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Home My WebLink AboutCOM 0012.029 2022-2024 16i: Diane Nakagawa Mitchell D.Roth f Director s,: Mayor ' 'f'•� °• : Aaron K.H.Brown • Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 March 22, 2024 P tu ;`; -- ;,.,, ems. Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council 7 :-` County of Hawai`i Hilo, Hawai`i 96720 `_Jr.Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds March 1, 2024 through March 15, 2024 Attached is a Report of Transfers Authorized showing transfers made from March 1, 2024 through March 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4e-(6*- Kay Oshiro Controller Attachments Comm. No. 11'161 Hawai'i County is an Equal Opportunity Employer and ProviderRef. To: O Ref. Date MAR 2 2 ?"1 Report of Transfers Authorized For the period: March 1 to March 15, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 38 3/4/24 General DPW 5171.02 General Services OCE 82,000.00 5232.06 Bldg Inspctn-Equipt 82,000.00 39 3/5/24 General DPW 5171.02 General Services OCE 30,000.00 5171.06 General Services Eqpt 30,000.00 40 3/8/24 General DPW 5181.59 Automotive Division Fuel 170,000.00 5171.22 Building R&M OCE 140,000.00 5232.02 Bldg Inspctn OCE 30,000.00 41 3/12/24 General Police 5212.01 Kona Police-S&W 400,000.00 5203.51 Admin Sery S&W 800,000.00 5213.01 Ka'u Police-S&W 400,000.00 42 3/11/24 General P&R 5505.02 Parks Maint OCE 430.00 5421.32 Rural Cemeteries OCE 430.00 43 371.1/24 General Finance 5913.07 Prov for Training 14,212.48 5215.05 Training Account 14,212.48 44 3/11/24 General Finance 5913.07 Prov for Training 27,519.00 5215.05 Training Account 27,519.00 45 3/11/24 General DPW 5181.52 Automotive Division OCE 6,862.81 5181.61 Automotive Division Eqpt 6,862.81 46 3/13/24 General Fire 5227.02 EMS OCE 16,000.00 6227.06 EMS Equipment 16,000.00 1,147,024.29 1,147,024.29 Page 1of1 I jl Form#:A-102 COUNTY OF HAWAI'I j Revised:07/01 REQUEST TO TRANSFER FU.N,bS �� ,I DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorrc PHONE: 961-8470 DATE: 2 122 124. i I FISCAL PERIOD: July.1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.109 General Services 0ce,Equipment Repairs, j $82,000.00 TdTAL: 82,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.449 'Bldg 1nspctn-Equips,Motoe Vehicle II I S 82,000,00 TbTAL: $ 82,000,00 EXPLANATION (Provide complete explanation): Funds are available in General Services Oce, Equipment Repairs due to lower than anticipated costs. Funds are needed because our department is in dire'need of vehicles. We are currently dealing with many aged vehicles that are in constant need of repair,with many of them being recommended for idisposal by Automotive. We currently have a supplemental request for 14 vehicles,and this would help US to till our needs. • FHB 2 8 2024 SUBMITTED BY: DATA;: I / I � ( Department Head **trn*41 ***ask* ***** ACTION: ✓ Re ommend Approval _Recommend Deferral $ecomrnend Denial FiEp 2 812024 igned: DATE: ector of Finance _-_Approved —Deferred —Denied Signed: ^ • DATE: I it / - ' Mayor Transfer No, 35 Form#:A-102 COUNTY OF HAWAVI Revised;07/81 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Deiatorrc PHONE: 961-8470 DATE:. 02 /08 124 FISCAL PERIOD:: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE. AMOUNT 010.171;5171.02103 General SerVices Oec, janitorial Service $:30,000.00 2 3-;z4 TO•TAlv: $-30,0004)0 TO: ACCOUNT NUMBER ACCOUNT TITLE 7:f AMUNT1 010,171.5171.06.480 General Services Eqpt,Misc. Equipment $,,30,00cy00 IN) TOTAL $30.000,00 EXPLANATION (Provide cOmplete explanatiOn): Funds are available in General Services Oce,Janitorial Service due to lower than anticipated costs. Funds are needed to replace aged equipment for Hilo OS and to switch over to electric equipment for Kona OS, • FEB 23 2024' SUBMITTED BY: DATE: / w