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HomeMy WebLinkAboutCOM 0667.002 1998-2000 J~~r' ~F'M!}:. Stephen K. Yamashiro Vb';" Harry A. Takahashi Mayor ~i Dirr; ror ,rr:p,, • _ oi~ S. K. Schulte ATE OF H~~r~ ~ Deputy ~ountp of ~amaii DEPARTMENT OF FINANCE :5 Aupum Street. Zoom 119 Hilo, Hawau 96720-1252 1908196[-8233 Fax (8081961-8238 HAWAII COUNTY NONPROFIT GRANTS (FY 2000-01) HUiv1AN SERVICES NONPROFIT GRANTS REVIEW COMbIITTEE (HSNPGRC) FISCAL YEAR ENDfNG:lune 30, 2001 DATE OF APPLICATION: January 20, 2000 GRANT APPLICATION FOR: Disaster Response Education (Program Title) Lzgal Name of Organization: American Red Cross Hawaii State Chanter Mailing Address: 4155 Diamond Head Road, Honolulu. HI 96816 Facility/Site Address: 74-5615 Luhia St IlA-1B, Kailua-Kona. HI 96740-1680 DlreuoriSite Manager: Dorothy Sagnis Phone: 808-326-9488 Organization President: Blake Waterhouse, M. D. Phone: 808-739-8101 Contact Person (Grant Writer) Dorothy Sagnis Pltone: 808-326-9488 Amount of request for County funds: S 10,000 Total annual budget of organization: S 134, 659 Has the applicant applied for any other funds from the County of Hawaii this fiscal year? Yes SourceiDepartmenr. ~ No AgencylProgram(s):~~5 Social Services ~ Youth Programs ~ Elderly Programs Check Category Iles) Culture and Arts ~ Education ~ Other Comm. xa ~o (0 7. 002 File No. ADM Ref. To: ~EIX'i Briefly define the program for which funding is being requested: F Ref. Mate E6 2 3 2D00 This request is for the purchase of supplies and materials to recruit and train new and advanced disaster response volunteers from West Hawaii and to conduct disaster preparedness workshops for community organizations With this support trained and capable West Hawaii residents will be better able to help their neighbors when disasters of any size strike our island home. 1 I. QUALIFYING STANDARDS FOR APPLIC4NTS An applicant must meet all of the following standards: Be chartered or otherwise authorized to do business in the State for charitable purposes and exempted from the Federal income tax by the Internal revenue Service. Have a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided. Have bylaws or policies which describe the manner in which business is conducted, including management, audit, fiscal policies and procedures, policies on nepotism, and policies on management of potential conflict of interest. Have at least one year's experience with the service or activity for which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to successtully carry out the service or activity. Be licensed and accredited in accordance with applicable requirements of Federal, State and County laws. II. GRANT CONDITIONS The applicant agrees to comply with the following terms 3c conditions prior to receiving a g*ant award. .A. Compiy with applicable Federal and Stare laws prohioi[ing discrimination against any person on the basis of race. color, national origin, religion, creed, sex, age, or handicap. B. Agree ..^,ot :o use any public funds t"or purposes of entertainment or perquisites. C. Comaiy with such other requirements as the Director of Finance may prescribe to ensure adherence by the nonprotit organization with Federal. State, and County laws, and established standards for fiscal and program management. D. Allow thz Director of Finance, the committees of the council and their statfs, and the Legislative Auditor access m records, reports, files, and other related documents in order the[ the program. management, and fiscal practices of the nonprotit oreanization may be monitored and evaluated to assure [he proper and effective expenditure of public rands. III. RECORDS A,`ID REPORTS A. The apoiican[ shall follow generally accepted accounting procedures and practices and shall maintain books, records, documents, and other evidence, which sufficiently and properly account for the expenditure of County funds. The books, records and documenu shall be subject at all reasonable times to inspection, reviews, or audits by the County expending agency, the Director of Finance, and the Legislative Auditor, or by their reprexntatives. B. The County expendins agency, Director of Finance, or County Council may request periodic written retorts on the use of County funds. C. The nonprotit organization shall submit a final written report [o the Legislative Auditor within sixty t60) days otter June ;0 of the fiscal year. The report shall ine(ude an explanation of the public benetits derived from the awarding of the gran[ and a listing of other funding sources and amounts obtained during the award period. IV. OtiARTERLY' ALLOCATION Under no circumstances shall grant funds be disbursed in a lump sum payment. Grant funds will be disbursed to Grantees only through a quarterly allocation process. The disbursement of grant funds can be formulated on an equal quarterly apportionment basis. V. GRIEVANCE PROCEDURE The applicant will adopt and maintain a grievance procedure to assure proper accounting for any concerns and complaints about its programs or services [hat may arise from its members, employees, clients or from other members of the public. VI. DISCLOSURE OF L~"FOR:~tATION All information, data. or any other material provided to the County by virtue of this application shall be subject to the Unifenn Information Practices Act (UIPA), ch. 92F, Hawaii Revised Statutes. All such material is deemed government record and shall be open to the public and may be provided to other public and/or private funding sources. VII. CONTINUED ELIGIBILITY .any applicant or recipient who withholds or omits any material facts or deliberately misrepresents such facts to the County of Hawaii shall: t) Immediately be disqualified from consideration for Nonprofit Grant funding; OR Se in violation of the terms of the Grant Agreement of County funds in which case a grant agreement an 'oe terninazed by the Counry and the recipient or provider may be liable to reimburse al! or a pott~on of any funds received therein. VIII. ACIC~7OWLEDGYIEN'T American Red Cross, Hawaii State Chapter (Legal Name of Orgar.izaticn) hereby agrees to administer the Disaster Response Education (Program Title) in accordance with :!;e re~ulauons, policies and procedures prescribed by the Hawaii County Finance Department. Distribution of grant funds is limited to grantees, which are in compliance with County regulations, policies and procedures. The Counry reserves the right [o withhold grant distributions a[ any time the grantee is not m compliance. It is the policy of the County of Hawaii and for those who do business with the County to provide equal employment opportunities to all persons regardless of race, physical disabilities, color, religion, sex, age, or national origin as mandated by the Federal Civil Rights Acts, as amended, and am other federal or state laws relating [o equal employment opportunities. LY. A~IEYDMENTS TO THE APPLICATION/EVALUATION The applicant assures that it will submit to the HSNPGRC for prior review and approval, a written request and jusntlcation for any changes, additions, or deletions to any portion(s) of the grant application or a duly executed Grant .der^ement oP County Funds. The applicant will cooperate and assist in any effort ' undertaken by the HS~iPGRC to evaluate, inspect or otherwise monitor the effectiveness, feasibility, and/or cos[ ef5ciency of sny and all practices, policies and procedures or activities pursuant to this application or any grsn[ designauon or allocation received as a result of this application. Y. AU'T'HORITY ~YD CAPACITY OF APPLIC:~~IT The applican[ certifies that it has the authority and capacity to develop and submit this application, and to fully adminis[er the program(s) pursuant to this application. LiYSIG?iED PROPOSALS WILL ~iOT BE ACCEPTED! Signature of PresidenuChairperson Dale ~rCcz-~'1 ~~~e`sz~ ' / 9 D Signature of Executive DirectovManager Dale 1 Hawaii County Human Services Nonprofit Grants (FY 2000 - 2001) Narrative American Red Cross -West Hawaii Branch Disaster Response Education PROGRAM/SERVICE DESCRIPTION A. Overview: 1) Describe the program for which funding is being requested. The American Red Cross West Hawaii Branch respectfully requests County funds for disaster response education throughout West Hawaii, including: (1) A high level of training of volunteers to organize and schedule community awazeness and disaster preparedness workshops to community organizations, churches, businesses, and agencies in West Hawaii. (2) Active recruitment and thorough training of complete Disaster Action Teams in each of the following areas of West Hawaii: Waimea, Waikoloa, Kohala, Kalaoa, Kailua, Keauhou, Holualoa, Kainaliu, Kealakekua, Captain Cook, Honaunau, Honomalino, and Hawaiian Ocean View Estates. Funds will be used for training and presentation materials, such as workbooks, brochures, handouts, displays, and posters; supplies and equipment, such as overhead transparencies, videotapes, newsprint charts, visual aids and group exercise tools; printing of flyers and promotion. Funds will also help to purchase support items, such as volunteer t-shirts, mileage reimbursement and refreshments for community presentations; and for equipment to produce education materials computer peripherals, such as a color printer and scanner to produce visual aids. Funds will also be used for training costs, such as the nominal fee charged by Na Leo 0 Hawaii for its documentary production course and computer training for volunteers to schedule program items and track its success. Funds will also help Disaster Action Teams to respond to disasters without having to commute to the branch office in Kailua, through the purchase of logistics supply kits which will include all necessary paperwork, reports and documents for emergency shelter or response supplies. Volunteers are the heart and soul of the Red Cross. They are the committed people through which the Red Cross fulfills its responsibilities to the American people. Red Cross volunteers must always be prepared Co offer the highest quality services to their neighbors in time of disaster. It is the West Hawaii Branch's highest priority to provide the tools necessary for its volunteers to provide these services professionally and efficiently. The importance of on-going recruitment, training, nurturing and support for Red Cross volunteers was brought home in September 1999 when a Big Island Air tour plane crashed into the side of Mauna Loa killing all ten persons aboazd. The American Red Cross provided immediate emergency services to family members, traveling companions, investigators, search and rescue teams, and others involved in this terrible tragedy. Trained Red Cross volunteers provided mental health and health services, mass care (feeding and sheltering), communications, logistical and public support and other services from immediately after confirmation that the plane was down until the last family members returned home with the remains of their loved ones more than a week later. 2) What unique or significant service will be provided? The American Red Cross is the only nonprofit organization mandated by the U.S. Congress to provide disaster relief to individuals and families. No other organization provides the disaster recovery assistance and services or the volunteer disaster training provided by the Red Cross. Red Cross services are a part of each community's county, state and federal response plans. Without the Red Cross, these services would need to be provided by the government or other organizations. Although the Red Cross is required to provide these services, no on-going government funds are provided to pay for these services. Red Cross Disaster Health Services supplement government and community health services and provide vital on-the-scene and public shelter heath services not provided by other organizations. Each Red Cross chapter and branch is truly acommunity-based organization, relying on local volunteers and contributions to help those in their own communities. Our West Hawaii branch has one full-time paid employee and more than 100 volunteers. West Hawaii's population continues to increase rapidly--nearly 11,000 new homes are being planned--and so does the Red Cross's responsibility to the community. For example, last year the West Hawaii Branch's response to single family fires more than tripled over that of 1998. Demographic studies show that many of West Hawaii's residents are retired elderly; many are handicapped -some living independently, others in group homes; many are isolated; many aze far from help in an emergency. These and other special needs groups must be adequately prepared for disaster as well as the general population. It is the Branch's responsibility to see that they are. In order to provide high quality service, Red Cross volunteers must continually be recruited; disaster response training must be on-going; volunteers must continually be updated in advances in service delivery; and leadership roles within the Red Cross volunteer organization must be continually nurtured. Last year, the County of Hawaii provided the West Hawaii Branch with funds to help purchase a vehicle in order to bring Health and Safety instruction and disaster response training, support and services more easily to all of West Hawaii -from Kohala to South American Red Cross -West Hawaii Branch Disaster Response Education Page 2 Point. This current request is for supplies, equipment and materials specifically for disaster response training in each of these communities. 3) What specific outcomes are to be achieved? Recognizing its responsibility to respond to and meet the emergency needs of victims of disaster, whether that disaster is as lazge as a state-wide humcane or as small as a single family fire; whether that disaster is a natural one such as an earthquake or tsunami or a man-made one such as a chemical spill or plane crash, the Red Cross is dedicated to providing services quickly, efficiently and effectively wherever they occur in West Hawaii. To do this the Branch plans to: (1) provide community awareness presentations throughout West Hawaii to better educate residents about the American Red Cross and its services; (2) promote and conduct disaster prepazedness workshops to community groups; (3) recruit and train disaster response volunteers in specific communities; (4) provide basic level disaster response classes to new volunteers; (5) provide intermediate and advanced disaster response training to current volunteers; (6) provide Community First Aid and Safety and other relevant Health and Safety instruction to disaster response volunteers, and train key Health and Safety volunteers in disaster response; (7) train a minimum of 5 core class instructors and a min. of 3 intermediate class instructors; (8) increase Disaster Action Team membership and active participation in branch activities and services; and (9) identify those volunteers who demonstrate leadership ability and provide them with the tools and training necessary to effectively lead the Branch into the 21~' century and beyond. 4) How will the proposed program empower participants/clients to become self-sufficient and facilitate positive social change? The Disaster Action Team (DAT) is a trained team of Red Cross volunteers who respond immediately to a disaster in their neighborhood. The DAT is dedicated to helping their neighbors become better prepared to prevent, prepare for and respond to disasters. With a vital, active and well-trained DAT, each West Hawaii neighborhood and the people who live in them, will ultimately become self sufficient in their ability to respond to emergencies of all kinds since a total reliance on outside help in an emergency is impractical due to the long commute distances between communities and variable road conditions. B. Problem/Need: 1) What is the problem/need the designed program is designed to meet? The Hawaiian Islands and its people are highly susceptible to natural and man made disasters. Westt Hawaii, because it contains such a wide range of geologic conditions, as well as small airports, harbors and industrial storage facilities, is one of the highest threat area in the state. Tsunmai, volcanic activity, heavy rains, flooding, high surf, landslides and earthquakes are part of West Hawaii's history and will be a part of its future. Other potential manmade disasters that affect American Red Cross -West Hawaii Branch Disaster Response Education Page 3 the public include, but are not limited to, plane crashes, hazardous materials spills and explosions, brush fires and house fires. No one can predict exactly when these disasters will occur; therefore trained disaster responders need to be ready 24-hours every day. Some communities in West Hawaii have insufficient DAT membership; some DAT members lack sufficient training to respond effectively; Some long-time Red Cross volunteers have become inactive, others are becoming elderly. Recruitment and training of volunteers must be an on-going job for the Red Cross. The Red Cross's job in West Hawaii will continue to grow. The Red Cross must anticipate and prepare for changes in demographics and increased dangers. The Branch hopes to actively and aggressively address these issues. Note: The federal government has recognized the vulnerability West Hawaii and the negative economic impact of disasters to the area. It has selected the Big Island as a priority site for Project Impact funds, which may provide education and capital improvement support to help reduce the impact of disasters. These services are not the same as Red Cross disaster response services. 