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HomeMy WebLinkAboutCOM 0012.035 2022-2024Mitchell D. Roth Mayor County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 • Hilo, Hawai'i 96720 (808)961-8234 • Pax(808)961-8569 Diane Nakagawa Director Aaron K.H. Brown Deputy Director July 1, 2024 CZ Heather L. Kimball, Council Chair, 1 -, and Members of the Hawaii County Council County ofHawai`i Hilo, Hawaii 96720' Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds May 16, 2024 through May 31, 2024 and June 1, 2024 through June 15, 2024 Attached is a Report of Transfers Authorized showing transfers made from May 16, 2024 through May 31, 2024 and June 1, 2024 through June 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, i For Kay Oshiro Controller Attachments Comm. No. It .3S Hawaii County is an Equal Opportunity Employer and ProviJef. To: Ref. note —Wl� h 2024 (A w I --1 X co z@ * y O t➢ A O -h j D @ N N < (4 N ID a a o � N (D Q, D Z3 mo ("IF (Si CJ1 NC) _N N � p fh N O O R 2 (D O -0 O o N 0) Ul SAP O O 0 Q p O 00 -n O 7' lD _0 (D o' F. Z m 0 m w N O N .p. Iia Form MA•102 COUNTY OF HAWAVI 0 fit! 14, Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Joyce Santiago PHONE: 961-2352 DATE: 5 / 28 / 24 FISCAL. PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010,201.5212.01.011 ACCOUNT TITLE Kona Police-S&W, Regular S&W AMOUNT $ 250,000.00 TOTAL: $ 260,000.00 - TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.011 S. Hilo Police-S&W, Regular S&W $250,000,00 TOTAL: $ 250,000.00 EXPLANATION (Provide complete explanation): Request to transfer from Kona Police Regular S&W in the amount of $250,000.00 to S. Hilo Police Regular S&W to cover base balance shortage for the May 31, 2024 payroll and additional amounts for the June 15, 2024 payroll due to additional costs incurred to cover staff shortages and Field Training Offiede temEorary ? c assignment, overtime and outer payments due to recruit field training. tt _€ -�i S SUBMITTED BY: ! ♦ I ACTION: Recommend Approval _ Recommend Deferral .�S igned: 1 Director of Finance Signed: Approved Deferred DATE: Of' / Z 8 / Zt Recommend Denial DATE. MAY 2 9 2024 Denied DATE: 5 / 3 I / 29_ Transfer No. 91 C� a Z 0 77 (�� Form#A-M COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Wastewater CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 1 fly 1 2024 FISCAL PERIOD: July 1,-20 23 to June 30, 20 24 31t Pri iniwv"KOHYD FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUN 030.9015902.15.341 Health Benefits, Misc Charges $ 65,000.00 TOTAL: $ 65 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.911,5911,86.011 Workers Comp, Misc Charges $ 65,000.00 TOTAL: $ 65,000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Workers Compensation account as actual expenses incurred were higher than anticipated. Funds are available in the Health Benefits accounts due to vacancies. SUBMITTED 11 DATE: ( 1 S7 IOQH Department Head yRecommend ACTION: Approval Recommend Deferral Recommend Denial �gned: ZApproved Director of Finance Deferred JU N a 6 2024 DATE: 1 1 Denied id rl� ;?,q Signed: DATE:! 1 Mayor .� ! Transfer No. I O 0 W N 0 00 CO CO 0) 0 r CY) 0) rn rn rn v N N N in cn w m 41 a A AC. 41, G N N ((DD ((DD (D ((DD (D (D((DD (D((D(D (D (C(D D (D ((DD (D (D(D (D N 0 ((DD N `n 0)'v>> 0 N m (D X PU * 0 0 0 0 CD (D (D (D r* w(h(hUlwUl . ""0"" (3) N rn rnrn(h � N N N (A (h 'n Vw WW W V OD W-�P W 0) N�(DOD " "O �N N N C:*>-omm m O -!-n -v -o � (a n 0_ 0< (� 0 1 QO 0 m (D (D � x A N (fl N N '" O X -0 �. CL - �7 aID m Al q to.O fp s ro 2 p' OO 00 my O� o m �0 m m (D � 0 O Q° O 0 91 m O 0 m 3 m c Qo 90 C7 3 N J w C) ch N B 0).9h,m t00 O O 91C0 W 0 0 O"0CD00 O O OOA O C C? W 00C?0 0 CD 00J, Q 7 d W d d d d d d d d (it d C> 0000 0 0 000 Q d W Oddd n O CDdd d Mcn0o)00 Ch 000000000C�t1t[flU't NVNN 8NNNNNNNNNNW" -j wo A :-q -4 0 .11 to W CO W W O .4 N 0 0 0 N O W O O O O O N O W O O N N 0 N -------------- m > Dmm-nm-nm-n<mx0mm C 0 ^s < cr 0 (D (0 M M. M ;' ;' (D (D � ;' �' (D ; (D O Q) LU (D (D (D � (D = 0 � � o c -{ c [nCo c ro0� D0 CL(D (D 60 2.CV sCp�.