HomeMy WebLinkAboutCOM 0013.047 2022-2024 Mitchell D.Roth �p�•� .'Y,;'•. Diane Nakagawa
Mayor Director
.••;".: �F,•N..... Aaron K.H.Brown
••.4Tf •OFH
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
•
November 1, 2024
Heather L. Kimball, Council Chair and c=i
Members of the Hawaii County Council
Cs rr.
Hawaii County Council - _- -
25 Aupuni Street 1
Hilo, Hawaii 96720 .
Re: Report of Change Orders Authorized
Pursuant to Hawai'i County Code Section 2-12.3, a Report of Change Orders
Authorized for the period 10/1/2024 to 10/15/2024 is transmitted herewith for your
review.
Should you have any questions regarding the contracts, please contact the identified
department.
Diane Nakagawa
Finance Director
Enc.
Comm. N9o. I 3•
114
Ref.To: 2024
Ref. Dote 40V — 1
Hawar i County is an Equal Opportunity Provider and Employer
•
REPORT OF CHANGE ORDERS AUTHORIZED •
FOR THE PERIOD OF:
10/01/2024-10/15/2024
Legend:
CO Change Order
SA Supplemental Agreement
PS Professional Services
C Construction
PTA Price Term Agreement
G5 Other Goods&Services
Original Original %of Cumulative %of
Execution Job Contract Project Contract Dept. Contract Contract CO/SA CO/SA Orig CO/SA Orig Contractor Project Project Purpose
Date # # Title Type Amount Date No. Amount Cont Total Cont Manager Status
Hawaii Health Systems Corp(Hilo
10/1/2024 N/A N/A Agreement for disposal of infections waste from various agencies,COH PTA FN $0.00 3/13/2024 1 $0.00 0.00% $0.00 0.00%Medical Center) Nicole Charon Open No cost extension beginning December 1,2024 through November 30,2025
C.011257- Extend by optional one-year period beginning October 1,2024 through
10/4/2024 IFB#4358 71 Maintenance of air conditioning systems at various locations,COH PTA FN $118,176.12 10/9/2023 2 $123,972.27 104.90% $123,972.27 104.90%Oahu Air Conditioning Service,Inc. Nicole Charon Open September 30,2025
Price term agreement for security services for Punatuu Black Sand Beach Park,Hilo
Armory,and/or Hilo Municipal Golf Course for the Department of Parks and Hawaii Investigations&Security Inc., Extend by optional one-year period beginning October 1,2024 through
10/4/2024 IFB#4447 N/A Recreation,COH PTA P&R $0.00 10/27/2023 1 $0.00 0.00% $0.00 0.00%dha Professional Protective Services Stephanie Letro Open September 30,2025
Price term agreement for security services for Punaluu Black Sand Beach Park,Hilo
Armory,and/or Hilo Municipal Golf Course for the Department of Parks and Lloyd Services Ent.,LLC dba Hawaii Extend by optional one-year period beginning October 1,2024 through
10/4/2024 IFB#4447 N/A Recreation,COH PTA P&R $0.00 10/27/2023 1 $0.00 0.00% $0.00 0.00%Detective&Guard Stephanie Letro Open September 30,2025
10/4/2024 IFB#4303a N/A Furnish and DeliverVarious Heavy Equipment to the County of Hawaii PTA P&R $0.00 2/16/2023 1 $0.00 0.00% $0.00 0.00%HT&T Truck Center Nicole Charon Open No cost extension beginning February 16,2024 through March 15,2025
Provide Web Video Streaming for proceedings of the Hawaii County Council to the The agreement shall be revised to include Captioning Software Information
10/4/2024 IFB#4582 C.011992 Office of the County Clerk,COH SA CCLK $77,000.00 8/28/2024 1 $0.00 0.00% $0.00 0.00%Granicus Nicole Charon Open Only
Valerie Tanimoto To compensate the consultant for performing special inspections required
and Jennifer for the building permit;and to increase the amount of reimbursables for the
10/4/2024 B-4748 C.011347 Professional Consulting Services for the Central Fire Station Reroofing SA DPW $222,413.81 10/26/2023 3 $22,750.00 10.23% $163,456.73 73.49%Fleming&Associates LLC Estrada Open DCAB plan review.