2) Who are the target populations and what are the specific needs? Isolated and distant neighborhoods will be impacted more seriously by a disaster than those in more populous areas where there is a greater concentration of Red Cross volunteers as well as easier access to other services. Recruitment and training will begin in areas such as Kohala, Kalaoa, Waikoloa, Holualoa, and Kainaliu. Kailua, HOVE, Kealakekua and Waimea and other established DATs would then be strengthened. Community Awareness and Community Disaster Preparedness will accompany volunteer recruitment and training. The Branch plans to not only train sufficient DAT volunteers in all areas of West Hawaii, but also to train local trainers, nurture leadership and support career development within the Red Cross. 3) What is the geographical area to be served, facility and hours of operation? The American Red Cross -West Hawaii Branch covers all West Hawaii communities from North Kohala to South Point. The branch office, in Kailua maintains office hours of 8AM - 4:30 PM, Monday through Friday. However, the Red Cross's mandate is to respond to disasters, large and small, 24-hours a day, wherever and whenever they occur. In order to serve our clients, customers and volunteers, the West Hawaii Branch offers many after-hours and weekend programs in volunteer response training, emergency awareness and preparation and health & safety. C. Collaboration/Coordination: 1) What specific measures will be taken to collaborate/coordinate with other community resources to achieve maximum program efficiency and cost effectiveness? American Red Cross -West Hawaii Branch Disaster Response Education Page 4 The West Hawaii Branch will work with community agencies wherever possible, not only to be cost effective, and maximize resources, but also to establish and strengthen relationships that are a vital part of the Red Cross response in each community should a large disaster occur. 2) How will these measures reduce or eliminate any existing duplication of services to your designated target group? The Red Cross partners with many government, civic and non-profit organizations, such as the state and county governments, civil defense, and the Department of Health. It has formal agreements with these agencies that detail the role of the Red Cross. Our services complement and supplement, not duplicate, government or other non-profit services. Fire fighters, civil defense workers, hospitals and other agencies depend upon the Red Cross to fulfill its responsibilities in order to meet the spectrum of services required to ensure public safety during emergencies and disasters. D. Goals and Objectives: 1) What are the major goals/benchmarks of the proposed program? The Branch hopes to have a minimum 4-5 active DAT volunteers in each of approximately 40 DAT's throughout West Hawaii within three years. This will require a mare than doubling of our current volunteer base. It would also require an organized and serious increase in further disaster response training beyond the basic core classes. Besides becoming qualified to respond to any localized disaster within their area, volunteers will be trained in disaster response to the highest level available, establish relationships with community organizations, businesses and vendors, maintain local shelter information and continue to conduct community presentations. 2) What specific objectives/action steps are planned for each goal? The nine items listed under A.3. above roughly fall into three categories: community awareness programs; volunteer recruitment and volunteer training. Community Awareness Proerams: The Branch plans to reactivate its Speakers' Bureau, and local volunteers will receive Public Affairs and other training and offer presentations to their peers. Training of volunteers will begin as soon as possible and will be ongoing. Presentations to community groups will be actively pursued and will be on-going. Volunteer Recruitment: The Branch plans to train at least two volunteers in documentary video production at Na Leo o Hawaii and create an orientation video outlining Red Cross services and programs with a local slant by September 2000. Leadership potential will be assessed and nurtured with higher levels of training in all West Hawaii areas regularly. Volunteer Trainine: A database is being compiled listing all volunteers and their current training and experience levels. Core classes in Introduction to Disaster, Mass Care, Damage Assessment, Emergency Assistance to Families I, and Shelter Operations will be offered monthly. American Red Cross -West Hawaii Branch Disaster Response Education Page 5 Intermediate and Advanced classes will be offered to all interested volunteers who meet the prerequisite requirements. As soon as possible local volunteers interested in instructing will be trained. Currently West Hawaii has no instructors certified in advanced or instructor training of disaster volunteers. This lack must be remedied. 3) What is the time line (start and end dates) for each action step? Implementation of all programs will begin immediately. Programs will be on-going so there is no end date. 4) What significant client-centered outcome(s) will the program achieve? (Include in your answer how many participants/clients will (a) attain at least one personal program outcome; or (b) show measurable progress towards your program goals. The American Red Cross responds to all disasters, large or small, natural or man-made that occur in West Hawaii, wherever and whenever they occur. The American Red Cross continues to train and support the volunteers who do this important work. The entire community, when made aware of Red Cross programs, what they provide, how they are implemented and where help can be obtained, will benefit by a feeling of security knowing that, if the worst happens, the Red Cross is there to help them. Anyone in West Hawaii who suffers loss due to a disaster and receives effective, efficient and timely Red Cross services benefits. The Branch Volunteer Committee has recently completed tabulating and recording data from a comprehensive volunteer questionnaire. The Branch has also designed a database to track important volunteer, training and service delivery information. This information will be critical in revitalizing disaster programs, recruiting new volunteers, targeting those areas most in need of training and support and defining lapses in the organizational structure. E. Service Delivery: 1) What methodology will be used in the proposed program's delivery of services? All volunteers will be evaluated at their current level; interviewed and counseled as to their future volunteer career development; followed up with needed education and their progress monitored regularly. Clients who receive services are currently follow until both the Red Cross and the client are confident that all emergency needs have been met. Attendees at local disaster preparedness presentations will be given a short evaluation questionnaire so that the Branch may continually monitor and improve effectiveness of and to define future needs for service delivery. American Red Cross - West Hawaii Branch Disaster Response Education Page 6 F. Evaluation: 1) What process will be used to evaluate the program and service(s)? Increased local neighborhood participation will be measured by the anticipated increase in disaster response volunteers, especially in those outlying neighborhoods that have a minimal number of trained responders. Records will be kept on response time and service delivery timeliness for any local disasters. A series of workshops will be implemented for all DAT members to review, assess and critique actual service deliveries so that all volunteers may learn from each other. 2) How will this process measure the outcomes speciTied in Item (D, I-4) above? Each DAT in West Hawaii will have active volunteers minimally in Damage Assessment, Mass Care, Emergency Assistance to Families and Shelter Operations. Additional volunteers will also be trained in Health Services, Mental Health, Public Affairs, Logistics, Records & Reports, Staffing, Liaison and other vital functions. Additional instructors will be recruited and trained so that initial and continuing training will become a constant process throughout West Hawaii. G. Program fees: I) Does your organization charge a membership fee for service participants? (If `yes' describe or attach fee for service information.) The American Red Cross offers disaster response to all victims of disaster free of charge and never is repayment asked for or accepted. Disaster preparedness lectures are also given free of charge to the community, as are some health & safety classes, especially those for children. There is a fee charged for some Red Cross health & safety classes, for example, Adult CPR, Infant/Child CPR, Standard First Aid and Lifeguarding, in order to recover some expenses of instruction, certification and record keeping. A fee schedule is attached. 2) Does the proposed program charge participants a fee for service(s) provided by your organization? No. H. Viabili 1) What is your justiTication or rationale for the expenditure of public funds for the proposed program? The services provided by the American Red Cross benefit in direct, and indirect ways all residents of the County. If a disaster strikes, whether a single family fire, anisland-wide major American Red Cross -West Hawaii Branch Disaster Response Education Page ~ hurricane, or anything in between, the Red Cross is prepazed to provide emergency food, shelter, shelter, physical and mental health to all victims regazdless of political, social or economic status. Emergency response provided by the Red Cross clearly and directly enables victims to return as quickly as possible to self-sufficiency after a disaster and to mitigate physical, emotional, and financial damage. In a disaster, the Red Cross works with county and other agencies such as Civil Defense, Fire Department, Police Department, Department of Education, etc., so that services aze provided quickly, efficiently and effectively and so that there is no duplication of effort in disaster response. 2) What are your financial and programmatic plans to sustain the proposed program beyond the upcoming fiscal year? The development of an orientation video with a local slant will continue to be used to provide disaster preparedness education, community awareness and volunteer recruitment. Qualifying West Hawaii instructors in Red Cross Classes will greatly facilitate continued training within West Hawaii, strengthening the Red Cross presence in the community. I. BudEec: I) Complete the attached Budget tables, and 2) Provide appropriate attachments, as indicated. See attachments and supporting documents. ORGANIZATION/AGENCY INFORMATION A. Board of Directors: I) Has the organization's Board of Directors received formal training within the past two (2) fiscal years? Yes, the Boazd of Directors received annual training on their oversight and fiduciary responsibilities. The current Board of Directors participated in a Board Retreat in September. Incoming board members or boazd members filling an unexpired term receive individual training on their authorities and responsibilities. In addition, individual board members participate in an orientation with each department and support function of the Hawaii State Chapter of the American Red Cross. 2) What are the primary roles and responsibilities of your organization's Executive Director? The primary roles and responsibilities of the Chief Executive Officer are as follows: • Daily management and administration of statewide chapter operations, programs and services. American Red Cross -West Hawaii Branch Disaster Response Education Page s ¦ Maintains the chapter human resource system providing recruitment, orientation, training, and a work performance review system for compensated staff and volunteers. Secures and maintains the physical assets and financial resources of the chapter. Develops chapter budget, provides regular financial reports, oversees the audit process. Supports the Board of Directors and its committees in its policy making, strategic planning, resource development and community relation's activities. ¦ Ensures that the chapter follows National American Red Cross standards, policies, and procedures and meets rechartering requirements. ¦ Maintains local inter-agency partnerships and chapter relationships with the regional and national levels of the American Red Cross. 3) What are the primary roles and responsibilities of your organization's Board of Directors? The Primary roles and responsibilities of the Chapter's Board of Directors are as follows: ¦ Create policies that conform to organizational and legal requirements to ensure effective operation of the statewide Chapter. Ensure funds are raised to meet current and anticipated chapter requirements to carry out the mission of the Red Cross. • Ensure that accepted accounting methods and fiscal controls, including and annual audit, are established and maintained. Approve and review Chapter goals through an established planning process. Approve the community support and understanding of the Chapter's programs, services and mission. B. Past Performance: 1) How effective has your organization/agency been in achieving program goals in the past two fiscal years? Include the following information: (a) Quantitative data on the number served, and (b) Qualitative data showing number and % of participants achieving measurable outcomes. Fl' 99 Activities* Disaster Services Volunteer Training Courses # of courses taught: 62 Basic, Advanced, S ecialized # certificates issued: 538 Disaster Services Volunteers active and new recruits 161 Communit Services Volunteers active and new recruits 50 - *Data collected separately for West Hawaii branch is available for FY 99 only. American Red Cross -West Hawaii Branch Disaster Response Education Page 9 C. FinanciaL• I) Have your organization's current program operations remained the same as last year? What major program or financial changes will be incurred next year? Disaster response classes have been sporadic for several years, and few new volunteers were recruited. Since summer 1999, however, the basic series of five core classes have been conducted monthly, adding new volunteers and providing current volunteers with additional training. These efforts have highlighted a serious need for further recruitment and training in higher levels of service. The branch hopes that an aggressive recruitment and training program will improve preparedness and response in W. Hawaii and will bring standards of service delivery up to or above the level of need indicated in this fast growing County. 2) What is the status of all of your organization's major contracts or agreements for the coming year (employment agreements, office leases, primary grant revenue/supplier, etc.)? All major contracts and agreements are current and in force. 3) How does the proposed program fit into your organization's long range financial plan? Increased awareness of the Red Cross in the community by having community awareness and disaster preparedness presentations regularly will positively impact agency goodwill and hopefully, increase donations from the public, which is our major source of revenue. D. Monitorine: 1) During the past two Sscal years, what financial and/or administrative monitoring has your organization received from any and all funding sources? Please list all monitoring sources, contact names and numbers. Monitoring sources: Audit (attached to original), NHQ and, Hawaii Island United Way, (808) 935- 6393, Helen Hemmes, President & CPO. E. Alcohol, tobacco and Drug Free Workplace Policies and Information: I) How does your organization address alcohol, tobacco, and other drug prevention information dissemination as part of your workplace and/or program environment? The American Red Cross has a substance abuse policy that specifically forbids the use of alcohol or drugs by employees and volunteers while on duty. The West Hawaii Branch office is a smoke-free environment. American Red Cross -West Hawaii Branch Disaster Response Education Page to January 20, 2000 The Board of Directors of the Hawaii State Chapter has participated in regular, annual and, when necessary, individual orientations to their duties, responsibilities and role as directors of the Chapter. <Ll:.