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Home My WebLink AboutCOM 0012.032 2022-2024 4iff Mitchell D.Roth '`=^„\�1,I, Diane Nakagawa " Mayor • •i . el it, 6�.. Director I. o '';r l�°'��=" Aaron K.H.Brown Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 ., r ci ry,. May 15, 2024 -",( �l C) -`i;-i. l^ Heather L. Kimball, Council Chair, :~i:'1'1 and Members of the Hawai`i County Council "__ ti-, __ County of Hawai`i c�-, --- Hilo, Hawai`i 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds April 16, 2024 through April 30, 2024 Attached is a Report of Transfers Authorized showing transfers made from April 16, 2024 through April 30, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, 4 egriku Kay Oshiro Controller Attachments Comm. No. d 2. 2. Ref. To: FO Hawai'i County is an Equal Opportunity Employer and ProviderRef. Date , MAY 1 5 2024 Report of Transfers Authorized For the period: April 16 to April 30, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 60 4/17/24 General P&R 5505.02 Parks Maint OCE 7,300.00 5505.11 Parks Maint Equip 7,300.00 61 4/19/24 General Finance 5913.07 Prov for Training 4,045.00 5101.02 Clerk-Council Svc OCE 4,045.00 62 4/19/24 General P&R 5503.02 P&R Adm OCE 1,000.00 5503.06 P&R Adm Equip 1,000.00 63 4/24/24 General DPW 5183.06 Engineering Division Equip 10,064.07 5183.02 Engineering Division OCE 12,703.87 5231.02 Constr lnspectn Oce 2,639.80 64 4/24/24 General Fire 6221.02 Fire Operations OCE 3,000.00 6228.02 Ocean Safety OCE 3,000.00 6221.02 Fire Operations OCE 4,000.00 6228.02 Ocean Safety OCE 4,000.00 65 4/23/24 General DPW 5181.52 Automotive Division OCE 14,674.27 5181.61 Automotive Division Eqpt 14,674.27 66 4/23/24 General DPW 5181.59 Automotive Division Fuel 200,000.00 5181.52 Automotive Division OCE 200,000.00 67 4/23/24 General Fire 6221.02 Fire Operations OCE 100,000.00 6223.02 Fire Auxiliary Services OCE 100,000.00 68 4/23/24 General Finance 5913.07 Prov for Training 36,097.16 5181.52 Automotive Division OCE 36,097.16 69 4/24/24 General Fire 6223.26 Vehicle Maintenance Equipment 7,798.95 6221.06 Fire Operations Equipment 7,798.95 70 4/29/24 General Pros Attny 5271.02 Prosecuting Atty OCE 75,000.00 5271.09 Prosecuting Atty Equip 15,000.00 5271.09 Prosecuting Atty Equip 60,000.00 71 4/30/24 General Finance 5913.08 Prov for Training 2,736.00 6228.02 Ocean Safety OCE 2,736.00 72 4/30/24 General Fire 6225.06 Fire Volunteer Equipment 64,451.50 6225.02 Fire Volunteer OCE 64,541.50 532,806.75 532,896.75 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII. • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 04 /08 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 --- FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500,5506.02.115 Park Maintenance—Misc Contract Svc $7,300,00 TOTAL: $ 7,300.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11:480 Park Maintenance Equip—Misc Equip $7,300.00 TOTAL: $7,300,00 EXPLANATION (Provide complete explanation): Funds are needed to cover the purchase of a LabelTac 9 Industrial Labeling System to make signs for various parks facilities. Funds are available under this account due to lower than anticipated cost for security. Punaluu Beach Park was budgeted to start on August 1 but started on November 1. The daily cost for guard services is lower than anticipated. SUBMITTED BY: 4 DATE; / 1,3 / Depajp Head *************** ******* * **********4* *************************h************************************************ ACTION: V Recommend Approval Recommend Deferral Recommend Denial APR 1 6 2024 fSigned: DATE: I / • Di ctor of Finance /Approved Deferred Denied Signed: DATE: I / 11 / 7°2(4 ix.Atiayor Transfer No. (30 Form#:A-1Q2 COUNTY OF HRVIiAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 4 / 18 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 ,. _ . v 1 J 7 FROM: ACCOUNT NUMBER ACCOUNT TITLE r ,AM.OUN1 0 10.9 1 1.59 13.07.341 Provision fir Draining ~, 3 - 15 -o :; Tr 3TTL: c 4,045 TO: ACCOUNT NUMBER ACCOUNT TITLE _ ` AUNT 010.101.5101.02.104 Clerk-Council Svc OCE. Travel/Conf $ 4,045 TOTAL: $ 4,045 EXPLANATION (Provide complete explanation): Clerks Office awarded Training Provision funds for Laserfiche Empower 2024 training E SUBMITTED BY: ____ DATE: 4 /18 /24 1,- Department Head [ ************** **************** ********************, ?