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Home My WebLink AboutCOM 0012.038 2022-2024 J�tF�:�'. = .......' ' Diane Nakagawa Mitchell D.Roth ▪n Mayor +:A l� Director ▪ 'Pt' 1. Aaron K.H.Brown Op�M : Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 August 9, 2024 Heather L. Kimball, Council Chair, � and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 -0 c Dear Council Chair Kimball and Members of the County Council: Fu SUBJECT: Transfer of Funds t`. — June 16, 2024 through June 30, 2024 and July 16, 2024 through July 31, 2024 Attached is a Report of Transfers Authorized showing transfers made from June 16, 2024 through June 30, 2024 and July 16, 2024 through July 31, 2024. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 11.37 Hawai'i County is an Equal Opportunity Employer and Provide To: I w Ref. Date AUG - 9 2024 Report of Transfers Authorized For the period: June 16 to June 30, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 130 7/29/24 Highway DPW 5301.62 Puna Road OCE 17,410.57 5301.42 N&S Kona Rd OCE 12,404.38 5301.22 N Hilo/Hamakua OCE 5,006.19 131 7/29/24 Highway DPW 5301.12 S Hilo Road OCE 21,575.08 5301.32 N&S Kohala Rd OCE 32,044.74 5301.02 Highway Maint Admin OCE 10,469.66 132 7/31/24 General P&R 5503.02 P&R Adm OCE 60,000.00 5483.02 Nutrition Program-OCE 205,000.00 5505.02 Parks Maint OCE 90,000.00 5513.62 Aquatics Pools OCE 55,000.00 254,455.31 254,455.31 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo/Periny Andrade PHONE: 961-8349 DATE: 7 / 1.5 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.62.109 Puna Road OCE, Highway Maint. Equip $ 17;410.57 Repairs TOTAL: $ 17,410.57 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.42.1 09 N&S Kona Road OCE Equipment Repairs $ 12,404.38 020.301.5301.22.109 N Hito/Hamakua OCE Equipment Repairs, $ 5,006.19 • TOTAL: $17,410.57 EXPLANATION (Provide complete explanation): Funds are available in the Puna Road OCE, Highway Maintenance Equipment and Repairs due to lower than anticipated cost. Additional funds are needed in the N&S Kona Road OCE Equipment Repairs due to higher than anticipated costs. Additional funds are needed in the N Hilo/Hamakua OCE Equipment Repairs due to higher than anticipated costs. c SUBMITTED BY: DATE: JUL/2 4 2024 O9 Department Head ************** ****************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: Jill /2024 1-1 Director of Finance Approved Deferred ^Denied Signed: 0 DATE: 1 / 1 / Mayor • Transfer No. /"3 Orf • � S 4? Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo/Penny Andrade PHONE: 961-8349 DATE: 7 / 15 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.230 S.1-iiln Road OCE,MV/HVY Equip Parts $21,575.08 ' 020.301.5301.02.337 Highway Maint Admin IVIV/HVY Eqpt Parts $ 10,469.66 TOTAL: $ 32,044.74 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.228 N&S Kohala OCE,MV/HVY Eqpt Parts $ 32,044.74 • TOTAL: $ 32,044.74 EXPLANATION (Provide complete explanation): Funds are available in both S.Hilo Road OCE,Highway Maintenance MVJkIeavy Equipment Repairs and Highway Admin OCE MV/HVY Equipment repairs due to lower than anticipated cost. Additional funds are needed in the N&S Kohala Road OCE MV/Heay Equipment Repairs due to higher than anticipated costs. • WON W01N SUBMITTED BY: DATE: 1 / Department Head ************* *****************************:k***************.4***************k******************it*******Y;************* -ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: l ,,= DATE: J/ 2 12024 • 5-1 / Director of Finance ' • Approved Deferred Denied • Signed: eu• DATE: / 1 • //119 ---- '�� ( Mayor • Transfer No. . 4Z.,...r ' ..:F Form MA-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Nutrition CONTACT: Nori Ishii PHONE: 961-8417 DATE: 07 /26 / 24 FISCAL PERIOD: July 1, 20 23 to June 30, 20 24 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Admin OCE Misc Contract $60,000.00 010.500.5505.02.115 P&R Pk Mnt OCE Misc Contract $90,000.00 010.500.5513.62.110 Aquatics Pools OCE—Repairs to Facilities $55,000.00 TOTAL: $205,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5483.02.223 Nutrition Program OCE—Nutritional Supp $205,000.00 TOTAL: $205,000.00 EXPLANATION (provide:complete explanation): funds arc needed At),cover(be higher than anticipated cost for meals for the Nutrition Meals on Wheel Program. The cost per incapas inCre4.jed. Funds are,iritailahltundcr he 115 accounts due to lower than anticipated cost for security, Security at II& Armory and Pundl'Ou was budgeted to start on August I but started on at a later date. The cost for replacement of sand media at NI°pool ation were lower than anticipated. I • • 13 26 2-4- SUBMITTED BY: 411 DATE: 1 / Department, ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: (atDATE: 7 / / ,91 Director of Finance "Approved Deferred Denied Signed: A DATE: " / 3( / Mayor Transfer No. t Report of Transfers Authorized For the period: July 16 through July 31, 2024 Transfer Date No. Approved Fund Dept. From: Amount To: Amount NONE • Page 1 of 1