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Home My WebLink AboutCOM 0012.036 2022-2024 JMtv.osN . Mitchell D.Roth ,'l'�r'� % Diane Nakagawa Director Mayor ��l��;,, , i•i +'447:4 N►44.- Aaron K.H.Brown Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 U C—} c) • July 8, 2024 •4:) t -C Heather L. Kimball, Council Chair, c and Members of the Hawai`i County Council =;, County of Hawai`i r? Hilo, Hawai`i 96720 t_J Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2024 through June 30, 2024 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2024 through June 30, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, For Kay Oshiro Cl/Controller Attachments • • Comm. No. • Hawai'i County is an Equal Opportunity Employer and Provider(ef. To: C/ Ref. Date WUU 1 0 2024 Report of Transfers Authorized For the period: June 16 to June 30, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 108 6/17/24 General • P&R 5505.01 Parks Maint S&W 43,020.00 5421.01 Alae Cemetery S&W 6,700.00 5511.01 Hoolulu Complex S&W 19,000.00 5513.51 Aquatics Admin S&W 3,500.00 Culture&Ed S&W, Overtime 5517.01 S&W 5,700.00 5519.11 EAD Admin S&W 3,320.00 5523.01 Panaewa Zoo S&W 4,800.00 109 6/17/24 General Office of Mgmt 5111.01 Office Of Management S&W 69,070.00 5401.01 Health 69,070.00 110 6/17/24 General Finance 5123.32 Storeroom 5,700.00 5123.02 Purchasing OCE 1,900.00 5123.06 Purchasing Eqpt 3,800.00 111 6/17/24 General Finance 5122.01 Accounts S&W 34,000.00 5121.01 Fin Admin&Budget S&W 1,800.00 5121.01 Fin Admin&Budget S&W 24,000.00 5121.01 Fin Admin&Budget S&W 3,900.00 5128.01 Risk Management S&W 4,300.00 112 6/19/24 General Police 5203.61 Technical Sery S&W 320,000.00 5203.51 Admin Sery S&W 40,000.00 5203.81 Dispatch S&W 265,000.00 5206.01 CID-JAB-VICE-S&W 45,000.00 5209.01 Hamakua Police-S&W 155,000.00 5207.01 So Hilo Police-S&W 445,000.00 5214.01 Puna Police-S&W 210,000.00 113 6/19/24 General Police 5203.02 Police Adm Div-OCE 665,000.00 5203.20 Police Adm Div-Equip 665,000.00 114 6/19/24 General P&R 5513.62 Aquatics Pools OCE 25,000.00 5511.02 Hoolulu Complex OCE 30,000.00 5513.62 Aquatics Pools OCE 15,000.00 5511.02 Hoolulu Complex OCE 10,000.00 115 6/19/24 Golf Course P&R 5902.17 Retirement Benefits 1,708.00 5902.15 Health Benefits 1,708.00 116 6/19/24 General P&R 5505.02 Parks Maint OCE 2.00 5505.11 Parks Maint Equip 2.00 117 6/19/24 Solid Waste DEM 5604.02 Landfills OCE 200,000.00 5604.52 P-Hulu W.HI L-Fill OCE 200,000.00 118 6/19/24 Solid Waste DEM 5604.02 Landfills OCE 260,000.00 5604.06 Landfills Eqpt 105,000.00 5604.56 P-Hulu W.Hi L-Fill Eqpt 155,000.00 119 6/19/24 Solid Waste DEM _ 5604.02 Landfills OCE 300,000.00 5610.02 Recycling Programs-Cty OCE 300,000.00 120 6/24/24 Geothermal P&R 5556.02 Geothermal Parks&Recreation C 480.00 5556.10 Geothermal P&R Eqpt 480.00 121 6/24/24 Housing Housing . 5466.06 Office Of Housing Eqpt 180,000.00 5466.02 Office Of Housing OCE 180,000.00 122 6/24/24 General Fire 6228.06 Ocean Safety Equipment 2,000.00 6228.02 Ocean Safety OCE 700.00 6228.07 , Ocean Safety Programs 14,000.00 6228.02 Ocean Safety OCE 3,000.00 6228.02 Ocean Safety OCE 12,300.00 123 6/24/24 General Public Works 5171.02 General Services OCE 5,000.00 5232.02 Bldg lnspctn OCE 5,000.00 124 6/28/24 General Finance 5122.02 Accounts-OCE 230,000.00 5129.02 Property Mgmt OCE 230,000.00 125 6/28/24 General Fire 6227.02 EMS OCE 721.00 6227.06 EMS Equipment 721.00 126 6/28/24 Golf Course P&R 5561.02 Golf Course OCE 990.00 5561.06 Golf Course Eqpt 990.00 2,791,691.00 2,791,691.00 Page 1 of 1 *•Form MA-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 /10 / 24 FISCAL PERIOD: July 1,20 23 to June 30,20 24 FROM:ACCOUNC NUMBER ACCOUNT"TITLE AMOUNT 01.0.500.5505.0 I.011 Park Maintenance—Reg S&W $43,020.00 —TOTAL: $43,020.00 TO:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423,5421.01.021 A1ae Cemeteries—Overtime S&W $6,700.00 010,500.5511.01.011 1-loolulu--Reg S&W $ 19.000,00 010.500.5513.51,011 " Aquatics—Reg S&W $ 3,500.00 010.500.5517.01.021 Culture&Education-Overtime S&W $5,700 00 010.500.5519.11.01 i EAD Admin—Reg S&W $3,320.00 010.500.5523.01.021 Panaewa Goo—Overtime S&W $4,800.00 TOTAI,: $43,020.00 EXPLANATION (Provide complete explanation): Funds are available in these accounts due to vacancies. A transfer is needed to account for anticipated shortages under salaries and wages account due to vacation payouts due to retirements/resignations and overtime to cover staff shortages. SUBMITTED BY: /'r � DATE: / / 7_. ! " -Department Head *******#***«** *��**,* *** ****.