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Home My WebLink AboutCOM 0012.037 2022-2024Mitchell D. Roth Mayor Diane Nakagawa Director Aaron K.H. Brown Deputy Director County of Hawaii i Finance Department 25 Aupuni Street, Suite 2103 e Hilo, Hawaii 96720 (808) 961-8234 * Fax (808) 961-8569 July 23, 2024 Heather L. Kimball, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Kimball and Members of the County Council: SUBJECT: Transfer of Funds June 16, 2024 through June 30, 2024 and July 1, 2024 through July 15, 2024 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2024 through June 30, 2024 and July 1, 2024 through July 15, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, .1 16q Kay Oshiro Controller Attachments Comm. No. I - bT Hawaii County is an Equal Opportunity Employer and Providdtef. To: FG Ref. Date JUL 2. 5 0 0 O� Z co 00 "Ij 0 I CD --j -j -4 '0 0 - o< (D 0 (D 00' (D 0 CL U) (D -0 -0 0 90 90 0 CD cn cn cn cn cn — -n 0) o 00 w w a .3 G) -0 M 0 900' =-; X =r o :E > 0 c- W c 3 l< (D m 0 :3 00(2. 0 m :3 CD m CD :3 (a m 3 0 0 0 c 000 000 666 coo cn cn CP cn cn — 0) " OD 0) G) -0 M 0 M —, :3 zr w (D 0 En N M CD 0 :3 m 0 -0 0 (D 51 (-) CD 0 0 m Z, cn - 3 - 0 Z, 0 0 c 000 000 000 000 (D F--, -n 0 (D -a (D M. 0 R- C— (D rn C— CD (A) 0 N 0 Form #.A-1 02 COUNTY OF HAWAPI Revised: 07/01 DEPARTMENT: Public Works DIVISION: Engineering CONTACT: Kelsey Kalua-Lewis PHONE: 961-8459 DATE: 06 / 30 1 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.183.5183.07,454 Highway Engineering Equip, Comp Misc $ 5,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.183.5 183.05,227 Highway Engineering OCE, Comp & Ofe $ 5,000.00 Supplies TOTAL: $ 5,000.00 E-\PLANATI&N (Pro-vfd,-,e complete explanation): Luss �J im anticipated: eVenditures in the Highway Engineering Equipment Account, Additional funds needed Ycn Url a litiCip ataed iterns in Highway Engineering OCE throughout the fiscal year. SUBMITTED BY: 6w- W pft�v DATE: � / d t / 1-4 Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed:_ girector of Finance Approved Signed: _ 0 /— Mayor Deferred J 'UL 0 1 DATE: Denied DATE: /](11- U/ Transfer No. 11--i L poon# �A-102 COUNTY OF HAWAI'/ Revised: 07/01 DEPARTMENT: Parks and Recreation CONTACT: Nori Ishii ---- FRW ACCOUNTNUK8BER 010.500.5503,02]/5 TO ACCOUNT NUMBER 010.500j52�.02.235 DIVISION-. Administration PHONE: 961-8417 DATE: 06 /28 / 24 ACCOUNT TITLE ACCOUNT TITLE _ AMOUNT 8 4,000.00 TOTAL: $4,000,00 AMOUNT $4.OK00 ' TOTAL EXPLANATION ( complete explanation): FuxJ `airc "~�&A~d due / higher than anticipated cost o[xnhnoi food. ` . FLMds.'are avall.able under this occouoi duo to lower than anticipated cost for security. Hi|uAnnory was bud�fil on AlAgUSt \butstarted on November The other guard services cost are lower than unuioiU�md/ � SUBMITTED BY:Ll DATE. Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: cb- &4�1 Oirector of Finance Approved Sigmed Deferred Fofm #:A-102 COUNTY OF HAWAPI Revised: 07/01 DEPARTMENT: I"arks and Recreation CONTACT: Nori Ishii DIVISION: Hilo Muni Golf Couse PHONE: 961-8417 DATE, 07 / 03 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER 090, 561, 5561.02.115 TO: ACCOUNT NUMBER 090.561.5561.06.480 ACCOUNT TITLE Golf Course OCE, Mist Contract Svc ACCOUNT TITLE Golf Course Equip — Mise Equip EXPLANATION (Provide complete explanation}: AMOUNT $400.00 TOTAL: $ 400.00 AMOUNT $400,00 TOTAL: $400.00 Funds are needed to cover the higher than anticipated cost for a 200 Gallon Trailer Sprayer. Transfer#126did not include the tax tier the equipment. Funds are available under this account due to lower than anticipated cost for security. Hilo Muni Golf Course was budgeted to start on August I but started on October 27, 2023. SUBMITTED BY: CZ �er'�.