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Home My WebLink AboutCOM 0012.028 2022-2024 'NtrosN•' Diane Nakagawa Mitchell D.Roth , ,�,,�•��j Director Mayor • +: r:• 'r'•� °�'�� Aaron K.H.Brown Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 €qt; Cti'q. March 13, 2024 Cr) Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council . -�` ,4 ,;,t County of Hawai`i kgig Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds February 16, 2024 through February 29, 2024 Attached is a Report of Transfers Authorized showing transfers made from February 16, 2024 through February 29, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 144(tacce:-.14) Kay Oshiro Controller Attachments Comm. No. 1.• _ Hawaii County is an Equal Opportunity Employer and Provider Ref. To: Ref. Date 1 4 • Report of Transfers Authorized For the period: February 16 to February 29, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 32 2/20/24 General Finance 5913.07 Prov for Training 4,240.00 5671.02 Environmental Mgmt OCE 4,240.00 33 2/20/24 General Fire 6221.02 Fire Operations OCE 217,051.00 6221.06 Fire Operations Equipment 217,051.00 34 2/26/24 General Fire 6228.16 Hapuna Beach-State Equipment 245,194.00 6228.11 Hapuna Beach-State S&W 245,194.00 6228.26 Kua Bay-State Equipment 198,220.00 6228.21 Kua Bay-State S&W 198,220.00 Hamakua Yth and Comm Cntr Mental Health Kokua-Hilo Res 35 2/26/24 General Housing 5936.26 Improv Phase 1 544,966.00 5936.51 Complx Reno 544,966.00 36 2/29/24 Golf Course P&R 5561.02 Golf Course OCE 5,000.00 5561.06 Golf Course Eqpt 5,000.00 37 2/29/24 General P&R 5503.02 P&R Adm OCE 1,500.00 5503.06 P&R Adm Equip 1,500.00 1,216,171.00 1,216,171.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 2 / 16 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5193.96.341 Provision for Training $ 4,240 b'1 TOTAL: $ 4,240 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.671.5671.02.115 Environmental Mgmt OCE, Misc. Contract Svc $ 4,240 • TOTAL: $ 4,240 EXPLANATION (Provide complete explanation): DEM awarded Training Provision funds for Project Management All Access training. r SUBMITTED BY: ) DATE: 2 / 16 / 24 • fix Department Head ************** **************************************** ************************************************************ ACTION: Recommend Approval Recommend Deferral _Recommend Denial Signed: UCH" �`J DATE: a" / �/ irector of Finance /Approved Deferred _Denied Signed: 0- °'`' DATE: / 010 / 2� Mayor Transfer No. Form#:A-102 COUNTY OF HAWAI`I • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE • DIVISION: ADMINISTRATION • CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 2 / 7 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 010.221.6221.02.111 Fire Operations OCE, Rent/Lease of Eqpt $ 217,051.00 • TOTAL: $ 217,051.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.06.449 Fire Operations Equipment,Motor Vehicles $ 217,051.00 TOTAL: $ 217,051.00 EXPLANATION (Provide complete explanation): Request to transfer available funds in OCE to Equipment for the purchase of two hauling/towing vehicles needed at our I-lazmat Fire Stations,Makalei and Kaumana. Funds are also needed to cover the cost of the purchase of two vehicles in IFB 4519- the bid amount exceeded available funds by$7,051,00. Funds are available in OCE because a new lease for equipment did not begin as expected. SUBMITTED BY: i f DATE: ' / / 'T --. j-r" Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial 611/1- FE�B 1 6/ 2024 • igned: irec DATE:tor of Finance Approved _Deferred _Denied Signed: - (9 ,. DATE: o+� / /a-y - -- `(1-Mayor • Transfer No. ,� 0- Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER,FUNDS • DEPARTMENT: Fire DIVISION: Administration CONTACT: Nikol Lonokapu PHONE: 932-2921 DATE: 2 / 20 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,:20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.16.458 Hapuna Beach- State Eqpt,Rescue Eqpt $ 245,194.00 010.221.6228.26.458 Kua Bay- State Eqpt, Rescue Eqpt 198,220.00 TOTAL: $ 443,414.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.11.011 Hapuna Beach- $ 245,194.00 010.221.6228.21.011 Kua Bay.