*************************************************************** ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: adl- s/7- 4-DATE: / If /Dirr of Finance %/Approved _Deferred Denied 2-0 Signed: v A /" DATE: / I I / 2M jjvlayor I Transfer No. 6 l Form#:A-102 COUNTY OF HAINAN Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 02 /22 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 14:' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOMT 010.500.5503.02.11.5 Admin—Misc Contract Svc ' $ 000.00 -10 `•• OtAL: $ 1,000.00,T TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.06.480 Admin Equip—Misc Equipment $ 1,000.00 TOTAL: $ 1,000.00 • EXPLANATION (Provide complete explanation): Funds are needed to purchase(3)Emergency Light Bars&Control Boxes for the vehicles to utilize during emergency situations such as hurricane, lava flow, fires,etc. This will provide an additional level of awareness and safety to alert the public of hazardous conditions. Funds are available under this account due to lower than anticipated cost for security. Hilo Armory was budgeted to start on August 1 but started on November I. The other guard services cost are lower than anticipated. SUBMITTED BY: .- - DATE: `"/ / //‘ / 21( Depart ',Head ************ ************************************************************************** ACTION: V Recommend Approval Recommend Deferral Recommend Denial r_)Signed: DATE: / / fDirector of Finance v/Approved Deferred Denied Signed: ,4 DATE: 4- cAri Mayor Transfer No. b-7- 61' Form*A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public.Works DIVISION: Engineering CONTACT: Alan Keone Thompson PHONE: 808-961-8013 DATE: 4 / 23 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.06.454 Engineering Div Equip,Computer Eqpt&S $ 10,064.07 010231.5231.02.104 Contr inspctn Oce,Travel/Conferences $2,639.80 TOTAL: $ 12,703.87 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce,Misc Contract $ 12,703.87 TOTAL: $ 12,70187 EXPLANATION (Provide complete explanation): Funds are available from Engineering Division equipment and travel account due to lower than anticipated cost. Funds are needed in the Engineering Division Oce, miscellaneous contract account to fund the Civil Engineering Services for the South Kobala District Flood Study contract. 01)1 SUBMITTED BY: C IW W4V (0141. DATE: it / / al+ .vr Department Head %. 44A.1.--VP /****.***********.*********************** ACTION: Recommend Approval Recommend Deferral Recommend Denial APR 2 4 2024 (-Signed: DATE: Director of Finance /Approved Deferred Denied 19-Signed: A DATE: / ,q11- /Mayor Transfer No. kAC,h(,q`h Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NIKOL LONOKAPU PHONE: 932-2900 DATE: 4 / 22 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.02.102 Fire Operations OCE, Telephone $ 3,000.00 010.221.6221.02.112 Fire Operations OCE, Mileage& Auto 4,000.00 Allow TOTAL: $ 7,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.02.102 Ocean Safety OCE, Telephone $ 3,000.00 010.221.6228.02.112 Ocean Safety OCE, Mileage&Auto Allow 4,000.00 • TOTAL: $ 7,000.00 .. .... EXPLANATION (Provide complete explanation): The Ocean Safety Division(OS) needs additional funding to continue operations through the end of the fiscal year. Funds are available in Fire Operations OCE due to actual expenditures being lower than anticipated. • SUBMITTED BY: 4M(i2 G2 DATE: / aL Department Head ACTION: Recommend Approval Recommend Deferral — Recommend Denial Signed: DATE: ,API 2 4 /2024 __ irector of Finance Approved _ Deferred Denied 0-- l f� (I Signed: � n� DATE: "l / �� / � I ' ayor 1 Transfer No. 64, ' Form#:A-102 COUNTY OF HAWAII ° ~ Revised:07/01 REQUEST TO TRANS- fe-R+U04CIS DEPARTMENT: Public Works �mkx�o�� '~r ^r CONTACT Randy Riley PHONE: / 22 / 2024 ! FISCAL PERIOD: July 1. 