System Innovators,A Division of N. Extend by optional one-year period beginningianuary 1,2025 through
10/4/2024 N/A C.010518 Cashiering support and maintenance SA FN $36,751.54 12/9/2022 2 $40,500.78 110.20% $40,500.78 110.20%Harris Computer Corp.("Harris") Naomi O'Dell Open December 31,2025
Amendment to payment section to allow advancement of funds not to
10/4/2024 N/A C.011470 Family Reunification Program SA OHCD $292,304.00 1/4/2024 1 $0.00 0.00% $0.00 0.00%808 Homeless Task Force Sharon Hirota Open exceed one-month expenses
Balancing/Closing change order-additional bike lane,speed tables,and
Waianuenue Avenue Rehabilitation,Kaiulani Street to Rainbow Drive,FAP No.STP- sewer lateral repair.Force account line for unforeseen work separated into
10/4/2024 E-4492 C.009530 0100(081) CO DPW $10,097,000.00 9/30/2021 2 $97,602.77 0.97% $97,602.77 0.97%Jas W Glover Iris Oshiro Open individual line items for work performed.
10/4/2024 IFB#4466 N/A Provide standard cold planer,operator and assistant for various locations islandwide SA DPW $0.00 11/17/2023 1 $0.00 0.00% $0.00 0.00%Goodfellow Bros LLC Nicole Charon Open No cost extension from October 1,2024 through December 29,2024
10/4/2024 N/A C.008412 General Plan comprehensive review completion CO PL $313,500.00 6/22/2020 6 $30,000.00 9.57% $165,850.00 52.90%Focused Planning Solutions,LLC AprilSuprenant Open GIS and Public Outreach for the comprehensive review of the General Plan
To capture the Allowance In the contract proposalfor:additional cost of
unforeseen damages to structural and nonstructural roof framing,and all
other roofingappurtenances,including all incidental work in place
10/4/2024 B-4612R C.011550 Aupuni Center roof replacement and exterior painting SA DPW $6,153,700.00 2/26/2024 1 $0.00 0.00% $0.00 0.00%Stan's Contracting,Inc. ValerieTanimoto Open complete.
Price Term Agreement to furnish and deliver fertillizers,herbicides,polymers and Simplot AB Retail,Inc.dba Simplot
10/4/2024 IFB#4462 N/A others for COH SA FN $0.00 11/29/2023 1 $0.00 0.00% $0.00 0.00%Turf&Horticulture Nicole Charon Open No cost extension from October 1,2024 through December 29,2024
10/7/2024 N/A C.011135 Mental Health Kokua-Hilo Hale residential Improvements SA OHCD $175,000.00 8/2/2023 1 $0.00 0.00% $0.00 0.00%Mental Health Kokua Royce Shiroma Open Amendment to sub-recipient for expired time extension and budget revision
Acceptance Certificate for Equipment Lease Agreement No.3828,Exhibit
Bank of Hawaii(for lease with Hawaii 5692-4 new hustler super Z model 942813 movers with 60"deck,Serial
10/7/2024 IFB#4541 LEASE Furnish and deliver various mowers to the Department of Parks and Recreation,COH SA P&R $62,972.96 2/17/2023 1 $0.00 0.00% $0.00 0.00%Farm Service) Nicole Charon Open #24043027,24043035,24043028,24023059 for Item#2
Implementation and management of a homeowners assistance fund program for the
10/7/2024 RFP#4180 C.009572 COH CO FN $3,595,000.00 11/16/2021 3 $366,350.00 10.19% $5,894,280.00 163.96%Hawaii Community Lending,Inc. Nicole Charon Open Extension beginning October 1,2024 through March 29,2025
VPLS(dba Evocative,ZR Systems Gemmaima
10/7/2024 N/A C.010706 Active Directory,Network and Nutanix system updates CO PA $208,156.47 1/26/2023 1 $1,672.05 0.80% $1,672.05 0.80%Group LLC) Manzano Open Required tax missing from original contract
7th amendment to lease agreement for Kamigaki Public Parking and Bus
10/7/2024 _ N/A C.000938 Sixth ground lease for public parking improvements CO MTA $109,374.30 10/25/2006 7 $14,136.12 12.92% $200,237.37 183.08%Fusae Kamigaki Trust Victor Kandle Open Stop improvement.Renewal for FY 2025.
