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Home My WebLink AboutCOM 0012.031 2022-2024 -NSVOiN • Diane Nakagawa Mitchell D.Roth Mayor +•f , -' ;��i•+'; Director •r',•� Aaron K.H.Brown • OP N •.- Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103, • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 April 26, 2024 Q c _4 Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council County of Hawaii ° ' Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds April 1, 2024 through April 15, 2024 Attached is a Report of Transfers Authorized showing transfers made from April 1, 2024 through April 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, alLzr Kay shiro Controller • Attachments Comm. No. L. 31 • Hawai'i County is an Equal Opportunity Employer and Provide►Rer. To:Ref. mite AIR 2 6 2024 Report of Transfers Authorized For the period: April 1 to April 15, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 49 4/3/24 General DPW 5171.22 Building R&M OCE 19,449.18 5171.80 Building R&M Equip 19,449.18 50 4/3/24 General DPW 5171.02 General Services OCE 20,836.62 5171.06 General Services Eqpt 20,836.62 51 4/4/24 General Fire 6222.06 Fire Prevention Equip 1,131.01 6222.02 Fire Prevention OCE 1,131.01 6224.06 Fire Training Equipment 100.00 6224.02 Fire Training OCE 100.00 52 4/4/24 Housing Housing 5466.37 Choice Voucher Rental Subsidies 300,000.00 5466.31 Mainstream Voucher Program 150,000.00 5466.69 Hsg Choice Emergency Hsg 150,000.00 53 4/4/24 General CD 5241.78 Homeland Security Gnt Match 26,000.00 5241.06 Civil Defense Agc Equip 26,000.00 54 4/9/24 General P&R 5501.02 Hawaii County Band OCE 1,500.00 5501.06 Hawaii County Band Equip 45,295.00 5503.02 P&R Adm OCE 43,795.00 55 4/9/24 General DPW 5232.06 Bldg Inspctn-Equipt 20,400.00 5232.02 Bldg Inspctn OCE 20,400.00 56 4/10/24 General Finance 5913.07 Prov for Training 14,106.00 6221.02 Fire Operations OCE 4,809.00 6224.02 Fire Training OCE 9,297.00 57 4/15/24 General P&R 5503.02 P&R Adm OCE 4,400.00 5483.06 Nutrition Program-Program 4,400.00 58 4/15/24 General P&R 5509.02 Summer/Intersession OCE 1,800.00 5507.06 Recreation Div Equip 1,800.00 59 4/15/24 General Finance 5913.07 Prov for Training 2,150.00 5215.05 Training Account 2,150.00 455,667.81 455,667.81 • • Page 1 of 1 Form tA-102 COUNTY OF HAWAI'I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 03 /15 / 24 FISCAL PERIOD: July 1, 20 23 to June:30, 20 .24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.114 Building R&M Oce, Electricity •$ 19,449.18 TOTAL: $ 19,449,18 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171;5171.80.449 Building R&M Equip,Motor Vehicle. .$ 19,449.18 TOTAL: $. 19,449.18 EXPLANATION (Provide complete explanation): 1 Funds are available in Building R&M Oce,Electricity due to lower than anticipated costs. Funds are needed to cover the overage from an awarded bid for a budgeted One Ton Transit Van. MAR 2 5 2024 ISUBMITTE BY' 14,etiT4 DATE: / / it 02 -ad — ACTION: V.F2ecotTimencl Approval. Recommend Deferral Recommend Denial 0 2024 Signed: DATE: APR -€3 Director of Finance ,lApproved Deferred Denied Signed: DATE: 4 I 404 ,1/46-vMayor Transfer No. 41 6— Form#:A-102 COUNTY OF HAVVAPI Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 03 / 15 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 General Services Oce,Janitorial Service $20,836.62 TOTAL: $ 20,836.62 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171,5171.06_449 General Services tcipt,IVEisc.Equipment $ 20,836.62 TOTAL: $ 20,836,62 EXPLANATION (Previde complete explanation): Funds are available in General Services Gee,Janitorial SerViCe due to lower than anticipated costs. Funds are needed to cover the overage from an awarded bid for a budgeted 4x4 1/2 ton Pickup Truck. MAR 2 5 2024 SUB ITT Y: DATE: Pr 14erperiment Head *********w**** ***************** ***************************************15****************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial APR 0 2024 Signed: (0A" DATE: / Director of Finance 'Approved Deferred Denied 0- '0 DATE: 4- ird-00,4 Signed: 'kesMayor Transfer No. t-1 Farm#:A-1o2: COUNTY H1�►Wp►(`1 Revised:07/01..• • .. REQUEST TO.TRANtFER FUNS DEPARTMENT: FIRE - - DIVISION ADMINISTRATION CONTACT .:NIKOL,-LONOKAP:U PHONE:: 932-2921 DATE: 4 /,.1 / 24-.. FISCAL PERIODt July 1 20. 22 to June 30,20,24 FROM ACCOUNTNUMBER. ACCOUNT TITLE . . .AMOUNT , 010.22I 6222.06 449- Fire:Prevention".Equip,Motor Vehicle -, ` '$ 1431.01 • - 010.221:6224,06.480` 'Fire'Training"Equipment,Misc Equip.' 100,00 . TOTAL. $..1;231.01 TQ: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.22'1:.6222:02.1.04 Fire`Prevention"OCE,Travel/Conf $ 1,"131.01 . • .