2(T3IbjJune3O. 2U24 - -_- FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 01.0-181-5101.4-114 A^n1orooth/t8CE, Electricity S 14,074.27 /� �� TOTAL $ ' '� ,^ '' / TO! ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 8\0'|8i-5L8}.6l`440 Automotive Motor Vehicle $ 14,674.27TOTAL: s � � ��/ 'Z-1 EXPLANATION (Provide complete explanation): ' lF84528 bid price for new 4X41-Ton Truck w/UU|KvBox and Crane is$14.G74.27 over original budget request of$17O.UO0. Funds are available in Automotive OCE, Electricity due to lower than anticipated costs. APR 2 2 2024 ' ' ' �� SUBMITTED BY: ' ~-� DATE:Aartmen t Head 7Recommend Approval_ ----Recommend Deferral Recommend__- _ Denial. hY �]Gigned: /(�L DATE: �� o /O�� \ D�x�b�ofF�anom -_-- __ - Aponmad Deferred Denied �� Signed: ~ °~~- DATE: ^ / ��' Mayor »' - Transfer No. w� Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Automotive • CONTACT: Randy Riley PHONE: 808-961-8548 DATE: 4 / 22 1 2024 FISCAL PERIOD: July 1,20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-181-5181.59-218 Automotive Fuels&Lubricants $ 200,000 �__........._.._ TOTAL: $ 2L ,DOa TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-18€-5181,52-228 Automotive OCE, M.V./Hvy. Equip. Parts& $ 200,000 Supplies TOTAL: 2LU/Oda EXPLANATION (Provide complete explanation): Funding is needed to cover uncontrollable costs in Automotive OCE, M.V.i€-lvy Equip Parts& Supplies. Based on current year's expenditures of S172,000/month,we anticipate a year-end surplus in the Automotive Fuel& Lubricants account. >E , j APR 22 2024 SUBMITTED BY: +�'�'� DATE: / / , ' D11.artment Head m,r##+####**zx* ##*t-####,tt#:tt*tzzt##z##*z*ir#t�ir;ter##irzxz*#z*zzzxzzx,r,t##,t#zz*zzi iz#rz*zrzzzztz��tt**t,t*tf**tftt:z*,tx+tzt ACTION: Recommend Approval _Recommend Deferral • Recommend Denial Signed: �J`�.-�- DATE: ¢ / 23 i Director of Finance Approved _Deferred Denied �_..__._._...... Signed: N DATE: q Mayor Transfer No. (OW • Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: FIRE DIVISION: ADMINISTRATION • CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 4 / 22 124 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.02.105 Fire Operations OCE, Uniform Allowance $ 100,000.00 TOTAL: $ 100,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.02.110 Fire Aux Svcs OCE,Repairs to Facilities $ 100,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Funds available in Uniform Allowance due to less claims filed for reimbursement than expected for the new duty uniforms. As of March 31,2024, only 60% of object code spent with$187,913 remaining. Funds needed to offset expenditures in Facility Repairs. SUBMITTED BY: � � f DATE: / / ` '" Department Head ACTION: V Recommend Approval Recommend Deferral _Recommend Denial Signed: DATE: / 2"g/ LJITector Of Finance Approved _Deferred Denied Signed: V "a DATE: 4 / ° / ;L c1 . Mayor Transfer No. (1 >' �Gx;< • Form#:A-102 COUNTY OF'HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 4 / 22 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 36,097.16 TOTAL: $ 36,097.16 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.115 Automotive Division Oce, Misc. Contract Svcs $ 36,097.16 TOTAL: $ 36,097.16 EXPLANATION. (Provide complete explanation): Public Works awarded Training Provision funds for crane operator/qualified service truck operator and qualified rigger training. SUBMITTED BY: DATE: 4 / 22 / 24 A Department