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Home My WebLink AboutCOM 0012.034 2022-2024 • 3*qY OFM�, . Mitchell D. Roth •"`' , ....,� Diane Nakagawa .; �.!!",, /� • Director Mayor •ser • 't;r °• " Aaron K.H.Brown OF NI' Deputy Director • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 • < a C :' tin June 17, 2024 Heather L. Kimball, Council Chair, and Members of the Hawai`i County Council County of Hawai`i ``? � Hilo, Hawaii 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds May 16, 2024 through May 31, 2024 Attached is a Report of Transfers Authorized showing transfers made from May 16, 2024 through May 31, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, • 14,(4 Kay Oshiro Controller Attachments • • Comm. No. • Hawai'i County is an Equal Opportunity Employer and Provideref. To: Ref. Date 1 7 Report of Transfers Authorized For the period: May 16 to May 31, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 86 5/16/24 General Finance 5913.07 Prov for Training 1,400.00 6224.02 Fire Training OCE 1,400.00 87 5/17/24 General P&R " 5503.02 P&R Adm OCE 18,000.00 5517.02 Culture&Education OCE 18,000.00 89* 5/22/24 Solid Waste DEM 5604.01 Landfills S&W 150,000.00 5604.51 P-Hulu W.HI L-Fill S&W 150,000.00 90 5/23/24 Highway DPW 5231.32 Bridge lnsp OCE 1,088,057.31 5183.05 Highway Engineering OCE 1,088,057.31 91 5/23/24 General R&D 5161.02 Research&Dev OCE 154,000.00 5161.01 Research&Dev S&W 154,000.00 92 5/28/24 Highway DPW 5301.62 Puna Road OCE 30,000.00 5301.52 Kau Road OCE 30,000.00 93 5/28/24 Highway DPW 5301.12 S Hilo Road OCE 40,000.00. 5301.42 N&S Kona Rd OCE 40,000.00 94 5/31/24 Golf Course P&R 5561.02 Golf Course OCE 145.00 5561.06 Golf Course Eqpt 145.00 95 5/31/24 General P&R 5505.02 Parks Maint OCE 1,060.00 5505.11 Parks Maint Equip 1,060.00 •104** 6/7/24 Sewer DEM 5902.15 Health Benefits 65,000.00 5911.86 Workers Comp 65,000.00 1,547,662.31 1,547,662.31 • *Break in sequence due to transfer number 88 being approved in the preceeding reporting period **Break in sequence due to transfer number 96-103 and 105 being approved in following reporting period Page 1of1 • Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: 5 / 7 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 1,400 TOTAL: $ 1,400 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6224.02.104 Fire Training OCE, Travel/Conferences $ 1,400 • TOTAL: $ 1,400 EXPLANATION (Provide complete explanation): Fire Department awarded Training Provision funds for three to attend an NFPA 1403 Live Fire Lab training course.. - • SUBMITTED BY: I _9C. DATE: 5 / 7`,' / 24 A Department Head ************** ************4'**************** ** **************************************************************** ACTION: x Recommend Approval Recommend Deferral _Recommend Denial Signed: DATE: MAY ,Q 7 2Q24 Director of Finance ✓Approved _Deferred Denied 1 Signed: Os /v DATE: MAY' 6/ 2024 Mayor Transfer No. le) �' . Form MA-102 COUNTY OF HAWAI'l Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 05 / 17 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 Admin—Misc Contract Svc $ 18,000.00 TOTAL: $ 18,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5517.02.115 Culture& Education—Misc Contract Svc $ 18,000.00 • TOTAL: $ 18,000.00 EXPLANATION (Provide complete explanation): Funds are needed for Culture and Education programs and supplies. The cost of other program services and supplies were higher than anticipated. Funds are available under this account due to lower than anticipated cost for security. Hilo Armory was budgeted to start on August 1 but started on November 1. The other guard services cost are lower than anticipated. " I SUBMITTED BY: DATE: ) / I 4.--1 C—Depa ment Head ACTION: Recommend Approval Recommend Deferral Recommend Denial ‘21A.)•'( 1 7 2024 f)Signed: caL DATE: • irector of Finance /Approved Deferred Denied Signed: DATE:DATE: / I LI-1 r.){ Mayor Transfer No. 8.1 Ai L( ç _cf7. Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 05 / 17 / 2024 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.01.011 Landfills S&W,Regular S&W $ 150,000.00 • TOTAL: $ 150,000.00 TO: • ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.51.021 P-Hulu W.Hi L-Fill S&W, Overtime S&W $ 150,000.00 • • TOTAL: $ 150,000.00 EXPLANATION (Provide complete explanation):. . Funds are needed in the Pu'uanahulu S&W account due to increased overtime needed to cover vacancies, leaves, and additional operational needs. Funds are available in the Landfill S&W due to vacancies. SUBMITTED BY: 51 q • 116 , DATE: S / ZA /Z-.L( Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial (--) Signed: DATE: MAX 2 1/2024 Director of Finance v Approved _Deferred _Denied Signed: �p gn d: (3- - DATE: 6 / day •ctvMayor Transfer No, g9 5 5}I.--I i`-i Form#:A-102 COUNTY OF HAWAII Revised 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering CONTACT: Melanie DeMello PHONE: 808-961-8927 DATE: 05 / 14 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.231.5231.32.115 Bridge Insp OCE, Misc.Contract Services $ 1,088,057.31 TOTAL: $ l,0 gg,"-I.3 j TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.183.5183.05.1 15 Highway Engineering,Misc.Cont Svcs $ 1,088,057.31 TOTAL: $ 1 05$ 051.3{ EXPLANATION (Provide complete explanation): Funds are need to cover consultant fees for roadway projects in the Highway Engineering.Misc. Corn Svcs account. Bridge inspection projects are not ready for execution in this fiscal year. • 'ep'.' � U'�� MAY 1 3 ?024 ---------- SUBMITTED BY: DATE: / � ` '1\11/4 - 'epartment Head V ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: (a— DATE: MAY /1 4 2924 c>1 Director of Finance s/Approved _Deferred Denied Signed: a- 0�,n ,, DATE: 05 / 23 / 1/4V" 'Mayor Transfer No. '10 451-4,3 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH&DEVELOPMENT DIVISION: CONTACT: Debra Funai PHONE: 961-8584 DATE: 05 / 13 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.115 Research&Dev OCE,Misc. Contractual $ 154,000.00 Services • TOTAL: $ 154,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.01.011 Research&Dev S&W,Regular S&W $ 154,000.00 TOTAL: $ 154,000.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in the Research&Dev S&W,Regular S&W account due to additional staffing. Funds are available in the Research&Dev OCE,Misc.Contractual Services account duc to lower than anticipated grants management expenditures. AISUBMITTED BY: DATE: MAY/ i 3 ,2024 a epart.100 ment H ad ACTION: ✓ Recommend •pproval _Recommend Deferral Recommend Denial (�(� MAY 1 4 2024 igned: DATE: / / Director of Finance /Approved _Deferred Denied Signed: f ' N DATE: °5 / / 29-LL W.-Mayor Transfer No. f j `t517(� Form#:A-102 COUNTY OF HAWAI9 Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways 202 `Y 28 A ` 41 CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 5 / 2 )2024 ti-.` _•- .•'-.2." FISCAL PERIOD: July'1,20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.62.218 Puna Road OCE,Fuels&Lubricants $ 30,000.00 TOTAL: $ 30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.228 Kau Road OCE,M.V./Hvy Eqpt Parts/Supp $ 30,000.00 • TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): Kau Road OCE accounts are currently over budget due to higher than budgeted purchases of M.V./Hvy Eqpt parts for repairs to Kau motor vehicles and heavy equipment. Due to the shortfall of funds Kau Roads requires a transfer of funds to cover regular budgeted expenses for FY24. Puna Road OCE did not use or need to purchase as much fuels and Lbridants budgeted,and funding is available in the Puna Road OCE,Fuels&Lubricants account to transfer funds to Kau Road OCE. f ' ' SUBMITTED BY: r114‘111, " '`" Vet MAY 2 3 2024 DATE: / 1 /7 �1) •epartment Head *********�F�tAw!{4******ionic*******U****wiY*****inch********** *************fe*****I!***efk***************w,An**************** ACTION: // Recommend Approval Recommend Deferral Recommend Denial (_ Signed; __ . �`^!'". .,, ,,,., DATE: hilAyY 2 4/ 2024 Director of Finance _JApproved _Deferred Denied Signed: 8- ' DATE: 5 / l211 roe Mayor Transfer No. 9'2_ bpi Lj i,a f.. • Form#:A-102 COUNTY OF HAWAII Revised:07/01 _ REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways Zinli ;Y 28 A 9: 141 CONTACT: Neil Azevedo PHONE: 961-8349 DATE: '3 1 2.