******* *. * *.►, .*** ******** ******,** * ******max, **�* �x ****,►**,.************ ACTION: Recommend Approval _Recommend Deferral ___,Recommend Denial Signed: �- DATE: del j 1 3 2024 t Director of Finance Approved eferred Denied - (4. 2/t( Signed: DATE: / J Mayor Transfer No. 105 0- Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Management DIVISION: CONTACT: Deanna Sako PHONE: x8565 DATE: 06 / 10 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.01.011 Office of Management S&W, Regular S&W $ 69,070 TOTAL: $ 69,070 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.401.5401.01.011 County Physicians S&W,Regular S&W $ 69,070 TOTAL: $ 69,070 EXPLANATION (Provide complete explanation): Funds are needed to cover the increase in the time element for the Kona County Physician from '//time to full time. Funds are available due to a vacancy. SUBMITTED BY: DATE: / to / z-e( Department Head ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial Signed: C![.1., DATE: JUN/ 1 3 2/024 5, Director of Finance L/Approved _Deferred Denied • Signed��l/L DATEv /L / Mayor Transfer No. Forth#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: PURCHASING CONTACT: NICOLE CHARON PHONE: 808-961-8442 DATE: 06 /06 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 121.5123.32.227 Storeroom,Computer&Office Supplies $ 5,700.00 TOTAL: $ 5,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE • AMOUNT 121.5123.02.227 Purchasing Oce, Computer&Office Equip $ 1,900.00 121.5123.06.454 Purchasing Eqpt., Computer Eqpt,& $ 3,800.00 Software TOTAL: $ 5,700.00 EXPLANATION (Provide complete explanation): Purchasing has two additional positions we would like to purchase the computer, monitors, phone etc. required for the new positions. Funds are available from the storeroom account due to lower than anticipated use of paper county-wide. SUBMITTED BY: (QL DATE: JUN 1 1 /2024 Department Head ACTION: /Recommend Approval Recommend Deferral _Recommend Denial Signed: a DATE: JUN/ 1 3 2024 Director of Finance �A roved _Deferred Denied Signe 'V ✓ DATE: I G / - t Mayor Transfer No. t t 6` Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT: Ted Schrey PHONE: x8259 DATE: / / FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.01.011 Accounts S&W, Regular S&W $ 34,000 TOTAL: $ 34,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.011 Fin Admin& Budget S&W, Regular S&W $ 1,800 010.121.5121.01.021 Fin Admin& Budget S&W, Overtime S&W 24,000 010.121.5121.01.099 Fin Admin & Budget S&W, Misc S&W 3,900 010.121.5128.01.011 Risk Management S&W, Regular S&W 4,300 TOTAL: $ 34,000 EXPLANATION (Provide complete explanation): Funds are needed in Finance Admin/Budget and Risk Management divisions to cover excess S&W expenditures. Funds are available from Accounts S&W due to vacancies. SUBMITTED BY: DATE: 6 / 12 / 24 for Department Head ************** ************************************* ************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN 1 3 2024 Signed: U4 DATE: Director of Finance V Approved _Deferred _Denied -� (9Signed! DATE:� DATE: / 1 ?A Mayor Transfer No. 1‘ 6 Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Fi ance; ;,. ,-; A _K CONTACT: Hauoli O.Aiona PHONE: 961-2273 _-DATE: 6.;, -14:_ ./ 24 FISCAL PERIOD: July 1, 20 23 to June 30;2D-* { FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.61.011 Police-Tech Svcs S&W,Regular S&W $ 320,000.00 010.201.5203.81.011 Police-Dispatch S&W,Regular S&W $265,000.00 010.201.5209.01.011 Police-Hamakua S&W,Regular S&W $ 155,000.00 TOTAL: $740,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.021 Police-Admin Svcs S&W,Overtime S&W $ 40,000.00 010.201.5206.01.021 Police-CID-JAB-VICE S&W,Overtime S&W $ 45,000.00 010.201.5207.01.021 Police-S. Hilo S&W,Overtime S&W $ 445,000.00 010.201.5214.01.021 Police-Puna S&W,Overtime S&W $210,000.00 TOTAL: $740,000.00 EXPLANATION (Provide complete explanation): Request to transfer from various Police Regular S&W accounts for the total amount of$740,000.00 to cover S&W base balance shortages for June 15,2024 payroll. SUBMITTED BY: DATE: JUN /1 3 2q24 epartment H d ACTION: Recommend Approval —Recommend Deferral _Recommend Denial Signed: DATE: JU 1 3 /2024 Director of Finance —Approved Deferred Denied Signed: DATE: 7? / 4- 7 Ma Transfer No. l'i✓ Form#A-102 COUNTY OF HAWAII . Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Mona PHONE: 961-2273 DATE: 6 /14 /24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.218 Police Adm Div-Oce,Fuels&Lubricants $ 665,000.00 TOTAL: $665,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.449 Police Adm Div-Equip,Motor Vehicle $ 665,000.00 TOTAL: $665,000.00 EXPLANATION (Provide complete explanation): Request to transfer to Police Adm Div-Equip,Motor Vehicle in order to purchase(7)additional SUVs for the HPD blue and white fleet. Additional funding was noted in the Police Adm Div-Oce,Fuels&Lubricants due to the consistent price of oil/fuel for the fiscal year. SUBMITTED BY: oe DATE:_6_/_14_/ 2024 i47 ead ACTION: Recommend Approval _Recommend Deferral _Recommend Denial f Signed: JUN 1 4 2024 g DATE: / . / Director of Finance LAk.pproved _Deferred Denied Sig ed: /9 DATE: (. // 1 / 1 Transfer No. ' _-•_ .C ._z. ..W.t 1. ,-.n vex♦.. CI n) Form#:A-102 COUNTY OF HAWAII Revised:07/01 . REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 06 / 14 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.113 Aquatics Pools OCE—Water&Gas $ 25,000.00 010.500.5513.62.2 17 Aquatics Pools OCE—Clean/Sanitation Sup $ 15,000.00 TOTAL: $40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.111 Hoolulu OCE--Rental of Equip $ 30,000.00 010.500.5511.02.217 Hoolulu OCE—Cleaning/Sanitation Sup $ 10,000.00 TOTAL $40,000.00 EXPLANATION (Provide complete explanation): Funds are needed to due to higher than anticipated cost for rental of porta potties for Kuawa:feld and cleaning/sanitation supplies ,, Funds are available under this account due to lower than anticipate cost for water and gas;'rie to various closed for renovation/repairs and increased cost of cleaning supplies. •zJ I } !!.) W;TI '") SUBMITTED BY: FF Cam' DATE: / 1 ! r Department Head ,*,�******* **�*�,**�***#**,►***,****#�*.***,�*�****��*�:*,*******�****,.*�.********,�,+*�**********�*,max****,********** ACTION: Recommend Approval __._.Recommend Deferral Recommend Denial i ned: l JUN }} 4 2Q24 9 DATE: t ! Director of Finance '/Approved Deferred Denied Signed:- �/( /p /��/ DATE: / ( / �v Mayor Transfer No. f �' '-t Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 06 i 07 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5902.17.341 Retirement Benefits-Misc Charges $ 1,708.00 TOTAL: $ 1,708.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.901.5902.15.341 Health Benefits-Misc Charges $ 1,708.00 TOTAL: $ 1,708.00 EXPLANATION (Provide complete explanation): :r; Funds are needed to cover the higher than anticipated cost for health costs for the Golf L ourse. s i Funds are available under this due to lower than anticipated cost. ," :s • vJ f.i SUBMITTED BY: .- "" �. .,:__ - r_N DATE: /( J epartfient Head ************** ********** *,**************,**.,****************** *********************************************** ACTION: Recommend Approval Recommend Deferral Recommend Denial — igned: n1r' DATE: JUN i 4 20/24 Director of Finance (/ Approved _Deferred Denied Signed: DATE:b / l7 f Lir Mayor Transfer No. . //5- '6) Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 06 /07 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.115 Park Maintenance-Misc Contract Svc $2.00 TOTAL: $ 2.