Head *************** ************************************** ************************************************************* ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: li" DATE: 1 / / irector of Finance Approved _Deferred Denied Signed: DATE: / / (24 `c r"Mayor Transfer No. W g ryi Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Fire DIVISION: Vehicle Maintenance CONTACT: Nikol Lonokapu PHONE: 932-2921 DATE: 4 / 22 124 FISCAL PERIOD:-July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6223.26.480 Vehicle Maintenance Eqpt, Misc Eqpt $ 7,798.95 TOTAL: $ 7,798.95 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6221.06.454 Fire Operations Eqpt, Computers $ 7,798.95 TOTAL: $ 7,798.95 EXPLANATION (Provide complete explanation): Transfer available funds from Vehicle Maintenance Equipment to offset the cost of two Panasonic Toughbooks purchased (R.036836)for the Maintenance Shop. SUBMITTED BY: 1r '' 'L'+ "( i DATE: I . — - Department Head u ACTION: Recommend Approval _Recommend Deferral _Recommend Denial igned:_ DATE: / ector of Finance Approved Deferred Denied Signed: "`® DATE: 14 / gy' Mayor f Transfer No. • C • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: Admin CONTACT: Grant Nagata PHONE: 934-3310 DATE: 4 / 9 / 24 FISCAL PERIOD: July 1, 20 23 . to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.02.115 Pros Atty OCE—Misc Contract Services $ 75,000 TOTAL: $ 75,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.09.450 Pros Atty Equip. Office Equip. Furniture $ 15,000 010.271.5271.09.454 Pros Atty Equip. Computer Equipment 60,000 TOTAL: $ 75,000 EXPLANATION (Provide complete explanation): Funds needed in the equipment account for office chairs,high volume scanners and computer equipment. Funds are available in Misc Contract Services due to lower than anticipated expenditures. SUBMITTED BY: Dk DATE: 4 / 24 / 24 Department Head ACTION: V Recommend Approval Recommend Deferral _Recommend Denial AP 2 4 2024 Signed: DATE: / / / rector of Finance Approved _Deferred _Denied Signed: (9 n DATE: If / 2I /Xr7)/ Mayor Transfer No. 7 D �' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 4 / 26 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 2,736 TOTAL: $ 2,736 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.02.104 Ocean Safety Oce, Travel/Conferences $ 2,736 TOTAL: $ 2,736 EXPLANATION (Provide complete explanation): Fire Department awarded Training Provision funds for a rescue craft instructor course. • • —ts SUBMITTED BY: %C DATE: 4 / 26 / 24 f„ Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial APR 2 6 2024 Signed: V DATE: / / Director of Finance 'Approved _Deferred Denied Signed: O r� DATE: 1 / �� / 24 3ki Mayor Transfer No. 1 1 • Form#:A-102 COUNTY OF HAWAI`I • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 4 / FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6225.06.449 Fire Volunteer Eqpt,Motor Vehicle $ 64,451.50 TOTAL: $ 64,451.50 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6225.02.23.I Fire Volunteer OCE, Public Safety Supplies $ 64,451.50 TOTAL: $ 64,451.50 EXPLANATION (Provide complete explanation): To amend budgeted amounts due to IF.B 4520 Bid for Brush trucks coming in higher than anticipated. We expected to purchase three brush trucks, but since the bids came in much higher than anticipated,we are only able to purchase two. The remaining funds in the equipment account will be moved to Public Safety Supplies so we can purchase more supplies with the remaining funds. These are matching funds for the Volunteer Fire Assistance grant, Federal funds. • SUBMITTED BY: DATE: / ` ' / Department Head ACTION: ,/ Recommend Approval _Recommend Deferral _Recommend Denial signed: `"L—'" DATE: APR 6 2,24 / Director of Finance `�Approved _Deferred _Denied • Signed: DATE: 4 / 30 / 20 `'f -IVlayor Transfer No. 7 2_ �--