- , Blake Waterhouse, M.D. Chairman Hawaii State Chapter Attachment Organization/ Agency Information A.1 t+. Or ~ Stephen K. Yamashiro Harry Ta kahaohi May°r Ovecrtn i : a s„pt, ; S. K. Schulte ire oe+'M P'~~ Oepucy ~uuntp of ~a~naii DEPARTiVIENT OF FINANCE 3 4upum itreet. R°°m ll9 Hilo. Ha.vau 95:.0-iS2 X5091 961&17i Fax 13081 ~51$2i8 HAWAII COUNTY NONPROFIT GRANTS (FY 2000-01) FINANCIAL QUESTIONNAIRE Please include as an attachment an explanation for all "NO" answers to questions rl thru l I below: Yes ,Vo C~ I. Has dte agency operated continuously for the past three (3) years? C.5 ~ 2. Has the asency operated with a positive cash flow for the past (3) years? ~,1 3. Does your Board of Directors approve a detailed cash tlow budget before the beginning of each tiscal year? =I. Do your Board meeting minutes show that quarterly financial statements are approved? V ~ 5. [s your equity balance at least'0% of your Total Liability balance? 6. [s your Tetal Current Asset balance larger than your Total Current Liability balance? 7. Are bank reconciliations and accounting performed by someone other than the check signatory? C.S 8. Are you fully insured for the agency's vehicle(s) and building(s)? 9. Is your Workers' Compensation at least Z% of payroll? l0. Are you carrent (not delinquent) on all payroll and payroll tax payments? 1 I. Is the agency free of any pending litigation, liens orjudgments? l2. Within the past 12 months, has the agency applied for vendor or bank credit and was denied credit? If yes, please explain. pis the grant applicant, ! cert~ that me agency has satisfactorily responded to each of the above questions and ecplained as needed. ! hereoy certify that (his u?Icrnmtien is true and correct to the best of my krowleage. Agency: American Red Cross Phone: 80//8-734-2101 _ Prepared by: Patrick Lum, Finance Director O(((~(._ l'~l-C~ Pnn[ Vame~Title Signature Date Certified by Kathryn Bennett, Chief Executive Officer rLc~_µ~,FifRL7f I 3l Od - t Attachmelrt Financial Questionnaire 2. County of Hawaii operations are subsidized with Hawaii State Chapter funds. I I . The Chapter is presently in negotiations with a communications company and the State regarding a telecommunications tower built on the land leased by the Chapter from the Stale. The Iesse a_.•*eement prohibits any commercial use of the real property withotn the State's prier cons which had not been obtained in this instance. T'ne Chapter has demanded that communications company remove its tower. In response. the cotnmunica~ons company has threatened legal action should the Chanter co~nue its demand that the tower be removed. tilanagement of the Chapter believes that this manes will be resolved amicably through negotiations with the parries involved. Liabilities related to this matter, ¢ nay, are not presently determinable. r ~i AMERICAN RED CROSS - HAWAII STATE CHAPTER Financial Statements June 30, 1999 and 1998 (With Independent Auditors' Report Thereon) r N P 0. Box 4150 Honolulu, HI 96812-4150 Independent Auditors' Report The Board of Directors American Red Cross -Hawaii State Chapter: We have audited the accompanying statements of financial position of American Red Cross -Hawaii State Chapter as of June 30, 1999 and 1998, and the related statements of activities, functional expenses, and cash flows for the vears then ended. These financial statements are the responsibility of the Chapter's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis. evidence supporting the amounts and disclosures in the financial statements. .An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of American Red Cross -Hawaii State Chapter as of June 30, 1999 and 1998, and the changes in its net assets and its cash flows for the years then ended in conformity with generally accepted accounting principles. ~l~(G LLP August 17, 1999 AMERICAN RED CROSS -HAWAII STATE CHAPTER Statement of Financial Position June 30,1999 Temporarily Permanently Assets Unrestricted restricted restricted Total Current assets: Cazh and cash equivalents $ 34],235 84,188 - 425.423 Accounts receivable: Contributions - 285.196 - 285.196 National 135.035 186.750 - 321,785 Due from (to) other net asset groups (133.860) 133.860 = - Securiry deposits 4, 117 4,117 Other 93.155 31.100 - 124?55 Total accounts receivable 98,447 636.906 = 735,353 Inventories 103.561 103.561 Prepaid expenses 2.195 - - 2.195 Total current assets 545,438 72L094 - L266S32 Buildings and improvements, less accumulated depreciation of $449.073 362.103 - - 362.103 Major equipment, less accumulated depreciation and amortization of $825,341 (note 21 242.514 = - 242.514 Investment in certificate of deposit at cost (note 7) 1.000.000 1.000.000 Total assets $ 1,150.055 721,094 1.000,000 ?.871.149 Liabilities and Net Assets Current liabilities: Accounts payable: Trade S 107,894 - - 107.894 National and other related parties (note 5) 211,268 211.268 Others 130.099 - - 130.099 Current installments of obli¢ations under capital leases (note 2) 26.368 - - 26.368 Total current liabilities 475.629 - - 475.629 Obligations under capital leases. excluding current installments fnote 2) 108.095 ~ ~ 108.095 Total liabilities 583.724 583J24 Net assets: Unrestricted: - - Designated by board actions for endowment purposes 18.875 18.875 Undesignated 547.456 - - 547.456 Temporarily restricted (note 6) - 721.094 - 72 L094 Permanently restricted -Ham and Jeanette Weinberg Foundation (note 7) L000,000 !.000.000 Total net assets 566.331 721.094 L000.000 2,287,125 Commitments and contineency (noms 2. 4. 5 and 8) Total liabilities and net assets $ 1.150.055 721,094 1.000.000 2.871.149 See accompanying notes to financial statements. AMERICAN RED CROSS -HAW All STATE CHAPTER Statement of Financial Position June 30, 1998 Temporarily Permanently Assets Unrestricted restricted restricted Total Current assets: Cash and cash equivalents $ 297,532 84.188 - 381,720 Accounts receivable: - - Contributions 310,537 310.537 National 200.133 - - 200.133 Due from (to) other net asset groups (300.106) 300.106 = - Other 122,373 122.373 Total accounts receivable 22,400 610.643 - 633.043 Inventories 94,801 - = 94.801 Total current assets 414,733 694,831 1,109.564 Buildings and improvements, less accumulated depreciation of $428,571 382,605 = = 382.605 Major equipment, less accumulated depreciation and amortization of $750,313 (note 2) 190.319 190,319 Investment in certificate of deposit. at cost (note 7) - - 1.000.000 1.000.000 Total assets $ 987.657 694.831 1.000.000 2.682.488 Liabilities and Net Assets Current liabilities: - - Accounts payable: Trnde $ 168.274 168,274 National and other related parties (note 5) 73.519 - - 73.519 Others 145.594 = = 145.594 Current installments of obligations under capital leases (note 3.604 3.604 Total current liabilities 390.991 - - 390.991 Obligations under capital leases. excluding current - - installments (note 2) 9.018 9.018 Total liabilities 400.009 - - 400.009 Net assets: Unrestricted: Designated by board actions for endowment purposes 18.875 - - 18.875 Undesignated 568,773 - = 568.773 Temporarily restricted (note 6) 694,831 694.831 Permanently restricted -Ham and Jeanette Weinberg Foundation (note ..1 - - 1.000.000 1000,000 Total net assets 587.648 694.831 1,000,000 ?.282.179 Commitments and contingenc}' (notes 2. 4, 5 and 8) Total liabilities' and net azsets S 987.657 694.831 1,000.000 2.682.488 See accompanying notes to financial statements. 3 AMERICAN RED CROSS -HAWAII STATE CHAPTER Statement of Activities Year ended June 30, 1999 Temporarily Permanently Unrestricted restricted restricted Total Public support and revenue: Fund campaign $ 674,949 602,448 = 1,277,397 Program service fees 1,035,138 I,D35,138 Government and other grants (note 5) 73,800 445,205 - S 19,005 Services to armed forces contract income (note 3) 272,004 - - 272,004 Legacies and bequests 106,925 = = 106,925 Other contributions 138,662 138,662 Interest (note 7) 6,612 62,200 - 68,812 Other 30,407 - ~ 30,40'7 2,33 8,497 1,109,853 3,448.350 Net assets released from restrictions (note 6): Expiration of time restrictions 649,686 (649,686) - - Satisfaction of program restrictions 433,904 (433,904) _ - Total public support and revenue 3,422,087 26?63 3,448.350 Expenses: Disaster services: - - Reliefoperations 141,309 141,309 Other 1,078,143 - - !,078,143 Community health and safety services 1,122,186 = = 1,122,186 Services to members of the armed forces and their families (note 3) 595,039 595,039 Management and general 254,937 - - '_54,937 Membership and fundraising 251,790 = = 251.790 Total expenses 3,443.404 3,433.404 Change in net assets (21.317) 26;L63 - 3.946 Net assets at beginning of year 587.648 694,831 1,000.000 '_.'_82.379 Net assets at end of year $ 566.331 721.094 1.000,000 2,?87,325 See accompanying notes to financial statements. 4 AMERICAN RED CROSS -HAWAII STATE CHAPTER Statement of Activities Year ended June 3Q, 1998 Temporarily Permanently Unrestricted restricted restricted Total Public support and revenue: Fund campaign $ 675,496 662,690 = 1,338,186 Program service fees 910,067 910,067 Government and other grants (note 5) 143,904 199,834 - 343,738 Services to armed forces contract income (note 3) 400,375 - - 400,375 Legacies and bequesu 102,107 = _ ]02,107 Other contributions 180,754 180,754 Interest (note 7) 6,087 50,615 - 56,702 Other 173,910 8 - 173,918 2,592,700 913,147 - 3,505.847 Net assets releazed from restrictions (note 6): Expiration of time restrictions 653,502 (653,502) - - Satisfaction of program restrictions 194,701 (194,701) - Total public support and revenue 3.440.903 64,944 3,505.847 Expenses: Disaster services: - - Reliefoperations 203,765 203.765 O[her I ,039,043 I ,039.043 Community health and safety services 961,632 961,63'_ Services to members of the armed forces - - and their families (note 3) 782.324 782,824 Management and general 244,023 244, Membership and fundraising 251.080 - - 251.080 Total expenses 3.482,367 3,482367 Change in net assets (41.464) 64,944 - '_3.480 Net assets at beginning of year 629,1 L2 629,887 1,000,000 258,999 Net assets at end of year $ 587.648 694.831 1,000,000 ?.282,479 See accompanying notes to financial statements. O O~ ooN r P -P? o0N P h rr ~n~.o P oo r r^ N i p v~ 1 W N N N O O r N O M r m M~ O~ O b 7 N ~ CO a0 O-~nmo0 rPC0 ~}~~N PMV~Q~ O ~n ~O r C G r M M r 00 - Y1 ~ Yt P a r N A M V1 00 O Vl v1 r M O G ~ -MPNr N?~O No0 ~nR OOR ON O P h CO Q - V - M M M L N ? O O N N /N'1 r R P tr~1 O h^ h ~~/1 N T V O, w r r r ~S ~ O- ~ O "L T h O O O M~ G N ~ O ~ O N v 1 r a C L r CON X00 N NtOr C r M N C CR E z c N- N N Y ~ L ~ O A P O O r O~~ T O C~~ 0 0 r 0 P N- M O M E C N P~ n~ O~ n N - M O A N C ~ n R o 0 M ~ O T O P P V CON v~ 0A i0 O S N- S - r Q r S C 7 N - N N N N ~ A O L 9 y. w u e = O v'^inao ~ orva v~`i rn~ vri 'M°m ~ m m vii n ~ u y E A C O` O N-.00 M N CO NYi vi P-? M ~O ~O M O P ~O N M O\ N R O O V1 V1 N - Vl V1 T Yl ~ ~ LC ~ V ~ v~ N N W CO _ P E„ ~ in M C C^ V1 Q N F NCN OA "J V ~ R R r V ~C. M A W CO CON N r P M ~G N OD O9 ~O h 6 O\ C ~O ar-MN rOOaN ~O O0O roe a0 ~ J r O r b X P ~ A~ V r ~O N M vl ? S vt O ~O P CO N r M~ - r N - f`! 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V\ m V O ro 0 P M N r v 1 O P o 0 ~ O R N ~ G W P< M M m v1 v1 CO ~O r 00 V1 V1 N r 0'J Vt P ~/1 W M C r W C- T~/ 1 p~ O T N Vim CO N N `S r t C ~ C V 1 N d O ~ ~S C N N m v~ m~ O C O N P C N- P O O c < F x - - y ~ N - m M C R- O~ 0 0 0 P O T N P R Q U O r ~ M P N N d L R N N m - E C = N PPP -~nT -O < r O vi v~ T O ~ Y o_O V1 NIP O v1 M C S S r- N ~ ~ O ~r'1 4 C ? ~ N N W p G ~ a ~ N - O r O M r- r- N N r V l N r M C Z C CO R V 1- CC C A P P N N `O M- N C O C M 00 T PPM T r T N ~ O T~ O N O- P r r T A O O ~ C 9 r h N~ O N - v t P P o o- ~ O h - r~ O n b h d m' ~ T N N N p 7 P TOP - M P T C ~ n- P - O o O a O ~ ~ M •T _ y p ~ N rrT~OM T~/tP PO'/1 vlrr T - N d L S E b O T P O'~ O CO C T M m O T r T m O'J OO O CO y ~ L ~ V V - m~ N M N N N E N O S T V1 m N N N 00 y ~ E m" i T - ~ r :i E m r.. v F v ~ ~ P ~o - M N ~C .o M o r o ~n - ~a M o ao M - T co N V] G P c r~1 W M- 00 -ooPTm N-r V r o r of m X P ~ cp ~ v M r N r r Vl P P -'10 a0 V1 P m M r O - C- ~O Z N - t o~ O~ C W 0 0 M O T M O m ~ M V l m T r T ' T T-m vl r-~G ~/1 N- N- P - P `C ? c~ E a a ~ T ~ C C y L fn V1 ~ ~ C J L - a C m a 0 0~~ n T O r M ~ o m N M T T N T - O - r a o y M r ~O a0 V1 r~ r M a0 r W O r P N N u n ~ ~ M N r Vl r O M `O r N S r N m T r r r? N 'JO ~ }S ~ r1 P N~_ ~ T~ - N T r N T C~ T P T :a7 a r C N- - o- rv CC Z Q sn ~ G ~ y C n V V V N C N 'J y C C 9 - 7 ~ O ~ ` ~ V C V ~ 'J x L N ~ J 'J M ~ ~ _ ~ n N V Y. C X C 'J x ^ ~j U L "J ~ J _C ~ ,.J S Ci X :i L n y~ t n J ^ n ~ V ~ - ~ a o=~ m o b ~ F Y s ~ ~ o OINO ~ n ~f SJ , J ^^J' C J c' C y O ~ 7 O ` - C = C G y F.. c j ^ G v i q C V^ G a a n C ^J n j pp C_ n x c y J_ C ~ ~ C F C C C 7 C ^tlO J m ~ v C ~ ~ m - r~p.~ a~ - ? ~ r _ y 'n U J ~ C " N^ V j C 'J ~ ~ c C ~ S AMERICAN RED CROSS -HAWAII STATE CHAPTER Statements of Cash Flows June 30, 1999 and 1998 1999 1998 Cash flows from operating activities: Change in net assets $ 4,946 23,480 Adjustments to reconcile change in net assets to net cash provided by (used in) operating activities: Depreciation and amortization 95,528 100,962 Contributions restricted for replacement and renewal of improvements and equipment (51,000) Contributions of major equipment - (51,000) Decrease (increase)in assets: Accounts receivable (102,310) (5,316) Inventories (8,760) (570) Prepaid expenses (2,195) 954 Other assets 667 Increase (decrease) in liabilities: Accounts payable 61,874 101,452 Deferred revenue - (2,276) Ne[ cash provided by (used in) operating activities (1,917) 118,353 Net cash used in investing activity -purchases - of buildings and improvements and major equipment (19,6381 Cash flows from financine activities: Principal payments on obligations under capital leases (5,380) (3,081) Proceeds from contributions restricted for replacement and renewal of improvements and equipment 51,000 - Net cash provided by (used in) financing activities 45,620 (3,081) Increase in cash and cash equivalents 43,703 95,634 Cash and cash equivalents at beeinning of year 381,720 286,086 Cash and cash equivalents at end of year $ 425,423 381,720 Supplemental disclosures of cash flow information -interest paid $ 3,335 2?50 Supplemental disclosures of noncash investing and financing activities -capital lease obligations for new equipment $ !27,221 - See accompanying notes to financial statement;. 8 AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 (1) Orgauizatiou and Summary of Significant Accounting Policies (a) Description ojOperation The mission of the American Red Cross is to improve the quality of human life, to enhance self- reliance and concern for others, and to help people avoid, prepare for, and cope with emergencies. American Red Crass -Hawaii State Chapter (Chapter) attempts to achieve this mission by providing services in the areas of disaster services, health and safety services, military services, and other community services. The Chapter has offices on the islands of Oahu, Hawaii, Maui, Kauai and Molokai. (b) Basis ojFinancial Statements Presentation The Chapter's financial statements are presented in conformity with generally accepted accounting principles and the accounting practices prescribed by the American Red Cross -National Sector. Net assets, public support and revenue and expenses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets of the Chapter and changes therein are classified and reported as follows: Unrestricted Net Assets -Net assets not subject to donor-imposed stipulations. Temporarily Restricted Net Assets -Net assets subject to donor-imposed stipulations [hat may or will be met either by actions of the Chapter and/or the passage of time (see note 6). Permanently Restricted Net Assets -Net assets subject to donor-imposed stipulations that must be maintained permanently by the Chapter. The donor of these assets permits the z Chapter to use all of the income earned on (elated investments for specific purposes (see note 7). (e) Cash Equivalents Cash equivalents of $3,000 at June 30, 1999 and 1998 consist of a time certificate of deposit. For purposes of the statements of cash flows, the Chapter considers all investments with original maturities of three months or less to be cash equivalents. (d) Inventories Supplies inventories purchased for use in program services are carried at the lower of cost (determined on a trst-in, first-out basis) or market value. (e) Buildings and Improvements and Major Equipment Expenditures for buildings and improvements and major equipment are capitalized at cost. Donated assets are capitalized at their estimated fair value at date of receipt. 9 (Continued) AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 Depreciation is provided on the straight-line method over the estimated useful lives of the assets as follows: Buildings and improvements 20 - 45 years Major equipment 5 - 10 years Major equipment held under capital lease is amortized on the straight-line method over the shorter of the lease term or estimated useful life of the asset. Contributions Contributions are recorded in the period received. Conditional contributions are recorded at their estimated fair value in the period the conditions are met or in the period received if there is only a remote likelihood that those conditions will not be met. The Chapter reports gifts of cash and other assets as restricted support if they are received with donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. [f donor imposed restrictions are met in the same period as the contribution is received, the contribution is an increase in unrestricted net assets. (g) Income Trtxes The Chapter is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code (Code). During the years ended June 30. 