Price term agreement to provide grease trap pumping services for various County
10/9/2024 IFB#4269a N/A parks and facilities,COH SA P&R $0.00 9/6/2022 3 $0.00 0.00% $0.00 0.00%Pacific BiodieselTechnologies,LLC Nicole Charon Open Price change effective August 19,2024
Price Term Agreement to furnish and deliver fertillizers,herbicides,polymers and
10/9/2024 IFB#4462 N/A others for COH SA FN $0.00 11/1/2023. 1 $0.00. 0.00% $0.00 0.00%Phoenix V LLC dim BEI Hawaii Nicole Charon Open No cost extension from October 1,2024 through December 29,2024
REPORT OF CHANGE ORDERS AUTHORIZED
FOR THE PERIOD OF:
10/01/2024-10/15/2024
Original Original %of Cumulative %of
Execution Job Contract Project Contract Dept. Contract Contract CO/SA CO/SA Orig CO/SA Orig Contractor Project Project Purpose
C.011279- Extend by optional one-year period beginning October 1,2024 through
10/9/2024 IFB#4358 313 Maintenance of air conditioning systems at various locations,COH SA FN $127,444.53 10/9/2023 1 $133,855.05 105.03% $133,855.05 105.03%Islandwlde Mechanical Service,Inc. Nicole Charon Open September 30,2025
The Planning Department previously issued a Special Permit for the
Valerie Tanimoto operation of an emergency call center at a location zoned for agricultural
Professional Consulting Services for an environmental assessment for the temporary and Jennifer use.Supplemental is needed to amend the existing Special Permit for a
10/9/2024 B-4608 C.011941 location of a police morgue SA DPW $21,500.00 7/24/2024 2 $22,000.00 102.33% $22,000.00 102.33%Geometrician Associates,LLC Estrada Open temporary cold storage facility
C.011257- Addition of 2 units to equipment list,removal of 4 units,and correction of 2
10/10/2024 IFB#4358 71 Maintenance of air conditioning systems at various locations,COH SA FN $118,176.12 10/29/2023 3 $0.00 0.00% $0.00 0.00%Oahu Air Conditioning Service,Inc. Nicole Charon Open unit model numbers
Request for Proposals for warders'compensation claims management and adjusting Acclaim Insurance Management
10/14/2024 RFP#3936 C.008247 services for HR,COH SA HR $79,547.00 4/4/2020 5 $30,362.50 38.17% $373,143.50 469.09%Services Nicole Charon Open Add HFD and DEM locations
To add the appraisal of property at TMK(3)2-4-010:167 which was acquired
10/14/2024 N/A C.011507 Property Appraisals for Kawailani Street right of way acquisition CO DPW $152,895.23 2/8/2024 1 $4,973.82 3.25% $4,973.82 3.25%Paradise Appraisals LLC AlexKalawe Open but omitted from original contract.
10/14/2024 IFB#3324 N/A To provide toner and/or ink cartridges to the County of Hawaii SA FN $0.00 6/1/2016 12 $0.00 0.00% $0.00 0.00%Barbarian USA,Inc. Nicole Charon Open No cost extension from November 25,2024 through May 20,2025
To compensate contractor for changes due to unforeseen circumstances,
revisions,necessary for permitting,plumbing and electrical changes,and
10/15/2024 B-4108 C.003580 Ka'u District gymnasium and shelter CO DPW $17,070,352.00 7/31/2012 8 $163,353.50 0.96% $913,809.50 5.35%Summit Construction Inc. James lmanaka Open credit for value engineering.
Extend by optional one-year period beginning November 30,2024 through
10/15/2024 RFP#4468 C.011369 Furnish/implement work management system software for DPW,COH SA DPW $24,700.00 11/29/2024 1 $24,700.00 100.00% $24,700.00 100.00%Iworq Systems,Inc. Nicole Charon Open November 29,2025
Contracts 24 Total Original Contract $39,055,964.08
Amount
Total CO/SA
Amount for Period $1,076,228.86