HomeMy WebLinkAboutCOM 0683.008 1998-2000 Memorandum ~ QECEJVED '
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From: Al Konishi~ fN~"~'~~~~ ~ ~
Date: March 28,
RE: Requests for Additions to 2000-2001 Budget
1. Elections - 010-107-5107.2-115
Amount in 2000-2001 budget request: 0
Additional Amount Requested: 45,000
Amount budgeted for 1999-2000 115,000
Amount expended for 1998 election: 109,545*
*we recovered liquidated damages from the contractor
so net amount spent was $93,194. We do feel it would
be prudent to expect a similar recovery.
Additional funds are needed for the lease and service
of "precinct count" voting equipment. Negotiations are
still being conducted, however, at this time we believe
that the above amount will be required. Please note that
this procurement, which is being conducted with the State
Chief Election Officer and the other three counties, is
governed by Chapter 103D, Hawaii Revised Statutes, the
State Procurement Code. Because of ongoing negotiations,
we are restricted by State law from divulging details until
an award is made. If the present negotiations do not
result in a contract for precinct counters, we may have to
conduct an election using a "central count" (employed
pre-1998).
2. TV Broadcasts - 010-101-5101.2-115
Amount in 2000-2001 budget request: 25,000
Additional Amount Requested: 25,000
Amount budgeted for 1999-2000 25,000
Additional funds are being requested to provide
captioned broadcasts of committee and Council meetings.
Presently, Kauai Council meetings are taped and broadcast
without captions two days after meetings. Within about 4
days after the meetings, meetings with captions begin. The
Kauai contract amount is $40,000. The equipment required
(Video Caption Card, Time Code Reader, Caption Maker
software, encoder) costs between $6000-$10,000 and was
purchased by the County and provided to the contractor.
Honolulu's ~~real-time" captioning costs about $75,000 per
year (its total video expenditure is $222,000 per year.)
Comm. No, 683 • nob
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tteE. Pate APR a 4 2000
Memorandum
March 28, 2000
page two
3. TV Broadcasts - 010-101-5101.2-115
Amount in 2000-2001 budget request: 25,000
Additional Amount Requested: 5,000
Amount budgeted for 1999-2000 25,000
Additional funds are being requested for a
"demonstration" project relating to video-conferencing. The
TV RFP Committee I formed to evaluate proposals relating to
broadcasts, was told that FEMA funds are presently being
used to purchase equipment to permit video-conferencing
from various County sites. We were told that the Council
Room is one site being considered. In a follow-up meeting I
was told by a representative of GTE that it would cost
about $4000 per year for the service charge between the
Council Room and one site. This request might be premature
because we have not confirmed whether the Council Room will
be selected as one of the remote sites. Also, we need to
confirm equipment costs (represented as none), maintenance,
service charges, staff requirements and job descriptions.
There is also the potentially thorny issue of selection of
the site at the other end of the broadcast. However, the
Council may want to consider setting aside funds for use in
anticipation of the above items being resolved. If it
turns out that more funds are required, the project will
not go forward without that additional amount being
approved by the Council.