� 'x:@ m � :(Dm 00) ni m (Q (O 0 0 0 0 0 co -0 0 ;(] (D (p v .� - 0 1 0 �' c 0 m O)OM •90�_ a (D 00 U)(n7 ''can m5• o m * n 900 6mm C(D (D m 0 m w (D On m 0 (D m m co 90 ((�� N N 1 ••.a .� w � .� 0 W Ul s� A fJ((J7 C7 :I W 00000(h(h(l7 W (n(n 0 0 0 0 O Q O O 0 0 C7 d 0 0 A 0 O a c O W d 0 d d O O d 0 0 0 0 d d 00 ? O 0 0 0 0 0 0 0 0 0 0 0 0 0 cnOPP C7--+OC7 O C70000©OOOOC7O O w O O O O O O O O D O D D O O O d ro 0 A O a c 0 4 N• (D CL Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation CONTACT: Reid Sewake DIVISION: Administration PHONE: 961-8560 DATE: 05 / 31 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010,500.5503,02,1 l 5 TO: ACCOUNT NUMBER 010.500.5523.02.109 010.500.5S23.02.235 ACCOUNT TITLE Admin — Misc Contract Svc ACCOUNT TITLE Panaewa Zoo — Repairs to Equip Panaewa Zoo -- Mise Materials & Supplies AMOUNT $ 20,0()0.00 TOTAL: $ 20,000.00 AMOUNT $ 5,000.00 $15,000.00 TOTAL $ 20 000.00 EXPLANATION (Provide complete explanation): Fends are needed to due to higher than anticipated cost for repairs of equipment (weedeaters, chainsaw, mowers) and cost of animal food. Funds are available Under this account due to lower than anticipated cost for security. Hilo Armorywas budgeted to start on August I but started on November 1. The other guard services cost are lower than anticipated. SUBMITTED BY: DATE: / �) 1 2 IL ,r-Department Head it#,ttiri�:tk#-k**tFi ACTION: Recommend Approval Recommend Deferral Recommend Denial JUN� 0 3 2024 Signed: DATE: I 1 Director of Finance Approved Deferred _ Denied Signed: A DATE: 013 1� Mayor Transfer No.o ice" For► MA-102 COUNTY OF HAWAI'I Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Reerca ion CONTACT: Reid Sewake DIVISION: Administration PHONE: 961-8560 DATE: 06 ! 01 1 24 FISCAL. PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010.500,5503.02,115 ACCOUNT" TITLE Admin — M.isc Contract Svc AMOUNT $ 13,445.00 TOTAL: $13,445.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481,5481.32,449 CSE — Molor Vehicle $ 13,445.00 TOTAL $ 13,445.00 _ EXPLANATION (Provide complete explanation): Funds are needed to due to higher than anticipated bid (117134596) For a Wheelchair Acce si611 V0`11(cle for the Coordinated Services Program. tR - Funds are available under this account due to lower than anticipated cost for security. Htio.Annriijy was . . budgeted to start on August I but started on November 1. The other guard services cost fire loive►flian anticipated. _ U CC V ~ ` SUBMITTE BY: ,.. , .., ,. DATE: �! 03 Department Head ACTION: _ Recommend Approval Recommend Deferral Recommend Denial SUN 0 3 2024 �Signea: DATE: ! 1 Director of Finance V Approved Deferred Denied Signed: �° DATE: 15 11<,j Mayor Transfer No. ! 0i (_1 t: . _..") 16 Form #:A-102 Revised: 07101 DEPARTMENT: FIRE COUNTY OF HAWAH REQUEST TO TRANSFER FUNDS DIVISION: Administration CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 6 / 4 1 24 FISCAL PERIOD: July 1, 20 23 to .tune 30, 20 24 FROM: ACCOUNT NUMBER 0 10.221,6221 .02.21 8 010.221.6223,06.458 TO: ACCOUNT NUMBER 010.221.6221.12.115 010.221.6223.02.109 010,221,6223.22,109 ACCOUNT TITLE Fire Operations OCE, Fuels & Lubricants Fire Aux Svcs Equip, Rescue Equipment ACCOUNT TITLE Helicopter Operations, Misc. Cont Svcs Fire Aux Svcs OCE, Equip Rep/Maint Vehicle Maintenance OCE,Eq Repairs/Maint AMOUNT $ 40,000.00 55,000.00 TOTAL: $ 95,000.00 AMOUNT $ 5,000,00 55,000.00 35,000,00 TOTAL: $ 95 000.00 EXPLANATION (Provide complete explanation): Funds are required for 1-1elicopter Operations because the budget allocated for pilot operations, including the replacement of Chopper 2 in July 2023, was insufficient. Additionally, funds are needed in Fire Auxiliary Services to