used properly. The bottom drawer provides weight support for the higher drawers,and if emptied,could topple over and serioulsy injury someone. -A vertical 4-drawer file cabinet is needed for additional storage to secure department HR files and personnel folders that now need to be retained by the department under lock key. Files are currently being stored in a vertical 2-drawer file cabinet. Funds are currently available in Misc Charges account because licensing software updates are postponed. 1 FEB 0 7 /2024 SUBMITTED BY: DATE: / Wpartment Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial igned: DATE: c2 / ector of Finance y Approved _Deferred Denied Signed: V id ire-- DATE: CA / QU / 'fry Mayor Transfer No. Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 2 / 6 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5193.QK.341 Provision for Training $ 66,778 01 TOTAL: $ 66,778 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6224.02.115 Fire Training OCE, Misc. Contract Svcs $ 16,560 010.221.6224.02.104 Fire Training OCE, Travel/Conferences 12,900 010.221.6221.01.021 Fire Operations S&W,Overtime S&W 37,318 TOTAL: $ 66,778 EXPLANATION (Provide complete explanation): Awarded Fire Department Training Provisions requests#1, #2, #3 and#4. SUBMITTED BY: CL—.9 _ DATE: 2 / 7 / 24 j s Department He ************** ********************************* ****************************************************************** ACTION: V Recommend Approval _Recommend Deferral _Recommend Denial Signed: (61" DATE: g / / Director of Finance /Approved Deferred _Denied Signed: DATE:_°1 / OC‘ / I✓ Mayor Transfer No. /— I Form#:A-1 02 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE 961-8560 DATE: 02 /06 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02,115 Admin—Misc Contract Svc $ 2,100.00 TOTAL: $2,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06,454 Admin Equip—Computer Equipment $2,100.00 TOTAL: $2,100.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a replacement monitorifor our Payroll Section. The payroll section would like to purchase one large monitor to replace the 3 smaller ones. With the smaller monitors,it is sometimes hard to see and maneuver documents between monitors. Funds are available under this account due to lower than anticipated cost for security. Hilo Armory was budgeted to start on August 1 but started on November 1. The other guard services cost are lower than anticipated. SUBMITTED BY: 044 DATE: .2-- 241 / Depart * Head **************r******** * *********** ************************************************************************* ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed. DATE: 2"- I -"—/ (941 (Dfrector of Finance " Approved Deferred Denied CO- i a0.2.4 Signed: 0- A DATE: / cp/ Mayor Transfer No. JC 7', Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Administration CONTACT:. Nikol Lonokapu PHONE: 932-2921 DATE: 2 / 7 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6225.02.115 • Fire Volunteer OCE, Misc Contract Svcs $ 30,000.00 • TOTAL: $ 30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.06.480 Fire Auxiliary Services Equipment, $ 30,000.00 Misc. Equipment TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): Transfer of funds requested to cover unanticipated cost increase in the purchase of a Mobile Breathing Air Compressor. The cost increased $30,000 in one fiscal year since the last purchase. The unit is used to fill SCBA tanks used in firefighting operations to provide safe breathing air. SCUBA tanks are used for underwater rescue operations. Funds are available in Fire Volunteer OCE,Misc Contract Svcs because we no longer need to pay out of pocket for volunteer physicals with the County physician. SUBMITTED BY: 1�. 'z 4 $ " Z7 DATE / -7 / "P 174 —fry- Department Head ACTION: /Recommend Approval Recommend Deferral Recommend Denial • gned: ClG�' DATE: af 1� / rector of Finance ✓ Approved Deferred Denied • Signed: • DATE: d•2- / l� �� SA — Mayor Transfer No. .31