� DATE: DepartrriVfVead ACTION: Recommend Approval Recommend Deferral Recommend Denial I _FSigned: 7t_i ''--' Director of Finance V Approved Deferred DATE: cur io 5 2024 Denied Signed: 0- 'd 13--- jut no Mayor DATE: . ...... ... Transfer No, ) 24' 'Q_ ;o Z .0 U) 0 0 > le C() N) 0 CCD CD 0. Z- D G) G) G) CD CD (D > CD CD CD -n a :3 =r 0 CL CD w C) :3 0 0 0 CD CD '0 -n (P Cil (P 0) (31 0 (D to (D N) (0 -n (A) w (.) N) — Ul (P 0) --A Cl) - 0 rr CD 6 �j 6 6 OD "0 OD -r� 0) (D TJ ;r, m m -0 0 a0 CD C: W K a 0 CD 3 w < C- =r CD < a) 0— c 0 0 m M m 3 cn E CD CD D. (D (a — 5 CD a (a cn U) l<0 0 (a U) 3 =r -0 CD 3 =r 0 PQ CD CD N) > co 0 CA) 3 0 o -N 0) 0 0 0) c 0) co w w 00 :3 w o 00 0 co Cil 0) 0) (D NNE CA) r1l) " 0) (P 000 0 0) 0) N) m Km m ;o cn CD K K (D cn c) l(Dp —M m CD =, o < 390 CD �L < 0 77 0 c 0 T m 0 CD NA > v 4 0) C4 3 o p p - — o 4 000) r_ rn (3) 000 000 K) 0-0,0 Cil cn Oco Form #A-1 02 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Budget CONTACT:- Ted Schrey - PHONE: x8259 DATE: 6 26 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5913.07.341 Provision for Training $ 31,600 TOTAL: $ 31,60 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.104 Research & Dev Oce, Travel/Conferences $ 31,600 1,600 TOTAL: $ 31 EXPLANATION (Provide complete explanation): Department of Research and Development awarded Training Provision funds for three to attend Grants Management and Grants Monitoring and Auditing Training. SUBMITTED BY: Department Head ACTION: ✓ Recommend Approval Recommend Deferral Signed: AQ�� (Oirector of Finance 4 Approved Signed: k-U—).,Mayor Deferred DATE: 6 27 24 Recommend Denial DATE: J 1"'IL 0 � 12024 Denied jut 10 2024 DATE: Transfer No. I Form #:A-102 Revised: 07/01 DEPARTMENT: FIRE CONTACT: Chris Honda COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DIVISION: EMS PHONE: 932-2921 DATE: 7 / 2 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER 010.221.6227.02.219 TO: ACCOUNT NUMBER 010.221,6227.06.449 010,221.6227.06,480 ACCOUNT TITLE EMS OCE, Medical Supplies ACCOUNT TITLE EMS Equipment, Motor Vehicle EMS Equipment, Mise Equipment AMOUNT $ 100,000.00 TOTAL: $ 100,000.00 AMOUNT 60,000.00 40,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Funds are required in Our EMS Equipment account for two reasons: I) -The estimated bid price for each ambulance is higher than budgeted, and 2) the estimated bid price for each ventilator is also higher than 4- budgeted. FIRS §32 1-227 requires that the State of Hawaii Department of Health regulate ambulances within the State, and in March 2024, the State made it mandatory to have one "ventilator, automatic transport " on each ambulance. We will reduce put -chases in EMS Medical Supplies account to meet compliance for DOH mandatory equipment requirements and to ensure the acquisition of four new ambulances this fiscal year. SUBMITTED BY: 4(� DATE: Department Head ACTION: Recommend Approval Recommend Deferral u Recommend Denial —Signed: _6r� Director of Finance V Approved Deferred DATE: U% 0 3 2024 Signed: 8 40 DATE: Mayor Denied Transfer No. 2 %_ Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing and Community Development CONTACT: Royce Shiroma PHONE: 961-8379 DIVISION: Grants Management DATE: 07 / 01 / 24 FISCAL PERIOD: July 1, 20 24 to June 30, 20 25 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.26.115 2022 Hamakua Youth Community Center $ 140,034.00 Improvements Project 010.931.5935.94.115 2020 Block Grant — Program Income from $81,635.34 Kiheipua Emergency Shelter -Certified Kitchen 010.931.5935.88.115 2019 Kulaimano Elderly Housing- Phase III $18,491.91 Renovations TOTAL: $ 240,161.25 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5936.50.115 2022 Mental Health Kokua — Kona Residential $ 240,161.25 Housing Renovation EXPLANATION (Provide complete explanation): TOTAL: $ 240,161.25 Request to transfer funds totaling $240,161.25 from the canceled 2022 Hamakua Youth Community Center project, 2020 program income applied to Kiheipua Emergency Shelter Certified Kitchen, and remaining 2019 CDBG funds from Kulaimano Elderly Housing Phase III to the 2022 Mental Health Kokua Kona Residential Housing Renovations project for additional funding needed to award the higher than anticipated construction contract. As required by the CDBG program Citizen Participation Plan, a public notice of reprogramming was published on June 27, 2024 and notification was provided to HUD. SUBMITTED BY: Depa t Head ACTION:_/ Recommend Approval Recommend Deferral Signed: L IJ1111./ Director of Finance v Approved Deferred Signed: (9- '* T DATE: M� �y Recommend Denial 2024 DATE: DATE: Transfer No. 3