`010 221.6224.02.1.1.5 Fire Training OCE,.Mist Contract Services 100:00 TOTAL: ; 1,231.0.1. EX•PLANATION (Provide,complete explanation); "` To cover deficit in"budget.for OCE.Funds available in Fire Prevention Equipment and Fne Training Equipment due,to"lower than expected forecasted.expenditures. j • • • . r SUBMITTED BY:" DATE;:. / '.:. / Department Head' ACTION: ✓_Recommend Approval . Recommend"Deferral . " "Recommend Denial igned:. (�•l/" : . C?ATE T 1 i' l Director o"f Finance. . . Approved —Deferred . —Denied ° . Signed< / - ". . . Vir....Mayor T.ransfer';No � Form#:A402 COUNTY OFHAWAN 1 - R6iiseit 07/01 REQUEST TO TRANSFER.FUNDS DEPARTMENT; Office of flousing&Comm Dev blViSION; Extsting.Housing CONTACT: Sharon Espejo. PHONE: 961-500 DATE; 03 / 27 1 24 FISCAL PERIOD: July 1, 20 23 to June$0,20 24 FROM: ACCOUNT NUNIpER ACCOUNT TITLE .AMOUNT 152.461.5466.30.37 I 'VOuclier:Rental Subsidies Housilig Fund $.390,009.00 TOTAL $ TO; .ACCOUNT.NUMBER ACCOUNT TITLE AMOUNT 152.461.5466:11.371 Mainstream Voucher erog. Hsrig Subsidies $ 150,006.00 152:461..5466.69.371 Hsg Choice emer.Hs Veh Housing Subsidies I 56J)00.00 TOTAL: $ 300.000,00 EXPLANATION (Provide complete explanatiOn)t. This request to transfer funds is needed to cover additional Housing Assistance Payments(HAP) for the Mainstream and Emergency Housing Voucher funds.The increase in housing subsidy costs as the result of additional voucher lease-ups and higher payment standards, Transfer of funds are within the same.Office oFFlotiing Fund,between different housing subsidy accounts. 'lliere at suffiCient funds.appropriated in the Voucher Rental.Subsidies HOusing Fund to cover-the lack of appropriations for the other Subsidy programs. SUBMITTED BY:- .101Prefr DATE: I 81 to / 2 41, / idt Depart rtt Head ACTION: V Recommend Approval Recommend Deferral Recommend Denial 40s, gneds (at DATE: / 2-- I ector of Finance N/Approyed Deferred Denied 7021 Signed: 0- 410 - DATE: / :Mayor Transfer No. 2— 61' Lir LI-t1 Form#'A-102 COUNTY OF HAWAI'I Revised>07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Defense Agency DIVISION: CONTACT: Sari Kogasaka-Cantor PHONE: 808-935-0031 DATE: 04 1 02 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.78.115 Homeland Security Gnt Match $ 241.100bM $26,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.06.480 Civil Defense Agc Equip, Misc. Equipment $ 1X 26,000.00 26,000.00 TOTAL: $ EXPLANATION (Provide complete explanation); Due to price increases,the bid for the generators came in higher than initially budgeted. Grant purchase that this funds were set aside for will not be completed this fiscal year. Funds will be re-allocated for the generator purchase. SUBMITTED BY: DATE; d / / apartment ACTION: ,Recommend Approval ecommend Deferral Recommend Denial Signed: _. V.!--- DATE: 11' / i2it ctor of Finance VApproved Deferred Denied Signed: DATE / 4 /.. 1-1" Mayor Transfer No. 5.3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS . DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 03 / 19 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.02.115 Band—Misc Contract see $ 1,500.00 010.500.5503.02.115 Admin—Misc Contract Svc $43,795.00 TOTAL: $45,295.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.06.449 Band Equip-•-•Motor Vehicle $45,295.00 • • TOTAL: $45,295.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a Box Truck for the Hawai'i County Band. The bid result for the truck under 1FB4528 is over the amount budgeted for this equipment. The current vehicle over 20 years old.and not that reliable. It also does not have the features such as a hydraulic lilt to minimize staff injury. Funds are available under the Band Miscellaneous Contract Services account due to a decrease in the number of bus transporation needed and cost for this year performances. Funds are available under the Administration Miscellaneous Contract Services account due to lower than anticipated cost for security. Hilo Armory was budgeted to start on August 1 but started on November I. The other guard services cost are lower than anticipated. • • SUBMITTED BY: DATE: '9 / /217' Depart Head *************** ******** *********** ************************************************************************* ACTION: Recommend Approval Recommend Deferral _Recommend Denial , Signed: (a( )/tJ DATE: APR/0 4 2p24 Director of Finance %/Approved Deferred Denied Signed: (-31— DATE: / 9 / ovf •\tr'.Mayor Transfer No. 6-, 1Hr; Font#:A-102 COUNTY OF HAWAII Revised.07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 04 03 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.454 Bldg Inspcm-Equipt,Computer Eqpt& Sof $20,400.00 2,r), Woo TOTAL: $ 