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Home My WebLink AboutCOM 0013.044 2022-2024Mitchell D. Roth Mayor County of Hawaii Finance Department 25 Aupuni Street, Suite 2103 * Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8569 September 16, 2024 Heather L. Kimball, Council Chair and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Report of Change Orders Authorized Diane Nakagawa Director Aaron K.H. Brown Deputy Director Pursuant to Hawai'i County Code Section 2-12.3, a Report of Change Orders Authorized for the period 8/16/2024 to 8/31/2024 is transmitted herewith for your review. Should you have any questions regarding the contracts, please contact the identified department. Diane Nakagawa Finance Director Enc. Comm. No. 13,44 Ref. To: VO - Ref. Date 'SEE 2 3 2024 Hawaii County is an Equal Opportunity Provider and Employer REPORT OF CHANGE ORDERS AUTHORIZED FOR THE PERIOD OF: 08/16/2024-08/31/2024 Legend: CO Change Order SA Supplemental Agreement PS Professional Services _ C Construction PTA Price Term Agreement GS Other Goods&Services Original Original %of Cumulative I %of Execution Job Contract Project Contract Dept. Contract Contract CO/SA CO/SA 1 Orig CO/SA Orig Contractor Project Project Purpose Date # # Title Type Amount Date I No. Amount i Cont Total Cont Manager Status Furnish and maintain a hosted fire reporting software system for the Hawaii Fire Extend by optional one-year period from August 28,2024 through August 27. 8/21/2024 RFP#4340 C.011066 Department,COH SA HFD $49,256.00 8/28/2023 1, $42,056.00 85.38% $42,056.00 85.38%EPR System Inc. Nicole Charon Open 2025. Price term agreement for furnishing body removal services for the Hawaii Police Extend by optional one-year period from December 1,2024 through 8/21/2024 IFB#4334 N/A Department,COH PTA HPD $0.00 12/2/2022 2 $0.00` 0.00% $0.00 0.00%Ballard Family Mortuary Inc. Nicole Charon Open November 30,2025. Extend by optional one-year period from December 1,2024 through 8/21/2024 IFB#4347 N/A Price term agreement for furnishing car washing services for the CON. PTA FN $0.00 1/5/2023 2 $0.00 0.00% $0.00 0.00%Hawaii Lube Co.LLC Nicole Charon Open November 30,2025. Implement a cloud based customer management platform for Finance-Vehicle 8/21/2024 RFP#4435 C.011479 Registration and Licensing,COH SA FN $79,763.58 2/16/2024 1 $2,213.56 2.78% $2,213.56 2.78%Q-Matic Nicole Charon Open To add user management by Q-matic as an additional service. Furnish/implement a cashiering and payment collection system for the Department of 8/21/2024 RFP#3972 C.008463 Environmental Management and Finance,CON. SA DEM/FN $200,740.00 8/17/2020 3 $9,270.00 4.62% $9,270.00 4.62%Fairfax Imaging Inc. Nicole Charon Open Extend by optional one-year period from July 1,2023,through June 30,2024. Keola Kenol- Extend by optional one-year period from October 1,2024,through 8/21/2024 N/A N/A Provision family caregiver counseling services PTA AG $0.00 10/1/2022 2 $0.00 0.00% $0.00 0.00%Hawaii Island Adult Care Okajima Open September 30,2025. Susan Kunz/ 5-year lease agreement extension for Housing offices from July 1,2024 8/22/2024 N/A C.007997 Lease agreement for Housings Offices. SA OHCD $177,449.82 9/6/2019 1 $258,728.16 145.80% $436,177.98 245.80%Kaneshiro&Sons Enterprise Ltd. Sharon Espejo Open through June 30,2029. 8/22/2024 N/A C.011455 District contingency fund grant agreement SA P&R $5,265.00 12/29/2023 1 $0.00 0.00% $0.00 0.00%Waimea Preservation Association Nod Ishii Open Project budget modification. Price term agreement for furnishing security services for Mauna Kea Recreational area Hawaii Investigation&Security Inc. Extend by optional one-year period from December 1,2024 through 8/22/2024 IFB#4495 N/A for the Department of Parks and Recreation,COH. PTA P&R $0.00 12/19/2023 1 $0.00 0.00% $0.00 0.00%dba Professional Protective Services Nicole Charon Open November 30,2025. 8/23/2024 N/A C.011774 Park sites(misc.)