- / 2024. ::, . s.: I FISCAL PERIOD: July 1,20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.230 S.Hilo Road OCE,Highway Materials $ 40,000.00 f TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 020.301.5301,42.230 N&S Kona Rd OCE,Highway Materials $ 40,000,00 TOTAL: $ 40,000.00 • EXPLANATION (Provide complete explanation): N&S Kona Rd OCE accounts are currently over budget due to unanticipated purchases of highway materials. Due to the shortfall of funds requires a transfer of funds to cover regular budgeted expenses for FY24. S.Hilo Road OCE did not need to purchase as much highway materials budgeted,and funding is available in the S.Hilo Road OCE,Highway Materials account to transfer funds to N&S Kona Rd OCE. W MAY 2 3 2024 SUBMITTED BY: ' - DATE: VW D artment Head ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial 2 4 2024 MgSigned: (as- DATE: / / Director of Finance jApproved .Deferred Denied Signed: ® � DATE: 5" / 20 / v.4.f Mayor Transfer No. C13 1( - /--9 `2 -f • Form#:A-102 COUNTY OF HAWAI`1 • Revised:07/01 • REQUEST TO TRANSFER FUNDS • DEPARTMENT: Parks and Recreation DIVISION: Hilo Muni Golf Course CONTACT: Reid Sewake PHONE: 961-8560 DATE: 02 /06 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.02.115 Hilo Muni Golf Course—Misc Contract Svc $ 145.00 • • TOTAL: $ 145.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT • 090.561.5561.06.480 Golf Course Equip—Misc Equipment $ 145.00 • TOTAL: $ 145.00 EXPLANATION (Provide complete explanation): Due to the higher than anticipated bid,funds are needed to purchase replacement Utility Trailer for the Hilo Muni Golf Course. _- d Funds are available;un er this account due to lower than anticipated cost for security. Hilo Muni Golf Course was budgeted V.start,oinAugust 1 but started on November 1. The daily cost for guard services are lower than anticipated. SUBMITTED BY: ^ --'� DATE: S / 29 / `? Departm ead ACTION: Recommend Approval _Recommend Deferral ^Recommend Denial Signed: (a"V DATE: MAY 2,r 9 204 Director of Finance Approved —Deferred _Denied Signed: & DATE: S / 3 ! / 2-9 10( Mayor _ Transfer No. 19 p r • • Form#:A-102 COUNTY OF HAWAII Revised:07/01 . REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation 'DIVISION: Park Maintenance:' CONTACT: Reid Sewake PHONE: 961-8560 DATE: Oa%'1, 1..2 i24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 2# t_ , r_ FROM: ACCOUNT NUMBER ACCOUNT TITLE •AMOUNT 010.500.5505.02.115 Park Maintenance—Misc Contract Svc $ 1,060.00 • TOTAL: $ 1,060.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Park Maintenance Equip—Misc Equip $ 1,060.00 • TOTAL: $ 1,060.00 EXPLANATION (Provide complete explanation):, Funds are needed to cover the purchase of a Label.Tac 9 Industrial Labeling System due to the bid higher than anticipated. The LabelTec 9 Industrial Labeling System will be used to make signs for various parks facilities. Funds are available under this account due to lower than anticipated cost for security. Punaluu Beach Park was budgeted to start on August 1 but started on November I. The daily cost for guard services is lower than anticipated. SUBMITTED BY: { DATE: ." / 2 l Depart n Head *************** ********t* *********** * **********************,***,******,*********************,********************* ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial Signed: `� '� DATE: MA 2 /2024 Director of Finance 'Approved _Deferred r Denied Signed: (9" DATE: 5' / i `Z`+ V-0( Mayor Transfer No. 140 Form#:A-102 COUNTY OF HAWAI'I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Wastewater CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 05 / 2024 FISCAL PERIOD: July 1,•20 23 to June 30, 20 24 31+ W2N N vior K.010 FROM: .ACCOUNT NUMBER ACCOUNT TITLE AMOUN 030.901.5902.15.341 - Health Benefits,Misc Charges $ 65,000.00 • TOTAL: $ 65,000.00 TO: ACCOUNT NUMBER • ACCOUNT TITLE AMOUNT 030.911.5911.86.011 Workers Comp,Misc Charges $ 65,000.00 TOTAL: $ 65,000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Workers Compensation account as actual expenses incurred were higher than anticipated. Funds are available in the Health Benefits accounts due to vacancies. • 'SUBMITTED BY:'?)1 e • U /fl - DATE: (o / /W4 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN062024 igned: 11 DATE: I I Director of Finance • . "Approved _Deferred ,Denied A Signed: DATE: 49 / 1 / •Mayor • Transfer No. 10 tet `1"�'"