44918- TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231,5232.02.115 Bldg Inspetn Oct,Misc. Contract Service S 20.400.00 TOTAL: $ 20,400.00 EXPLANATION (Provide complete explanation): Funds are available in Bldg lnspctn-Equipt,Computer Eqpt& Sof. These funds were originally for IPad replacements for inspectors, but the need for this software is greater.. Funds are needed for the 6-month Renewal of Magnet Software Licensing& Maintenance. • suBmITT • :Y: ttic DATE: 01-f/ 0 3 I 211- epartment Head **-1,#-A k*******7 ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: AP`r 0 4 ,2024 Director of Finance hproved Deferred Denied Signed: a. .a DATE: 4 ctr` Mayor Transfer No. 0- Form#:A-102 COUNTY OF HAWM9 Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrev PHONE: x8259 DATE: 4 / 5 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.91 1.5913.07.341 Provision for Training $ 14.106 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.622 E02.104 Fire Operations OCE,Travel/Conferences $ 4,809 010.221.6224.02.1 15 Fire Training OCE, Misc. Contract Svcs 9,297 TOTAL: $ 14,106 _ EXPLANATION (Provide complete explanation): Fire awarded "Training Provision funds for Nozzle Forward training($9,297) and Laserfiche EMPOWER 2024 conference. • • SUBMITTED BY: _,� DATE: 4 / 5 / 24 0,, Department Head ***************** -***********************************,, ************************************************************** ACTION: "Recommend Approval _Recommend Deferral Recommend Denial ,AP 0 3 2024 Signed: DATE: / / Director of Finance /Approved Deferred Denied Signed: � DATE: Mayor Transfer No. S -' Form#A-102 COUNTY OF HAWAI'l Revised:.07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recreation CONTACT: Reid Sewake PHONE: 961-8560 DATE: 04 /09 1 24 FISCAL PERIOD: July 1,20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin Misc Contract Services $ 4,400.00 TOTAL: $4,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5483.06.480 Nutrition Program—Misc Equip $4,400,00 TOTAL: $4,400.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase(1 I)eleven fax machines for various Nutrition Sites Facilities. The fax machine are needed to provide timely routing of documents to minimize processing delays. Funds are available under this account due to lower than anticipated cost for security. Punaluu Beach Park was budgeted to start on August 1 but started on November I. l'he daily cost for other guard services are lower than anticipated. (.1 / SUBMITTED BY: (V6t DATE: Department Head **************t*************************************************************************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial DATE: /}PR 1 2024 fSigned: Director of Finance /Approved Deferred Denied Signed: 0 .0 DATE 1 15 r ci‘iMay r ° Transfer No. 51 Form MA-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recr CONTACT: Reid Sewake PHONE: 961-8560 DATE: 04 /09 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE • AMOUNT 010.500,5509.02.225 Surnrner/Intersession OCE--Mat& Sup $ 1,800.00 TOTAL: $ 1 800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div Equip—Misc Equip $ 1,800.00 TOTAL: $ 1,800.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase an LED Smart TV for programs,classes and events at Kulaimano and Paauilo facilities. Funds were received through Council Contingency Funds(resolution 424-24). A portion of the funding should have been placed in the equipment account. SUBMITTED BY: 11-- it4-1 DATE: C) / (51 /v21-1 kit.Department Head /***********04.** ************************************************************************************ ACTION: Recommend Approval Recommend Deferral Recommend Denial Ai _eSigned: DATE: PR 1 1 2024 Director of Finance Approved Deferred Denied 1+ 15 Signed: DATE: / •cy.,..Mayor Transfer No. 5S Form#:A-102 COUNTY OF HAWAM Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: . Ted Schrev PHONE: x8259 DATE: / / FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.91 1.5913.07.341 Provision for Training $ 2.150 TOTAL: $ 2,150 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.05.104 Training Account, travel/Conferences $ 2,150 TOTAL: $ 2,150 EXPLANATION (Provide complete explanation): Police awarded Training Provision funds for the Scientific Basics of Fingerprints& Adv Comparison for 'J enprint Examiners course. SUBMITTED BY: DATE: 4 /. / 24 Department Nea�i ************** *********************************** *************** ************************************************* ACTION: M Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: 7 / /Y../ Z/ Director of Finance 'Approved Deferred Denied Signed: .� � , DATE: 4 / Is / Z I "ktroMayor Transfer No. 6(