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Park Maintenance Equip-Misc Equip $2.00 TOTAL: $2.00 EXPLANATION (Provide complete explanation): Funds are needed to covet the purchase of a LabelTac 9 Industrial Labeling System due to the bid higher than anticipated. -fieLabe1T4 9'Industrial Labeling System will be used to make signs for various parks facilitiesco Funds are available tinder this account due to lower than anticipated cost for security. Punaluu Beach Park was budgeted to start-on August 1 but started on November I. The daily cost for guard services is lower than anticipated. ;,7-• 17;4)„, SUBMITTED BY: DATE: 6 / z't .c...--Department Head .***********/****************************************************************************************************** • ACTION: Recommend Approval Recommend Deferral Recommend Denial JUN I 4 ?024 Signed: Cats DATE: Director of Finance proved Deferred Denied Signed: DATE: (0 / (? I Mayor Transfer No. // • = • Form#:A-102 COUNTY OF HAWAI`I • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 07 / 2024 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE. • AMOUNT 085.601.5604,02.109 Landfills Oce,Equipment Repair • $ 200,000,00 TOTAL: $ 200,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.52.109 P-Hu1u W.HI L-Fill Oce, Equipment Repair $ 200,000.00 • TOTAL: $ 200,000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Pu'uanahulu Equipment Repair account for numerous equipment igpairs ta-heavy Landfill equipments. , Funds are available in the Landfills Equipment Repair account due to less than anticipatedepairs. • = } TSUBMITTED BY: `' . M DATE: C / ("'`=3 Department Head ACTION: Recommend Approval Recommend Deferral _Recommend Denial JUN 1 4 / • Signed: DATE: / / Director of Finance %/Approved . _Deferred Denied SignedT (7 /'2 " _ DATE: (.0' / 1, / Mayor • Transfer No. 1'17 Form#:A-102 COUNTY OF HAWAI`I . Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman • PHONE: 808-961-8179 DATE: 06 / 07 / 2024 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.111 Landfills.Oce,Rental/Lease of Equip • $ 260,000.00 TOTAL: $ 260,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.454 Landfill Eqpt,Computer Eqpt&Software $ 105,000.00 085.601.5604.56.480 P-Hulu W.HI L-Fill Eqpt, Misc Equipment 155,000.00 TOTAL: $ 260,000.00 EXPLANATION (Provide complete explanation): Funds are needed in the Landfills Equipment account for the purchase of NexGen,an asset management system. Funds are needed in the Pu'uanahulu Equipment account for the purchase of the Trimble G.PS"and Office Monitoring System in the 826K Landfill Compactor,which will result in better compaction;.reduce.'•eguipment repairs,enhance productivity,and aide in adding airspace for the longevity of the landfill. ,.,,„ Funds are available in the Landfills Rental/Lease account due to late deliveries of budgeted`leases. ..._ r...‘J SUBMITTED BY:/}A e, . 110 / •O DATE: 6 / ik • Department He-ji *************5r*********************************** *****************************************,r************************ ACTION: Recommend Approval _Recommend Deferral Recommend Denial • ( JUN 1 4 2024 Signed: DATE: / / Director of Finance _Approved —Deferred Denied Signed: *---------.77/./(....4C? ..t _e___ DATE: /' 7?' ay Transfer No. j �' Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Robin Bauman PHONE: 808-961-8179 DATE: 06 / 07 / 2024 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER • ACCOUNT TITLE AMOUNT 085.601.5604.02.218 Landfills Oce, Fuels&Lubricants $ 300,000 • TOTAL: $ 300,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.02.115 Recycling Programs-Cty Oce,Misc Contrac $ 300,000.00 TOTAL: $ 300,000.00 EXPLANATION (Provide complete explanation): • Funds are needed in the Recycling Programs Misc Contracts to cover the cost of scrap metal recycling,which has increased due to the falling prices in the metal•market. C) z• f,.Ya C� Funds are available in the Landfills Fuels&Lubricants account due to fuel cost being less tlian rantici aced...