1999 and 1998, the Chapter had no unrelated business income as defined by Section 512(a)(1) of the Code. Accordingly, no provision for income taxes has been recorded. (h) Functional Allocation of Expenses The costs of providing the various programs and supporting services are summarized on a functional basis in the accompanying financial statements. Accordingly, certain costs have been allocated among the programs and supporting services benefited on the basis of total personnel costs of the various functions, a proportion of the direct costs, or usage for items such as occupancy and depreciation. (i) Reclassifications Certain 1998 accounts were reclassified to conform with the 1999 presentation. Such reclassifications had no effect on the previously reported results of operations. 10 (Continued) AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 (j) Use ojEstimates The management of the Chapter has made a number of estimates and assumptions relating to the reporting of assets and liabilities and the disclosure of contingent assets and liabilities to prepare these financial statements in conformity with generally accepted accounting principles. Actual results could differ from those estimates. (2) Lease Commitments (a) Capital Leases "lire Chapter is obligated through fiscal year 2004 under various capital lease agreements for certain equipment. At June 30, 1999 and 1998, the gross amount of major equipment and the related accumulated amortization recorded under capital leases are as follows: 1999 1998 Major equipment $ 216,464 89,236 Less accumulated amortization (91,657) (77,303) $ 124,807 11,933 4 Future minimum capital lease payments at June 30, 1999 are summarized as follows: Year ending June 30: 2000 $ 35529 2001 33,729 2002 32.256 2003 30,229 2004 27,712 Total minimum capital lease payments 159,45 Less amounts representing interest (at rates ranging from 7% to 19.1 24,992 Present value of net minimum capital lease payments 134,463 Less current installments of obligations under capital leases 26,368 Obligation under capital leases, excluding curtent installments $ 108.095 (b) Operating Leases The Chapter leases various buildings for its service center operations under noncancelable operating lease artangements expiring at various dates through 2004. Il (Continued) AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 Future minimum lease payments under noncancelable operating leases as of June 30, 1999 are: Year ending June 30: 2000 $ 43,300 2001 31,400 2002 32,500 2003 33,500 2004 13,100 $ 153,800 Rent expense for cancelable and noncancelable operating leases amounted to $68,170 and $53,696 in 1999 and 1998, respectively. (3) Services to Members of the Armed Forces The Chapter provides certain services to members of the armed forces and their families under a contract dated June 11, 1985 with the American Red Cross -National Sector. In accordance with terms of the contract, the Chapter received $272,004 and $400,375 in 1999 and 1998, respectively, for services provided to members of the armed forces and their families. Related expenses for such services (excluding the allocation of national fair share expense) amounted to $485,680 and $624,811 in 1999 and 1998, respectively. (4) Benefit Plans The Chapter participates in a retirement plan administered by the retirement system of the American Red Cross that covers substantially all employees. Under the plan, normal pension costs are funded currently and all prior service costs have been fully funded. The Chapter funds the retirement plan at an amount equal to 4% of qualifying salaries and wages. Contributions to the plan amounted to $33,138 and $40,967 in 1999 and 1998, respectively. The American Red Cross also provides postretirement medical and dental benefits to eligible retirees and their eligible dependents. Retirees and the Chapter pay a portion of the premium costs and the medical and dental plans pay a stated percentage of expenses reduced by deductibles and other coverages. The Chapters share of such expenses amounted to approximately $1,200 in each of the years ended December 31, 1999 and 1998. The American Red Cross is composed of over 3.000 operating units (chapters, blood services and the national sector). Accordingly, the retirement system and the postretirement benefit plans include numerous participating chapters and blood services, and it is not practicable to compute actuarial present values of individual chapters or blood service units. Actuarial present values and other required disclosures for the American Red Cross are presented in the combined national financial statements of the American Red Cross. 12 (Continued) AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 (5) Related Party Transactions The Chapter is a part of the American Red Cross and as such engages in numerous transactions with the national sector of the American Red Cross. Such transactions include payments to the national sector for administrative and support services provided, reimbursement by the national sector of certain Chapter expenditures, purchase of inventory items from the national sector, and Chapter participation in a retirement plan administered by the national sector (see note 4). The national sector provides for predetermined amounts charged to local chapters for administrative and support services. The annual amount is determined at the beginning of each Chapter's fiscal year with equal monthly payments made to the national sector. Payments to the national sector for administrative and support services amounted to $287,784 and $415,825 in 1999 and 1998. respectively. The Chapter allocated the national fair share expense to its various programs (based upon an allocation formula provided by the national sector) in the accompanying statements of activities and functional expenses. Management estimates the Chapter's national fair share charge for the year ending June 30, 2000 to approximate $266,000. Local disaster services which are directly funded by the national sector are not reflected in the Chapter's financial statements, except for a percentage of campaign collections retained by the Chapter and certain expenditures which are not reimbursed by the national sector. In 1999 and 1998, the national sector awarded various grants totaling $4li,257 and $163,334, respectively, to the Chapter to be used for the following purposes: 1999 1998 Support for the American Red Cross Pacific Islands Consortium (ARCPIC) $ 102,000 109,146 Strategic development of the Pacific islands chapters 251,750 13,000 Assist ARCPIC chapters in HIV AIDS education 61,507 41,088 $ 415.257 163?34 The Chapter entered a one year contract with the national sector for management of AmeriCorps, volunteer organization of American Red Cross. The Chapter received 5143,000 in 1998 to reimburse the Chapter for payroll and other AmeriCorps operating expenses incurred by the Chapter. In 1999 and 1998, the national sector and other related parties payable included amounts due to other chapters of $30,329 and $71,694, respectively. These amounts represent purchases of inventory, supplies. other reimbursements and amounts held for the purchase of items for other chapters. l3 (Continued) M AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes to Financial Statements June 30, 1999 and 1998 (6) Temporarily Restricted Net Assets Temporarily restricted net assets at June 30, 1999 and 1998 aze available for the following purposes or periods: 1999 1998 Disaster services $ 77,576 178,890 Community health and safety services 97,182 123,275 Strategic development 269,561 22,174 Property purchase and renewal 13,521 60,000 For periods afrer June 3Q, 1999 263.254 310,492 $ 721,094 694,831 Net assets in the amount of $!,083,590 and $848,203 were released from donor restrictions in 1999 and 1998, respectively, by incurring expenses satisfying the restricted purposes or by occurrence of other events specified by donors as follows: 1999 1998 Time restrictions expired -passage of specified time $ 649,686 633,502 Purpose restrictions accomplished: Disaster services 220,073 95,241 Community health and safety services 107,990 23,034 Financial development strategies 8,362 76,426 Property purchase and renewal 97,479 - 433,904 194,701 $ 1,083,590 848,203 (7) Permanently Restricted Net Assets Permanently restricted net assets consists of a $1,000,000 endowment received from the Harry and Jeanette Weinberg Foundation (Foundation) to support services provided to high risk youth in Hawaii. The endowment is to remain in perpetuity unless the Chapter loses its income tax exempt status or becomes a "private foundation" under Section 509(a) of the Code. In 1993, the Chapter received the Foundation's approval to use the income provided by the endowment for general disaster relief until the high risk youth program is implemented. This program was implemented in 1998. The endowment funds are invested in a bank certificate of deposit, with interest remitted to the Chapter annually. Interest earned in 1999 and 1998 amounted to $62,200 and 550,615, respectively, and is reported as temporarily restricted revenues in the accompanying statements of activities. 14 (Continued) AMERICAN RED CROSS -HAWAII STATE CHAPTER i Notes to Financial Statements June 30, 1999 and 1998 (8) Confingency The Chapter is presently in negotiations with a communications company and the State of Hawaii (State) regarding a telecommunications tower built on land leased by the Chapter from the State. The lease agreement prohibits any commercial use of the real property without the State's prior consent, which had i not been obtained in this instance. The Chapter has demanded that the communications company remove q its tower. In response, the communications company has threatened legal action should the Chapter continue its demand that the tower be removed. Management of the Chapter believes that this matter will be resolved amicably through negotiations with the parties involved. Liabilities related to this matter, if any, aze not presently determinable. 15 AACrE, 7 AMERICAN RED CROSS -HAWAII STATE CHAPTER Notes ro Financial Statements, Continued (9) Restatement of Finandal Information During the yeaz, management determined that certain amounts due to the national sector did not represent obligations required robe met by the Chapter. Accordingly, the financial statements as of June 30, 1997 have been restated to reverse the improperly recorded liabilities, which had the effect of decreasing accounts payable -National and other related parties payables and increasing unrestricted net assets by $109,247. The restatement is summarized as follows: As previously reported As restated Statement of finandal position as of June 30, 1997: Accounts payable: National and other related parties 5 138,044 28,797 Unrestricted net assets: Undesignated 500,990 610,'_37 Total unrestricted net assets 519,365 629,112 Statement of activities: Unrestricted net assets at June 3Q 1996 582,647 691,394 /N~4/1NIAl/0~ R~7C12~ - N~ ~~L~ ~ oMe No. ts4s-aos7 Farm 990 Return of Organization Exempt From Income Tax ~g97 Under section 501(c) of the Internal Revenue Code (except black lung benefit trust or private foundation) or section 4947(a?(1) nonexempt charitable trust This Form is Depamnenr of the T im.mv Revenue sa,v,mury Nota: fie organizaoion may have to use a copy o/ this return M sao'sfy state reporh'ng requiremenLS. 0 l~nso~sctlwrllc A For the 1997 calendar year, OR tax year period beginning v-7GLY ! , 1987, and ending 30 , 7998 8 Check if: Mwe C Name of organization D Employer identlaptlon number ? Chenge of address I ai a '9~~'~'!G9'~ 'QF,~ C/lQSv$ - HAGIIA ~ST9T~ CHAl4 49 i vo >3 ? J ? Initial return R^"t °r Number and street (ar P.O. box if maA is net delivered to street address) RcaMsuite E State regisbatlon number ? Fine! return sue.. 'S//SS Q/9/Y/O/UQ It/£roQQ ~iOf,~ ? Amended return lnm~ucc Ciry or town, state or country, antl ZIP+4 (required also for ya,a /ti~~~// 468/6 F Check ? ? if exemption application State reporting) ~OND~UC(/ ' '3 is pending G Type of organisation-? ® Exempt under section 501(c)( .3 ) ~ (insert number) OR ? ? section 4947(a)(1) nonexempt charitable trust Nora: Secfion 501(c)(3) exempt organizations and 4947(a/(1) nonexempt charitable trustr MUST attach a completed Schedule A (Form 991D/. H(el Is this a group serum fled for affiliates? . ? Yes ®Na I If either box in H is checked "Yes," ernes four-digit group exemption number (GEN) ? (b) If "Yes," enter the number of affiliates for wnich this serum is filed:, ? J Accountlng method: ? Cash ® Accrual (q Is Nis a separate serum filed by an organization covered by a group ruling9 ®Yes ? No ? Other (specity) ? K Check here ? ? d Ne organization's gross receipts are normally not more than 525,000. The arganizaticn need not fie a return with the IRS; but i} it received a Form 990 Package m the mail, rt snculd fla a serum without financial data. Some stereo require a complete return. Note: Form 990-EZ may be used by organtzations with gross receipts less than $700,000 and total assets less than $250,000 at end of year. Revenue, Ex enses, and Chan es in Net Assets or Fund Balances See S ecific Instructions on a e 11. 1 Contrlbutlons, gifts, grants, and similar amounts received: a Direct public support 1a ~ 5573/ b Indirect public support 1b r'77S~17 c Government contributions (grants) 1c ~ ~1003~5' d Total (add lines 1a through 1c) (attach schedule of contributors) 1d 70 /S 7g (cash 3 noncash $ ) . 2 Program service revenue including government fees and contracts (from PaR VII, line 93) 2 73 S~ 92 3 Membership dues and assessments 3 4 Interest on savings and temporary cash investments 4 S67o~. 5 Dividends and interest from securities ~ 5 6a Gross rents 6a ~ b Less: rental expenses . 6b c Net rental income or (loss) (subtract line 6b from line 6a) 16c 7 Other investment income (describe ? ) 7 (A) Secunties (B) Other 8a Gross amount from sale of assets other than inventory ~ / b Less: cost or other basis and sales expenses. 86 c Gain or (loss) (attach schedule) . 8c d Net gain or (loss) (combine line 8c, columns (A) and (B)) I Bd 9 Special events and activities (attach schedule) a Gross revenue (not including S of contributions reported on line tai 9a 9b b Less: direct expenses other than fundraising expenses , c Net income or (loss) from special events (subtraC, line 9b from line 9a) 9c I 10a Gross sales of inventory, less re*,urns and allowances 10a I b Less: cost of goods sold . 10b I c Gross profit or (loss) from sales of 'nventory (attach schedule) (subtract line tOb from line 10a) . 10c 11 Other revenue (from Part VII. line 103) 11 I ~ 7S 12 Total revenue (add lines tb, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11) 12 ~I, .;SOS V 13 Program services (from line aa, column (B)) i 13 ~ ~987~6 „ 14 Management and general (from line 44, column (C)) . 114 ~z/r/O'2,% g 15 Fundraising ifrom line 44, column (D)) 15 ~S~ o S C w` li 16 Payments to affiliates (attacn schedule) ! 16 i 17 Total expenses (add lines 16 and 44 column (A)) 17~ JU~°~3~a L__ ' 18 Excess or (ceficit) for the year (subtract line 17 from line 12) 18 7., rl80 ~ 119 Net assets or fund balances at beginning of year (from line 73, column (A)) ~ 19 ar ~ f 7S.Z 20 Other changes in net assets or fund balances !attach explanation) Pq6 ~ ~ ~ 20 ' O ~ z 21 Net assets er fund oalances at end of rear (combine lines 18, 19, and 201 ' 21 ~"F' ~ V 7G For Paperwork Reduction Act Notice, see page 1 of the separate instructions. Cat. Nc. n292y Form 99U (199 Form 990 (1997) Page 2 Statement of Ni organizations mus: complete column (Al. Columns (Bl, (C;. antl fCi are recmrec for secuor. Sit Icl(31 ano (4) organ2ahons Functional Expenses ano section 49471a1(1) nonexempt chantabie tmsts out options' for otners (See Specific Instmpnons on page 15.1 Do not include amounts reported on line (A) Total (B) Procram (q Managemen! (D) Funoraising 66, 8b, 9b, 10b, 07 16 Ol Part 1. services I ano genera: 22 Grants and allocations (attach schedule) ~ (cash 5 noncasb 5 ) 22 23 Specific assistance to individuals (attach schedule) 23 24 Benefits paid to or for members (attach schedule). 24 25 Compensation of officers, directors, etc. 25 ~`G7la /3//So/ /nSry/ ~ 6 ~~8z 26 Other salaries and wages 26 ~ 27 Pension Dian contributions 27 i 28 Other employee benefits 28 a E /a~5 -`~6 ab 'I / / U r.Sa06 29 Payrol' taxes 29 I 30 Professional fundraising fees . 30 31 Accounting fees 31 32 Lega!fees ~ ~ ~<9d3.~ %!x/96& /OpES ~r6SG/ 33 Supplies 34 Telephone ~ ~ 35 Postage and shipping 35 I ~ 36 Occupancy 36 37 Equipment rental and maintenance . 37 ~33$aD U77;cz i 5/47,, /62S 38 Printing and publications ~ I 139 aaS332, /E 63'~ /Oa/y Sa60 39 Travel 40 Conferences, conventions, and meetings . 