address long -overdue repairs and maintenance of our facilities and equipment. Vehicle Maintenance (Maintenance Shop) also requires funds to carry out repairs and maintenance on our aging fleet. We have available funds from Fire Operations Fueling and Fire Auxiliary Services Rescue Equipment due to lower -than - expected expenditures, SUBMITTED BY: _ c�{/� �DATE: JVN — 4,1` 24 Department Head ACTION: _ Recommend Approval Recommend Deferral Recommend Denial ( ' JUN 0 5 2024 DATE: 1 1 Director of Finance J Approved _ Deferred Signed: a 'O �'— Denied DATE: 6 / 5 1 Oa — CI i Transfer No. q Gj Form #:A-102 COUNTY OF HAWAI'I Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Administration CONTACT: N1KOL LONOKAPU PHONE: 932-2921 DATE: 6 14 124 FISCAL PERIOD. July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010.22 l .6228.01.011 TO: ACCOUNT NUMBER 010.221.6221.01.44 .021 010.221.6222.014H .021 010.221.622 3.01.0+4-.021 610.221.6224.01.4W.021 010.221,6225.01,044.021 ACCOUNT TITLE Ocean Safety S&W, Regular S&W ACCOUNT TITLE Fire Operations S&W, ver A&W ver im Fire Prevention S&W,egt+t eS&W Fire Auxiliary Services S&W, Overtime Fire Training S&W, l�t S&W Fire Volunteer S&W, R9w9n&w AMOUNT $ 400,000,00 TOTAL: $ 400,000.00 AMOUNT $ 360,000.00 10.000.00 10,000.00 10,000.00 10.000.00 TOTAL: $ 400 000.00 EXPLANATION (Provide complete explanation): Funds are available in Ocean Safety S&W due to vacancies. Funds are needed in Fire Operations, Prevention, Auxiliary Services, Training and Volunteer S&W to cover shortages dine to oveilinie incurred in response to emergency response, and BU34 retro payments due to a settlement. SUBMITTED BY: _4Lt� " .' "" DATE: JON - 4 ^j� Department Head ** **�t*,r*:t�*"�********�,r�**��*�r��*�*�rh*a�:�**�x*�e*,r**�r*�r�*,t��vr**w**w**W**��,t*,��:c*���h��s�t��*�**��:r**�**n�* ACTION: t Recommend Approval _ Recommend Deferral Recommend Denial igned: L I� DATE: SUN P 5 20�4 Director of Finance V Approved _ Deferred Signed: 0— /0 Denied DATE: 6 1 15I'LL Transfer No. too W L-1 fi �— -7 , Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: EMS CONTACT: NIKOL LONOKAPU PHONE: 932-2921 DATE: 6 / 4 ! 24 FISCAL PERIO©. July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.221,6227,21.011 EMS Emerg Comm. Regular S&W AMOUNT $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.31.4W.021 EvermeSMS Vehicle Maii�t, �a�&W $ 3,000.00 010.221.6227.01.$1-1.021 EMS S&W, KegulOver a %&W 17,000.00 TOTAL: $ 20,000,00 EXPLANATION (Provide complete explanation): Funds are needed to cover S&W because of shortages of Paramedics and Mechanics in our EMS Division. The shortages caused the depailment to incur overtime. Funds are available in the EMS Emergency Communications fund due to vacancies in the Section. State Grant Funds. SUBMITTED BY:JUN ®. , DATE: / ! �4 . 2024 --fir- Department Head ACTION: ✓ Recommend Approval Recommend Deferral _ Recommend Denial igned: dDATE: JU�l 0 5 ?024 ctor of Finance Approved Deferred Denied Signed: �" '� �� DATE: / !� v:-A f Mavor Transfer No. 10 Form#:A-102 COUNTY OF HAWAN Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: RESEARCH Sr DEVELOPMENT DIVISION: CONTACT: Debra Funai PHONE: 961-8584 DATE: UR 14 412024 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.19.115 Big Island Film Office - R&D, Misc. $ 40,000.00 Contractual Services 010.161,5163.19.115 Energy - R&D, Misc. Contractual Services 80,000 00 TOTAL :.