ct / Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial MAR4 2024 Signed: —DATE: f (61' i .iiti-C:tor of Finance Approved Deferred Denied 'Signed: 0 A DATE: / azoP 'co,•-,Mayor Transfer No. :91 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS r DEPARTMENT: Public Works DIVISION: Buidling/A149mogye A 8: 58 CONTACT: Kelsey Kalua-Lewis PHONE: x8463 DATE 03:, 4,05 1 24 ;, • FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.59.218 Automotive Div Fuel, Fuels&Lubricants $ 170,000 TOTAL: $ 170,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.339 Building R&M Oce,Insurance $ 140,000 010.231.5232.02.104 Bldg Inspctn Oce,Travel/Conferences 30,000 TOTAL: $ 170,000 EXPLANATION (Provide complete explanation): Funds are available in the Automotive Div Fuel,Fuels &Lubricants account due to lower than anticipated fuel costs. Funds are needed in the Building R&M Oce,Insurance account due to higher than anticipated insurance costs for County facilities,and in the Bldg Inspctn Oce,Travel/Conferences account because funds were transferred out of this account to cover higher than planned for Courier Service costs and which now need to be replaced. ' _ 'rr MAR - 5 2024 SUBMITTED BY: DATE: Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial ,fSigned: DATE: MAR 0 6 2024 Director of Finance Approved _Deferred Denied Signed: DATE: ib / / 'Stir Mayor Transfer No. 14 V - fvr;- • NMI 311 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Finance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 3 07 /24 FISCAL PERIOD: July 1, 2023 to June 30, 2024 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.01.011 Kona Police-S&W, Regular S&W $ 400,000.00 010.201.5213.01.011 Kau Police-S&W, Regular S&W 400,000.00 TOTAL: $800,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Police Adm Div-S&W, Regular S&W $ 800,000.00 TOTAL: $ 800,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Police Adm Div-S&W,Regular S&W due to shortage because of multiple recruit classes(98th&99th) being conducted at the same time.Recruits continue field training and also have been incurring overtime due to being short staffed for watches.The Department has(4)Police Service Officers(PSO)PO1A who have their S&W coming from the Admin Services S&W.Excess funds in Kona Police-S&W,Regular S&W and Kau Police-S&W,Regular S&W due to retirements and vacant positions. SUBMITTED BY: �%'(/� DATE: 3 / 7 / z- epartment H d ******************************** *********************************#.*********************** ACTION: Recommend Approval Recommend Deferral _Recommend Denial I��"" igned: �C i�` DATE: LS / ( / 2Lf ector of Finance Approved _Deferred _Denied Signed: 61- ,,�' - DATE: 3 / 1 2 /,2c Mayor Transfer No. 14-I' y�Q� P"1 Form#:A-102. COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 03 /07 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 : .._ FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOIT 010.500.5505.02.115 Park Maintenance—Misc Contract Svc $4 .00 - ' ' TOTAL': $ 430.00 TO: ACCOUNT NUMBER ACCOUNT TITLE (AMOUNT c 010.423,5421.32.1.13 Rural Cemetery- Water $430.00 • TOTAL: $430.00 EXPLANATION (Provide complete explanation): Funds are needed to cover the higher than anticipated cost for water at the rural the cemeteries. Funds are available under this account due to lower than anticipated cost for security. Punaluu Beach Park was budgeted to start on August I but started on November 1. The daily cost for guard services is lower than anticipated. SUBMITTED BY: tt` e. DATE: 3 / I .4-{ Depart ead *************** ********* **********� ACTION: —Recommend Approval ,Recommend Deferral _Recommend Denial igned: CO DATE: 3 I /.01 Direc or of Finance /Approved —Deferred Denied ro Signed: DATE: 5 / 1 I / 1°9-11 kkiLMayor Transfer No. y� t ' norm#:A-102 COUNTY OF HAWAiy