40 41 Interest 41 ~ I 42 Depreciation, depletion, etc. lattach schedule) 42 /4G 6 se7.?I I 33x3 /6 7G.Z, 43 Other expenses (itemize): a 43a b Frrvq~rg~C. A55/ST~!'/C~.......... 43b °~/y3S d/y.~s-8 - o Con,7a/fC?U//C ~;.~2vi«5....... 43c 43y3S 33a~3r I aolT ~/t[y d N9TiaNA~. SFCTo~L ASSFSSMFrrf aid v/SkaS 3E / X66 .3Tya /6633 43e e - - 44 Total functionalezcerisesladdlmes22firough43)Drpar~tiom 3y&~36 a9~7~6~ duv~t3 ~s/oso completing columns (BH(DI, carry these rorols ro line 13-15 44 7 Reporting of Joint Costs.-Did you report in column (B) (Program services) any joint costs from a combined educational campaign and fundraising solicitation? . ? ? Yes ? No If "Yes," enter (i) the aggregate amount of these joint costs S ; (ii) the amount allocated to Program services S , (ifi) the amount allocated to Manaeement and general 5 ;and (iv) the amount allocated to Fundraising S Statement of Prooram Service Accomplishments (See Specific Instructions on page 18.) • j>!5 STE/L F t/EF Program Service What is the organization's primary exempt purpose? - Expenses All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number (aeQwrea for 59t1d(31 anu of clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) lei orps., ano /sa7(a)Itl organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) ousts: Homers l Wi for ~.2V/C~~ TO /Y/Eg9Pi~-!G ©F Tl/~/J/t/Y/EQ ~-0/1 C'F A~ THE//~ r=AM/C /SS. X86983 (Grants and allocations $ ) b ..-'-{BASTE-/~-~5~2~//C:FS / e?O / u~ e~15 (Grants and allocations $ ) CoM~7G/ivi'z'y EffGTy SAtE> ~S'~r¢ v/CES --------------•-••-------•---•-----••--•----------...--Grants grid allocetions---$--..-......-...---.........-------~ 96/6,3,x. d rnrT~.eni/l7rOn7~1~-~SF.ey/CE" ,37y.~tl (Grants end allocations $ ) e Other program services (attach schedule) (Grants and allocations $ 1 f Total of Program Service Expenses (should equal line 44 column (B) Program services) ? X98 7=??b form 990 (19971 Page 3 Balance Sheets (See Specific Instructions on page 18.) Nots: Where required, attached schedules and amounts within Me descriptlon (p) (91 column should be /or end-of-year amounts only. Beginning of year End of year 45 Cash-non-interest-bearing aoi898 45 -?975.3 46 Savings and temporary cash investments . /D&~ ~B8 ~ ~ ~8y ~8 $ 47a Accounts receivable 47a b Less: allowance for doubtful accounts . 47b `5777x7 47c 63.'~o%f3 48a Pledges receivable 48a b Less: allowance for doubtful accounts . 'fib 48c 49 Grants receivable . ~ 50 Receivables from officers, directors, trustees, and key employees (attach schedule) 50 51a Other notes and loans receivable (attach m schedule). 51a ~ b Less: allowance for doubtful accounts . 51b 51c a" 9 2 / 52 9S(80/ 52 Inventories for sale or use _ 53 Prepaid expenses and deferted charges ~ 54 Investments-securities (attach schedule) ~ 55a Investments-land, buildings, and equipment: basis `te`a b Less: accumulated deprecation (attach schedule). `'Sb 55c 56 Investments~ther(attach schedule) 56 57a Land, buildings, and equipment: basis . 57a b Less: accumulated depreciation (attach ~03aU8 57c ~729`~~ schedule). 57b I _ 58 Other assets (describe ? ) ~i6 58 59 Total assets (add lines 45 through 68) (must equal line 74) . °2'S~'~~/-3 59 I °2G8O ~Ss ~(7~/6/ I60' Vo0~0 60 Accounts payable and accrued expenses . 61 ~ 61 Grants payable 62 I H 62 Deferred revenue . 63 Loans from officers, directors, trustees, and key employees (attach 63 schedule). ~ ~ 64a 64a Tax-exempt bond liaoilities %attach scnedule) ~ 16461 b Mortgages and other notes payable (attach schedule) 65 Other liabilities (describe ? ) 65 yi3 /6 ~ s6 IG ~Yvo ec 66 Total liabilities (add lines 60 throw h fi5) . i Organizations that follow SFAS 117, check here ? ? and complete lines ~ 67 through 69 and lines -3 and 74. sig~,6V~ ~ ~j87~~1g ~ it 67 Unrestricted. ~ ~ ~ 7 68 I ~9U8 ~ / ~ 68 Temporanlyrestricted /G60CC0 69' /0000C0 mil 69 Permanently restricted ~ ,Organizations that do not follow SFAS 117, check here ? ? and complete lines 70 througn 74. 70 $ 70 Capital stock, trust pnncpal, or cunent funds 71 I 171 Paid-in or capital surplus, or land, building, and equipment fund . m 72 I H 172 Retained earnings, endowment, accumulated income, or other funds 73 Total net assets or fund balances (add lines 67 through 69 OR lines m 70 through 72; column (A) must equal line 19 and column (B) must g97v ~ 73 8 ~ 47q z equal line 21) ~ ~ ~ ~ ~ 8 74 Total liabilities and net assets /fund balances (add lines 66 and 731 ~ 6 ~ 9i3 174 ' 68 ` Form 990 is available far public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. Form 990 (1997 Pe9e 4 Reconciliation of Revenue per Audited Reconciliation of Expenses per Audited Financial Statements with Revenue per Financial Statements with Expenses per Retum (See Specific Instructions, page 20.) Retum a Total revenue, gains, and other support a Total expenses and losses per per audited financial statements . ? a ASBV ~ audited financial statements ? I a 8 v8' 6 ~7 b Amounts included on line a but not on b Amounts included on line a but not line 12, "corm 990: on line 17, Form 990: (1) Net unrealized gains (1) Donated services ' on investments $ and use of facilities $ ~ (2) Donated services (2) Prior year adjustments ~ and use of facilities $ reported on hne 20, (3) Recovenes of pnor Fonn 990. $ year grants $ (3) Losses reported on (4) Other (specify): line 20, Form 990. $ (4) Other (specify): Add amounts on lines (1) through (4)? b $ Add amounts on lines (1) through (4)? b c Line a minus line b. ? c c Line a minus line b ? c 3u8 ~3 6 d Amounts included on line 12, d Amounts included on line 17, Form 990 but not on line a: Form 990 but not on line a: (1) Investment expenses (1) Investment expenses not included on line not included on line 6b, Form 990. $ 6b, Form 990. $ (2) Other (specify)- $ (2) Other (specify): - - - - d Add amounts on lines (1) and (2) ? d Adtl amounts on lines (1) and (2) ? e Total revenue per line 12, Form 990 a Total expenses per line 17, Form 990 (line c plus lined ? e ~058~/7 (line c lus lined ? e ~ ~6-? 367 List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated; see Specific Instructions on page 20.) (B) Title antl average hours par (C) Compensation NI Con6iouUOns u lal F~cpense IA) Name entl aoeress week devoted t0 posNOn hf not paitl, ar,ter amooYee tereln pans d acwunt and other -0.. ceIMrBO COmpOnsaWr allowances o~,J E, e.o,v2o~L - e~iiii ~~,.J Neti~~ /?av~ /1/O~J~ 000 AK!/4'JA/NU/ ~ ~ naiu~tln~i H/ f~//i" TiM~.. 3/60 CURi9~A~. A?E . HOn,~ . H/ jD~9R7'Ti.?/~ " /i3.Z B/SHOD S7. ~+`~oOp //a.I~.fI/. ~ ~'~9/LTT/N/~ 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organ¢ations, of which more than $10,000 was provided by the related organvations? ? ? Yes I/~ No If "Yes," attach schedule-sce Specfic Instructions on page 20. Form 990 (1997) Page $ Other Information See S ecific Instructions on a e 21. Yes No 78 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity 76 x 77 Were any changes made in the organizing or governing documents but not reported to the IRS? 77 x If "Yes," attach a conformed copy of the changes. 78a Did the organization have unrelated business grass income of $1,000 or more during the year covered by this return?. 78a x b If "Yes," has it filed a tax return on Forth 990-T for this year? 78b x 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? If "Yes," attach a statement 79 u 80a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization? . BOa X b If "Yes," enter the name of the organization ? and check whether it is ? exempt OR ? nonexempt. 81a Enter the amount of political expenditures, direct or indirect, as described in the instructions for line 81. 81a b Did the organization file Form 1120-POL for this year?. 816 K 82a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge x or at substantially less than fair rental value? 82a b If "Yes," you may indicate the value of these items here. Do not include this amount as revenue in Part I or as an expense in Part IL (See instructions for reporting in Part III.). 82b 83a Did the organ;zation comply with the public inspection requirements for returns and exemption applications? 83a x b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? 83b x' 84a Did the organization solicit any contributions or gifts that were not tax deductible? 84a K b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not tax deductible? 84b 85 507(c)(4), (5), or (6) organizations.-a Were substantially all dues nondeductible by members? . 85a b Did the organization make only in-house lobbying expenditures of $2,000 or less? ~`6 'r If "Yes" was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a waiver for proxy tax owed for the prior year. c Dues, assessments, and similar amounts from members ~c d Section 162(e) lobbying and political expenditures e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices f Taxable amount of lobbying and political expenditures (line 85d less 85e) 85f / g Does the organization elect to pay the section 6033(e) tax on the amount in 85f?. ~ X h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the fallowing tax year?. a'`h 86 501(c)p) organizations-Enter: a Initiation fees and capital contributions included on line 12 86a I b Gross receipts, included on line 12, for public use of club facilities. 86b 87 507(c)(12) organizations.-Enter: a Gross income from members or shareholders 87a ~ b Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them.) 87b / 88 At any time during the year, did the organization awn a 50% or greater interest in a taxable corporation or X partnership? If "Yes," complete Part IX ~ 89a 501(c)(3) organizations.-Enter: Amount of tax imposed during the year under: section 4911 ? ;section 4912 ? ;section 4955 ? b 501(c)(3) and 501(c)(4) organizations.-Did the organization engage in any section 4958 excess benefit / transaction during the year? If "Yes," attach a statement explaining each transaction 89b c Enter: Amount of tax imposed on the organization managers or disqualifed persons during the year under sections 4912, 4955, and 4958. ? d Enter: Amount of tax in 89c, above, reimbursed by the organization ? 90a List the states with which a copy of this return is filed ? b Number of employees employed in the pay period that includes March 12, 1997 (See instructions.) 906 91 The books are in care of ? q?C'r!!~%!^?- Fr NA~'a~~. rf~Ap: Telephone no. ?(.c3~.Z. 7`3.9_. Located at ? uis~.Gio,,ir.,~1 NcA~~ l~pfd ,Han) . N/. 968!6----------------- ZIP + 4 ? 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu o/Form 1041-Check here ? ? and enter the amount of tax-exempt interest received or accrued during the tax year ? 192 I Fonn 990 (799 Page s Analysis of Income-Producing Activities (See Specific Instructions on page 25.) Enter gross amounts unless otherwise Unrelated business income Exdutletl by section 572, 513, tlr 51a indicated. (A) (B) (C) (01 Eielated or Business wtle Amount Exclusion Code Amount exempt function 93 Program service revenue: income a b c d e f Medicare/Medicaid payments . g Fees and contracts from government agencies ?,3,= /y Z 94 Membership dues and assessments 95 Interest on savings and temporary cash investments 6E 7c 98 Dividends and interest from securities 97 Net rental income or (loss) from real estate: a debt-fnanced property ~ b not debt-fnanced property . 98 Net rental income or (loss) from personal property 99 Other investment income 100 Gain or (loss) from sales of assets other than inventory 101 Net income or (loss) from special events 102 Gross profit or (loss) from sates of inventory 103 Other revenue: a b /?I/S C'F L<ll ~Jfl U' ~ is^37~$- c C'Gn,7~z/c3uT/~rJ.s d e I 104 Subtotal ladd columns (B), (D), and (E)) 105 Total (add line 104, columns (B), (D), and (E)) . ? y`0~~~`J Note: (Line 105 plus line l d, Part 1, should equal the amount on fine 12, Part I.J Relationship of Activities to the Accomplishment of Exempt Purposes (See Specific Instructions on page 26 ) Line No. Explain how each activity for which income is reported in column (E) of Part Vlt contributed Importantly to the accomplishment ? I of the organization's exempt purposes (other than by providing funds for such purposes). I I Information Regarding Taxable Subsidiaries (Complete this Part if the "Yes" box on line 86 is checked.) Name, address, and employer Identification Percentage of Nature of Total End-of-year number of corporation or partnership ownership interest business activities income assets Untler penalties of penury, I declare that I have examined this return. including accompanying s°hatlules antl statements, antl to the best Of my knowledge Please and belmf R is true. comets, antl complete. Declaration of preperer (other then officer) is based on ail intortnatwn of which preparer has any knowledge. Sign (See General InsWCOOn U, on page 7g.) Here ' ~ ' /CA7H/IY.(~~aFn/N~97 ~F.o l Signature of officer Date Type or print name antl tdle. Preperer's' Date Check if Preperer's SSN Paid signature ~If- Ptreparer's amp1Oyed' ~ Finn's name (or EIN ? Use Only yours if self-amployetl)' antl address ZIP . a ? ® RinM on ncyNM PM°r ~ DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE .--o WASHINGTON. 0. C. 2022.4 NOV 18 1998 Amer car. Nat_onal Red Crass c/o John Campbell, - ChieF Fi^ancia_-Of'?cer 8111 Gatehouse Rd. FaL'~s Chuxa VA 22042 Dear Mr. Catnncel'_: T`:_s is ccnfi~n that the ?meric_n Nat_ona' 3ed C__ss ..c.^.t_nues ^clC exemnt_ca uncer su:sect_an SD1(c; of the :..t_rnal 3e•~enue :ace. Ne co acologi_~ for ti:e om'_ss_on cm ._.,_icat_cn "E, =..e Cumulat_-~e :.ist of exempt Or~anicat_ors, wh_cn r=_sulted [ro0: ar. aeT_.lstrat_ve error. Cur computer ::as tee:: correctec, a.^.c _rcu: name wi_: be 1±stac_n _-e hex- ardccc_v_ _sscanc= _ .,__cat_or., _e•~lsed Sept;^Iber ?D, 1998. add_-_ona__~, the ;mer_car. Nat_ora1 Sec Cross has _eea accec t_ ~ ;e ~?•.~licacica .8 Special Notice' sect'_cn the -%ersicn put__cac_cn `ounc on cur Zaternet wetsit=_ 'J4:W. lr3 .'_St r2a5. QJV~ 50 L.^.3t DOt_.^.L_31 COno rS :S:d'_/ ~:.fCBdlnte a,.:i-l c_..tr_tut_or. teducuc___ty. - .•cu any cuest_^s _egar.-'._?c -r.s ~at_=*, -_aase .._ncere.y ycur=, Dar.ie_ dcsa C"_e_, 1d ~ystams 3ranca .:,n:coee'?lar.c anc =:ce^nc C_rar.__a=_cr.s, nr[ps:'/comwe~.redcross.or :rs;oub~3.pdf Ii~i9° -~/%„Irl'e ~/~I~1i~i~~~~~VR ¦~.YV ~i1irF~ onTE 1MMmD/YY) 07!06/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION MARSH, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1255 23RD STREET, NW HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR SUITE 400 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW WASHINGTON, DC 20037 COMPANIES AFFORDING COVERAGE COMPANY AR000-ARC CORP HAWAII A OLD REPUBLIC INSURANCE COMPANY INSURED AMERICAN RED CROSS COMPANY B 17TH 8 D STREET, N.W. WASHINGTON, DC 20006 CAMPANv C COMPANY D COVERAGES--- - THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE POR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANV REQUIREMENT, TERM OR CONDITION OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAV BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, IXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAV HAVE BEEN REDUCED BV PAID CLAIMS. CO TYPE OF INSUIUINCE POLICY NUMBER POLICY EFFECTIVE iPOLICY E%PIMTION LTR DATE (MM/DD /YY) DATE (MM/DD/YY) lJM1T3 OENEMWABIUTY !GENERAL AGGREGATE 'I S 1,000,000 AI XI COMMERCIAL GENEPAL UABIUTV MW7250260 07101/99 07/01/00 PROOUCS~coMProP AGGI$ 1,000,000 X I CLAIMS MADE ~ ~ OCCUR I I II `JI PERSONALSADV INJURY ~E 1,000,000 ' X OWNER'SB CONTRACTOR'S PROT ;EACH OCCURRENCE $ 1,000,000 (FIRE DAMAGE (Any one fire) IE 1,000,000 ' MED EXP (Any one person) E 10,OOG ' AUTOMOBILE UABRIIY `~I ANV AUTO ~ COMBINED SINGLE LIMIT E ALLOWNED AUTOS li BODILY INJURY SCHEDULED AUTOS ' I I (Per person) $ -l HIRED AUTOS I ~ BODILY INJURY E ' NON~OWNED AUTOS j I (Per acatlenry PROPERTY DAMAGE E GARAGE LIABIUTY ~ I II AUTO ONLY-EA ACCIDENT E I ANV AUTO I I OVER THAN AUTO ONLY. ' EACH ACCIDENT $ AGGREGATE 'I E EXCESS LIABILITY II 'I EACH OCCURRENCE E (UMBRELLA FORM AGGREGATE $ .OTHER THAN UMBRELLA FORM E WORKERS COMPENSATION AND ~ I ~ I STATUTORY LIMITS EMPLOYERS' UABILITY 'I - ~ EACH ACCIDENT $ THE PROPRIETOR/ INCL DISEASE -POLICY OMIT I E PARTNERS/IXECUTIVE _ OFFICERS ARE: EXCL i DISEASE ~ EACH EMPLOYEE S OTHER I i I I i DESCRIPTION OF OPEMTIONS/LOCATIONSAIENICLES/SPECIAL ITEMS (LIMITS MAY HAVE BEEN REDUCED BY PAID ClAIM3 AND MAY HAVE DEDUCTIBLES OR RETENTIONS) - RE: COUNTY GRANT REDUIREMENT DURING THE POLICY PERIOD. CERTIFICATE [;OLDER::.. CANCELLATION COUNTY OF HAWAII SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE DEPARTMENT OF FINANCE E%PIIUITION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 25 AUPUNI STREET 3O DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, HILD, HI 96720 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIMTION OR LIABILITY OF ANY KIND UPON E COMPANY .ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENT r ACORD 2'S~5 {3783} - - - - - -'+a CORD- R'~493 American Red Cross Congressional Charter The American Red Cross, which is a single national corporation is organized and e:rists pursuant to a charter granted by the United States Congress (36 U.S.C. Section 1 and following). In its 1905 Charter, Congress authorized and directed the American Red Cross to "carry on a system of national and international relief in times of peace and apply the same in mitigating the sufferings caused by pestilence, famine, fire, flood..." These unique obligations and duties assigned by the United States Congress to the American Red Cross distinguish it from all other not-for-profit. corporations and from all other charitable and patriotic societies. It has the legal status of both a federal instrumentality and a qualified taY-exempt charitable organization. CONGRESSION.~I. CH_~RTER ` ~N ACT TO L~iCORPORATE THE ?,t~RIC~N N.~,TION~I. RED CROSS Section 1 Whereas on the twenty-second of 3u_°ust, eighteen hundred and silty-four, at Geneva, Switzerland, plenipoteatiarles respectively representing Italy, Baden, Belgium, Denmark, Spain, Portugal, France, Prussia, Saxony, and Wurttemberg and the Federal Council of Switzerland agreed upon ten articles of a meaty or convention for the purpose of mitigating the evils inseparable from waz; of ameliorating the condition of soldiers wounded on the field of battle, and particuiazly providing, among other things, in effect that persons employed in hospitals and in according relief to the sick and wounded and supplies for this purpose shall be deemed neutral and entitled to protection: and -hat a distinctive and uniform flag shall be adopted far hospitals and ambuia_nces and convo~•s of sick and wounded and an arm badge for individuals neutralized: and W nereas said treaty has been :alined by ail of said nations. and by others subsequently, to the number of forty-three or more. including the United States of ~meaca; and whereas the said a•ean• has been reprised and e;cteaded by a tteary or conveanon for the ameiiorazion of the conaiton of the wounded and the sick of armies in the Held, sued at Geneva. Juiv i9.9, and adhered to by the Eluted States oi:~meaca, effective august 3, _G_"'. and 'Nnereas rye internarenai Coafe:eace at Geneva of eighteen hundred and si\:v-three .ecommeaded '`that *he:e exis in eve^~ counuy a committee whose mission tonsils in cooperating in times of wz 'Nith the hospital ser•.~ice of the armies by aL means in :s power: and w ae:eas a pe.-rnanent or=aniz.°tion is an agency needed in every nation .o ca_~• out the purples or said treaties. and especiaii~~ to secure supplies and to execute the humane objets contemplated by said ~eaties, with *he :owe::o adopt and use the distinctive flag and 3~ badge specined by said seaties, on which syaIl be rye sign of the Red Cross, for the Purpose of cooperatng wiry the Comite Inte:aationai de Seoours aux _ldiiiraies Blesses (Iate:national CoramiZee of Relief .or the `~~ounded in Wazi: and aere~s .n accordance •.vith he -eauirements and customs of said inte:-taronal body, such an ffiSOC:aL:On 3COpL'S.? aI1C '.~ci; 0 5~~i ~gion+a waS IO .~i ed In ~le City 0I 35ii1n4'COn. DISff1C: JI Columbia, ^ July, e~gyteen uadred and ~igyr~-one. kaow~n as ":?ie .~mer:can ~iariorai .-Association of the Red Cress." reincomorated _-~pril seventeenth eighteen honored and nire:y- t ;ree, under the Iaws of -.he Disu.ct of Coiumoia, and reincorporated by a c: of Confess in June> i July 1996 nineteen hundred; and Whereas it is believed :hat the importance of the work demands a repeal of the present charter and a reincorporation of the society under Government supervision: Now therefore, Be it enacted by the Senate and noose of Representatives of the united States of America in Congress assembfed_. That Clara Barton, Hilary Herbe:~ Thomas F. Walsh, Chazles C. Glover. Charles J. Bell, Mabel T. Boardman, George Dewec, William R Day, Neson A. Miles, James Tanner, W-iiIiam K Van Rewea_ John M. Wilson, Simon W-olf, James R. Garfield, Gifford Pinchot, S.W. Woodwazc Mary Logan, Walter Wyman, of Washington, District of Columbia: George H. Shields, of Missour; William H. Tai•~ F. B. Loomis. Samuel Mather, of Ohio; Spencer Trask, Robe.^. C. Ogden, Cleveland H. Dodse, George C. Boldt, William T. Wazdwel. John G. Cazlisle. George B. McClellan. Elizabeth Mills Reid. Mazgaret Carnegie. of New York: John H. Converse..~.lexander ~fackav-Smith. 1. Wilkes 0^_veiIl. H. Kirke Porter. of Pennsylvania; Richard Olney, W. Murray Crane, Heart' L. l~:igginson, Wiliam Draper, Frederick H. Giiler~ of Massachuse:~s Marshall Field. Rober*. T. Lincoln. Laznbe^ Tree. of Illinois: A.C. Kauzinan. of South Careimz Ale.~ander W. Terrell, or'Tesas: George Gran. of Deiawaze: Red"e1d P:JCtor. cf'~ e._.,ert: Jcr1. W. Fcste:. ~ioble C. Bede:. Rober. W. -~Iiers. ei Inaiana.- John Shan W-illiams. of ~Iississipair Willia.:i Alden Smith. Jf Michigan: Horace D2VIS. ~3v". W. Mor.ow•. of CalifoL~..ia: Daniel C. Gilman- Eu?ene Levering, of Mar land: J. Taylor EIlvson. of Virginia: Daniel R. ~oces. or ~Ilnnesota: Emanuel Fiske. ~farshail Fiske. of ConnecricuL: together w-t, 11ve ether persons :e be named'ov the Presider.: of the L. ited States. one to be chosen from each of :he Deparanenrs of Slate. Waz. Navy. Treasur~. and justice. their associates and successors. aze hereby created a body cJroorate and politic in the DisII-ict of Columbia. 'ne provisions this sec:icn are :'nose to which reference is made in Sec:ien Section , i hat fre :.ame of this oo-~ora:ci_ shall be " i ne ~~--ieacar. ~aaonai Red Cress," anc bl thaL name 1t SI1311 hay-° per Ne^.~ 1 SUCCOSSiO^, with Lhe JOWer SO Slle 'u1C De SLeC 'Il COl'S_5 Of 12`F 3nQ 00ll1tV, S Caie Or FeCeral, w7:':n _:e P1':SC:CnOIl Of "..e L'LllteC SI3LeS :0 have anC LO nOld SllCn :e31 anC personal es~ate as sh ail be deemed advisable gad to dispose of the same. to accept ~ devises, and beauer of real and der<_onai estate for the pu.roses of ~.ais :,orporation hereinafter set forth: IO aCOpt 3 Seal anC same :J alter and CeS~CV 3L pleaSllle: anC LO h3Ve ye -ignL LO have anC LO use. in c:r_ ::.gout is ^~.:.-oeses hereinafter desi°na*.ed. as an emblem and badge. a Greek Ied C:CSS JIl a':v ilte grC"._.1T C. i5 the Sa.^le has Oe°.^. ~reSC'CeC in 'tee 7eaIIeS CI Geneva. Allgust meaty-second. eishta°a ^~.:n.-ec ~~d sisn--;our. and Juh~ L«e^.r.-se~: enrh.:~eteen hundred and P.L"eIlT ~--I '1..^°. a'1Q aGCCtZC C .;CVZral iaGC.^.S 3CC„^..:P.4 L^....t0: '0 JIi..'~'^ .'.L'G ~SL~'..CnSn bVl2w-S and re gL113I:CIlS n0t ~COr 15tent :o7th the laws JI L^_e j.ZllTOC ~Iat°S OI .~.C':C: LC3 Or aL`~ Slate thereof and aeaelaL-: to do z:: such acts and Ihiass as may- be necessary- to cars`- into eject the p10~'iSiOP.S Ji thls .=.C: a.^C 777 L'ICT-° the pLn0525 OL Sald OL_c'=1Z3LlOI'i: anC tn° COI_JOIa~.On hCr°JV Creased IS CeSI gLlaieC a5 C'.2?T11ZaLlOn w'llCn 1S allt1:OP.Z°C LO 3CL IP maLte:S 0I rehet under S31d ceaties. Ir. accordance w^;h said ~eaties, the delive^- of 'the br~.ssazd allowed for individuals - ~ ~ July , 096 neutralized in time of a'ar shall be lefr to tnilitar;• authority. Section 3 That the aurooses of this corooration are and shall be- First. To furnish voIunteet aid to the sici: and wounded of the ~.rmed Forces in time of war. in accordance with the saint and conditions of the conference of Geneva or-October. eishteen honored and sixty-three. and aiso the treaties of the Red Cross. or the treaties of Geneva, of Au_wst twenty-second. eighteen hundred and Sixty-four, and July twenty-seventh, nineteen hundred and twenn'-nine, to :vhich the united States of ~meaca has given iu adhesion, and also of env other ffeaty or conveat;on similar in pumose to which the United States of ~meaca may hereafrer live irs aahesien_ Second. _~nd for said pu.~oses to perform all the duties devolved upon a national societ? b~' each nation which has acceded m nay OI 5a1C1 ffeatleS Or COnV2nt10ffi. T'rlird. To succeed to ail -ishts and oro_t,e: ~e' which hay e been hithe-:e held and to all ue duties which have heretofore oeea oeriorr.:ed ov the _~meacar. ~ationai Red Cross s a corporatior. dzh• incorer_ted by .pct of Congress June sir.:. n;neteea hu::_d, w-'rich .act is hereby revealed and the or^_~.a*don created -hereby s hereby' dissolved. FollrtC. TO aCt in marea ~i '+Clllatar~" :e:ler and lll aCCOIC with the mltlt: allL^OllneS aS a medium of .:om.^..uaicaticn ber~eea he aeonie of uhe United States of.~rae~ca and :heir ~ wed Forces. and to act in suc -area benvean s~iar national societies OL other aoyen~ eats through the Comite .-lte ~aricnai de Secour<_. and the Goyeranleat and the people and he ~ rated Foxes of the i:nited Stars i America. Fifth..-~ d to cort~ ne cal- on a s• se^. of national and irate ~ationai relief 'n time of Dead and a~L7I}' the Sal _n :aL1~3Lln~ Lh~ =u:eanoS Cause.^_ off' Des'.ilZac~. _'3rn1R.°.. fS°. ilcods. and other -eat national caiar_~ties. and to d°~: ise and can' on measures for preyear he same. Sectior_ ! a i~at mambeahsa i_r ~.e =__..ncan ~iationai fed Cross shall be open to Ali -~e people of the United States. its Te:=tones. and depeade~c:es. upon payment of the sums 5pecined ~ota'W e to time in uhe b~ laws. T I?e C: aDL°'S JI the .~ilz: ^C:.P ~ct:Onai t'~ZC 1..:055 Snali De ~ 7C' lOCa1 11r1t5 JI :.^_e COL:'0.`at10n withi..:he States and Ter-tones of uhe L-nited States. i ne -°~>uia:ior_s ~~iah :expect -e *~e of sharers to the chanters and :l:e :evocation of the same. uhe :er:itoral iursdicrior. of the cheaters, he relationship of re c raptors to '~.e corporation and compliance by the chapters w7uh _ ~ Juh: 1996 the policies and rules of :he corporation, shall be as determined from time to time by.the Boazd of Governors. Such reputations shall require that each chapter shall, in the election of the soveming body of the chanter and in the selection of delegates to the national convention of the corporation, adhere to democratic principles of election as specified in the bylaws. Section ~ That the governins body of the corporation in which all powers of gove:Jmeat, direction, and management of the cororation shall be lodged, shall consist of a Board of Governors numbering fifty persons. to be appointed or elected :n the manner following, namely: (a) Eight Governors shad be appointed by the President of the United States. Of the Governors so appointed., one shall be designated by the President of *he United States to ac: as the principal ofIlCer of the corporation with such title and such functions as may from time to rime be prescribed in the bylaws; and Lhe remainder sha11 be oiycials of departments a d agencies of the Federal Govelnmeat whose positions and interests are such s to euai:=- gem to contribute toward the accomnlishmeat ofRed Cross programs and objec^ ~ es. n:,ese at lest ene and net more ;hap three sn~' be selected from the firmed Forces. (b) T:rirty Govemets shad be elected'cv the chapters. The Governers so elected shall be elected at -he natonai convention under procedures for nomination and election which shad be such as :c insura ecuitabie :eareseatation of all the chaste:s. havia~ :e~ard :o seo~-anhic; i considerations. to the size of the chatters. and to the size of :he oot;uiatiors served by the car*.e:s. - - - (c1 Twelve Gove^ors shad'oe elected by the Board of Governors ,members-at-!az?e. ?'ne Ge~~emors so eiec:ed shat 'oe individuals w•ho are :eoresea*.ative of :he natieral interests which it is .;.e =.:ychon et the Red Cress to serve and w7th which :t s desi:abie that -he cororatior_ sha., dose ssociatior.. The term of omce of ai. Go~. ernors shall be three years. esceot that *.he te.y of office of any' Governor at,n_ ointed b~- ~e President of the United States iother titan the .=:croai oi~cer of tae corperationi steal' esoi:e is ^c rvhea such Governor shall .-e:ire. prier to'e irate on •.vhich his Le.^_n aS Governor wOU:C ~L`:e.^L7Se e~D_ IT°. ?Om the JII1C.a1 7CSit10P. i:C:C 3: -^e ~.ImZ C: C15 at?pointmen: s Goveme:. Of the first Beard o. Gc-: ° ors :o be seiec.ed he:eu;:de:. *.vcse Governors :e be eiec:ed purl-cant to subsectier_ (b) or" r_`iis secr_en . shad be elected at he ' at aationai cor.-:earion°oiiowzn~ '.he eaac~ent of this :here Governors to be elecred pursuant ro subsec:ioo i cl shah be elected aS SOOn 35 oraCLlCable =C!lC'~~LT1H°_ SIlCh IffSt Cat10na1 COnvennea. and i.hoSe'~O~e~OrS LO be aDDOlateC plltSllanT 1C S',~.SeC 10n a~ Shatl 00 3pDOlllied 50 s t0 La1C2 OIL'Ce 3I the same tllIle. Tale Governors so elected our=,lant to subsections (b j and (c) shall be di~lded by lot into three classes. ~ July :996 - the terms of which shall expire at the end of one, two, and three years, respectively, so that thereafter one third of the members of the Board of Governors elected pursuant to subsections (b) and (c) will be chosen at the time of each national convention and shall take office at such time or as soon as practicable thereafrer. The President of the Laited States shall fill as soon as may be any vacancy that may occur by death, resi~*tation, or othe^:~ZSe in the office of the principal officer of the corporation or in the membership of the Board of Governors appointed by him. Any vacancy :hat may occur in the Govemors elected by the chanters pursuant to subsection (b) or in the Govemors-at-lame elected by the Board of Govemors pursuant to subsection (c), shall be tempotarii7 filled by appointment made by the Board of Govemors, such appointees to serve until the next national convention. The Board of Govemors shall have power (i) to appoint from its own members an executive committee of not less than e?even persons. who, when the Board of Govemors is not in session. shall have and exercise all the powers of the Board of Govemors, and (iij to appoint and remove. or pro~;da for the appoincent and removal of, all ofncers and employees of the cororanen, except the principal office: desi~*tazed by the President of the united States. The annual mee:ine of the corporation shall be the national convention of deiesates of the chapters. which shall 'oe held annually on such date and at such place as may be speciiied'ov the Board of Governors. In masers reouirino a vote at the national convention. each chanter shall be entitled to not :ess than one vote. The number of votes which each chanter shall be entitled to cast shall be dete:_::iaed accordins to allocarion by the Boazd of Gove:..ers. which shall be established on an eeuitaDie oasis eivins consideration both to the size of the membership of the chapters and to t::e size of ~e aopuiatiors .n tl:e te:.itores setti•ed ;v the : at_=re:s. Such allocations shall ~e :evie~.ved at least eve~• five years. Votins .o . pro.- shall act .e allowed at any meetins of :he Board of Govemors. or at the national c~nveatie^ or meetirs of the chaptea: P:o~:ded. however. That in the event of any national eme:_enc•. ~.v;_cn in the opinion of the Board of IJOVernors -:a:~;es a-°ndance at the national convention mpossi~le. the Board of Governors may pe_-aiit fne eiec:ion 5f Gove moors by pro~~ a*. -tee nationsl ccn~:ensca. Secrcr_ o That the said _fne-caW ~shorsi Red C:or> shall z soor_ ~ practicable p=er the ,'mss day cfJuly ei each ear maize and ::ansmit :o the Sec:e:ar:' of Defese a repor. of it ~roceedinss :or'e fiscal ~:ear _ndinu ?rule __._.....:e:ct preceding. inc'.udin= a full. complete. and iter.;,ed report of receipts ?.rd e cpendi^tres c_'~.vhsteve: iciad. wtlich :epe- shall be dole sod: ~d by :he Depa-~eat of De?erne. and a cepv ~';=i:::epos sha!1 be ~ars:.ittac :o Cor_= ess b•: ~e Depz*~eat Defuse. - ~ 5 Jtiy 1996 Section 7 That Congress shall have the right to repeal, alter, or amend this Act at any time. Section 8 That the endowment fund of the American'_Vational Red Cross shall be keat and invested under the management and control of a boazd of nine trustees, who shall be ele~ed from time to time by the Board of Governor under such regulations regazaing terms and tenure of once, accountability, and e~pease as the Board of Governors shall prescribe. Section 9 I"ne corporation new existine as ;he American ~iational Red Cross under the Act of January 190, as amended, shall continue as a body- corporate and politic in the Dist.^_ct of Columbia. The tirst national conventien after the enactment of this amendatorv Act shall be convened and 'geld under rules and regulations nresc:ibed by the governing body of the corporation as presently constituted. After such ~rst aanenal convention. the Board of Governors of the cororanon from time to time shall consdtnte the associates and successors of the incorporators named in the said Act of January J, 190f. and nei*.her the said incorporators nor any associazes or successors theretofore designated by them or by their successors shall have any cowers or dunes. (T''ae.=c: az,oroced.,sni<er; 190f /:J Stat. X99), as amenaea by the ~crs Improved June', 1910 /36 Stat. 60'x. ~ec~meer : 0. 19?.: r?" Stat. ol."), Fzcruar~ : 19i " ~~?9 Stat. 9 "6/, ~farc.n 3. 19:1 i- % Srar. ~ 1), .Licv 8. ~ 94 ~ (61 Star. 80). June 1948 !6 Star. d6=), ana Juiy 19; ; ~Puolic Law d Con;., Ist sess;iJ 6 Jui7 1996 BYLAWS OF THE HAWAII STATE CHAPTER _ OF THE AMERICAN RED CROSS (Adcpted cr. February 23, 1QO5) Secticn 1. Genera? 1.1 =_L~^er:`•r. '?'!:use Bylaws have beEn adopt_d pursuant to authority delecatac by t:~e Board of Governors o~ The American Naticr_a_ Red Cross (the "Cer^cration" or "Red Cross"). ~ CEr __-~'g}-a C' ?eCOCP_i 'C?. The BCaro O. C-0VE_^Cr5 IIaS C.