-$ 120,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.22.115 Agriculture R&D OCE, Misc. Contractual $ 120,000.00 Services TOTAL' $ 120,000.00 EXPLANATION (Provide complete explanation): Transfer of funds is needed in the Agriculture R&D OCE, Misc. Contractual Services account to provide funds for the Feral Pig Management Plan. Funds are available in the Big Island Film Office -R&D, Misc. Contractual Services and Energy -R&D, Misc. Contractual Services accounts due to lower than anticipated expenses. SUBMITTED BY: ACTION: ' Recommend Approval Signed: cc( — Recommend Deferral Director of Finance "Approved — Deferred DATE: JU4, 0 4 12024 Recommend Denial DATE: Joij 0 512024 Denied A �- Signed: DATE: I1 -o+f Mayor Transfer No. C1 Z Form #:A-102 Revised: 07101 DEPARTMENT: Finance COUNTY OF HAWAVI REQUEST TO TRANSFER FUNDS DIVISION: Budget CONTACT: Ted Schre PHONE: x8259 DATE: 5 / 7 1 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010.91 1.5913.07.341 TO: ACCOUNT NUMBER 010.221.6224.02.104 ACCOUNT TITLE Provision for Training ACCOUNT TITLE Fire Training OCE, Travel/Conferences EXPLANATION (Provide complete explanation): TOTAL: AMOUNT $ 125,000 AMOUNT $ 125,000 TOTAL: $ 1 Fire Department awarded Training Provision funds for three to attend Scene Managernent/ICS training: Cahn the Chaos. SUBMITTED BY: DATE: Department Head ACTION: �;/ Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: JUP1 /0 7024 ector of Finance Approved _ Deferred Denied Signed: " /° DATE: / 1 ayor Transfer No. 0 Form #:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 6 1 6 1 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE 010.121.5122.02.111 Accounts — Oce, Misc, Contract Svcs TO: ACCOUNT NUMBER ACCOUNT TITLE 010.121.5122.06.454 Accounts — Equip, Compt Eqpt & Software EXPLANATION (Provide complete explanation): Funds needed to put•chase desktop computer for new position (Assistant Controller). Lower than anticipated expenses in Misc Contract Services account. AMOUNT $ 5,000.00 $ 6, MU AMOUNT $ 5,000.00 5 o) SUBMITTED BY: WL DATE: / `SUN /0 6 2024 Departr nt Head ACTION: V Recommend Approval _ Recommend Deferral Recommend Denial Signed: -_ 1&, __ DATE: JUN 0 ? 2024 h Director of Finance " Approved _ Deferred Signed: Mavor Denied DATE: Transfer No. I Q5 worm #:A-102 COUNTY OF HAWAVI Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works CONTACT: DIVISION: Administration Kelsey Kalua-Lewis PHONE: x8459 DATE: 06 / 10 1 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 010,173.5173.22.235 ACCOUNT TITLE Water Spigots OCE, Miso Materials AMOUNT $ 34,t36.13 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.02,227 Public Works ADM GO1✓; Comp & Office $ 34,136.13 Supplies UCG TOTAL; $ $34136 13 EXPLANATION (Provide complete explanation): Lower than anticipated costs in Water Spigots account. Funds needed in Public Works Admin to cover costs for DPW ESRI EEAP credits for DPW website enhancements and capabilities. JUN 1 0 2024 SUBMITTED BY: DATE: f 1 D artment Head it*it*fie kit Kie ir�i�h 4r lei*****irik i�irit�t �tA'k�k*Ark9ri*Yrltfk*8r�lr*'kltir ftltlY Yt�t**it**lt�lt*Ytft*Rk*int**R**�k>twYc*Y�Wir*felt*****h RfrYt itlkieik*R'k �r***�***:tikR�*i� ACTION: _ Recommend Approval ^ Recommend Deferral Recommend Denial Signed: 0�'' ,k) Dir or of Finance ✓Approved Deferred Signed: _ _ A— JUN 1 1 2024 DATE: 1 1 Denied DATE: �1 1 �- / 9 4. Transfer No. !' %' Form #A-102 COUNTY OF HAWAH Devised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Vehicle Red; & Lic CONTACT: Nolan W PHONE: 961-8008 DATE: 06 106 124 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM. ACCOUNT NUMBER 0 t 0.121.5127.16.454 TO: ACCOUNT NUMBER 010.121.5127.22.104 ACCOUNT TITLE Vehicle Regist 1gpt, Computer Eqpt & Software ACCOUNT TITLE Driver License Oce, Travel/Conferences TOTAL: AMOUNT $ 6,000.00 AMOUNT $ 6,000.00 -- TOTAL: $ 6,000.00 EXPLANATION (Provide complete explanation): Funds are needed for higher than anticipated Driver License Oce, 'Travel/Conferences. Funds are available in Vehicle Regist Eqpt, Computer Eqpt & Software due to lower than anticipated expenses. SUBMITTED BY. Apa DATE: JU� D 6 12024 nt Head ACTION: Recommend Approval Recommend Deferral Recommend Denial JUN 1 1 2024 Signed: t5 DATE: ! ! `M Director of Finance v Approved Signed: p Deferred Denied DATE: `o 1 1 off' / A 4 Transfer No, 1 D-7 a