HomeMy WebLinkAboutCOM 0943.000 2022-2024Mitchell D. Roth
,ltayar
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 9G720
(808)961-8234 • Far(808)961-8569
July 9, 2024
Heather Kimball, Council Chair and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi -year agreement
The Department of Research and Development wishes to enter into a multi -year
agreement for 10 years with SP County of Hawaii, LLC to replace the County's
disposed shared -use electric vehicle fleet with eight new electric vehicles.
Diane Nakagawa
Director
Aaron K.H. Brown
Deputy Director
If there are any questions, please do not hesitate to call Riley Saito, from the Department
of Research and Development at (808) 323-4704.
Diane Nakaga
Director of Finance
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Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCILACTION
Department: Research and Development DATE: 7/08/2024
STAFF CONTACT: Riley Saito Phone 808-323-4704
A. REQUEST:
Resolution authorizing Department of Research and Development to enter into a multi -year agreement (10
years) with SP County of Hawaii, LLC (SP) to replace the disposed shared use electric vehicle fleet with 8 new
electric vehicles.
Cost: $100,200 annual
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED
The County established its initial leadership role in electrification of transportation in 2013 when it acquired and
operated 5 Chevy Volts that was open to be used by all County Departments. The shared use vehicles had a
use rate 2 to 4 times greater than single department use. The EVs began failing after —10 years which out
lasted the expected 7-year life. Hybrid EV vehicles (gas and battery) all averaged over 55 miles per gallon.
The shared use availability allowed other departments to defer purchasing vehicles that would be dedicated to
their department. Data collection /analysis will be utilized to guide the further transformation of the County's
light duty fleet.
This multi -year SP contract is 10 years. The County will be making estimated payments of—$8,357 per month
for the vehicles. The payment includes the cost of the vehicle, paint protection/ceramic film, sticker, decal,
dealer accessories, license/registration, delivery, maintenance reserve, monthly detailing service, cloud -based
telematics asset management.
The request is to contract SP for 8 vehicles made up of varying makes and models. The criteria of the vehicles
is that the minimum daily range would be 250 mile on a single charge, certified original equipment
manufacturer warranty/maintenance work will be performed on island by Hawaii Island residents, and all -wheel
drive capable.
Acquisition meets requirements set forth in §103D-412 Motor vehicle requirements. (a) The
procurement policy for all agencies purchasing or leasing light-, medium-, and heavy-duty motor vehicles shall
be to seek vehicles that reduce dependence on petroleum -based fuels that meet the needs of the
agency. Priority for selecting vehicles shall be as follows:
(1) Zero -emission vehicles, (2) Plug-in hybrid electric vehicles; (3) Alternative fuel vehicles; and (4) Hybrid
electric vehicles
The vehicles will be available for shared use by all department personnel approved by the Research and
Development Director or designate.
SIGNATURE: Date: 07/09/2024
D ment Head