~~~C6t E^~ ~C______ ala r'.y t~ t_C_J CharitEr cy _~S V~~C 0. ..e_~____3tE C- __.."C':___Or. 1=.E "ChaL'ter Charter"; . _ c-. "'°""^5 ='ErTTlS L'SEC t_^e52 BY.aWS wR:C ar°- Ce___.EC ":;Crate tECL'laL.iCriS Cf C hE REG CrCSS _E "CC"""'C_>.c ~cC'~_a__CI:S°) S:c__ ra4e c_e rESLECCive Slea :__y5 3`.Cr:~eC _.em ___c_=___ L'n_cSa tf'ie cort=_xc herei- c_Ear_y re^'~_res ar_cc:_er men: C h29E `•,V_a a5 C.,_____..CS C_ ;n515Cc__~ W____ 3. _T prC'T_S~Cn C' _ .E _„_~Cr3C= _a__:P_S ;.i :E'i Cw E.{__~, Cr :er°-a..Er me CE 3P..Er C=.... .._'______.C C. _:1CCn5_SC r: ~ :'i ___CAP.. r. =eSe 3y.>'~s - Cc = _acE REJ't:__c_on=_ a _c .:ere ~cr. c_ =--EC=- Sectic: 2. Name, T_=_rri*_ory acc Offices. ~`~_s _ =_LCEr s:_a=- be knew- as _ he r= :aa__ _ n~- 3~t_="~ _ _ --e -_^ter_~~: 2dG~_cr_a_ C-~ _ _ 3.vG__ NG.l ~ N _ O~._._ .___3 -_-C 3II 'mom: -^-'e L - ...~=dC `-Er S o__ .,E _CCa-EG ~C D'_di1C^C _EdC aCdC, =C r_C___L, i:G .VG__ =iBY! .~~.vS..,RC F_vrvari _'_.:995 Section 3. pti-poses and Responsibilities of the Chapter. ` 3.I Fu±-~oses. The puraoses of the Chanter shall be to deliver Red Cross Chapter services and meet the Corporate obligaticns w:hin i=s assicned jurisdiction, consistent with the ~tissicn and Coals o` the P.merican Red Cross and the Corporate Reculat_ons. 3.2 RESLC-_s-b-L`-ES. Ir. addit_or. tc _ts other resUer_s_biliL_es sLa=ed herei_^_ cr i^ the CorpcratE RECU'_ations, the Chapter Shall SEr"iE a5 the E'IlDlOVer un±`. of all Chapter emnlovees and shall have ~esLCrisibility fcr its cwn financia'_ conditicr_. Section 4. Meyers and Membership Meetings. A , _ M=m~'~",=~-e'^: ,~/le!i1L^ErS.__v 1:' _ .E C:7a^..Lcr Si~a! _ bE CL_ En CErSC:_9 Cv ..^_C a__=V L'nCEr .hE CCr~Crat 1CP_' _ V1aw5. d _ - v~ Vi.cr:..rc The CI--..-~,- - c " l RIEEC::C C .=5 =lE".L. _°_S C =E RICRC_^_ CL t~?a`_J, aL a ...^I:VE^i°T'!L '_CC3L__._ 'N_______ ___c ~'_=31;LE_ a ]~__SC_C=_Cn, =.E CL'=':'C52 C- :c?,_-c E_EC=-= s, =...s_~er::c __~c_=s, G=c Lra=sa==-=c s~..__ cL=e- bus_ .ESS as s,~, -=__-J ~cmE ce'._=_ t _E mEEt_ a . _ - _ _ `^==r' -cs ~>?ec___ meEL.rics t. E C_a>rL=_ ' s 'TIET.ri E_=__ _ 'lcv ..E _n__a_ ='":'J ~_^1E L. e C ,3"-°_r' -Ca° ___cC _.._a T~_c .e _ CCE_'9 BCa_... CL ~__o__..r5 5:_c__ ...=_l c ;TIFF=_-_= C_ .,,2_._a_=._ ' ..C.^_ ~_ce 'N_______ _ :CL _°SS ___G._ G _ .c iC__~C LTLERiLE=.~. .:CG _ _.C Cry ? . - ~i.=- ~ = ~nE=r' "CS . ETC C'_Cc C` - "cE C- _ .E 1TlEiTLCE_9 _f _ =._a_. cE cLh__9__Ed cr_e cr __E'.as~a~E~9 _ GCS/^.._ 1. _ .C L_C'.___G - vl__ _ ° ~ - G'~-' L___=d..._ ~ ___o ..c__a_9 L._. DE ......^S_CE _'.C t :SlEv __nC, _'C__~__ _ ~ _-i =---=a_ =vec_a_ - C_a_w=__'s me ~,-_s__ _ _-.~E-=-_r mE^i:ers s: 3_i be = _~cr_-, Lh2 dG9ELr'° d _._.,.L ~ c _289?_~ .^lilTl.^.E' map aC-'..___ L.Le meE __~C 'rcm t'_me to L_'IE. FIBYLA W S. ARC 7 Fnmary 1995 ?.6 V +*+c. At every meeting of the Chantzr's membership, each member shall be entitled to one ar_d only one vote. Voting by proxy s::all r_ot be permitted. Decisions on any question shall be by majority vote of the members present and votinc. Section 5. Hoard of Directors and Co~i.ttees. 5.~ nn~-~ *crG. The Chapter sha'_1 havz a Bcard of Direc*_ors (the "card"), number'Ag nct less tha nine (9) nor mcre thar, fifty (50) votir_c members, each of wr_cm sha'_1 szrve without C.cmpensacicr. fcr his cr her ser•rices as such. The Eoard shall have only such pcwers as have been delegated to it frcm time to time by the Ccr^cration. FiBYL.~ W 5..~ RC ~ Fevnuty 1995 5.2 Electior_ and agcoin m n ~ D;,- ~+-nr~, The voting Directors sha_1 be elected or appointed in the following marszer: (a) Vet more thar. forty-three (a3) Dir=_ctors shat be elected at the ar~r_ual meeting of the Chapter's membership, with terns to commence cr_ July 1. ~?t least four (a) of the forty-three (?3) Dir=_ctors =_hal'_ be elect=_d from amcrg the ther_ chairs c' the Branch ~dviso`v Cc'.~r_cils. with the exce_ntior_ of the Eranch PC1ViSC~ J COL'r.C 1- C :a_r5, D:r_CtOrS- SI"!all SerVE fCr teral5 OL three (3) years except tha_, at the first e1ecL'_cr_ follcwinc the adoption of these Bylaws, one-third (Z/3) of the Directors shat be elected to se: se for cr_e year, cr_e-thir3 (1/3) for two (2) years, and one-third (1/3i t__ree years. Thereafter, cr_e-t_^_ird ('_/3) Of t~-eSe elect e3 C_r=_c=ors s =a_1 be eleC=_d arSUa'_IV. The Bcar3 Si_a__ ?aCn Ye?r Sot the ma.cimum n'.:mner VCC__nC ~_reCCCrS t.. ne e_eCCeC w_______ _ ma%_mL'm l~.m'_C OC _..,_..V ..~7___ l eleCCeC. Di "'°CCOrS. T~'_______n __Om Cne :_3nC= ACV:SCr"I CvL.n`__.S ~__G__ Sc='le LCr t~rmS C: Cne ar. 5 . _ _ntment c= Vct-= c D.rectors . _ e v e 7 ) .~_____..r5 SLc__ ._e _ ° _..__..N=nC Cers~..^.S, GV i___._e _escect-'re .-=ss-cna= cos-t_cr_s: the T.S. Commander-_n-___--_, LJ S _ ^_C. _ r=~.....G~ GnC t .ier i _~e Ti_V Cncn_ ~..S wmGnu._~"P .J _ _ _ _ _ _ _ TG~rT, G._... Gommanc_ Jc-_-___, _-^lev ,i ~ec_...-.._ `~__r.__. ^C ~ The -CG mG_/ ..._eaCe -Ci__`i,C~_-_ t_~SScS C_ ___eCCCrs S,:Cn c5 CC' _nC~ i ~ C?:Cr S__ O_ me'i1b E='o G___ ter8CG5 CC :e_'-ic _-tnC___n5. / _o..,n __3te cdwa__ .C a ?iaC .G_ ^1:~.E.._cn 'eC Cress .-=-c=, =n ------Gr.r .,,ember o= =car ~ = nd _^e a-r cmer_t~s sha__ .e-:. as a ---rcti nc me c. _ - - s'-a-- =_cc~-= -'=r_C-s wi7C -=a-- '-=r=_ ac s_-r--~-= =--e =ca'-~,-nom ~E ..,e.._,_-= =ca__. __C~, ___Y_ _ , VJG~ 3_i C. r G__rnG_ _GN. ^_ZE .-G_._ ..~G _ _ CL_S Nrv _G_- Seri the Bca_c, c s ce r_t---_ -embers =ca_c. __G_Dl..', ?-C- =3'_ =c C_ _S',Jc__` anC ~.Clln--: C= cr_o_.._~ Ch_a= . c--- --~y anc Cc~r_t_i o` -cnolu_~_ Ch.=- c= FfBYL.~ W S..~RC ;L Fcvruari ~..i9i 5.5 Rctaticn. Any voting member of the Board who shall have served as such for six (6) consecutive years shall be ineligible for re-election or reappointment for a period of one (1) year thereafter. The foregoing notwithstanding, the Board mFmbership of t_:e Chair may be extended for up to two (2) additional years foL'cwing which such person shall be ineligible fcr re-ElECticr_ fcr a pericd of one (1) year. 5.E ~iaca~c-es. Ar_y vacancy among the votinc Directors may be filled t°_mpcrarily by the-'Board. A perscr_ so appointed ' Shall Serve L'nt_l the Text E_^_SUinC dllZlual mEetlnC C_' t~'lE Cr1aDt°_r' S mEmbE'_'Siip, at WIPiC h t_me d SliCCESSOr Shall bE Elected t0 fill the vacancy for the remainder, if any, of the ur_expired term. VacanC' es in CCP_-VCL__^.C dir?CtOr51']i DS maV be f1? lE^.- dt C}?E d_scret:Cn Cf , a' _ t°_='ms a5 dEteY'a11_neC bV, t .e 3Car C - ~~r-:___ i~.E °_r_'C5. RECl:~ 3r meet- -C."-. C= ti'le aCarG sha__ ce hEi~ _ESC =_=~~Ent'_y than 'our 'mes per year, aCCCr :Q t : ? 9~.: ECI~__ de_a=-:_ned by t hE ~CarC] C=C V'_C°G th a= tf1E r: _ -eet_- .-E Scar- .:.r the ors,,,nc __=c=- y=ar cf the ~hactE as _,_iec _-_t_or_ 8._ ce_ow, s:`.ai_ be :old _mmEd_a-'--- --__c:"_ t<.e ___-ual mee__nc c' . he C_"_apter's mEmLcr=__ CE ~c'iCCe^, amCL_ Cher ~ -_iCS, tC the ~"'^a. _:___C.'_ ~CarC C__- aV elE^C_Cn C= t .e Cf-i..cr5 C_ Che _ ~°°-_-c= cnec:a_ meFt___-' c~ LhE Dcar_ ~a'i ~a Ca__~ _ _ _ _ . , Vct_c_ a'_. .:rE_c_-cs ~ e =carte - by ma_- , _'-=--ap==, c~ her svr -`FL1 cr F_ectr...._~ .,,Fans ce - - :[T:-'l~ C.:. a5~ __Ic :~GVS DELCrE _E ZEE _ ._~CA GC _........=SS _n_°Ci.Cn_ L:..«.E=' __Cc; _._.eG by ChE _._'__J - = m6 j CF 'dc_ JE, _ NT _ ~J d_T:_, _ _ _ _ +CC-C ?iC ___a= =EC_a_ C,ee _^_C ...Q° d^ GC° C , --=--=c=-ed at s_c_ -,ee-- =c. _ _ --E -rc~_ c _.....,c____ _ 'Cc_._ ...CLSt~=..-_ - _~-Cry. ~ GliC 3 _co~e- FlBYL.I WS.ARC Fearuary _..495 J 5.11 Executiv omm~ There sha11 be an Executive Committee of the Board, consisting of got more than fifteen (15) voting Directors, of whom one sha11 be the Chair of the Board. The officers of the Chapter and the chair of each of the standing ccmmittees of the Board shall serve on the Executive Committee of the Chapter. The Chair Emeritus and any person holding a National office sha_1 be es officio ncn-voting members of the Executive Committee. The. members of the Executive Committee shall ser-Je from Su1y 1 for terms cf cne (1j year or until their successors are eleCt2d aZld Cualified. The Executive Committee shah have grid mnv " exercise all c' the powers ar_d responsibilities cf the Bcard when the Board is roc in session, and shall meet at such times and upon call as the Executive Ccmmittee shall prescribe. All actions of the Executive Committ=__ shai_ be reFOrted at the next r=_cslar_v ~svuws.,;xc 5 Febnury ?J. !995 schedules mee*_ir_c cf the Eoard. Eight (8) voting members, of the Exe^_utive CommittEE snail constitute a euorum, but a lesser number may adjcurn the meE*_inc from time to time. 5.12 Vcm;natirc CGmmittee. The Boars shall appoint from amcrc its me^,t:,ers a Ncmir_ating CommitteE whi ch shah establish DrOCedu°es fCr t e '.Cmircdt lOP. Of Di reCtOTS Ci2dt E_^_sllr2 CCmD~ iariCe W. t_^_ the COY'_:C=3Le ~°_'~'L11di.iCLS. TYle CY1a'_= Of the BCd.r~, s'~'~L'j EC' t0 BGa.Q app rOVa_, .s a__ aLLO'_nC c VOt1_^_Q D'_r?CtOr ds t _e C:!a:= OL tAe Nominatinc Ccmm_c_ea. The Nominating Committee wall include the Cha' L e t_-sL `i=Le C_`_a_r, t .e Cna1r C the NCm.: _dL 1nC CGmmi`.tEE ans three (3) other vot-=g Di=~ctGrs. C~mm~ The Bcd_,: shal_ appcia f_Gm dmCI:C iLS me^..-^.er3 3 c _ =once COmmitteE, n-''!G ti_E _=e35 ureY S:_dll ser-r= ds t_.e G.a.. t_.e r_--c=.cE Comm__tee. The :::embe.s cf the p.^ance CGmm_==Ee s--d-- _ c'_usE the cf'__cers the ChaptE_ . ""'=e Fi~dncE ~cmm_t=ea =_.a-- GvErseE the Wcr:{ sta=- _ _=r=...c t .E ._____''..G- ~i~C',CE_ G. _ .C.d_ SLat EmE^L. G_^_C 1':T.'_'___?_"_~C, - ,-l.. CC___ G ~-__.-~_=_.C t. _ G__.._ _ _ vLrCc= ___GD _ _ _ ^v C_ S._G__ GC'T c _ CG W1~ _cSp ECL mG.{ _ _ - - ~ ~ ^"-E =ca_~ sha_= dpDC_ .L t. cm . -cmm-=-~-- ~ - me^..^e"^- - - Ccmm._--e=_ C__a_=, sY.jECL =cG-c Gmcr_~ -i1G__ _ G: L`i 3_. _ _ > 'TCt__ - ~__°ECL.-_ ..__c__ _ - Tyr G "_h r' G-.. l_C'~ SSG G_.bG .7C _ GGr___~____ _ - Dc----E~ -_=-Gr ~erta____ .c _bl..Q_ t_. _ _ G.~., ~_cGmD_ LaG_ .-_3'r1= _ ...___~5. _L a__G__ aDDrC7e t::e E_:CdC2iTlE_":= C r=Ge=ic 3~_ _ __...m EY_E_":d_ cl~G____a. _ _ _ _ -~E _ CCmm.-_____ _h..,___ G_ _ i =C _ _ _ _ _ 3 TGL_ y L7E. t_'?E C__=DLE" E:CD G__.__ 1_^_L _.,T SE. '_Cc9 _ - ~--7_C DE _1'TE= i Lmml tL e°_ SP_n11 O~ M"/ SET'T1CE5 _,,._LCLS. _ E SE_ - - Fev[mr/ 199' advise the Bcard on the Chapter's role and responsibilities under the State delivery plan. 5.15 H~.;man R_sources CommittE_. The Board shall appoint from amcng its me*.ncers a Humar_ Resources Committee. The Chair of the Bcard, subject to Board approval, shall appcint a voting Director as the chair of the Human Resources Committee. The Human Rescurces Ccmmit_a_ shall oversee the Chapter's perscn_*:el a-:d COf[lDE_nSatiOP_ pCliCiES, part.cipatior. in be_^_eiitS ~prcgrams and develCpment ~ a_d aP_d VC lllnt Ee`' Stdff . The Trauma Re SOUrCeS CCmm_tte°'Snc=_ aC'T_Se the BCard Cn persCnnel Gr_eVa_^_Ce rESClut_Cn5 dP_d OLher Si^ifiCant Tillman resources) issues. 6.17 ?_cd_t_cr_a1 Ccmmittees. The Boar.: may appoint or prOVide for ~ e ~Ci =Cr~e_^_L cf such other cemm_tteE= `rCm amcr_c memoe_s of L =carp lard adviscrv members w'r_c cre :ct ncard mEmLErS; d5 SEES aP_C Sh3'_l dEC~riIl__^_E ~__2__ GL'~_ES anQ '..~CL'_C.^_S . L_='C cXCen_L aS OL_7E r'N.SE Sp EC.f iCa__:l __EC _n `__c=_ =V~ aWS, a_~ CE^_=_..nS aL ai:V ~:E°_=_'C C= ~ :E ?ca:c a cc,.....---__ s__s-- be cy ma; -r_t_r 'TCL°_ L_ ~SE _ YESeT:L ? .C "TCL__c,^ ~aC:^':°"'.L=_ o _a__ ha"iE CI:E ~1~ VCCE C7:=:/, 3'._. nC TCtinC V 7_~ r' Cmi;..1-_4GC CCmm_____S _YCe^L .E °_aE__L_.E Ccr,.m_.. ee s._a__ ce ac-r=SOrV Cn CC . :E =CcrC a S __Cm L....E =_mE, d^'i ___CmmEnCaC _CRS .._n5'__Er2.L'_Cn .47V c_GBC'.~=_"TE .,_.C nCa:C. ~:[TIIR___a_ -E^~..^.ErS' =c-"lS S . _ _ r-~._: _ .c C .G__ C- Each ? SLd____'-C C CT.m.___=_. S. _ .E l_~_G__ ~Cc_,. ___m a-... _ C _ .~CGr~ Gr CL G_. _ _ _ _ _ _ ++L.._v_ L.-r._~r ,lam V - _ n~' _ C_ _ ve_ l.__~_ ~CT_=CY.- L'n __n _ C_ mEmLEra 'NnC .^_aVP SEr'TEG aS _...r5 cn_. '.JP_C .a'i°_ _=:'.Cn___~__._ c CCu„~~_Ci,E'_ _.e __..,5_ "_'~E -E_ 3c-r_=c_: CCU-C__, wn~ snG__ sE_ rE G tErr. e= cne ^/E~r N e C'~apL== ~dv_scr? Ccc-_c_- sha' proc_ae an^_ L7DC_ _ / _ ._-er Di ,-~CLOrc LO COP.t_nue t .e' r SErV1CE CG FiHYCA`.~S..~RC p Feoruary 1995 the Red Cress in an advisory or consulting capacity_ It shall meet at the call of the Chair of the Board to ccnsider those issues referred to it by the Board, and shall provide an independent assessment c~ ma or policy issues and make appropriate recomme_ndaticr_s to the Beard. The Chanter Adviscry Council is advise^.•, and r_ct c_rective, in nature and is separate .from the Beard. Membershi_ c^ the Chapter Adviscry Ceur_cil sha'_l be lim'_tEd LC a maYimllm CL L_L=Een (i7i fcrmer Di rECtOrS. The BOara, llDOn ncminaticn by the Vcminatinc CCmmlt=ee, sr_a11, by the majcrity vote c*" the Beard, _.<rite such fcrmer Cirectcrs to membership cn the ChaDte" ]dViSCT_'r CCL^_Cil. 5.2'_ c-.-~~ ndv;~crr ~,n There sr_all be a Branch Adviscr•J Ccunc_'_ '_cr each cf the areas to wtnich the Chanter CrCVideS 52. r__c. ____CliCn c __G_^_C.^_ CL:_..e. ~aCh nraP_C = ~CViSC'_':J CCU nC._ Sia__ C:: Si HL Of mE^.`2':'S CL th°_ BCar whC rE5_,.E tie ar=a a.d suc. persc-s _E_idenL t'.e arEa whc :~_ave cemcr_st_atec = .o,~.r..iL-enL L:~E iced Cress. °_ach Branch Advisors C.~.u= C__ Lr_a__ T._e a__ CDDCr=.:n~L'i fCr =1C:.^.E'_'SC.^_S tv cSS15L. anC S''DDC'"t =_^_e ..c... ._:=SS aT'd ° B~S_^..__ C___CE _ _.,.t =r2a. ~r•t'-e - (.,.-,-cry ~_a nC_: -~'T_SCr': ,-'___5 SIId__ CE CCVZr-cG bV r?CL:_G__Crc aG.,_ '^v t =e Beard _s____L tc = _esE aws and cor_s_sLEnL with t::e Cc~-cra=e ~ce_=' -~-----s. Eac ~__-ch ?_c-J~scri Cc.y_c_- sha__ be SEDcr3LE Lrcm. _ .c :CcrC a .G =._c_1 CE aC"r_sorJ, a: .CL .__reC=_<ie, *:G~.-. G. G_. _LL ...CP.S.C=_E^ S=aAC_~C ,_CIDm_~___= CL L=e =CarC. _ -=--~r- - =e Bcar_ gay __mC'Te ~"i C_ __.o_ 3= a. :r t.7:c, w____ N'_`___.. C~L-Sc, _ _ c;_;C" ="'C•ia_ _ _ _ E GcL _o_=___ C_ _:1E ...c _e_'l__ n_ _ _ .G'-.. G _ ~G~_C~ . SeCt1CP_ 0. Ci__C__5. _ _ - "_'~G ,-.==_C°_o C. E ._hGD S: G__ CE __:E __G_.y..,_ _ 1.. G_r ~'v? .J_ N LLi uES C-G_SC G~ l_ _3_- r .J_ _ _ _ ~/._a _..G__ _ JcC J, u T ...u c. G ...C G._.--.,_-_CGi -C _G__.. fTIG_ ~ CJC 1G~~ E G__ ie _ s ,,,Enbe='-- s-=-- s=rVE =_cm G _ _ _ - _a_._ - -iCG_ _ ` s-=-- -=cE="re ccmpe~sa=ic =_cr,. L:.e `!,a -er s=_=-r~_es as suc__. FiHYL.~w5. A~2C 6.2 Cha_*,. The Chair sha11 preside at all meetings of the Chapters membership, of the Board, and of its E.eecutive Committ_e. The C_":air sha11 be a member ex officio of a1I committees cf the 5card. The Chair shall be the senior volunteer leader of the Chapter and shall perforn such other duties as may from time to time be assigned to the Chair by the Board or the Cor•~cra=ion. 6.3 V'_CE Chairs. Ac the re~:est of the Chair, cr i^: the eVEIlC C= the abSe nCe Cr diSabi11ty Of the Chd1r, the Fir St Vice Cha'_r (cr in the ase_^_ce ar disability e~ the First Vice C_~air, the remair_inc Vice Chairs the order of their Beniorit-r as de_ermined by the =card; sha_i perforn the duties of the Chair. The :_rso Gice Chair and the Vice Chairs shall perfor~ sucr_ other duc_es as the Board ma•r frcm ti-~e cc time assicn. -~-===--r. The Seeretas- sha_i at=E__ and '{e=^ cr prC<riCc :.a C__E '{ce_ _'_C Cf C^E mi_^:uteS Cr, a_l mee=inCS Cf one rtiG: Cer = mE^:cer=:-_~ ChE Board, ar_d t:_e 3xecuti-re =Jmm--=e_. The $ZC_o_a_ i Si_c__ __o.. .{°eC Or pr.^.V _Ge LOr .{EED~ _ C= ='"e m.nl:LeS OL, c__ .~.E___ _~5 C_ t_^_e C^.mm___?°_S CL .~Ccr J. The JcC_ __a-' S:':a__ _c C3L:SL .^.E iSSl:E_ nCt_._ES a__ SSE°C_ =CG of _antE_ .,,_.._._r~: ' o~ a_ ~ cf C:ze nca_o and s:ca-, - n ger_ers=, CE°=_._... '---C_~°_^_~ t : C~E -.---C°_ C_° C .e ..cCr -'c= r, a mE a__. _ .E SSE^.-^. P_r5 CL C ~ha^•C=_" c_ _ mG__ ~ .E C:____c_ __SC ...e.......E_o. . _ - _ Tie ^'°EasurEr shG-- c~rErSEE `r!e =---ate=-=- a==a--_ _ _ _ap==- ~ -°c~-=--_r .=rcr_ _ :e _ =apC=_-. ~ s _ -c== - - - ^E"= ~ancE chE C'-= -E- ..cEC•___-rE __~c__ ?E__ ~ _ _ - _°^_ar rCL'_____ _c__.._a~ C_anS aC=_CP_S CT CERa1= the ChaLC°_r. The ___aS~._a_ o._c__ ..,c C.___ C. ~.:E ___a:':Ce C.-..u.u,_~___. ._...c _o c__._ ~b Bca=;,_ .a-- a-- ==<e cuc_es _^d eser ae a-- e _he cwe~s _ .E a-c ---=ss==-~ -e°=EC=-''---r, _ =e _ v_ _ _ r _ r. iC_ Gnu _ v ~ u _ - - - ~ ~EJ_'~_G _Il^._-ey...,. G.G._OLG'~ CC.-._... .-Gr_%, ~_-j T~_GC~.+ t hE tea==~of --=.=_scart _-ensurer, or Board. ~ev:..aws..aRC , ~ F<oruirv 3. 1995 6.7 yacaac_es. In the event of the death or resignation of any cificer prior to the e:cpiration of the annual term for which such ci'icer was e_ected, the Board sha11 fi11 the vacancy ircm amcr_c t'_e vct__^_c Di=_^_tors. Section 7. Staff=, Fiaaace, and Administration. 7.. Chie' .aecst_v= 0*fficer. There sha'_1 be a chief Exec ltl're Oiii Cer Cf the ChapLEr, Who maV be ~tnC~: d5 the Chi°_f Executive Of'cer it:.e "CEO"i , t::e"Manacer Cr the =:cecut_•re. ThE CEO Sna_l have re~pCP_S'_}`111ty for dP"d allthCrltV CVer d_l OL the f inaI'iC1al, human, anC [slat erial resources nECESSar,T t0 Op2rate the Chai_rLer. The C_., sh all repcrt cc the Bcard. The Eca_.. a_^_c the C?0 S .G_1 pE ]C''t_:i C :ar_ec W'____ Lll______nC a_1 _°_._.~__e'^OTtS cnG ~°.Sp CP_S _____tiES _ ^SEC~ lipCn them C: the Chapter 'C'~ _nE CC"'pCrate ^CE^~_at _CP_S. The S all tEC. tC =t _^_C ~ T°°L:"rc be = .-r. a__ _ e_ the 'DOG= 7.~ St==' The C°_", subect app_cva_ by t he 3ca_c, sr_a-- =_ea=. =~ch _t. er staff= cs:t_crs as the _EC teems =:e"ESSa= i a?'