-:.. c•n•� . �J r c.)-. SUBMITTED BY: 6.4\(.4...sg . (1 02 DATE: C / LO /)--1 De artment Hea ACTION: Recommend Approval _Recommend Deferral T Recommend Denial figned: �(/C/� — DATE: J41 1 4/2024 Director of Finance . Approved !Deferred _Denied Signed: 7/7/4fiDATE: C /7 2-‘, ayor rl q Transfer No. Form#:A-102 COUNTY OF HAWAI`I , Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recreation/Aquatics CONTACT: Nod ishii 'PHONE: 961-8417 DATE: 06 116 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 095.500.5556.02.115 Geo Parks&Rec OCE—Misc Contract Svc $ 480.00 TOTAL: $ 480.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 095.500.5556.10.480 Geothermal P&R Eqpt—Misc Euqip $ 480.00 TOTAL $480.00 EXPLANATION (Provide complete explanation): Funds are needed to due to higher than anticipated cost for purchase of a timing system&digital scoreboard for the Aquatics Division. Funds are available under this account due to lower than anticipate cost for supplies. SUBMITTED BY: c..Jc-1/-7 DATE: 4 / /, / 27 Departmed ACTION: Recommend Approval _Recommend Deferral i Recommend Denial :Signed: 0- i °"� DATE: �� 1 g J 2024 Director of Finance — Director _Deferred _Denied Signe . �/ . DATE: �'U 2 ?On Mayor Transfer No. "u Yl" ,fin , Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing& Comm Dev DIVISION: Administration CONTACT: Sharon Espejo PHONE: 961-5970 DATE: 06 118 124 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 152.461.5466.00.454 Office of Hsg Eqp,Computer Eqpt $ 180,000.00 .,•i TOTAL: $ 180,000.00 TO: ACCOUNT-NUMBER ACCOUNT TITLE AMOUNT 12.461. 66.02.1?15 Office of Hsg, Misc. Contract $ 180,000.00 �_. TOTAL: $ 180,000.00 EXPLANATION (Provide complete explanation): u � The request to transfer funds is needed to cover additional expenditures for the Landlord Incentive Program, which include reimbursements for short-term vacancies and minor unit repairs,signing bonuses,application fees, and other leasing incentives. Additional funds will also be used to pay for Section 8 contracted inspections to enforce 1-IUD Quality Standards(HQS) in rental leases for participants of the Housing Choice Voucher program. The increase in lease-ups for this program resulted in more inspections required to house low-income families and receive federal rent subsidies. Funds are available in Computer Eqpt because the budgeted expenditures for the New Timekeeping Software and Accounting Sofware Upgrade will not materialize by end of June 30,2024. SUBMITTED BY: DATE: 6 //4 / epart ent Head ACTION: Recommend Approval —Recommend Deferral _Recommend Denial igned: - DATE: /UN 1/ 9 2024 fS ector of Finance Approved Deferred Denied Signed: 0- -O DATE: tj / ZH / Zo ZL co( o Mayor Transfer No. l7 \ • R Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: ADMINISTRATION CONTACT: Darwin Okinaka PHONE: 932-2906 DATE: 6 / 17 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.06.458 Ocean Safety Equip, Rescue Equipment $ 2,000.00 010.221.6228.07.341 Ocean Safety Program,Misc Charges 14,000.00 TOTAL: $ 16,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6228.02.1 14 Ocean Safety OCE, Electricity $ 700.00 010.221.6228.02.218 Ocean Safety OCE, Fuels& Lubricants 3,000.00 010.221.6228.02.339 Ocean Safety OCE, Liability Insurance 12,300.00 TOTAL: $ 16,000.00 EXPLANATION (Provide complete explanation): The Ocean Safety Division needs additional funding for electricity, fuel, and insurance costs to continue operations through the end of the fiscal year. Funds are available in Ocean Safety Equipment and Ocean Safety Program due to actual expenditures being lower than anticipated. SUBMITTED BY: DATE:. ' / (7 l a4L. Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE:V� Jul 1 8 2024 / / Director of Finance A ved _Deferred Denied Signed: DATE: 6 / Lf// 2f Mayor Transfer No. %ZZ- Form#:A-102 COUNTY OF HAWAI`1 Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Darryl Delatorre PHONE: 961-8470 DATE: 06 / 18 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 General Services Oce, Janitorial Service $ 5,000.00 TOTAL: $ 5,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.225 Bldg Inspctn Oce,Bduc-Recr-Scientif Sup $ 5,000.00 • TOTAL: $ 5,000.00 EXPLANATION (Provide complete explanation): Funds are available in General Services Oce,Janitorial Service due to less than anticipated costs. Funds are needed to cover the cost of Code books and investigations that we did not budget for. I currently have an invoice for code books that would put our OCE account overbudget. SUBMITTED BY: V�' rmO DATE: / $ / �7 DYE Department Head ************** **************************************** ******************************************************** ACTION: V Recommend Approval Recommend Deferral _Recommend Denial JUN 1 0 2024 Signed: (Y`- 4 `� DATE: l I Director of Finance VApproved _Deferred _Denied Signed: DATE: 06 / 21 / 2i 7 Mayor Transfer No. I2- Form#:A-102 COUNTY OF HAWAI`I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts/Prop Mgmt CONTACT: Lisa Tada PHONE: x8489 DATE: 6 / 28 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER I ACCOUNT TITLE AMOUNT 010.121.5122.02.111 Accounts-Oce, Rental/Lease Of Equip $ 230,000 TOTAL: $ 230,000 TO: ACCOUNT NUMBER - ACCOUNT TITLE AMOUNT 010.121.5129.02.115 Property Mgmt Oce, Misc. Contract Services $ 230,000 TOTAL: $ 230,000 EXPLANATION (Provide complete explanation): Funds are available in the Accounts- Oce, Rental/Lease Of Equip account due to lower than anticipated expenditures. Funds are needed in the Property Mgmt Oce, Misc. Contract Services account for services to conduct an analysis. SUBMITTED BY: DATE: 6 I 2-0 / 2- t- Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: / ` g / 2)4 .5) Director of Finance 'Approved _Deferred Denied ` Signed: 14--. DATE: te / 2i. /1)`( 'A}v Mayor Transfer No. / - tl, • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: EMS CONTACT: Nikol Lonokapu PHONE: 932-2921 DATE: 6 / 25 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 • FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.02.228 EMS OCE, MV/Hvy Eqpt Parts/Supplies $ 721.00 TOTAL: $ 721.00 • TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.6227.06.449 EMS Equipment, Motor Vehicle $ 721.00 TOTAL: $ 721.00 EXPLANATION (Provide complete explanation): Funds available in EMS MV/Hvy Eqpt Parts and Supplies due to less expenditures than expected. Funds needed in EMS Motor Vehicle to complete the purchase of a used cargo van. The winning bid came in a • little more than we expected. • . • •~'' �i �✓ SUBMITTED BY: Gu DATE: / / Department Head ACTION: ✓Recommend Approval Recommend Deferral —Recommend Denial JUN. 2 5 2094 .45 igned: La/4 DATE: / b/ Director of Finance �/Approved Deferred Denied z Z�l Signed: `� v�� DATE: (p ! �./ v-= ,(a Mayor Transfer No. f r Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Hilo Muni Golf Cause CONTACT: Nod Ishii PHONE: 961-8417 DATE: 06 /26 / 24 FISCAL PERIOD: July 1, 20 23 to June 30,20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.02.115 Golf Course OCE-Misc Contract Svc $ 990.00 TOTAL: $ 990.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 090.561.5561.06.480 Golf Course Equip-Misc Equip $ 990.00 -.._._._.._......._..__....._.....�__..__.....___.____ TOTAL: $990.00 EXPLANATION (Provide complete explanation): Funds are needed to cover the higher than anticipated cost for a 200 Gallon Trailer Sprayer. Funds are available under this account due to lower than anticipated cost for security. Hilo Muni Golf Course was budgeted to start on August 1 but started on October 27,2023. SUBMITTED BY: 411 41 DATE: O& 1 e 1, c '"7 _Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: <y ff ��',,A,----� JUN 2 6 2024 A DATE: I I Director of Finance V/Approved Deferred -� Denied Signed: � . h DATE:. (G / tRT / " l 'C' `Mayor Transfer No. I-LCD Q'