-boundary stakeouts project SA P&R $80,079.51 6/12/2024 1 $32,658.77 40.78% $32,658.77 40.78%Island Survey Inc. James Komata Open Required additional sites for land surveying. Property appraisals for land acquisition related to the reconstruction of lava No cost extension from August 5,2024 through April30,2025 due to County 8/23/2024 E-4523 C.011523 inundated roads. SA DPW $80,105.00 2/12/2024 1 $0.00 0.00% $0.00 0.00%Hussey Appraisal Group Hawaii Inc Alex Kalawe Open delays and to reflect changes to TMK's requiring appraisals. Extension beginning October 1,2024 through September 30,2025 and to 8/23/2024 N/A C.010341 Legal Services SA AG $131,700.00 10/1/2022 3 $131,700.00 100.00% $395,100.00 300.00%Legal Aid Society of Hawaii M.Keola Kenai Open amend compensation&payment schedule. Create the optional Hawaii Integrated Justice Information Sharing(HI/IS) 8/23/2024 N/A C.011056 Case management system for Prosecuting Attorney SA PA $628,777.00 6/30/2023 3 $0.00 0.00% $126,769.85 20.16%Kernel Solutions Grant Nagata Open interface with the case management system. No cost supplemental to provide additional bridge inspections and biennial Structural engineering services for the bridge inspection of 90 County of Hawaii in- bridge inspection reports in conformance with the requirements of the 8/23/2024 N/A C.011461 service bridges for 2024 SA DPW $828,690.77 12/28/2023 1 $0.00 0.00% $0.00 0.00%Engineering Partners Inc. Kason Pacheco Open National Bridge Inspection Standards(NBIS). Provide property management services for kulaimano elderly housing project for Extend by optional one-year period from July 1,2024 through June 30,2025 8/23/2024 RFP#4251 N/A Office of Housing and Community Development SA OHCD $0.00 8/10/2022 2 $0.00 0.00% $0.00 0.00%Mark Development Toi Wong Open and amending 1.4 scope of services and 3.00 property rehabilitation. 8/23/2024 N/A C.011446 Community-based social service navigators pilot program SA OHCD $800,000.00 1/11/2024 2 $35,250.00 4.41% $35,250.00 4.41%Vibrant Hawaii Keiko Mercado Open Addition of family centered coaching certificate program. 1st extension of lease for 5 years beginning July 1,2024 throughJune 30, 8/23/2024 N/A C.007984 County of Hawaii office and space lease agreement for Information Technology SA FN $80,000.00 9/6/2019 1 $114,257.52 142.82% $114,257.52 142.82%Keneshiro&Sons Enterprise Ltd. Hamana Ventura Open 2029.Year 1 of 5. Cost increased because the original cost was for Sheet Format Instead of the required Book Format.This requirement also initiated the need to revise project plan sets that had already been prepared and submitted for permit. - deleting the Sheet Specifications and ensuring consistency with the Book Specifications.Thus the$19,234.63 increase represents two unique and 8/26/2024 _ H-8791 C.011559 West Hawaii homeless campus friendly place bathroom renovation project SA OHCD $25,354.84 3/6/2024 1 $19,234.63 75.86% $19,234.63 75.86%Polyline LLC TJ Oesterling Open substantial interdependent cost requirements. 8/27/2024 N/A N/A Keaau Police Station and Fire Station tease SA HPD $9,600.00 7/15/1980 3 $480.00 5.00% $480.00 5.00%W.H.Shipman LTD Hamana Ventura Open Extension of lease for 2 years The Salvation Army-Family Extend by optional one-year period from October 1,2024,through 8/27/2024 RFP#4014 C.008853 Services to juvenile offenders In the County of Hawaii for Prosecuting Attorney SA PA $200,000.00 10/30/2020 4 $200,000.00 100.00% $800,000.00 400.00%Intervention Svc. Nicole Charon Open September 30,2025. REPORT OF CHANGE ORDERS AUTHORIZED FOR THE PERIOD OF: 08/16/2024-08/31/2024 Original Original %of Cumulative %of Execution Job Contract Project Contract Dept. Contract Contract -CO/SA CO/SA Orig CO/SA Orig Contractor Project Project Purpose (1)To correct the double grinder pump inadvertently specified on the drawings but the consultant wanted to specify a single grinder pump Emergency procurement Aupuni Center sewer line repairs,phase 18,Planning instead;and(2)to relocate the sewage alarm panel for the grinder pump 8/28/2024 8-4763 C.011688 Department sewer line exterior connection SA DPW $193,705.00 5/1/2024 1 $15,084.00 7.79% $15,084.00 7.79%Yamada and Sons Inc Edmundo Ramos Open that was initially located in a high traffic area of the canopy walkway Workforce innovation and opportunity act adult and dislocated worker services for 8/29/2024 RFP#4436 C.011076 program year 2024,COH SA FN $749,835.00 7/26/2023 2 $785,435.42 104.75% $785,435.42 104.75%Goodwill Industries Hawaii Inc. Nicole Charon Open Adding funds for extension year from July 1,2024,through June 30,2025. Enhance structural system at mezzanine Identified after partial demolition; 8/30/2024 PR-4496 C.011338 South Hilo parks maintenance baseyard accessibility Improvements. SA DPW $2,840,140.00 10/24/2023 2 $16,487.56 0.58% $22,119.66 0.78%Isemoto Contracting Co Ltd. Eydie Clay Open exterior aesthetic coordination 8/30/2024 PR-4786 C.011677 Kamehameha Park new playground equipment SA DPW $450,400.00 11/20/2024 1 $90,716.39 20.14% $90,716.39 20.14%Takamine Construction Inc. Kevin Sakai Open New ADA compliant sidewalks to access new playground equipment area Contracts 24 Total Original Contract Amount $7,610,861.52 Total CO/SA Amount for Period $1,753,572.01