!G SC_S__ _pC_: C c= C C=TiCVE =~C_^_ SliLC rC_ =3tE SL3L- G =G of hEr ~ lc r___ e C_G.,r_ a_ _ .E C_O `_--_s, CC'_'!SL:__G__., P_ LJ__ _ DCa=~, pE i__CeSSa= -a___ CLt t:_E L vCScS _ . _ C_., , _,..EC _ .e ^Cd_ ~ n__ __G'Te =ne _ t GE1cC_ - .E t= ~....._tLc_S C= _c= v=S2 _ _E t dLpC_ __,v_.-.___~_a _~G__ _ vC_ c_ °T ;VoG_ N_- _C L:L .a.. G i _CGr~. LG__ G E'.L"_.. ~%EC- ~~<G__ CG _ - .c ___t_ - .o .-_t _cS 3 CC - .S at_CP_ FiBYLA wS..~RC Fearuarv 199, policies for all staff, ar_d sha11 ensure that such policies are appropriate to rec=oil and ma'_ntain an adequate number of cualified staff. Section 8. Financial Affairs and Audits. 8.'_ •.__ca'_ vear. The f_scal year of the Chapter shall commerce CZ'i JL'l:i a C erid CL June 30 OL e3Ch year. 8.2 and-l= The ~inanoial sLateme__^_ts c= the Charter Sha11 be audited each year as c' Juae 30 by ar_ i_^_depEndent certi`ied public acocuntant or fire encased by the Bcard. The auditor shall de__ver its report to the Audit Committee, the 5card and t::e CEO. _ _ rCr aL'd'_C Dllr w'CSeS, Lhe tc?r~ "°_iSCa_ C__.._e=' t.31_ 1CC_'.-CE a'V_ 1 =C_J_Clia1 aCt= :C_ CCr CIIE Cha~_°__ c::V .._____a_ C3CcC=t~J WhC =°_Ce:'T2S, ~_SC'.:_SeS, Or •leSCS =.___^_CS~ W%t ._aS clll: C~-='? C.. '___^.C ::r COmm_CT.eCtS cCc_iSC teC C;OSS =.....^_CS, Cr 'd GC a_t :Cri.=S Cr CCnCrC_S aP_C_=_ yO__ _ C_ ~_:E a.-1 _ z_ _~__CS aI:C prCLerty r°_C°.'i°.- .^,.i CCa._1C ___t.. C___ CuSCCC'i C_ ° Chc^, Ce_CP.C CJ C .e CJ'_".7 _SC c- C d=° ._..___.;St eC C.. =ttE_ tC C2 e:C':e__^_CeC :__^__V aC CCrCanC° ;V__ c CL'=CCSeS ~_t__Cr_tc_ hV, C CC'"'.:C.>tc it°'='_a___^S. _CCET"3'C°, _ S':C ==3_Sm_Cta_ C. "~rCCe_CS ____S mace OV .v__ __.:SL.=, s- .--e- --=~-_-e ~s w-___ ce _r_ cC C.__.-c.CC= '.J_~.__ e C_ Cr3t_ _.°G^.._G___.S. ETC L2_SCP_ maV hc7e CllStCCV C. ~S Sic__ CCnGuCC=._ aC C.._...c'_= iJ~~__ CE^°_: :1_:J dCC°_^.-eC 5.....Cl=: __^C pr-°'-- -E° t---_ a..-cL= =_~5 a-d t '-a-- oe .,{e^Jt _ = S'uC > ..c_ a. _ _3C~_'I _._C'd ___o _c .G____G_ C'~..~.. - G ~ _6C_ G._E ~__C _~DG_ v ce__tc=- _ oc__s ~_.e 3ca_~ t.e _-=sc__rec ___c=== _ _ _ _ -.e--. ,:----'yam-~-__ _ _ -"-cs - C .c aC CCL:. _ a~Cer S.io1: -^.E aC:{ ,CW__000C DV C~=°- 'r[BYL.~WS..+AC , ~ F-omarv '.995 _ ` issuance of official receipts and deposited in banks or depositories in the name of the Chapter as a division of the Corporation, which shall use the designation: "American Aed Cross, &awaii State Chact2r." A11 w_thdrawals from such accounts shall be made only by checks or similar orders signed by the CEO or the CEO's designees. r'.:rds shall be kept in depositories as specified by the Corporate 3egulations. Section 10. Chanter Delegates to the National Coaveatiea. i0._ =Y n ~ ~-`es o he Na =ona1 ^rv ~ r_. At its March meetinc, the Poard sr_ai? el=ct such number of relegates to the Cn~craticr.'s National Cnrventicr. as has been allocated to the Chatt=_r~ bV the C~^nraticr_. The Eoarr maV alSC E! eCt alte?':1aLe relegates to =__^-=_S2^t the Charter i= the event cf the d_sabilzty of aJd'.ay elected c rel=caLe a_ d s :all pr=_scr:ce the order in wr_ic h such a_t2r-ates s:_a_1 '_11 vacanc'_as. Sectior. 11. Eranc~es. 11 . _ _ ^25 The ~EC, s-~::n; ecL tc L::e apprcva= c- L he DCCLrt.r ...a'J 25CaC__SG C_ r=52StabllSll ..._a :CheS CL the ChapL2r dCC..__d___e W__._ __2 rate '°_=L:_at_OnSr aL 'NPE_^_ S~. 25L~^1-5.'_EC, SCC:1 Ora=0'125 3CL v.R^.Cer C=_c aL:L_"!C: _tf C' to :hcpL~r d-iG ~-ae c__~__5 CL SL'C- __3.___25 Sha__ Ce ~.=:_CL'CL.C '_n ,^-COOr-anC°- 'N:L}'-`--^-e '~J_^.Cr3t_ K°_" _~___'S 3. n t .2 _ _C' _3t:.CI:S :SSCZ^ _ ___2 ___dLL__ . S2Ct1OL` 12. i=SSC:L'L_OA. 3DD=„ 3_ DV t r._ LC=3L10P, -t;.2 Chap L2_ maV VC_'1_^.tar__Y C_SSC1"Ten. °JC__ / ....SSC i_liL _Cn Snaa Ce b~T 'TCL? t C~"'-a^,C2_" ~'le!?IR2_J dL 2 C3l '_2n ?_]t:~r255_!i .Cr Sl:C h Cti~'C52. ShclilC t--~= _c 'T2Re 3 m2"-'g O' m°r-.:°r~h_ hcwe-; mom: ,-_----ta__-- .,_s5clved c.r a vcL3 the 3card. --.2 - - - -c' _ - - d22:T.12d __SSC_-r2d _ _=5 `-ha_L=--S revoked acc..__~ -c2 w_t_`_ t =e v.. o.~_ _ _ .2 _c.~e -ct ..__.^5. GUt~- r 41_ J _.~__.+J G~ pr ~.2= _ ? 1 ~ C._0.r.+L C_ J C~J ~.On~J yr c^ ~ _ - r2co_~s, ^anc _L= ChGr_eY sra~ ~ be vl___.. r ' FBYL.+.`u5..>RC 1_ Feoruarv 1995 transferred and delivered promptly into the custody of such custodian as sha'_1 be designated by the Corporation to receive such property on its beha'_f. Section 13. Resolutions. 13.1 Resc'_utions. The Chapter members may propose or submit a resclut:ca to the Pcard for consideration at the Chanter s next arm ua'_ meetinc only i` the propcsed resolutior. is (i) in wr'_tinc, (ii) eadersed by nct less=than twelve (12) members, (ii) delivered to t:.e C__"_air at last tea (10) days prior tc the annua'_ meeting, 'and (iv) consistent with, or-not in centraventicr_ of, the Cor-acrate Regulations. For purposes of this sectior_, a rasclutior_ is ary forma_ statement concerning some matter ccminc within the ef'ic'_al co~iza_oe cf the ChaD_ter. Aav such resc_utic_^_ that is CL'1V aCCL`teC by t .e C~'1dDter at 1t3 a..^.aual mEeC__^_C_ S a_~ 'L'2 aC'l=dC1^i, d_^_.^. ..^_CC .._reCC,ve, .P_ adtIIre dnC SP_all :je Sum=floc tC the 2card for _ls ccrsideral_cn. Section 1? . ~cre-dmer_ts . 11 . _ ~~e^~ments . a[ne_^.dme_^_ts to thesa Bv_'_ ws : ct _ R~gul- ions ar_d sue; e tc t e atnrcval c~ l '.c°-crat_or_'s Of:ice of t^e Ge__^_erdl Ccurse_, mdv be adcnlac tv l__~ .car.: a= a meet'_ac egress.v oaaed '_cr l at oumcse. ~me-dme-ls _=c~__=~ cv t~=_ Cox-^_dticr_, ^cwever, s:_aL be addled oromtl_; ~v l:_e 3cari. V.~. C1"1C2C '.Y__ _ _cSe '_aw5 t. e L0110W 1-_ r_.a°°__L_o. _ ..._a.______ .~~.C ar._. _ _ _dwS ____`_C ..,e_'r, eS? OC C___ ..~-=a"Na_= _la== ~___dDC°Y =V_aw5 t°_'i=S=C7:5 FIHYL.~wS..~RC . ,y Fmruarv 5. 1995 c Ai~RICAN RED CROSS CODE OF CONDUCT The American Red Cross is a charitable not-for-profit organization dedicated to providing service to those in need. The American Red Cross has traditionally demanded and received the highest ethical performance from its paid and volunteer staff. The conditions, however, under which American Red Cross services are being provided have changed dramatically over the past several years and will continue to change. Trends external to the American Red Cross, most notably economic trends and the resulting cost-containment efforts in all sectors of the economy, mandate that renewed attention be given to the conduct of those in- dividuals who represent this organization. In an effon to maintain the high standard of conduct expected of the American Red Cross with respect to the management of its own affairs and to enable the American Red Cross to continue to offer services required by those in need, the American Red Cross adopts the following Code of Conduct applicable to all paid and volunteer staff. No paid or volunteer staff member shall: (a) Authorize the use of or use for the benefit or advantage of any person, the name, emblem. endorsement, services, or property of the American Red Cross, except in conformance with Corporate Regulations; (b) Accept or seek on behalf of any person, any financial advantage or gain of other than nominal value offered as a result of the paid or volunteer staff member's affiliation with the American Red Cross; (c) Publiciv utilize any American Red Cross affiliation in connection with the promotion or parisan politics, religious matters, or positions on any issue not in conformity with the ofric:al position of the American Red Cross: (d) Disclose any confidential American Red Cross information that is available solely as a result or the paid or volunteer staff member's affiliation with the American Red Cross to anv person not authorized to receive such information or use to the disadvantage of the American Red Cross anv such confidential information, without the express author,zation of the American Red Cross; (e) Knowingly take any action or make anv statement intended to influence the conduct of the American Red Cross in such a way as to confer any financial benefit on anv person. corportion. or entity in which the individual has a signiricant interest or affiliation; ttl Operate or act in anv manner that is contrary to the best interests or the American Red Cross. In the event that the paid or volunteer staff member's obligation to operate in the best interests of the American Red Cross conflicts with the interests of any organization in which the individual has a financial interest or an affiliation, the individual shall disclose such conflict to the American Red Cross upon becoming aware of it. shall absent himself or he: self from the room during deliberations, and shall retrain from participating in any decisions or voting in connection with the matte:. A1~fERICAN RED CROSS CODE OF CONDUCT GUIDEL rNES a. No paid or volunteer staff member shall authari: e the use of or use for the bertefu or advantage of any person, the name, emblem, endorsement, services, or property of the American Red Cross, except in conformance with Corporate Regulations. This provision prohibits the misuse of the American Red Cross name, emblem, endorsement, services, or property. The term "property" as it is used in this provision includes records, data, and other information maintained or generated by or at the direction of the American Red Cross. This provision does not preclude purely private activities, such as teaching, writ- ing, public speaking, consulting, or other personal activities, in connection with which the paid or volunteer staff member's American Red Cross affiliation is only identified as a biographical notation, provided there is no unauthorized. use of the American Red Cross services or property. b. Na paid ar volunteer staff member shall accept or seek on behalf of any person, any fznaneial advantage or gain of other than nominal value offered as a result of the paid or volunteer staff member's affiliation wtth the American Red Cross. This prohibits the improper use of the paid or volunteer staff member's American Red Cross position to accept or seek to obtain any benefit for himself or any other person. It does not prohibit the acceptance of benents or items of nominal value. including reasonable hospitality or social couresv, incident to American Red Cross activities. c. No paid or volunteer staff member shall publicly utili:.e any American Red Cross affiliation in connection with the promotiars of partisan politics, religious matters, or posuiorss ors any issue not in conformity with the official posuiors of the American Red Cross. This prohibits American Rea Cross paid and volunteer scarf erom identifying the American Red Cross with causes or subie: is with which it is not appropriate for the American Red Cross to be associated in vie~.v or its exclusively impartial humanitarian misson. It prohibits the promotion of the volunteer or paid staff member's private activities by the use of his or her American Red Cross affiliation. It does not preclude participation in purely private activities by American Rea Cross paid and volunteer staff in connecnon with which the Rea Cross affiliation is only identified as a biographical notation, provided the aitiliation cannot reasonabiv be constr,~ea as an endorsement by the American Red Cross. d. Na paid or volunteer staff member shall disclose any confidential American Red Cross information that is available solely as a result of the volunteer or paid staff member's affiliation with the American Red Cross to any person not authorized to receive such information or use to the disadvantage of the American Red Cross any such confidential information, without the express authorizatiorz of the American Red Cross. This prohibits both the disclosure and misuse of confidential American Red Cross information. Written information is "confidential" only if it is identified by the word "confidential" or other similar term. Orally communicated information is deemed "confiden- tial" if it is clearly identii"red as conftdential at its presentation. This provision applies solely to confidential information that is known to the individual only as a result of his or her affiliation with the American Red Cross. However, misuse of confidential American Red Cross information that is known to an American Red Cross paid or volunteer staff member through another source may be contrary to the best interests of the American Red Cross in violation of Section f of the Code of Conduct. e. No paid or volunteer staff member shall knowingly take any action or make any statement intended to influence the conduct of the American Red Crass in such a way as to confer any financial benefu on any person, corporation, or entity in which the individual has a significant interest ar affiliation. This prohibits an American Rzd Cross paid or volunteer staff member from obtainins or attempting to obtain a benent or advantage for himself or for any organization in which the individual has a substantial financial interest or with which the individual has an affiliation. Anv American Red Cross paid or volunteer staff member who has such an interest should refrain from voting or decision making with respect to any issue relating to that organization or individual. This provision does not preclude paid or volunteer staff members from presenting positions or opinions on relevant issues, provided the nature of the potential conflict is disclosed and the individual does not aauaily participate in the de: ision ~~~aking. f. :Vo paid or volunteer staff member shall operate or act in any manner that is contrary to the best interests of the .~mertcan Red Cross. This provision imposes an aitrmative obligation upon American Red Cross paid and volun- teer staff members to opeate in a manner that is not contrary to the best interests of the American Red Cross. It does not preclude a paid or volunteer staff member of the American Red Cross from participating in other activities. provided those activities do not contiict with the best interests of the American Red Cross. In the event that the paid or -~~oiunteer start member's obligation to operate in the best interests of the American Red Cross conflics with the interests of any organization in which the individual has a financia.~ interest or an affiliation, the individual shall disclose such contiict to the American Red Crass upon becoming aware of it, shall absent himself or herself from the room during deliberarions, and shall refrain from participating in any decisions or voting in connection with the matter. AMERICAN RID CROSS CODE OF CONDUCT FOR GOVERNANCE PAID AND VOLUNTEER STAFF ` CERTIFICATION I, ,certify that I have read and understand the Code of Conduct of the American Red Cross. I agree to comply with the code as it is stated and affirm that, to the best of my knowledge and belief, I am not involved in any activity and have no interests that conflict or suggest a potential conflict with the best interests of the American Red Cross, except as follows: I also agree, during the term of my volunteer service or employment with the American Red Cross, to report to the Secrerary of the corporation promptly any future situation that involves or might appear to involve me in any conflict with the best interests of the American Red Cross. Date: Name and Title Signature Address Social Security Number 0 AMERICAN RED CROSS HAWAII STATE CHAPTER EMPLOYEE HANDBOOK 3. Exempt and Non-Exempt Under wage and hour law, you are classified as either exempt or nonexempt according to your duties and wage level. Generally, exempt employees include the Accounting/Business Manager, Bookkeepers, Coordinators, Directors, Executive Director, Executive Secretary, Human Resource Director, Program Managers, and Service Center Managers; and non-exempt employees include Accounting Clerks, Caseworkers, Clerk Typists, Instructors, Secretaries, Specialists, and Receptionists. E. Employment of Relatives The Chapter will not hire relatives of current employees where it believes such hiring will create a conflict of interest or other business problems. Relatives include spouse, children, parents, parents-in-law, siblings and their spouses or children,:aunts, uncles, and cousins. F. Physical Examination The Chapter reserves the right to require employees to complete a physical examination to the Chapter's satisfaction. The examination will be provided at the Chapter's cost by a physician selected by the Chapter. G. Outside Employment and Activities It is your responsibility to tell your supervisor about any outside employment. Before accepting outside employment, you must fully disclose your plans and obtain written approval from Executive Director. Outside employment already held at the time hired must also be fully disclosed and authorized by the Executive Director. The Chapter has no desire to interfere with your outside interests as long as these interests do not interfere with you putting forth your best efforts in your job or create problems for the Chapter. Outside employment or income should not be with a company that is in direct competition with your Chapter. In addition, outside activities that reflect unfavorably upon the Chapter may lead to termination. Please refer to the American Red Cross Code of Conduct and the Chapter Regulations for further information. -9- REVISED 3/91