Revised:07/01 REQUEST TO. TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 3 _1_.7 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 :;r FROM: ACCOUNT NUMBER ACCOUNT TITLE - AMOUNT' 010.91 1.5193.07.341 Provision for naming y -$ 14.21-r2.48 Vv TOTAL: $ 14,212.48 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.05.104 Training Acct;Travel/Conferences $ 14,212.48 TOTAL: $ 14,212.48 EXPLANATION (Provide complete explanation): . Police awarded Training Provision funds for National Association of School Resource Officers (NASRO) ($12.187.48)and CA LEA accreditation manager training($2.025). • SUBMITTED BY: _____ DATE: 3 / 7 / 24 fo Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: (X—' DATE: g / d / 2.11 ector of Finance Approved _Deferred Denied Signed: 0 id DATE: / /IdIA IS'Mayor Transfer No. `t t r- �g I� i Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget da , CONTACT: Ted Schrey PHONE: x8259 DATE: 2 / 29 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 1-A-F2 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.51 93.06.341 Provision for Training $ 27,519 5gi3.o7 TOTAL: $ 27,519 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.05.104 Training Acct, Travel/Conferences $ 27,519 TOTAL: $ 27,519 EXPLANATION (Provide complete explanation): Police awarded Training Provision funds for Officer Wellness/Blue Courage($24,719)and Red Dot Familiarization(42,800)trainings. SUBMITTED BY: ' 1 DATE: 2 / 29 / 24 foz Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: Cat: DATE: 3 / U /� Dir for of Finance "Approved _Deferred Denied Signed: 0 eo DATE: \J / I t / 3O'2 I )C0-'Mayor Transfer No. 14 1A) Form#A-102 COUNTY OF HAWA1`I Revised:07/01 REQUEST TO TRANSFER.FUND ,, . DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE.1, ,'j" ti` CONTACT: RANDY RILEY PHONE: 808-961-8548 DATE: 3 !:6 !_2924 - iTY FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 T FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181,5181.52.115 MISC.CONTRACT SERVICES $ 6,862.81 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181,518.1.61.449 MOTOR VEHICLE $ 6,862.81 _... TOTAL: $ EXPLANATION (Provide complete explanation): IFB4537 bid price for New 4X2 Mid-size SUV is$6,862.81 over original budget request of$40,000, Funds are available in Automotive Division OCE, Misc. Contract Services due to lower than anticipated costs. SUBMITTED BY: / - DATE; o / 4, ! tile Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial ,_1160,igned: 3a/ DATE: f I IAPproved Director of Finance Deferred Denied Signed: R DATE:. 5 I t 1 / 14)711 '<51'Mayor Transfer No, ` 9" ICJ - . . - Fora#11-1oz -` -" COUNTY.C'1F HA1iVAl`!_ Revised:07101 REQUEST TO TRANSFER FUND DE€'ARTMENT:. .FIRE;. DIVISION. EMS . - CONTACT Nikol;Lonokcapu PHONE " 932 2921 DATE / / 24 , 4: FISCAL PERIOD:,July.1, 20 23 to.June 30, 20 24,1i FROM: ACCOUNT NUMBER ACCOUNT TITLE', o AMUNT' 010.2216227 02.225 EMS OCE,Educ-Recr-Scientific supplies , r , `_0 5.16 000.°Q0 TOTAL:" $ 16,000;00 TO ACCOUNT NUMBER _. ACCOUNT TITLE AMOUNT.: 010:221 6227 06 480 EMS Equipment,.rylisc Equipment ;16,000:00 TOTAL: t 6;000.00 EXPLANATION .(Provide complete explanation) 'Transfer available"°funds from EMS OCE,f ducational Supplies to Equipme t account to purchase two LUCAS cornpression devices Funds available;ii the Educational Supplies line because ve did not spend as much on to:tboolcs for the MICT students as projected: SUBMITTED,BY DATE.. ,./..,.., / .. {�. . - : Department Head ,*********W*** 'k********* **************W******iY**W*7c*'k**i'************F*#****{c****y;**#***##*t****'bi[*YC#***** ***#*>t'X ., ACTION: V Recommend Approval Recommend Deferral. Recommend Denial' ESwU` M R i 2Q • 2 igned DATE: I .., Director of Finance Approved " _ Deferred Den l ed . .. Signed 0- %4 " i✓✓ DATE. / 1,3 J Z O? ayor Transfer Nc