-State S&W, Regular S&W 198,220.00 TOTAL: $ 443,414.00 EXPLANATION (Provide complete explanation): ORD 23-102 Ordinance posted additional grant funding to equipment in error. The request was to increase funding in S&W. This is a correcting entry. The increased funding will cover collective bargaining agreement salaries and fringes. SUBMITTED BY: 144'6h /Ci DATE: Department Head ACTION: w Recommend Approval _Recommend Deferral _Recommend Denial gned: � DATE: 9— / / Director of Finance /Approved _Deferred Denied Signed: 0 '. DATE: /'7 6 / 02 q - Mayor Transfer No. JI-f- e-" Form#:A-102 - COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing and Community Development DIVISION: Grants Management CONTACT: Royce Shiroma PHONE: 961-8379 DATE: 02 / 12 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.26.115 2022'Hamakua Youth Community Center $ 544,966.00 Improvements Project-Phase 1 TOTAL: $ 544,966.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.51.115 2022 Mental Health Kokua—'Hilo Residential $544,966.00 Complex Housing Renovation TOTAL:. $ 544,966.00 EXPLANATION -(Provide complete explanation): , As a result of the cancellation of the 2022 CDBG Hamakua Youth Community Center project, additional funds are now available to be redirected to the 2022 Mental Health.Kokua Hilo Residential Complex Housing Renovation project. Mental Health Kokua submitted a 2024 CDBG proposal.application requesting additional funds necessary to complete its 2022 project for interior and exterior renovations at their Hilo Residential Complex. It was scored and ranked at the top and recommended for funding in full. But because there are unobligated 2022 CDBG funds available, $544,966 will be transferred to Mental Health Kokua's existing project instead of awarding new 2024 CDBG funds.As required by the CDBG program Citizen Participation Plan a public notice of reprogramming was published on February 6,2024 and notification was provided to HUD. SUBMITTED BY: DATE: / 14 / 17-1 De pa nt Head ,�� _ ***,*********************************** ** ********************** * **,tte*******:************k*********:************* ACTION: , Recommend Approval _Recommend Deferral _Recommend Denial. FEB 2 1 2024 gned: (Sl��- �� DATE: ! / Director of Finance `�Approved _Deferred _Denied Signed: 4 DATE:. - / .16 / r-•Mayor Transfer No. 3S e • Form kA-102 COUNTY OF HAWAI'l Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hilo Muni Golf Course CONTACT: Reid Sewake PHONE: 961-8560 DATE: 02 /06 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.02.115 Hilo Muni Golf Course-Mise Contract Svc $5,000.00 • 00-3,OD TOTAL: $47,64140g4 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.06.480 Golf Course Equip-Misc Equipment $ 5,000.00 D0-3 DD TOTAL: s--4Tiekee EXPLANATION (Provide complete explanation): Funds are needed to purchase replacement equipment(Utility trailer and sprayer)for the Hilo Muni Golf Course. The current equipment is not working and not economical to repair. These equipment are necessaiy to properly maintain the Hilo Muni Golf Course. Funds are available under this account due to lower than anticipated cost for security, Hilo Muni Golf Course was budgeted to start on August 1 but started on November 1. The daily cost for guard services are lower than anticipated. • 17 al 1 I I SUBMITTED BY: (-417 Vt-U7,91t- DATE: CQ / logDepartment Head . ACTION: /Recommend Approval Recommend Deferral Recommend Denial Eligned: 16,1iCir DATE: Dir tor of Finance Approved Deferred Denied • 0 f `9"- c2C/ °21f Signed: DATE: / (14%) Mayor Transfer No. • • • Form#A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 02 /22 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500,5503.02.115 Admin—Misc Contract Svc $ 1,500.00 TOTAL: $ 1,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 Admin Equip—Misc Equipment $ 1,500.00 TOTAL: $ 1,500.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a camera system for the information and Education Specialist(IES). The IES needs a camera system to take pictures for the County website,News Releases and to document and promote events. Funds are available under this account due to lower than anticipated cost for security. Hilo Armory was budgeted to start on August I but started on November 1. The other guard services cost are lower than anticipated. SUBMITTED BY: DATE: efa / 9-04, / Al-Department Head *************************** **************************************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial ipSigned: DATE: 0":- / t3--te/ C3-11 Director of Finance o4pproved Deferred Denied Signed & t DATE: / I 9ilf 0-'Mayor -7 vN Transfer No. 5 .